Joint Personnel and Finance Committee December 16, 2015 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 2:12 p.m. Members Present: Charles Zenner, Scott Mildbrand, Lester Lewis, Rollie Thums, Ray Soper, David Krug, Tim Hansen Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Gary Wisbrocker and Rich Burghaus; Business agents for WPPA, Steve Bowers, Nick Synol, Mindy Dale; Labor Attorney and Ben Ludeman; Attorney, attorneys from Wild Riley & Prenn, Larry Brandl Approve Agenda. A motion was made by Thums, seconded by Hansen, to approve the agenda with eleven items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Krug, seconded by Lewis, to approve the minutes of the November 18, 2015, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Ordinance to amend Section 3.03(2), Conditions of Employment, County Employment, Taylor County Code Finance Department. Marie Koerner, Human Resource Manager, presented the ordinance discussing the workweek for the newly created Finance Department. A motion was made by Lewis, seconded by Mildbrand, to approve the ordinance as presented. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Thums, at 2:23 p.m. to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)(e), to discuss bargaining strategies. A roll call vote cast, seven (7) voting aye, the motion carried. Open Session. A motion was made by Lewis, seconded by Mildbrand, to go into open session at 2:50 p.m. A unanimous cast, the motion carried. Exchange of initial bargaining agreement proposals with WPPA, Sergeant s Union. Nick Synol and Steve Bowers from Taylor County along with Gary Wisbrocker and Rich Burghaus from WPPA presented the committee with their proposals and Mindy Dale, Labor Attorney, presented the county s proposal to the union. Closed Session. A motion was made by Mildbrand, seconded by Soper, at 3:10 p.m. to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)(e), for the purpose of negotiating with WPPA, Sergeant s Union. A roll call vote cast, seven (7) voting aye, the motion carried.
Open Session. A motion was made by Thums, seconded by Soper, to go into open session at 3:45 p.m. A unanimous cast, the motion carried. A tentative agreement was made between Taylor County and WPPA, Sergeant s Union for 2016-2017. AFSCME Local 3679 Non-Professional Union wage increase for 2016. Ms. Koerner, received an email from Mary Schoon, AFSCME Local 3679, stating that the Local was not going to recertify nor negotiate for 2016. Non-represented wage increases of 2% for 2016 were already adopted by the county board. Therefore, this group will also receive the 2% increase in 2016. Taylor County would do a transfer of funds, if needed. No further action was taken on this agenda item. Adjournment. A motion was made by Soper, seconded by Hansen, to adjourn at 3:55 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels
FINANCE COMMITTEE Wednesday December 16, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 1:00 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug, Tim Hansen and Ray Soper Members Absent: All were present. Other Attendees: Lester Lewis, Sarah Holtz, Larry Brandl, Myron Brooks, Patricia Smith, Bruce Strama and Brian Wilson (The Star News). Rollie Thums and several others arrived prior to the end of the meeting. Approve the Minutes of the November 18, 2015 Finance Committee Meeting: Mildbrand/Hansen motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Soper/Mildbrand to approve the agenda with 10 items. The motion carried. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the Report for review and following review the report stood as presented. Discuss and act on a resolution requesting powerline impact fees for relocation of the Perkinstown Jail: The Committee had voted to approve the funding at the previous meeting and on a Krug/Hansen motion approved the resolution as submitted to be presented to the full County Board for approval. The motion carried. Discuss and act on a resolution requesting for powerline funding for improvements to the Jump River Park and Campground: Myron Brooks distributed information related to expenses that will be incurred for improvements to the park and campground that include replacement of playground equipment and picnic tables and a river walk trail. Following review of the information, Hansen/Mildbrand motioned to approve the resolution as submitted and forward it to the full County Board. The motion carried. Discuss and act on a resolution proposing the purchase of the Harold Miller property: Following discussion of the proposed purchase Zenner/Soper to submit the resolution proposing the purchase of the Harold Miller property to the full County Board. The motion carried. Review and act on warrants and payroll as submitted: Warrants submitted were: November 13, 2015 233314-233415 $218,332.51 November 20, 2015 233416-233500 $383,855.50 November 30, 2015 233501-233564 $47,615.90 December 4, 2015 233565-233656 $219,070.33 December 11, 2015 233657-233752 $171,427.52 December 14, 2015 233753-233877 $257,050.86
Payroll submitted was: November 19, 2015 86507-86508 $644.81 Vendor Checks November 19, 2015 Four Checks $356.69 Manual Checks November 19, 2015 100010-100219 $207,763.78 Direct Deposit Stubs December 3, 2015 86509 $47.05 Employee Check December 3, 2015 86510-86512 $1,419.06 Vendor Checks December 3, 2015 100220-100471 $261,422.82 Direct Deposit Stubs Milldbrand/Krug to approve payment of warrants and payroll as submitted. The motion carried. Discuss and act on approval of the Policy and Procedures Manual: Committee members noted changes that they felt appropriate in the initial draft of the Policy and Procedures Manual. Several members had discussed proposed changes and concerns with accountant Larry Brandl prior to the meeting, with those issues also addressed. Following the discussion committee members directed that the document be amended to include changes discussed and resubmitted for approval at a future meeting. Hansen/Mildbrand to adjourn the meeting at 1:40 p.m. The motion carried. Bruce P. Strama
FINANCE COMMITTEE Wednesday November 18, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 10:21 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug, and Ray Soper Members Absent: Tim Hansen. Other Attendees: Marie Koerner and Bruce Strama. Approve the Minutes of the November 12, 2015 Finance Committee: Krug/Mildbrand motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Soper/Mildbrand to approve the agenda with 5 items. The motion carried. Discuss and act on property and insurance quotes, with possible action to withdraw insurance coverage from the Local Government Property Insurance Fund: Marie Koerner had prepared information related to Taylor County property insurance including the 67 buildings, 100 shelters, 68 pieces of equipment and 213 vehicles. She noted that the Local Government Property Insurance Fund (LGPIF) through which the county had secured property insurance in the past has increased the premium for Taylor County in excess of 40% and that she has received quotes from the Fund and two other carriers. She distributed a copy of the quotes received for review by committee members. The quote from the (LGPIF) was $65,998 from Wisconsin Mutual $42,039 and from M3 $39,664. Koerner having worked with M3 personnel informed members that she is confident that it is a reputable company. The vehicle liability insurance will remain with Wisconsin County Mutual. Following the discussion, Krug/Mildbrand to approve going with M3 for property insurance coverage and withdrawing from the (LGPIF). The motion carried. Soper/Krug to adjourn the meeting at 10:41 a.m. The motion carried. Bruce P. Strama
Joint Personnel and Finance Committee November 18, 2015 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:49 a.m. Members Present: David Krug Members Absent: Charles Zenner, Scott Mildbrand, Lester Lewis, Rollie Thums, Ray Soper, Tim Hansen Other Attendees: Linda Daniels, Marie Koerner, Ben Stanfley, Brian Wilson; Star News, Brad Dahlvig; WIGM-WKEB, Bruce Strama, Larry Brandl Approve Agenda. A motion was made by Krug, seconded by Soper, to approve the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Thums, to approve the minutes of the November 2, 2015, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Ordinance for Chapter 49, creating a Finance Department, amending various sections of Chapter 2 and 7, Taylor County Code. Marie Koerner, Human Resource Manager, presented a draft of an organizational chart for the Finance Department and the ordinance. A motion was made by Lewis, seconded by Thums, to approve the ordinance as presented. A unanimous vote cast, the motion carried. A draft of the Accounting Policies and Procedures Manual was also distributed to committee members for their review and action to be taken at the next Finance Committee meeting. Approve job descriptions for Finance Director & Accountant Finance Department. A motion was made by Lewis, seconded by Mildbrand, to approve the job descriptions as presented. A motion was made by Mildbrand, seconded by Lewis, to amend the Finance Director job description at the end of item #15 in Essential Duties and Responsibilities by adding the following sentence: Review compliance reporting for Human Services Department. A unanimous vote cast on the amendment, the motion carried. The job description as amended was then voted on. A unanimous cast, the motion carried. The job descriptions will be forwarded to Carlson Dettmann Consulting for evaluation and recommendation of placement in the compensation plan. Adjournment. A motion was made by Lewis, seconded by Thums, to adjourn at 10:19 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels
FINANCE COMMITTEE Thursday November 12, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 1:00 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug, Tim Hansen and Ray Soper Members Absent: All were present. Other Attendees: Dave Lemke, Sarah Holtz, Jon Trautman, Larry Brandl, Jeff Ludwig, Roger Emmerich and Bruce Strama. Terry Schultz arrived shortly after the meeting began. Approve the Minutes of the October 14, 2015 Finance Committee: Mildbrand/Krug motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Mildbrand/Hansen to approve the agenda with 12 items. The motion carried. Public Input: There was no public input. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the Report for review and following review the report stood as presented. Review 2014 audit report: Jon Trautman was present and reviewed the 2014 audit report that had been prepared by Schenck Sc. Certified Public Accountants. He noted that the county s fund balance is somewhat lower than many counties and that there should be an effort to increase the fund balance to match the 2012 amount, but that the current amount is not troublesome. There was also some discussion concerning the absence of funds that are unassigned but that was also not of much concern as the county does have available funding designated as assigned which can be spent upon approval by the Finance Committee. Discuss and act on a request for powerline funding to aid in the moving of the historical Perkinstown jail to the fairgrounds: Strama had distributed copies of information showing the estimated expense of moving the historical building along with the agendas and passed around photos of the building for committee member review. Historical Society President Roger Emmerich and Town of Grover resident Terry Schultz were present to outline the events that had led up to the acquisition of the jail and the proposed move to the fairgrounds. Emmerich noted that the jail is the only one of its kind in the state and described the structure and its contents. Krug noted that it would have been preferable to maintain the jail at its present location with Emmerich agreeing, but informing committee members that that was not an option offered to the Historical Society. Following discussion, Mildbrand/Hansen to approve that a $5,500.00 request for powerline funding be submitted to the county board and that Strama draft a resolution stating that request. The motion carried. Discuss and act on the proposed purchase of property adjacent to the fairgrounds and funding: There was extended discussion of the pros and cons associated with the purchase of the 26.7 acre Harold Miller property located across Bauer Dr. from the fairgrounds with the
asking price of $165,000.00. There was discussion of the value of the property as approximately 9 acres is wetlands and there is also a fairly steep slope down to the creek making that acreage marginal for developing. It was noted by several in attendance that the fairground area is limited and this may be the only opportunity to purchase property that would allow expansion of the fairgrounds in the future. There was support for the purchase and development of the property for camping and other recreational uses. Ludwig noted that during the fair there are 35 to 40 campers on the fairgrounds and when the Good Sams Camping Club visits annually there are 50 to 60 campers on the grounds. He also noted that it would be a good opportunity to locate a dump station that would be open 7 days a week for campers in Taylor County. There was concern by others of not only the expense for purchase, but also related expenses for development. Several also felt it would be in everyone s best interest if the property were purchased privately for some sort of business which would increase employment in the area and add to the tax base. It was noted by Lemke that information he has received states that the traffic flow through Medford is to the north and west and that the east bound HWY 64 corridor is not a coveted location. When addressing the funding source, Larry Brandl suggested that if the land were purchased to purchase it using cash reserves. Following the discussion, Krug/Zenner to submit the request to purchase the Harold Miller property for $165,000.00 to the county board with recommendation of use of cash reserves for the purchase. There was a roll-call vote with Krug, Soper and Zenner voting aye, Hansen Mildbrand voting no. The motion carried. Discuss and act on equity accounts as assigned for 2016: Following a short review of the list of accounts that had been distributed along with the agendas, Mildbrand/Hansen motioned to approve the equity accounts as assigned for 2016. The motion carried. Discuss and act on the list of checking and cash accounts: Following the review of checking and cash accounts which had also been previously distributed, Hansen/Krug motioned to approve the list of checking and cash accounts. The motion carried. Review and act on warrants and payroll as submitted: Warrants submitted were: October 16, 2015 232869-232938 $176,044.70 October 23, 2015 232939-233012 $282,953.85 October 26, 2015 233013-233072 $138,395.59 October 30, 2015 233073-233121 $131,726.62 November 6, 2015 233122-233233 $228,218.03 November 9, 2015 233234-233313 $174,535.88 Payroll submitted was: October 22, 2015 86502-86503 $644.81 Vendor Checks October 22, 2015 Three Checks $23.34 Manual Checks October 22, 2015 99580-99806 $225,209.03 Direct Deposit Stubs November 5, 2015 86504-86506 $1,419.06 Vendor Checks November 5, 2015 99807-100009 $205,419.18 Direct Deposit Stubs Mildbrand/Krug to approve payment of warrants and payroll as submitted. The motion carried.
Soper/Mildbrand to adjourn the meeting at 2:34 p.m. The motion carried. Bruce P. Strama
Joint Personnel and Finance Committee November 2, 2015 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:02 a.m. Members Present: Charles Zenner, Scott Mildbrand, Lester Lewis, Rollie Thums, Ray Soper, David Krug, Tim Hansen Members Absent: Other Attendees: Randy Ingram; WPPA None Linda Daniels, Marie Koerner, Mindy Dale; Labor Attorney, Eric Petersen, Approve Agenda. A motion was made by Hansen, seconded by Mildbrand, to approve the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Hansen, to approve the minutes of the October 14, 2015, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Lewis, seconded by Hansen, at 9:05 a.m. to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)(e), to negotiate with WPPA, Deputy Sheriff s Union. A roll call vote cast, seven (7) voting aye, the motion carried. Open Session. A motion was made by Mildbrand, seconded by Hansen, to go into open session at 1:23 p.m. A unanimous cast, the motion carried. Adjournment. A motion was made by Mildbrand, seconded by Thums, to adjourn at 1:23 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels
FINANCE COMMITTEE Wednesday, October 14, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 9:02 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug and Ray Soper Members Absent: Tim Hansen had an excused absence. Other Attendees: Lester Lewis, Rollie Thums, Bob Meyer, Sarah Holtz, Larry Brandl and Bruce Strama. Jim Metz arrived at 9:15 a.m. Approve the Minutes of the September 14, 2015 Finance Committee: Krug/Mildbrand motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Mildbrand/Krug to approve the agenda as amended in item #8 where the property sold was located in the Town of McKinley, not the Town of Jump River. The motion carried. Public Input: There was no public input. Discuss and act on designation of funds received from Town of McKinley land sale: Larry Brandl and Lester Lewis had discussed the issue and were in favor of putting the $101,000.00 received for the property sold in the Environmental Cleanup revenues account. In addition it was requested that up to $46,000.00 from that account then be appropriated for use in funding the LiDAR project which would have readable contours set at one foot and include hydro break lines. Surveyor Bob Meyer reviewed the project and advantages to county departments as well as other private entities that would be able to utilize the data once the project is complete. One huge advantage to joining the consortium of counties considering the project is up to a 50% matching grant from USGS which would save the county up to approximately $135,000.00 if the 50% is realized. There is no certainty that grants will be available in the near future if the county does not take advantage of the opportunity at this time. Following further discussion, Soper/Mildbrand to put the $101,000.00 received from the property sale in the Town of McKinley in the Environmental Cleanup account and to approve use up to $46,000.00 of the $101,000.00 to fund the LiDAR project contingent to receiving the grant from USGS to aid in funding the project. The motion carried. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the Report for review and following review the report stood as presented. Discuss and act on a resolution approving the 2016 Highway Department Bridge Aid: Strama had distributed copies of the proposed resolution which was approved on a Mildbrand/Soper motion. The motion carried. Discuss and act on a resolution approving the 2016 Taylor County annual budget and tax levy to be apportioned to local districts: Strama had distributed copies of the proposed
resolution and following review and discussion, Mildbrand/Krug motioned to approve the resolution. The motion carried. Review and act on warrants and payroll as submitted: Warrants submitted were: September 11, 2015 232220-232410 $249,608.92 September 18, 2015 232411-232477 $255,995.15 September 21, 2015 232478-232528 $100,136.66 September 25, 2015 232529-232595 $303,680.55 October 2, 2015 232596-232673 $210,244.14 October 9, 2015 232674-232743 $148,577.28 October 12, 2015 232744-232868 $237,601.94 Payroll submitted was: September 24, 2015 86497-86498 $644.81 Vendor Checks September 24, 2015 Two Checks $30.87 Manual Checks September 24, 2015 99164-99381 $220,306.81 Direct Deposit Stubs October 8, 2015 86499-86501 $1,419.06 Vendor Checks October 8, 2105 99382-99579 $204,407.45 Direct Deposit Stubs Krug/Mildbrand to approve payment of warrants and payroll as submitted. The motion carried. Mildbrand/Krug to adjourn the meeting at 9:29 a.m. The motion carried. Bruce P. Strama
Joint Personnel and Finance Committee October 14, 2015 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:34 a.m. Members Present: David Krug Members Absent: Charles Zenner, Scott Mildbrand, Lester Lewis, Rollie Thums, Ray Soper, Tim Hansen Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Mindy Dale; Labor Attorney, Eric Petersen, Randy Ingram; WPPA Approve Agenda. A motion was made by Lewis, seconded by Mildbrand, to approve the agenda with ten items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Thums, seconded by Mildbrand, to approve the minutes of the October 8, 2015, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Soper, at 9:30 a.m. to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)(e), to discuss bargaining strategies. A roll call vote cast, six (6) voting aye, one (1) absent (Hansen), the motion carried. Open Session. A motion was made by Thums, seconded by Mildbrand, to go into open session at 10:09 a.m. A unanimous cast, the motion carried. Exchange of initial bargaining agreement proposals with WPPA, Deputy Sheriff s Union. Eric Petersen and Randy Ingram from WPPA presented the committee with their proposals and Mindy Dale, Labor Attorney, presented the county s proposal to the union. Mindy Dale distributed the email from Mitch Perkl, Local 662 Teamster s Professional Union regarding initial proposal exchanges. Their proposal is the maximum amount allowed per the WERC guidelines. The initial exchange from Taylor County to Local 662 Teamster s Professional Union was distributed to the committee. A motion was made by Lewis, seconded by Mildbrand, to acknowledge receipt of the union s total base wage proposal and to extend initial proposal of Taylor County to Local 662 Professional Unions as presented. A unanimous vote cast, the motion carried. A motion was made by Mildbrand, seconded by Thums, to formally acknowledge to approve the resolution for an increase of 2% for the non-represented employees. Supervisor Lewis requested a roll call vote, five (5) voting aye, one (1) abstain (Lewis), one (1) absent (Hansen), the motion carried.
Closed Session. A motion was made by Lewis, seconded by Mildbrand, at 10:32 a.m. to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)(e), for the purpose of negotiating with WPPA, Deputy Sheriff s Union. A roll call vote cast, six (6) voting aye, one (1) absent (Hansen), the motion carried. Open Session. A motion was made by Thums, seconded by Mildbrand, to go into open session at 11:49 a.m. A unanimous cast, the motion carried. The Joint Personnel & Finance Committee will meet again with WPPA, Deputy Sheriff s Union on November 2, 2015. Adjournment. A motion was made by Mildbrand, seconded by Thums, to adjourn at 11:49 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels
Joint Personnel and Finance Committee October 8, 2015 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 9:31 a.m. Members Present: David Krug Members Absent: Other Attendees: Charles Zenner, Scott Mildbrand, Tim Hansen, Rollie Thums, Ray Soper, Lester Lewis Linda Daniels, Marie Koerner, Jim Metz, Mindy Dale, Labor Attorney Approve Agenda. A motion was made by Thums, seconded by Krug, to approve the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Hansen, to approve the minutes of the September 18, 2015, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Closed Session. A motion was made by Mildbrand, seconded by Soper, at 9:30 a.m. to go into closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)(e), to discuss bargaining strategies and continue in closed session pursuant to Wisconsin State Statutes, Section 19.85(1)(g), for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. A roll call vote cast, six (6) voting aye, one (1) absent (Lewis), the motion carried. Open Session. A motion was made by Thums, seconded by Mildbrand, to go into open session at 11:26 a.m. A unanimous cast, the motion carried. Adjournment. A motion was made by Thums, seconded by Hansen, to adjourn at 11:26 a.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels
Joint Personnel and Finance Committee September 18, 2015 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 10:45 a.m. Members Present: Charles Zenner, Scott Mildbrand, Lester Lewis, Tim Hansen, Rollie Thums, Ray Soper, David Krug Members Absent: Other Attendees: Insurance Consultant None Marie Koerner, Jim Metz, Larry Brandl, Rae Anne Beaudry; Health Approve Agenda. A motion was made by Thums, seconded by Lewis, to approve the agenda with five items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Lewis, seconded by Thums, to approve the minutes of the July 14, 2015, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. 2016 Employee Health Insurance. Rae Anne Beaudry, Health Insurance Consultant with the Horton Group, reported on the process of the 2016 employee health insurance renewal with an option from WCA-GHT to decrease premium by increasing prescription drug co-pays. It was the recommendation of Rae Ann to leave the prescription drug co-pays as is in 2015 and take the 4% premium increase for 2016. A motion was made by Lewis, seconded by Krug, to approve the Horton Group s recommendation of the county accepting the renewal with no plan design changes and the 4% increase of 2015 premiums. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Lewis, seconded by Thums, to adjourn at 11:23 a.m. A unanimous vote cast, the motion carried. Secretary: Marie Koerner
FINANCE COMMITTEE Monday, September 14, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 9:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug, Tim Hansen and Ray Soper Members Absent: All present Other Attendees: Jim Metz, Sarah Holtz, Larry Brandl and Bruce Strama Approve the Minutes of the August 5, 2015 Finance Committee: Mildbrand/Hansen motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Krug/Soper to approve the agenda. The motion carried. Public Input: There was no public input. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the Report for review and following review the report stood as presented. Discuss and act on a resolution approving the 2016 Highway Department Equipment Schedule: Strama had distributed copies of the proposed resolution which was approve on a Mildbrand/Soper motion. The motion carried. Discuss and act on an ordinance that would amend medical examiner employment and compensation: Strama distributed copies of the proposed ordinance and following review and discussion, Hansen/Krug motioned to approve the ordinance. The motion carried. Review and act on warrants and payroll as submitted: Warrants submitted were: July 17, 2015 231414-231487 $274,572.68 June 19, 2015 231488-231550 $97,450.05 July 27, 2015 231551-231613 $105,682.49 July 31, 2015 231614-231656 $52,570.94 August 7, 2015 231657-231768 $222,204.24 August 10, 2015 231769-231857 $120,656.90 August 14, 2015 231858-231974 $6,649,019.27 August 21, 2015 231975-232037 $162,142.06 August 24, 2015 232038-232089 $129,502.41 August 28, 2015 232090-232148 $394,668.90 September 4, 2015 232149-232230 $320,804.63 September 10, 2015 232231-232329 $236,354.50
Payroll submitted was: July 16, 2015 86483-86484 $644.81 Vendor Checks July 16, 2015 98106-98307 $211,128.20 Direct Deposit Stubs July 30, 2015 86485 $86.65 Employee Check July 30, 2015 86486-86487 $644.81 Vendor Checks July 30, 2015 98308-98512 $211,846.67 Direct Deposit Stubs August 13, 2015 86488-86490 $1,378.31 Vendor Checks August 13, 2015 Manual Checks $66.17 Manual Checks August 13, 2015 98513-98726 $207,581.17 Direct Deposit Stubs August 27, 2015 86491-86492 $644.81 Vendor Checks August 27, 2015 98727-98938 $209,492.54 Direct Deposit Stubs September 10, 2015 86493 $47.05 Employee Check September 10, 2015 86494-86496 $1,419.06 Vendor Checks September 10, 2015 98939-99163 $205,466.63 Direct Deposit Stubs Mildbrand/Krug to approve payment of warrants and payroll as submitted. The motion carried. Soper/Hansen to adjourn the meeting at 9:25 a.m. The motion carried. Bruce P. Strama
FINANCE COMMITTEE Wednesday, August 5, 2015 Third Floor Jury Room Call Meeting To Order: Chuck Zenner at 8:30 a.m. Members Present: Members Absent: Other Attendees: Chuck Zenner, Scott Mildbrand, Dave Krug, Tim Hansen and Ray Soper All present Jim Metz and Bruce Strama Approve the Minutes of the July 14, 2015 Finance Committee: Mildbrand/Soper motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Soper/Hansen to approve the agenda with the previous minutes date correction which had been listed as June 14 th, when it should have read July 14, 2015. The motion carried. Discuss and act on a resolution requesting power line funding for the proposed children s museum: There was a short discussion with some concern related to the last paragraph which had stated that the $10,000 would be approved contingent upon securing ample funding to proceed with the project, which was amended to read contingent upon securing $150,000.00 in order to proceed with the project. Mildbrand/Soper to approve the resolution as amended. The motion carried. Hansen/Mildbrand to adjourn the meeting at 8:39 a.m. The motion carried. Bruce P. Strama
FINANCE COMMITTEE Tuesday, July 14, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 2:10 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug, Tim Hansen and Ray Soper Members Absent: All present Other Attendees: Jim Metz, Sarah Holtz, Tracy Duerr, Larry Brandl, Rollie Thums, Brenda Herrell, Patty Krug, Jesse Lukewich, Allison Ranum, Bruce Strama and Brian Wilson (Star News). Brad Dahlvig (WKEB) also arrived during the meeting. Approve the Minutes of the June 11, 2015 Finance Committee: Mildbrand/Krug motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Mildbrand/Hansen to approve the agenda. The motion carried. Public Input: There was no public input. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the report which following reviewed by committee members stood approved. Discuss and act on a request for power line funding for proposed children s museum: Allison Ranum and Jesse Lukewich were present to inform committee members of their goal to open a children s museum in Medford to serve Taylor County and the surrounding area. They reported that there is a need for a place for young families to bring their children and interact with peers. A business plan had been prepared and was distributed to committee members for review in conjunction with the presentation. The museum will be called Huey s Hideaway and will offer children both entertainment and a learning experience with each visit. The board of directors has been meeting since January of 2015, also touring many similar venues to get ideas to aid in planning for the proposed museum. Fundraising efforts have begun and approximately $7,000 has been committed annually for a three-year period. The initial goal is to have $200,000 committed by October 1, 2015 in order to proceed with purchases and renovations that will be required. A proposed budget including both projected revenues and expenses was distributed for Committee review. Ranum and Lukewich explained that they are requesting a $10,000 commitment from Taylor County from the Environmental Impact Fee Budget. Payment would be required and made to Huey s Hideaway Children s Museum once the required funding for the project has been secured and the project commences. Following the discussion, Mildbrand/Hansen motioned to submit a resolution to the Taylor County Board of Supervisors requesting that $10,000 be committed for the Huey s Hideaway Children s Museum with that funding from the Environmental Impact Fee Account. The motion carried unanimously on a rollcall vote. Review and approve the 2016 Annual Budget Review Schedule and budget parameters: Committee members reviewed a tentative schedule of budget meetings, agreeing on several amendments, one of which was to have the final scheduled meeting on Wednesday September 23 rd be held in the evening at 6:30 p.m. The schedule will be updated with the amendments
discussed. The committee also directed that the department heads be informed that due to budget restrictions, it is requested that they hold operations to a 0% increase for 2016. Review and act on warrants and payroll as submitted: Warrants submitted were: June 12, 2015 230887-230982 $299,631.56 June 19, 2015 230983-231072 $573,200.85 June 22, 2015 231073-231132 $92,418.07 June 26, 2015 231133-231178 $137,721.94 July 2, 2015 231179-231236 $118,679.18 July 10, 2015 231237-231307 $290,172.36 July 13, 2015 231308-231413 $221,742.44 Payroll submitted was: June 18, 2015 86478-86479 $644.81 Vendor Checks June 18, 2015 Three Checks $26.37 Manual Checks June 18, 2015 97672-97894 $209,823.30 Direct Deposit Stubs July 2, 2015 86480-86482 $1,337.56 Vendor Checks July 2, 2015 97895-98105 $205,824.06 Direct Deposit Stubs Krug/Mildbrand to approve payment of warrants and payroll as submitted. The motion carried. Hansen/Mildbrand to adjourn the meeting at 2:57 p.m. The motion carried. Bruce P. Strama
Joint Personnel and Finance Committee July 14, 2015 Third Floor County Board Room, Taylor County Courthouse Call Meeting to Order: Charles Zenner called the meeting to order at 1:04 p.m. Members Present: Charles Zenner, Scott Mildbrand, Lester Lewis, Tim Hansen, Rollie Thums, Ray Soper, David Krug Members Absent: None Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Patty Krug, Larry Brandl, Rae Anne Beaudry; Health Insurance Consultant, Dan Determan; Capitol Lakes Financial, Brian Wilson; Star News Approve Agenda. A motion was made by Mildbrand, seconded by Hansen, to approve the agenda with six items. A unanimous vote cast, the motion carried. Approve Minutes. A motion was made by Mildbrand, seconded by Krug, to approve the minutes of the January 30, 2015, Joint Personnel and Finance Committee meeting. A unanimous vote cast, the motion carried. Meet with Rae Anne Beaudry, Health Insurance Consultant, regarding health insurance. Rae Anne Beaudry, Health Insurance Consultant with the Horton Group, updated the committee on the health insurance claim history for Taylor County. She projected that our premium increase would be approximately 6.5% for 2016 and gave an update on tax laws and reporting, the Cadillac Tax set to start in 2018. Ms. Koerner stated that renewal rates from WCA GHT would be available approximately the beginning of August. The committee decided to wait to take any action until they had the renewal information from WCA GHT. No action was taken on this agenda item. Presentation by Dan Determan, Capitol Lakes Financial, regarding employee long-term insurance. Dan Determan, Capitol Lakes Financial, presented information on offering a longterm care insurance program, to county employees, elected officials and county board supervisors. Mr. Determan would meet with groups for an informational meeting and then if the employee/elected official/supervisor was interested in pursuing coverage, he would schedule individual meetings with them. The insurance program would be at no financial cost to the county. A motion was made by Lewis, seconded by Mildbrand, to approve presenting the longterm care insurance program to employees/elected officials/supervisors. A unanimous vote cast, the motion carried. Adjournment. A motion was made by Mildbrand, seconded by Thums, to adjourn at 1:52 p.m. A unanimous vote cast, the motion carried. Secretary: Linda Daniels
FINANCE COMMITTEE Thursday, June 11, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 1:00 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug, Tim Hansen and Ray Soper Members Absent: All present Other Attendees: Jim Metz, Sarah Holtz, Tracy Duerr, Melissa Seavers, Bruce Strama and Brian Wilson (Star News). Larry Brandl also arrived during the meeting. Approve the Minutes of the May 13, 2015 Finance Committee: Mildbrand/Hansen motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Mildbrand/Hansen to approve the agenda. The motion carried. Public Input: There was no public input. Revisit possible county issuance of email addresses for supervisors: Chairman Zenner had requested that the issue be revisited based on information that he had received following the May meeting and had also invited IT Director Melissa Seavers to attend the meeting. Seavers explained that if supervisors are using their personal computers and there is an open records request that all private information would also be open to public record. Committee members were somewhat concerned with that issue, but the expense was also a concern. Seavers went on to explain the basics of how she envisioned the accounts would be set up stating that each supervisor would be issued an account with addresses following the protocol of all other county employees with the address being first name, period and then last name followed by @co.taylor.wi.us. She also noted that all emails would be archived indefinitely at this time but for at least seven years so that if there were a records request that the emails could be easily accessed. It was also noted that the State Statutes require that all email addresses of elected officials be included in a directory which would be available to the public which may spur more email messages in the future on private sites. When Seavers was questioned about her opinion on county issued email addresses she was in favor. Following discussion, Soper/Mildbrand to approve that the county issue email addresses to county board members at county expense. The Motion carried on a roll-call vote with four members voting aye and Krug voting no. Seavers reported that there would be sufficient carryover in the IT Department budget to fund the $1,955.00 implementation expense and that the $45.00 annual fee would be included in the annual IT budget in the future. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the report which following reviewed by committee members stood approved.
Review and act on warrants and payroll as submitted: Warrants submitted were: May 15, 2015 230436-230501 $229,416.16 May 22, 2015 230502-230564 $664,140.93 May 26, 2015 230565-230628 $101,815.14 May 29, 2015 230629-230668 $371,921.45 June 5, 2015 230669-230793 $282,389.80 June 8, 2015 230794-230886 $242,957.91 Payroll submitted was: May 21, 2015 86471-86473 $814.21 Vendor Checks May 21, 2015 Four Checks $42.16 Manual Checks May 21, 2015 97263-97467 $202,802.04 Direct Deposit Stubs June 4, 2015 86474 $46.97 Employee Check June 4, 2015 86475-86477 $1,376.96 Vendor Checks June 4, 2015 97468-97671 $207,257.85 Direct Deposit Stubs Krug/Soper to approve payment of warrants and payroll as submitted. The motion carried. Mildbrand/Hansen to adjourn the meeting at 1:35 p.m. The motion carried. Bruce P. Strama
FINANCE COMMITTEE Wednesday, May 13, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 2:30 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug, Tim Hansen and Ray Soper Members Absent: All present Other Attendees: Jim Metz, Sarah Holtz, Michelle Kurth, Tracy Duerr, Larry Brandl and Bruce Strama Approve the Minutes of the April 16, 2015 Finance Committee: Krug/Mildbrand motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Mildbrand/Hansen to approve the agenda. The motion carried. Public Input: There was no public input. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the report which following reviewed by committee members stood approved. Discuss and act on proposed fees for the Child Support Department: Michelle Kurth distributed copies of a proposed fee schedule for services currently not offered by the department. She requested approval for $25.00 fees for sending income withholding orders on NIVD cases, per request to credit cases for direct payment on NIVD cases and per request for account reconciliations on NIVD cases. She informed committee members that other Child Support Departments currently charge similar or higher for those same services which would cost much more if the same services were performed by an attorney for the clients. Following some discussion, Mildbrand/Hansen to approve the fees proposed by Michelle Kurth. The motion carried. Approve the Report of 2014 Contingency & General Fund Transfers: Strama had distributed copies of the Report, and following review, Hansen/Krug to approve the Report of 2014 Contingency and General fund Transfers. The Motion carried. Discuss possible amendment of dates and times for future meetings: Chairman Zenner had requested that meeting times and dates be reviewed as new committee member Ray Soper would be unable to attend Finance Committee Meetings currently scheduled on the second Thursday of each month due to the meeting schedule of the Town of Maplehurst, where he is currently a supervisor. Following discussion committee members decided to change the time to 1:00 p.m. for any Finance Committee meetings currently scheduled at 10:00 a.m. on the second Thursday day of the month. Discuss proposal that the county issue email addresses to supervisors: Strama informed committee members that there was a suggestion by a county board supervisor that due to the requirement that email addresses for elected official be included in a public
directory, that the county might consider providing addresses for supervisors. Strama had checked into the expense of providing addresses to supervisors and reported that the initial expense for each supervisor would be $70.00 and that there would be an annual fee of $45.00 for retaining those accounts. Committee members were not concerned with using their personal email account and did not feel the additional expense was warranted. No action was taken on the issue. Review and act on warrants and payroll as submitted: Warrants submitted were: April 17, 2015 229985-230074 $229,309.18 April 24, 2015 230075-230139 $512,130.63 April 27, 2015 230140-230180 $27,248.22 May 1, 2015 230181-230243 $450,476.76 May 8, 2015 230244-230341 $209,932.01 May 11, 2015 230342-230435 $200,728.03 Payroll submitted was: April 23, 2015 86465 $81.37 Employee Check April 23, 2015 86466-86467 $684.21 Vendor Checks April 23, 2015 Five Checks $91.46 Manual Checks April 23, 2015 96841-97056 $203,694.29 Direct Deposit Stubs May 7, 2015 86468-86470 $1,376.96 Vendor Checks May 7, 2015 97057-97262 $202,181.74 Direct Deposit Stubs Mildbrand/Krug to approve payment of warrants and payroll as submitted. The motion carried. Krug/MIldbrand to adjourn the meeting at 3:08 p.m. The motion carried. Bruce P. Strama
FINANCE COMMITTEE Thursday April 16, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 10:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug and Tim Hansen Members Absent: All present as Dennis Fuchs had resigned as District 10 Supervisor prior to the meeting. Other Attendees: Jim Metz, Ray Soper, Sarah Holtz, Tracy Duerr, Larry Brandl and Bruce Strama Approve the Minutes of the March 12, 2015 Finance Committee: Mildbrand/Krug motioned to approve the minutes of the previous Finance Committee meeting. The motion carried. Approve the Agenda: Mildbrand/Hansen to approve the agenda. The motion carried. Public Input: There was no public input. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the report which following reviewed by committee members stood approved. Discuss and act on Information Technology 2014 close-out entry: Strama had distributed copies of the entries prior to the meeting. Hansen/Mildbrand motioned to approve the Information Technology close-out entry. The motion carried unanimously. Review and act on warrants and payroll as submitted: Warrants submitted were: March 13, 2015 219414-229497 $237,133.32 March 20, 2015 229498-229546 $180,897.13 March 23, 2015 229547-229604 $121,336.54 March 26, 2015 229605-229687 $723,550.12 April 03, 2015 229688-229753 $147,029.78 April 10, 2015 229754-229819 $182,309.71 April 13, 2015 229820-229984 $256,603.65 Payroll submitted was: March 12, 2015 86455 $453.56 Employee Check March 12, 2015 86456-86458 $1,438.73 Vendor Checks March 12, 2015 96195-96415 $197,993.69 Direct Deposit Stubs March 26, 2015 86459 $500.64 Employee Check March 26, 2015 86460-86461 $705.23 Vendor Checks March 26, 2015 96416-96638 $203,100.09 Direct Deposit Stubs April 9, 2015 86462-86464 $1,438.73 Vendor Checks April 9, 2015 96639-96840 $200,958.71 Direct Deposit Stubs
Mildbrand/Fuchs to approve payment of warrants and payroll as submitted. The motion carried. Mildbrand/Krug to adjourn the meeting at 10:36 a.m. The motion carried. Bruce P. Strama
FINANCE COMMITTEE Thursday March 12, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 10:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Dennis Fuchs, Dave Krug and Tim Hansen Members Absent: All present. Other Attendees: Jim Metz, Lester Lewis, Sarah Holtz, Tracy Duerr, Larry Brandl and Bruce Strama Approve the Minutes of the February 17, 2015 Finance Committee: Fuchs/Mildbrand motioned to approve minutes of the February 17, 2015 Finance Committee meeting. The motion carried. Approve the Agenda: Mildbrand/Krug to approve the agenda. The motion carried. Public Input: Lester Lewis was present to report on legislative budget issues including proposed county-wide assessment, highway and human services funding and the demise of the Local Government Property Insurance Fund. There was discussion of attendance by one or more board supervisors at one of the budget hearings being held to present concerns. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the report which following reviewed by committee members stood approved. Discuss and act on transfer from the Contingency Fund to Dog License Trust Fund, closing 2014: Strama had distributed correspondence prepared by Accountant Brandl outlining the need for the transfer due to the unexpected increase in fuel prices in early 2014. Krug/Mildbrand to approve transfer of $512.40 from the Contingency Fund to the Dog License Trust fund in order to close out the fund for 2014. The motion carried unanimously. Review and act on warrants and payroll as submitted: Warrants submitted were: February 13, 2015 228911-228998 $210,253.45 February 20, 2015 228999-229049 $254,814.15 February 23, 2015 229050-229111 $92,692.61 February 27, 2015 229112-229170 $229,263.93 March 06, 2015 229171-229306 $219,569.20 March 09, 2015 229307-229413 $103,258.82
Payroll submitted was: February 12, 2015 86448 $26.76 Employee Check February 12, 2015 86449-86451 $1,438.73 Vendor Checks February 12, 2015 Two Checks -$47.13 Manual Checks February 12, 2015 95695-95950 $230,442.16 Direct Deposit Stubs February 26, 2015 86452 $46.97 Employee Check February 26, 2015 86453-86454 $705.23 Vendor Checks February 26, 2015 Two Checks $12.96 Manual Checks February 26, 2015 95951-96194 $204,611.79 Direct Deposit Stubs Mildbrand/Fuchs to approve payment of warrants and payroll as submitted. The motion carried. Mildbrand/Krug to adjourn the meeting at 10:36 a.m. The motion carried. Bruce P. Strama
FINANCE COMMITTEE Tuesday February 17, 2015 County Board Room Call Meeting To Order: Chuck Zenner at 10:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Dennis Fuchs, Dave Krug and Tim Hansen Members Absent: All present. Other Attendees: Sarah Holtz, Tracy Duerr, Marie Koerner, Bruce Strama and Mark Berglund (The Star News) Approve the Minutes of the January 15, 2015 Finance Committee: Mildbrand/Hansen motioned to approve minutes of the January 15, 2015 Finance Committee meeting. The motion carried. Approve the Agenda: Fuchs/Krug to approve the agenda. The motion carried. Public Input: There was no public input. Treasurer s Report: Treasurer, Sarah Holtz distributed copies of the report which following reviewed by committee members stood approved. Review bids received for the purchase of a county vehicle and act on approval: Marie Koerner had received bids from three auto dealers for vehicles. The first bid was from Ewald Automotive, Oconomowoc, and was a state contract bid of $18,094.00 for a 2015 Chevrolet Malibu and an additional $241.00 for delivery if so desired. The second bid was from Medford Motors Inc., Medford, and was for $18,509.00 for a 2016 Ford Fusion. The third and final bid was from Mertens Garage Inc., Medford, for $18,903.00 for a 2015 Chrysler 200LX. Committee members agreed that it would be beneficial to buy local and that the Medford Motors bid was the lowest local bid. There was question of whether the bid from Medford Motors could be accepted as it was for a 2016 model and the specifications for the bid were for a 2015 model vehicle. Following the discussion, Fuchs/Krug to approve purchase of the 2016 Ford Fusion from Medford Motors pending approval of corporation counsel and if the bid for the 2016 vehicle could not be accepted, to purchase the 2015 Chevrolet Malibu from Ewald Automotive. The motion carried unanimously. Discuss and act on tabled issue concerning the purchase of ipad for county supervisors: Strama noted that there had been direction in August of 2014 to place the item on the agenda. There was discussion of both pros and cons of the proposed purchase of ipad prior to a Fuchs/Mildbrand motion not to purchase ipad for the county board members at this time. The motion carried with Zenner, Krug, Fuchs and Mildbrand voting aye, Hansen voting no.