CITY OF YORBA LINDA Land of Gracious Living CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY JOINT MEETING MINUTES JANUARY 20, 2015 CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY JOINT MEETING CONVENING AT 5:30 P.M. CALL TO ORDER The City Council/Successor Agency to the Yorba Linda Redevelopment Agency convened at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. ROLL CALL Council/Agency Members: Staff Members: Hernandez, Huang, Lindsey, Schwing, Young Litfin, Pulone PAGE 1
ANNOUNCEMENT OF CLOSED SESSION ITEMS CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: APNS: 323-321-01, 323-321-02, 323-321-03, 323-321-04, 323-321-05, 323-321-06, 323-321-07, 323-321-08, 323-321-09, 323-321-11, 323-322-02, 323-322-03, 323-322-04, 323-322-05, 323-322-06, 323-322-07, 323-322-08, 323-322-09, 323-322-10, 323-323-03, 323-323-04, 323-323-14, 323-323-15, 323-323-17, 323-323-23, 323-323-24, 323-323-25, 323-324-02, 323-324-03, 323-324-04, 323-324-05, 323-324-06, 323-324-07, AND 323-324-08 City Negotiators: City Manager Pulone Property Negotiators: Zelman Retail Partners, Inc. Under Negotiation: Purchase and Sale Agreement/Price and Terms B. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 C. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2)(1 case) PUBLIC COMMENT ON CLOSED SESSION ITEMS CONVENE INTO CLOSED SESSION The City Council convened into Closed Session at 5:31 p.m. RECESS PAGE 2
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY JOINT MEETING RECONVENING AT 6:30 P.M. CALL TO ORDER The City Council/Successor Agency to the Yorba Linda Redevelopment Agency reconvened at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. ROLL CALL Council/Agency Members: Staff Members: Hernandez, Huang, Lindsey, Schwing, Young Brown, Christian, Harris, Kudron, Lagaret, Litfin, Lixey, Pulone, Wolfe PLEDGE OF ALLEGIANCE Councilmember Peggy Huang INVOCATION Pastor Cliff Samson, First Baptist Church of Yorba Linda CLOSED SESSION REPORT City Attorney Todd Litfin stated that there was no reportable action taken on the Closed Session items. INTRODUCTIONS & PRESENTATIONS RECOGNITION OF LEGO ROBOTICS SECOND PLACE WINNERS Mayor Hernandez presented certificates of recognition to the Friends Christian School Motorbots: Coach Jonathan Burton, Amanda Burton, Jacqueline Huang, Keira McCarty, Bethany Mulree, and Claire Underwood for placing in the Top 20 for Robot Performance and 2 nd Place Overall for Quality of Research in the LEGO League Robotics Regional Championships in December 2014. UPDATE OF LAW ENFORCEMENT SERVICES GIVEN BY CHIEF OF POLICE SERVICES, LT. LANE LAGARET Chief of Police Services Lt. Lane Lagaret provided a PowerPoint presentation and gave an update of law enforcement services from the month of December. PAGE 3
CHAMBER OF COMMERCE QUARTERLY UPDATE GIVEN BY PRESIDENT LYNN MELTON Lynn Melton, Chamber of Commerce President, gave a quarterly report of the past Chamber events. LANDSCAPE MAINTENANCE CITIZEN ADVISORY COMMITTEE QUARTERLY REPORT GIVEN BY CHAIRMAN DAN HILDEBRANDT Landscape Maintenance Citizen Advisory Committee (LMCAC) Chairman Dan Hildebrandt gave an update of the committee s accomplishments since October 2014. He said that the committee met with Homeowner Associations (HOAs) to discuss Landscape Maintenance Assessment District (LMAD) and HOA issues, spoke of a water conservation pilot program, held several outreach meetings with Eastlake Village to focus on several local landscape zones, and provided recommendations to Council regarding the Engineers Report, parcels with unrecorded easements, and LMAD Local Landscape Zones. PUBLIC COMMENTS Tom Woods, Relay for Life representative, spoke about the upcoming American Cancer Society s Relay for Life event. Jim Sussick, Relay for Life representative, stated that the kick off meeting for the 2015 Relay for Life event will be on Tuesday, February 24 th at the Yorba Linda Community Center from 6:00 p.m. to 8:00 p.m. Jon Hanson, resident, addressed his concerns of handwritten signs placed throughout the City and asked Council to revisit the sign ordinance. Pat Nelson, resident, voiced her opinions about political signs and speeding up the LMAD process. She also inquired about the Orange County Sheriff s Deparment s helicopter costs and Savi Ranch planning and zoning overlays. Peter Meng, resident, suggested that the Planning Commission conduct a study on residential landscaping guidelines for high fire severity zones. Lee Day, resident, spoke about the Bastanchury traffic, widening and surrounding developments. She also inquired about the estimated date of completion for Triangle Park. Kay Dotson, resident and LMCAC member, stated that Mr. Meng approached the LMCAC about a plant palette and said that the City is currently working with a consultant on a vegetation plan. She also addressed the LMCAC duties of marketing tactics to educate the public on landscape assessments. Daniel Descanio, resident, said that he submitted a design for the West Bastanchury site and suggested that Council propose a contest for designs to get more people involved in the development process. PAGE 4
CONSENT CALENDAR Councilmember Young pulled Item No. 5 from the Consent Calendar. It was MOVED/SECONDED SCHWING/LINDSEY - to approve the Consent Calendar with the removal of Item No. 5. MOTION CARRIED by the following roll call vote: AYES: NOES: ABSENT: Hernandez, Huang, Lindsey, Schwing, Young 1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA The City Council/Successor Agency to the Yorba Linda Redevelopment Agency waived reading in full of all ordinances and resolutions on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 2. ACCOUNTS PAYABLE WARRANT LISTS The City Council/Successor Agency to the Yorba Linda Redevelopment Agency approved the Accounts Payable Warrant Lists. 3. APPROVAL OF THE MINUTES OF THE JANUARY 6, 2015 CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING The City Council/Successor Agency to the Yorba Linda Redevelopment Agency approved the minutes of the January 6, 2015 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting. 4. TREASURER'S REPORT - NOVEMBER 2014 The City Council received and filed this report. 5. Removed 6. APPROVAL OF FINAL TRACT MAP NO. 17547 AND ACCEPTANCE OF SUBDIVISION IMPROVEMENT AGREEMENT AND BONDS, CITY VENTURES HOMEBUILDING, LLC The City Council approved Tract Map No. 17547, located on Rose Drive and Wabash Avenue, and authorized the City Clerk to certify the record map upon completion of any technical corrections required by the City Engineer; and authorized the Mayor to sign and the City Clerk to attest the Subdivision Improvement Agreement, and authorized the City Clerk to accept the following bonds: Public Improvement Performance Bond No. 0671216, $60.000.00, Public Improvement Labor and Material Bond No. 0671216, $60,000.00, and Subdivision Monument Bond No. 0671215, $5,500.00. PAGE 5
7. APPROVAL OF TRACT MAP NO. 17617 AND ACCEPTANCE OF SUBDIVISION IMPROVEMENT AGREEMENT AND BONDS, WESTERN PACIFIC HOUSING, INC. The City Council approved Tract Map No. 17617, located on Yorba Linda Boulevard and Prospect Avenue, and authorized the City Clerk to certify the record map upon completion of any technical corrections required by the City Engineer; and authorized the Mayor to sign and the City Clerk to attest the Subdivision Improvement Agreement, and authorized the City Clerk to accept the following bonds: Public Improvement Performance Bond No. 016063048, $45,000.000, Public Improvement Labor and Material Bond No. 016063049, $45,000.00, and Subdivision Monument Bond No. 016063049, $1,200.00. 8. CONTRACT AGREEMENT EXTENSION FOR LANDSCAPE MAINTENANCE SERVICES PACKAGE B, HIDDEN HILLS, TO MERCHANTS LANDSCAPE SERVICES, INC. The City Council approved a two year contract extension for landscape maintenance services Package B, Hidden Hills, with Merchants Landscape Services, Inc. 9. BLACK GOLD GOLF CLUB GOLF CART PURCHASE The City Council authorized the purchase of the existing 89 vehicle Club Car golf cart fleet. 10. DEMOLITION PERMIT REQUEST FOR 5050 RICHFIELD ROAD, 5072 RICHFIELD ROAD, AND 5112 RICHFIELD ROAD The City Council approved the demolition permit request for 5050 Richfield Road, 5072 Richfield Road, and 5112 Richfield Road. 11. GENERAL PLAN ADVISORY COMMITTEE The City Council received and filed this report. ITEM 5 End of Consent Calendar ACCEPT EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) Councilmember Young questioned whether the EMPG grant funds of $10,308 are worth all of the requirements referenced in the agreement for the acceptance of the City. He asked if all of the specifics of the grant are already being executed within the City, and whether the City would incur costs for additional staff time to implement the requirements. City Manager Pulone stated that the City already abides by the emergency performance plan requirements. PAGE 6
It was MOVED/SECONDED YOUNG/HUANG - to accept the 2014 Emergency Management Performance Grant (EMPG) in the amount of $10,308, authorize the City Manager to approve the Initial Application and the FY 2014 EMPG State Certifications Assurances Form, and execute (on behalf of the City) an Agreement with the County of Orange to transfer funds for the 2014 Emergency Management Performance Grant Program. MOTION CARRIED by the following roll call vote: AYES: NOES: ABSENT: Hernandez, Huang, Lindsey, Schwing, Young CITY MANAGER'S REPORT/MAYOR'S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/OTHER AGENCY REPORTS City Manager Pulone stated that the County of Orange Planning Commission considered the Esperanza Hills application last week and voted unanimously to send it to the Board of Supervisors for recommendations and approval. He said that the City will continue to monitor and review the environmental analysis and report back to the public. City Manager Pulone announced the newly appointed Planning Commissioners: Robert Pease II, Robert Lyons, Karalee Watson, Daniel Mole, and J. Minton Brown. He informed the public that the remaining Commission and Committee interviews will be conducted in the near future. City Manager Pulone said that the Placentia-Yorba Linda Unified School District (PYLUSD) will be going before their board members in the next month to approve the Triangle Park construction that will commence thereafter. City Manager Pulone mentioned that there was an inquiry at the last City Council meeting for the attendance of a law enforcement officer at the Traffic Commission meetings. He said that it was not necessary for an officer to be present at every meeting, and that staff would determine when an officer is warranted. City Manager Pulone asked the Finance Director to present the actual costs of police services in Yorba Linda. Finance Director/Assistant City Manager Dave Christian gave a brief summary of Fiscal Year 2012/13, 2013/14, and 2014/15 contract amounts, and the annual savings for police services with the Orange County Sheriff s Department. City Manager Pulone informed the public that dialogue of the Savi Ranch Circulation Plan will be discussed at the next regularly scheduled City Council meeting. Councilmember Huang attended the ribbon cutting for Art by Inna Gallery and stated that it was a wonderful event with beautiful art pieces. PAGE 7
Councilmember Huang attended the Orange County Vector Control board meeting and said that Councilmember Young was recognized for his service on the board. She said that the County is considering an educational program on West Nile to inform the public of the dreaded disease. Councilmember Young stated that the Orange County Vector Control is an important agency and that he lost a family member due to the West Nile virus. Councilmember Young attended the Foothill/Eastern Transportation Corridor Agency board meeting and stated that the board is currently working through a $2 million bond refinance, and that the members voted to dedicate the cash savings toward capital improvements for the 241 Express 91 Connector Toll Road Routes. He mentioned that the Orange County Transportation Authority (OCTA) is also interested in completing the 241/91 Toll Road project. City Manager Pulone announced that the City received the grant money for the La Palma Avenue street improvement project and anticipated the work to begin in the summertime. Mayor Pro Tem Lindsey inquired whether the Foothill/Eastern Transportation Corridor Agency considered the 241/91 Toll Road improvement project connecting right into the Savi Ranch area. Councilmember Young said the board has taken that inquiry into consideration. Mayor Pro Tem Lindsey encouraged the public to stroll down Main Street to visit Inna s art gallery and other stores in the area. Mayor Pro Tem Lindsey attended the Santa Ana River Flood Protection Agency (SARFPA) board meeting and said that the SARI line is fully functional. Mayor Pro Tem Lindsey stated that over the weekend he will be going on a Metropolitan Water District Colorado River aqueduct tour and anticipates that he will learn a lot about the Southern California water system. Mayor Hernandez attended the ribbon cutting for Art by Inna Gallery and said that it was a phenomenal event with exuberant art pieces. Mayor Hernandez attended the Orange County Fire Authority board meeting and stated that they reached a three-year settlement agreement with non-sworn employees. RECESS Mayor Hernandez called a recess at 8:16 p.m. and reconvened the meeting at 8:22 p.m. PAGE 8
ADMINISTRATIVE REPORTS 12. REPORT OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING Community Development Director Steve Harris gave a brief overview of the actions taken by the Planning Commission at their January 14, 2015 meeting. 13. FY 13/14 LIBRARY USAGE STATISTICAL REPORT Library Director Carrie Lixey provided a PowerPoint presentation, gave an overview of the staff report and responded to Council questions. Councilmember Huang addressed concerns about how the City will build a new library and suggested thinking about remodeling the existing building. Councilmember Young asked staff to bring back the number of active library users that are Yorba Linda residents. 14. BLACK GOLD GOLF CLUB AND CENTER CATERING MANAGEMENT AGREEMENT Parks and Recreation Superintendent Mike Kudron gave a brief overview of the staff report and responded to Council questions. It was MOVED/SECONDED YOUNG/LINDSEY - to approve Amendment No. 2 to the Black Gold Golf Club and Center Catering Management Agreement with KemperSports Management Inc., but not to extend the Event Services terms for another five years and allow staff to issue a Request for Proposals for the management of Black Gold Golf Club and Center Catering at the Yorba Linda Community Center. Council discussion ensued Councilmember Young AMENDED THE MOTION/SECONDED BY LINDSEY - to approve Amendment No. 2 to the Black Gold Golf Club and Center Catering Management Agreement with KemperSports Management Inc., and to extend the Event Services terms for up to five years and allow staff to issue a Request for Proposals for the management of Black Gold Golf Club and Center Catering at the Yorba Linda Community Center. City Attorney Litfin asked the KemperSports representatives if they would accept the terms for the event services. Jim Stegall, KemperSports Executive Vice President, answered affirmatively. MOTION CARRIED by the following roll call vote: AYES: NOES: ABSENT: Hernandez, Huang, Lindsey, Schwing, Young PAGE 9
15. COIN ORDINANCE DISCUSSION - USE OF OUTSIDE NEGOTIATORS Councilmember Young explained the COIN Ordinance addressing the five points of the Association of California Cities Orange County (ACC-OC) guidelines, with the first request for utilization of outside negotiators to avoid actual or potential conflicts of interest within the organization. He addressed his opinions on considering an outside negotiator to elevate the staff member that works with Council and employees during the labor negotiation period. Council discussion ensued. It was MOVED/SECONDED SCHWING/HERNANDEZ to receive and file the report. A lengthy Council discussion ensued. Mayor Hernandez tabled the item until the next regularly scheduled meeting. Councilmember Schwing withdrew his motion. ADJOURNMENT Mayor Hernandez adjourned the meeting at 9:17 p.m. in the memory of longtime resident Barbara Pomykata and offered condolences to her family. The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency Joint Meeting is February 3, 2015. APPROVED BY CITY COUNCIL/SUCCESSOR AGENCY: /s/ Marcia Brown, City Clerk City of Yorba Linda February 3, 2015 PAGE 10