SANDOVAL COUNTY ADMINISTRATIVE OFFICES BOARD OF COUNTY COMMISSIONERS SANDOVAL COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA - AMENDED COMMISSION CHAMBERS MARCH 17, 2016-6 P.M. DARRYL F. MADALENA District 5, Chair NORA SCHERZINGER District 2, Vice Chair JAMES DOMINGUEZ District 1 DON G. CHAPMAN District 3 GLENN WALTERS District 4 PHILLIP RIOS County Manager 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS & ANNOUNCEMENTS 4. PROCLAMATIONS Recognizing National Senior Volunteer Month - April 2016 (Peggy Cote, Community Services Director) Recognizing Alcohol Awareness Month - April 2016 (Peggy Cote, Community Services Director) 5. APPROVAL OF AGENDA 6. CONSENT AGENDA A. Approval of Minutes from the Regular Meeting of March 3, 2016 B. Approval of the following Budget Resolutions: (1) No. 3-17-16.6B(1) / Solid Waste Budget / Increase Budget to Reflect Revenue Received for Property Damage / $1,125 (2) No. 3-17-16.6B(2) / Senior Program Budget / Increase Budget to Reflect Funds Collected Due to County Auction / $4,725 (3) No. 3-17-16.6B(3) / 2011 Library GO Budget / Increase Budget to Reflect Funds Collected Due to Accumulated Interest / $58
(4) No. 3-17-16.6B(4) / Legislative Funding Budget / Increase Budget to Reflect Grant Funds Received from State of New Mexico for Domestic Violence Shelter / $34,000 C. Approval to Reappoint James G. Maduena (District 1) to the Planning & Zoning Commission for a Two (2) Year Term D. Approval to Appoint Ted Baca to a One (1) Year Term on the Sandoval County Labor Management Relations Board Commencing Upon Approval 7. DIVISION OF PUBLIC WORKS (Tommy Mora, Jr., Director) A. Request for a Motion to Adopt Resolution No. 3-17-16.7A Authorizing the Submission of a NM Community Development Block Grant Application in the Amount of $490,000 for the Construction of a Recreation/Multi-Purpose Center in Cuba B. Request for a Motion to Adopt Resolution No. 3-17-16.7B Certifying the 2016 Sandoval County Road Inventory 8. COMMENTS FROM THE PUBLIC 9. COMMENTS FROM THE COMMISSIONERS 10. ADJOURN
Sandoval County Board of County Commissioners Proclamation Regular Meeting Meeting Date: 03/17/2016 Requestor: Peggy Cote, Community Services Information Proclamation: Recognizing National Senior Volunteer Month - April 2016 (Peggy Cote, Community Services Director) 2016 Senior Volunteer Month Attachments
PROCLAMATION BY BOARD OF COUNTY COMMISSIONERS OF SANDOVAL COUNTY NATIONAL SENIOR VOLUNTEER MONTH - APRIL 2016 WHEREAS, generations of selfless individuals from all walks of life have served each other and our community, each person dedicated to making tomorrow better than today; and WHEREAS, volunteers are the lifeblood of our schools, food pantries, hospitals and senior communities, from mentoring our youth and providing companionship to others, to supporting families and teaching people how to read; these everyday heroes make a real and lasting impact on the lives of others; and WHEREAS, last year 275 volunteers, registered with the Sandoval County Volunteer Service Program gave of themselves by volunteering 59,913 hours in our communities, and their compassion is a testament to the generosity of the American spirit; and WHEREAS, Sandoval County is proud of the volunteers, who not only serve the community with pride and commitment, but help to make sure that the community is a great place to live, work and raise a family; and WHEREAS, it is fitting for all Sandoval County residents to join in this celebration to give special recognition to the dedicated volunteers who contribute immeasurably to communities throughout Sandoval County. THEREFORE BE IT PROCLAIMED by the governing body of Sandoval County, the Board of County Commissioners, in recognition of the valuable contribution of our volunteers, do hereby designate the month of April 2016 as NATIONAL SENIOR VOLUNTEER MONTH.
DONE AT BERNALILLO, NEW MEXICO, COUNTY OF SANDOVAL, THIS 17th DAY OF MARCH 2016. BOARD OF COUNTY COMMISSIONERS OF SANDOVAL COUNTY Darryl F. Madalena, Chair ATTEST: Eileen Garbagni, County Clerk Nora Scherzinger, Vice Chair James Dominguez, Member APPROVED AS TO FORM: Don G. Chapman, Member Patrick Trujillo, County Attorney Glenn Walters, Member
Sandoval County Board of County Commissioners Proclamation Regular Meeting Meeting Date: 03/17/2016 Requestor: Peggy Cote, Community Services Information Proclamation: Recognizing Alcohol Awareness Month - April 2016 (Peggy Cote, Community Services Director) Attachments Alcohol Awareness Month - April 2016
PROCLAMATION BY BOARD OF COUNTY COMMISSIONERS OF SANDOVAL COUNTY Alcohol Awareness Month April 2016 WHEREAS, alcohol Awareness Month was established as a nationwide effort to provide the American public with information about the disease of alcoholism and the serious problem of alcohol abuse; and WHEREAS, according to the New Mexico Youth Risk and Resiliency Survey, youth binge drinking is associated with a number of negative health behaviors, including drinking and driving, risky sexual behavior, tobacco use, interpersonal violence, suicide, and other drug use; and WHEREAS, reducing underage drinking is critical to securing a healthy future for America's youth and requires a cooperative effort from parents, schools, community organizations, business leaders, government agencies and young people; and WHEREAS, young people who begin drinking before age 15 are four times more likely to develop alcohol dependence than those who begin drinking at age 21; and WHEREAS, Sandoval County Board of County Commissioners urges all in Sandoval County to support efforts that will increase community awareness, understanding and action to address alcohol abuse in our community. THEREFORE BE IT PROCLAIMED by the governing body of Sandoval County, the Board of County Commissioners, do hereby designate April 2016 as Alcohol Awareness Month.
DONE AT BERNALILLO, NEW MEXICO, COUNTY OF SANDOVAL, THIS 17 th DAY OF MARCH 2016. BOARD OF COUNTY COMMISSIONERS OF SANDOVAL COUNTY Darryl Madalena, Chair ATTEST: Nora Scherzinger, Vice Chair Eileen Garbagni, County Clerk James Dominguez, Member APPROVED AS TO FORM: Don Chapman, Member Patrick Trujillo, County Attorney Glenn Walters, Member
Sandoval County Board of County Commissioners Regular Meeting Meeting Date: 03/17/2016 Requestor: Monica Archibeque, Clerk's Office Item: Minutes Information Summary: Approval of Minutes from the Regular Meeting of March 3, 2016 3/3/16 Attachments
SANDOVAL COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES COMMISSION CHAMBERS MARCH 3, 2016 6 P.M. 1. CALL TO ORDER Chairman Madalena called meeting to order at 6:02 p.m. Present were Chairman Madalena, Vice Chair Scherzinger, Commissioner Dominguez, Commissioner Chapman, and Commissioner Walters. 2. PLEDGE OF ALLEGIANCE Pledge of allegiance was led by Larry Horan. 3. INTRODUCTIONS & ANNOUNCEMENTS Chairman Madalena announced that March 8 th is the filling date for candidates. Clerk Garbagni reminded candidates to bring $50 if running for a local office and to bring signatures if running for a state office. Chairman Madalena announced Vice Chair Scherzinger s birthday today and his daughters 11 th birthday on March 11 th. Commissioner Chapman announced his stepdad s 91 st birthday this month. 4. PRESENTATION 2016 NACo Legislative Conference Briefing (Commissioner Walters) Commissioner Walters and Treasurer Montoya briefed the Commissioners on their trip to Washington, D.C. for the 2016 NACo Legislative Conference. See attached. The Commissioners thanked them for bringing back important information and for representing Sandoval County. 5. APPROVAL OF AGENDA Commissioner Dominguez motion to approve, second by Commissioner Walters. Motion passed. Vote was unanimous. 6. CONSENT AGENDA Approval of Minutes from the Board of Finance and Regular Meeting of February 18, 2016 Commissioner Chapman motion to approve, second by Commissioner Walters. Motion passed. Vote was unanimous. 7. 2016 LEGISLATIVE SESSION BRIEFING (Larry Horan, Lobbyist) Lobbyist Larry Horan briefed the Commissioners on the highlights of the 2016 Legislative Session. He spoke about House and Senate bills that affect Sandoval County and how the budget affected this year s session. The Commissioners thanked him for the information he provided and for his hard work.
8. DIVISION OF COMMUNITY SERVICES (Peggy Cote, Director) A. Request for a Motion to Adopt Resolution No. 3-3-16.8A Authorizing the Submission of an Application for $150,000 to the NM Department of Finance and Administration, Local Government Division, to Participate in the Alcohol Detoxification Grant Program for FY 2016-2017 Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. B. Request for a Motion to Adopt Resolution No. 3-3-16.8B Authorizing the Submission of an Application for $890,178.14 to the NM Department of Finance and Administration, Local Government Division, to Participate in the Local DWI Grant Program and Distribution Program for FY 2016-2017 Vice Chair Scherzinger motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. 9. DIVISION OF PLANNING & ZONING (Michael Springfield, Director) ZNCH-15-002 Request by Islamic Center of New Mexico, Dr. Abdul Latif Chiragh, Agent, to Adopt Ordinance No. 3-3-16.9 to Approve a Zone Map Amendment from CD-RRE (Rio Rancho Estates Community District) to SU (Special Use) for a Cemetery for 3.0 Acres of Property Located within Rio Rancho Estates and West of the Rio Rancho Municipal Limits, Unit 4, Block 52, Lots 31, 32, and 33, Rio Rancho Estates Subdivision County Clerk Garbagni administered the oath to citizens testifying on agenda item 9. Vice Chair Scherzinger motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. 10. COMMENTS FROM THE PUBLIC Several residents spoke about adopting a moratorium and then an ordinance relating to oil and gas drilling. 11. COMMENTS FROM THE COMMISSIONERS Vice Chair Scherzinger asked Attorney Trujillo how long it will take to write an ordinance for oil and gas drilling. Attorney Trujillo responded that it can vary and possibly take up to a year. Chairman Madalena stated that during the workshop on March 28 th facts can be presented on oil and gas drilling and a decision can be made on how to proceed. Commissioner Dominguez clarified that a moratorium would be temporary. Manager Rios stated that a moratorium would be temporary and extended if necessary to allow time for an ordinance to be adopted. Commissioner Chapman agreed that the workshop will give the Commission an opportunity to discuss the matter and determine the best course to take. Commissioner Walters agreed that a workshop makes sense. Chairman Madalena announced the passing of the NM Health Department Secretary Retta Ward, who was involved in an accident earlier today. His stated that she will be deeply missed and his thoughts and prayers go out to her family. Chairman Madalena announced daylight saving time begins on March 13 th.
12. ADJOURN Commissioner Chapman motion to adjourn at 7:44 p.m., second by Vice Chair Scherzinger. Motion passed. Vote was unanimous.
Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 03/17/2016 Requestor: Mary Jo Trujillo, Administration Information Summary: Approval of Budget Resolutions No. 3-17-16.6B(1) thru 3-17-16.6B(4) Budget Resolutions Attachments
Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 03/17/2016 Requestor: Maria Encinias, Planning & Zoning Commissioner Sponsored: Yes District: District 1 Agenda: Consent Information Action Requested: Approval to Reappoint James G. Maduena (District 1) to the Planning & Zoning Commission for a Two (2) Year Term Why Action Is Necessary (Summary): Ordinance No. 10-1-21.9F requires two members from Commission District 1. James G. Maduena's existing appointment expired January 2016. New term will expire January 2018. Recommendations: Recommend Board of County Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form County Manager Other MS 3/7/16 PFT 3/7/16 PPR 3/7/16 ---------- Attachments No file(s) attached.
Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 03/17/2016 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Consent Information Action Requested: Approval to Appoint Ted Baca to a One (1) Year Term on the Sandoval County Labor Management Relations Board Commencing Upon Approval Why Action Is Necessary (Summary): The Sandoval County Labor Management Relations Ordinance No. 04-09-16.13 adopted by the Sandoval County Board of County Commissioners on September 16, 2004 and approved by the State of New Mexico Public Employee Labor Relations Board on October 19, 2004 provides in Section 7A that the Sandoval County Labor Management Relations Board "shall be composed of three (3) members appointed by the County Manager and approved by the Sandoval County Board of County Commissioners. One (1) member shall be appointed on the recommendation of individuals representing labor, one (1) member shall be appointed on the recommendation of the County Manager, and one (2) member shall be appointed on the recommendation of the first two (2) appointees. The proposed action would appoint, upon recommendation of the first two (2) appointees to the Labor Management Relations Board, the third of three (3) Board members to the Sandoval County Labor Management Relations Board so as to maintain an active Board and provide a local vehicle for more timely resolution of collective bargaining disputes in accordance with the provisions of the Labor Management Relations Ordinance. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form County Manager Other PM 3/14/16 ---------- PPR 3/14/16 ----------
Biography Application Ordinance LRB Agenda February 2016 Attachments
Judge Ted Baca served as a Judge in the Civil Division of the Second Judicial District Court since November of 1998. He received an Associate of Arts degree from the New Mexico Military Institute and BS and JD degrees from the University of New Mexico. Prior to becoming a Judge, Judge Baca was a sole practitioner, a child support hearing officer, county attorney and legislative analyst. Judge Baca served as the Presiding Judge of the Civil Division for four years, Chair of the Jury Improvement Standing Committee, a member of the Judicial Continuing Legal Education Committee and past President of the District Judges Association. In March of 2009, Judge Baca was elected by the Judges of the Second Judicial as Chief Judge with his term beginning in July of 2009. In March of 2012, Judge Baca was re-elected to a second term as Chief Judge. In June of 2014, Judge Baca retired as the Chief Judge of the Second Judicial District Court. He volunteers as the Valley High School Mock Trial Team Coach. He is actively involved on the Governing Board of Tierra Adentro of New Mexico Charter School. Since his retirement, Judge Baca spends many hours as a Court Appointed Special Master and Court Appointed Settlement Facilitator in numerous cases throughout the state.
SANDOVAL COUNTY LABOR MANAGEMENT RELATIONS BOARD MEETING AGENDA THIRD FLOOR COUNTY COMMISSION CHAMBERS 4:00 PM - Wednesday, February 3, 2016 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS & ANNOUNCEMENTS 4. DESIGNATION OF CHAIR FOR CONDUCT OF TODAY S MEETING 5. APPROVAL OF AGENDA 6. APPROVAL OF MINUTES: August 17, 2015 7. REQUEST FOR A MOTION TO ADOPT RESOLUTION NO. 2-03-16.7 ESTABLISHING THE LABOR MANAGEMENT RELATIONS BOARD 2016 OPEN MEETINGS ACT COMPLIANCE AND PUBLIC MEETING NOTIFICATION PROCEDURES 8. NOMINATION AND RECOMMENDATION OF THIRD BOARD MEMBER 9. PUBLIC COMMENT 10. SCHEDULE NEXT MEETING 11. ADJOURN
Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 03/17/2016 Requestor: Roseanne Varela, Public Works Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Information Action Requested: Request for a Motion to Adopt Resolution No. 3-17-16.7A Authorizing the Submission of a NM Community Development Block Grant Application in the Amount of $490,000 for the Construction of a Recreation/Multi-Purpose Center in Cuba Why Action Is Necessary (Summary): This resolution authorizes the submission of a New Mexico Community Development Block Grant Program Application to the Department of Finance and Administration/Local Government Division, and authorizes the County Manager to act as the County's Chief Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Community Development Block Grant Program. Recommendations: Recommend Board of County Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form Finance Budget County Manager Other TMJ 3/7/16 PFT 3/9/16 CCH 3/10/16 PPR 3/10/16 JR 3/10/16 Fiscal Impact Budgeted? Y/N: N Fiscal Year: 2016-2017 Source of Funding: CDBG Additional Fiscal Impact Information: If application is approved $490,000 will be budgeted in the new fiscal year.
Resolution Attachments
SANDOVAL COUNTY RESOLUTION NO. 3-17-16.7A A RESOLUTION OF THE BOARD OF COUNTY COMMISSION OF SANDOVAL COUNTY, NEW MEXICO, AUTHORIZING THE SUBMISSION OF A NEW MEXICO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE DEPARTMENT OF FINANCE AND ADMINISTRATION/LOCAL GOVERNMENT DIVISION; AND AUTHORIZING THE COUNTY MANAGER TO ACT AS THE COUNTYS CHIEF EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE COUNTYS PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the need exists within Sandoval County for community improvement projects in low and moderate income neighborhoods and Sandoval County desires to apply to the Housing and Urban Developments Community Development Block Grant Program to obtain funding for a community improvement project; and WHEREAS, the County staff held a Public Hearing for public input and comment on January 11, 2016 for the 2016 application process; and WHEREAS, the Commission finds that there is a significant need to undertake and construct a new building to create a Recreation/Multi-Purpose Center in Cuba, NM to provide adequate services to the community; and WHEREAS, the Commission determines that the Recreation/Multi-Purpose Center meets the requirements of the Community Development Block Grant Program. NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF SANDOVAL COUNTY that: 1. The County is hereby authorized to prepare and submit a Community Development Block Grant application to the New Mexico Department of Finance and Administration/Local Government Division for Recreation/Multi-Purpose Center in Cuba, NM. 2. The County designates the County Manager as the County s Chief Executive Officer to act in all matters in connection with this application and the County s participation in the New Mexico Community Development Block Grant Program. 3. County officials are directed to do any and all acts necessary to carry out the intent of this Resolution. 4. The full funding amount requested is for $490,000 of grant funds and a phased amount will be determined and included in the application for funding for the Recreation/Multi-Purpose Center in Cuba, NM.
DONE at Bernalillo, County of Sandoval, New Mexico, this 17 th day of March 2016. BOARD OF COUNTY COMMISSIONERS OF SANDOVAL COUNTY ATTEST: Eileen Garbagni, County Clerk APPROVED AS TO FORM: Patrick F. Trujillo, County Attorney Darryl F. Madalena, Chair Nora Scherzinger, Vice Chair James Dominguez, Member Don G. Chapman, Member Glenn Walters, Member
Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 03/17/2016 Requestor: Roseanne Varela, Public Works Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Information Action Requested: Request for a Motion to Adopt Resolution No. 3-17-16.7B Certifying the 2016 Sandoval County Road Inventory Why Action Is Necessary (Summary): The County is required by Section 66-6-23 NMSA 1978 to identify each public road it maintains and to have the Board of County Commissioners certify the total miles maintained by road name, route and location. The Annual County Certified Maintained Report must be submitted to the Secretary of the Department of Transportation on or before April 1st of each year in order to remain eligible to receive funding from the State. These funds are used to help fund our road maintenance operation throughout the County. The 2016 Road Inventory accurately represents the 1516.15 miles maintained by the County. Recommendations: Recommend Board of County Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form Finance Budget County Manager Other TMJ 3/7/16 PFT 3/9/16 CCH 3/10/16 PPR 3/10/16 JR 3/10/16 Fiscal Impact Resolution Attachments
SANDOVAL COUNTY RESOLUTION NO. 3-17-16.7B 2016 ROAD INVENTORY WHEREAS, the Board of County Commissioners of Sandoval County met in regular session on the 17 th day of March 2016; and WHEREAS, the State of New Mexico Highway and Transportation Department requires an inventory of County roads certification every year; and WHEREAS, the Sandoval County staff has prepared its inventory of roads for 2016. NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners, the governing body of Sandoval County, certify that the attached 2016 Sandoval County Road Inventory is an accurate listing of the roads maintained by the Sandoval County Road Department. BE IT FURTHER RESOLVED that the roads maintained within Sandoval County total 1,516.15 miles. DONE at Bernalillo, County of Sandoval, New Mexico, this 17 th day of March 2016. BOARD OF COUNTY COMMISSIONERS OF SANDOVAL COUNTY Darryl F. Madalena, Chair ATTEST: Eileen Garbagni, County Clerk APPROVED AS TO FORM: Patrick F. Trujillo, County Attorney Nora Scherzinger, Vice Chair James Dominguez, Member Don Chapman, Member Glenn Walters, Member