The Board of County Commissioners of Washington County, Idaho, does hereby meet this 1st day of August, 2016. IN THE MATTER OF ROLL CALL) Deb Warren, Clerk, called roll call. Tom Anderson, present; Kirk Chandler, present and Bob Thomason, present. Kirk Chandler opened the meeting and Deb Warren led the Pledge of Allegiance. Tom Anderson presented the invocation. IN THE MATTER OF CORRESPONDENCE/MEETINGS AND REPORTS) Correspondence received by the Board was reviewed and disseminated as required. Tom reported that RC&D has a chipper that has to be auctioned. He said the six counties still involved in RC&D could submit a sealed bid for the chipper. Arlen Wilkins, Road and Bridge Supervisor was also present and said he is interested in submitting a bid. Bob reported about the Ready (emergency preparedness) Camp luncheon. He also said WICAP is still considering the issue of what to do with the Court Street building and certain procedures. Arlen asked for verification about how the 3% raises should be distributed. The Commissioners said that the 3% is a pool that can be used at the discretion of the department, supervisor. IN THE MATTER OF MINUTES) The minutes of the Board not heretofore approved of June 20 and July 18, 2016 were approved as amended. IN THE MATTER OF ELECTION BALLOTS) Kirk Chandler moved, seconded by Bob Thomason to approve a ballot order for 10,800 regular ballots and 250 sample ballots for the 2016 General, Constitutional, and Judicial Elections. Motion carried unanimous. IN THE MATTER OF CERTIFICATE OF RESIDENCY) Kirk Chandler moved, seconded by Bob Thomason to approve a certificate of residency for Alexis Garibay. Motion carried unanimous. 1
IN THE MATTER OF JOINT POWERS AGREEMENT) Kirk Chandler made a Motion seconded by Tom Anderson, to approve the signing of the 1 st Amended Area Agency on Aging Joint Powers Agreement. Motion carried unanimous. IN THE MATTER OF ELECTED OFFICIALS) Meeting with the Board were Georgia Plischke, Assessor; Betty Thomas, Clerk; Matt Thomas, Sheriff and Sabrina Young, Treasurer. County matters were discussed. IN THE MATTER OF ASSESSOR) Georgia Plischke, Assessor, met with the Board. Georgia said the Assessor office is starting their season. She said the DMV department is slow currently because of the two-year licenses sold last year. She said the appraisers are working in the field again. Georgia said she brought the appraisals for the houses that the Commissioners will tour this afternoon. IN THE MATTER OF SHERIFF) Matt Thomas, Sheriff, met with the Board. Matt reported that one officer recently failed POST and is no longer employed. He said he has changed his hiring practices because of POST regulations. He said Aaron Walker and Jeff Anderson will attend background training in California in September for hiring. IN THE MATTER OF TREASURER) Sabrina Young, Treasurer, met with the Board. Sabrina said that the tax deed sale went fine. She hopes there will be no tax deeds next year. She said she will be going to the State Treasurers Conference this week. Sabrina responded to the emails about County employees being involved in County auctions and sales. Delton said that the Code speaks to Commissioners and elected officials involved in a particular sale. He said there is no restriction on employees in the Code or the personnel policy. Tom Anderson said the employee should know no more than the general public about the property for sale. He also feels that the employee needs to take personal time off if he is bidding. Sabrina said that it should be addressed in the Personnel Policy. Delton said that all the information about the property should be public 2
record. Kirk asked Delton to write the policy. Sabrina said that a supervisor needs to be clarified in the policy. Georgia would like the supervisor to have the right to approve or deny the employee s time off for the sale. Sabrina asked about the 3% raise for elected officials and 3% pool for department employees. IN THE MATTER OF PROSECUTING ATTORNEY) Delton Walker, Prosecuting Attorney, met with the Board. Deb Warren, Deputy Clerk, met with the Board and reported about the Law Enforcement comp issue. She asked for direction from Delton, Matt, and the Commissioners if she should begin now with the Rule of 171, and if she should try to rectify the accrual balances from September 2015. Matt said that he would like to pay out comp time so large amounts are not accumulated, however the budget would probably not allow all the comp to be paid out. The Commissioners said that they would like the Payroll Deputy Clerk to resume the 171 Rule on the current payroll (or Rule of 86 for bi-weekly payroll). Matt will construct a letter to attach to the paycheck. Deb said that the Personnel Policy should clarify the comp issue. Deb Warren told the Board that the State Insurance Fund strongly suggests that all Workman s Comp injuries be sent to an Occupational Health facility but it also needs to be spelled out in the Personnel Policy. She said that those employees that are normally drug-tested for employment may be tested at the time of incident for drugs. The Commissioners agreed and the Clerk s office will begin to write the policy. Delton feels that the Personnel Policy should be reviewed as a whole and revised. Tom asked Delton to review the Indigent Grant. Tom said the Board will need to approve the application and fax today as today is the last day for submitting the grant request. Kirk said he took the map of the Sheriff s Tower to Ken so he could get the dimensions. He said he would check back with him today. Tom asked Delton if he received the email on the Joint Powers Agreement changes. Delton said he would review the Agreement. Tom reviewed the changes that were made for Delton. Tom said they added reimbursement to the Board for travel for their attendance at meetings and also generic language to allow the Board to conduct business electronically via emails. Delton said he would review the Agreement and report back to the Board. Bob Thomason made a Motion, seconded by Tom Anderson, to authorize the signing of the Indigent Defense Grant application form, motion carried unanimous. 3
Kirk asked Delton about the Jenkins Creek Road gate, discussion followed. Kirk said the Board approved the gate to be closed for the occasional moving of cattle but said it is not to be locked to allow access to the road. Kirk said Lloyd stated he would not lock the gate and would leave open when not moving cattle. Bob Thomason said that would be consistent with the remainder of the road. Kirk said the gate could remain as long as it is never locked. IN THE MATTER OF JUVENILE PROBATION) Dahlia Stender, Juvenile Probation, met with the Board. Dahlia reported that the Detention costs are increasing substantially and will exceed the budget line item this year. Dahlia said they just received the billing for the year from Valley County and said it was significant. She said it would be much higher if they were still transporting juveniles to Canyon County. Dahlia said they have tried other means of detention such as home detention, and home detention with electronic monitoring to try to defray some of the detention costs. Dahlia said they have a lot of issues with the juveniles such as continued drug use. She said that in-house detention is a way to keep the community safe. Dahlia said Juan Sanchez will attend the NW Alcohol Conference. Dahlia said she is also planning to attend the 22 nd National Symposium on Juvenile Services the end of October in Denver, Colorado. Dahlia gave the Board a flyer for the 10 th Annual Recovery Day Celebration to be held in conjunction with the Indian Creek Festival in Caldwell on Saturday, September 17, 2016. IN THE MATTER OF BUDGET) Donna Atwood, Deputy Auditor, met with the Board. Donna reported the maximum amount to be levied is $4,628,047.00. She said the 3% increase and the Department requested budgets would fit within the levy limits. Donna said she has the Budget ready to submit to the newspaper for publication. Tom led discussion regarding the budget for the Veterans. Kirk said he requested that the Veteran groups show the Board their budgets. Tom Anderson moved, seconded by Bob Thomason, to proceed with the publication of the Fiscal Year 2017 Budget. Motion carried unanimous. 4
IN THE MATTER OF LUNCH) Kirk Chandler moved, seconded by Bob Thomason to recess for lunch at 11:39 a.m. Motion carried unanimous. IN THE MATTER OF ROAD AND BRIDGE & SOLID WASTE) Arlen Wilkins, Road & Bridge Supervisor, met with the Board. There was discussion regarding the use of the wood chipper the Road and Bridge Department would like to purchase. Arlen said last year the Road and Bridge department need to replace a Pup trailer to pull behind a dump truck. He said they found one for sale for $3,500.00 in Nampa and said he will travel to Nampa to look at it. He said it is a match to ones they have. He said they will need it by Friday next week. Arlen reported on the Solid Waste they haul from Fry Foods. He said the oil has to cool down before they haul it as the hot oil started a fire in their trailer but said it did not cause any damage. Arlen said they will be working on the Monroe Creek Road to prepare it for the laying of the new asphalt. He said they would be chip sealing after they lay the asphalt. Arlen said they will also be working on Mill Road this week. Arlen said he would like to purchase a new pickup. He said they need to replace the Chevrolet pickup and would like to replace it, but said he did not want to overrun their budget. Tom asked Arlen to contact Delton about any questions he might have. IN THE MATTER OF IDAHO OFFICE OF EMERGENCY MANAGEMENT) Rob Mace, Idaho Office of Emergency Management/FirstNet, met with the Board. Rob reported on and explained the First Net National Public Safety Broadband system. Rob stipulated they are not First Net employees; they are State of Idaho employees. He said he is reporting that the Grant Program is about education, outreach and data collection. Rob said it is a system to be used by firefighters, police officers and ambulance. He said it s beginning goes back to the 911 Commission. 5
Tom asked if each County s 911 funding was a part of this program. Rob said it is not and is completely different. IN THE MATTER OF AMBULANCE) Kirk Chandler moved, seconded by Bob Thomason to recess as the Board of Washington County Commissioners and convene as the Board of the Weiser Ambulance District. Motion carried unanimous. Carla Sloan, Deputy Clerk, called roll call. present; Bob Thomason, present. Tom Anderson, present; Kirk Chandler, Larry Colella, Ambulance Supervisor, met with the Board. Larry presented claims for general expenses and payroll. Larry said there were 19 calls for service, with 7 transfers and 1 rendezvous. Kirk Chandler moved, seconded by Tom Anderson to approve Order 16-0025 in the amount of $18,395.77 in payment of payroll claims. Motion carried unanimous. Larry said the payroll claim has an employee s payout for vacation and sick time. The Board recessed at 2:22 p.m. to tour a residential property for potential use by the Ambulance District for additional housing. The Board is back on record with the Ambulance District at 2:52 p.m. Donna Atwood, County Auditor joined session. There was discussion regarding the budget and funding that would be available to purchase additional housing for the Ambulance District employees. Kirk Chandler moved, seconded by Tom Anderson to recess as the Board of the Weiser Ambulance District and reconvene as Board of Washington County Commissioners. Motion carried unanimous. Carla Sloan, Deputy Clerk, called roll call: present; Bob Thomason, present. Tom Anderson, present; Kirk Chandler, 6
Kirk Chandler moved, seconded by Tom Anderson and unanimously carried to recess at 3:14 p.m. until August 8, 2016 at 8:45 a.m. ATTEST: Clerk Chairman, Board of County Commissioners 7