HAL L COUNT Y B OARD OF COM MIS S IONE RS VOTING MEETING MINUTES Hall Cou n ty Govern men t Ce n ter 2 nd Floor 2875 B row ns Bri dge Road, Gai nesvil l e, GA 30504 April 14, 2016 6:00 p.m. 1. Call to Ord er Chairman Mecum called the meeting to order at 6:10 p.m. Present: Chairman Richard Mecum, Vice Chairman Scott Gibbs and Commissioners Kathy Cooper, Billy Powell and Jeff Stowe Also present were County Administrator Randy Knighton, Assistant County Administrator Marty Nix, Commission Clerk Lisa Ritchie and County Attorney Bill Blalock 2. Approve Agenda Motion by Commissioner Cooper, seconded by Commissioner Powell and voted, unanimously, to approve the Agenda. 3. Invocation: Pastor Mike Taylor, Pastor of Flat Creek Baptist Church/Volunteer Chaplain with Hall County Fire Services 4. Pledge of Allegiance: Commissioner Scott Gibbs 5. Public Comment Agenda Items Only (2 minutes per speaker/20 minutes maximum) Public Comments were taking during the Agenda item for which they were in regards to. Motion by Commissioner Powell, seconded by Commissioner Gibbs and voted, unanimously, to approve the Consent Agenda. 6. Consent Agenda a. Approve March 24, 2016 Voting Meeting Minutes b. Approve March 24, 2016 Executive Session Meeting Minutes Page 1 of 6
c. Approve March 24, 2016 Special Called Meeting Minutes d. Approve March 21, 2016 Work Session Meeting Minutes e. Approve appointment of Terri Underwood to fulfill the remaining term of Jane Dollar, through June 30, 2020, to the Department of Family and Children Services Board f. Approval for the Finance Department to make a transfer of funds (Budget Adjustment) from the General Fund to the Water Utility Fund to fully eliminate operating deficit, from years ago, originally funded by General Fund. g. Approval to submit Grant application for the Chesney Fallen Firefighters Memorial Grant from the Georgia Firefighters Burn Foundation. h. Approval to submit Grant application for the FY2016 HEAT grant to the Governor s Office of Highway Safety. i. Approve to submit Grant application for the FY2016 Juvenile Justice Incentive Reform Program continuation grant to CJCC. j. Approval to submit Grant application for the FY2016 State Criminal Alien Assistance Program (SCAAP) to the Bureau of Justice Assistance, US Department of Justice. k. Approve Resource Navigation Agreement (ADP Position Control) l. Approve Resolution to consider waiving the Hall County Planning Commission application fee for nonconforming signs. m. Consider approval of proposed 2016 LMIG Off-System Safety Program; replacement of pavement markings on certain roadways due to fading and loss of reflectivity. Commission Districts 1, 2, 3, and 4. n. Consider Change Order #7 to Charles Black Construction Company regarding the new paving per the revised Civil Drawings for the Hall County Sheriff s Complex in the amount of $4,831.00. Commission District 4. o. Consider Work Order request from Strickland & Sons Pipeline for the repair of a major wash out at the Hall County Landfill in the amount of $34,563.90. p. Consider extension of $77,356.00 amended Irrevocable Letter of Credit for the streets and sidewalks in Village of Deaton Creek Phase3B, Unit 7. q. Consider release of $233,046.00 Irrevocable Letter of Credit for Sewer in Village at Deaton Creek Subdivision. r. Approve award of RFP 36-017 Demand Services for On-Call Concrete Contractor to Tovar Construction and Chattahoochee Inc. s. Approve award of IFB 058-36 Furnish & Install Millwork at Hall County Sheriff s Headquarters to The Cabinet Place Inc. t. Approve award of IFB 059-36 Furnish & Install Security Camera System at Hall County Sheriff s Headquarters to Busker Communications u. Approve award of Informal Bid Construction and Renovation of Landfill Scale House to Accucision Installation LLC. 7. Other Business Srikanth Yamala, Planning Director, addressed the Board. a. In accordance with the Georgia Development Impact Fee Act and the Development Impact Fee Compliance Requirements of the Georgia Department of Community Affairs, the Hall County Commission will hold a public hearing to Page 2 of 6
transmit the Capital Improvement Element/Short-Term Work Program Update to the Georgia Mountains Regional Commission for review. Mr. Yamala stated that this is the annual update to the Capital Improvement Element/Short-Term Work Program that is required to be submitted to the Georgia Mountains Regional Commission under the Georgia Planning Act. Mr. Blalock issued the Public Hearing. Motion by Commissioner Gibbs, seconded by Commissioner Stowe and voted, unanimously, to approve item 7.a. Public Works & Utilities Director, Ken Rearden, addressed the Board. b. First Reading and Public Hearing to consider abandonment of a section of platted right-of-way off State Route 11, U.S. 129 South and Gaines Mill Road. Section is approximately eight hundred sixty (860+/-) feet in length. Commission District 4. Mr. Rearden issued the Reading. Mr. Blalock issued the Public Hearing. Chairman Mecum stated that the Second Reading and Public Hearing will be held on Wednesday, April 27, 2016. c. First Reading and Public Hearing to consider abandonment of a section of platted right-of-way off Cochran Road approximately two hundred (200+/-) feet in length. Commission District 2. Mr. Rearden issued the Reading. Mr. Blalock issued the Public Hearing. Wes Hunt, the property owner, addressed the Board to answer any question they may have. The Commission did not have any questions for Mr. Hunt. Chairman Mecum stated that the Second Reading and Public Hearing will be held on Wednesday, April 27, 2016. d. Consider approval to begin the design process of tennis courts at North Hall Park. Mr. Rearden addressed the Board and recommended recommend that staff issue a preliminary study of the areas to determine the best area to put the tennis courts. Commissioner Gibbs added for staff to bring back a design getting a driveway from the bridge over to the area outside of the flood plain. Mr. Rearden stated that it would be part of the process. Page 3 of 6
Patsy Kilmartin, 3549 Cameron Drive, addressed the Board in favor of building new courts. Craig Lutz, 8072 Sleepy Lagoon Way, addressed the Board in opposition of new courts. Commissioner Gibbs stated that, in the past, the County has not had the funding to make needed repairs. He said with the recent passing of SPLOST VII, monies have been allocated for the maintenance of parks. Motion by Commissioner Gibbs to proceed with planning, through the on call contractors, and bring the item back before the Board with a feasibility study and plan for the Commission s consideration. Commissioner Powell seconded the motion. Commissioner Powell directed Mr. Rearden to find out how much the road/driveway is going to cost. Mike Little, Parks & Leisure Director, addressed the Board. Mr. Little stated that staff included, in SPLOST funding, monies to resurface all of the courts. He said the County currently has 37 courts. Commissioner Stowe recommended looking into building the courts in a different area. He said he would be interested in seeing feasibility studies showing costs associated with other locations in North Hall. Commissioner Powell said that a flood plain area would not be the best place to invest in courts. Commissioner Gibbs clarified that the courts would not be in the flood plain; you would have to cross the flood plain. Commissioner Powell recommended engaging dialogue with USTA to look at using their design services that were offered at no charge. Commissioner Cooper recommended looking into Grants that were mentioned in the Work Session Meeting. Commissioner Gibbs stated that all avenues need to be explored. He said that the Grants Manager, Jessica Robinson, will look into Grant opportunities as well. The Commission voted, unanimously, to approve Commissioner Gibbs motion to proceed with planning, through the on call contractors, and bring the item back before the Board with a feasibility study and plan for the Commission s consideration. 8. Rep ort f ro m Cou n ty At torn ey B ill B lalock a. Amended Resolutions regarding Georgia Transportation Infrastructure Bank (GTIB) funds for Exit 8, Friendship Rd enhancements and Tumbling Creek Bridge. Page 4 of 6
Mr. Rearden addressed the Board and stated that, previously, the Commission approved staff to apply for a GTIB Grant for two projects, Exit 8, Friendship Road, and Tumbling Creek Bridge. He stated that the County has received some extra funding from GDOT for the Tumbling Creek Bridge project. He also stated that the GTIB program is requiring the County to increase funding on the Exit 8, Friendship Road, project to make it a more viable project. Mr. Rearden recommended that the Commission amend their funding sources for the two projects, accordingly, to give staff about a 20% match on the Exit 8 project. He said the Commission could lower their contribution to the Tumbling Creek Bridge project and increase the contribution for the Exit 8 project. Commissioner Gibbs asked if Tumbling Creek would be a four lane with a bike path. Mr. Rearden stated that it was the intent for it to be a four lane. He said he would like to propose that staff does a design build on the bridge once they receive the grant. Mr. Rearden stated that the adjacent property owners have been contacted and are all willing to donate the right-of-way for this project. Motion by Commissioner Powell, seconded by Commissioner Stowe and voted, unanimously, to fund the Tumbling Creek Road Bridge Project for the County s GTIB Grant match in the amount of $200,000 rather than the previously approved $300,000 and to approve the Resolution for the same amount. Commissioner Powell stated that even though they had authorized $400,000 in the previous meeting, they have not amended a Resolution. At this time, they are formalizing the reduced the amount. He said that the partners that the County has; the City of Gainesville and the City of Oakwood have given very good cash contributions. The State of Georgia authorized $1,000,000. Others participating on this project, with their own funding, are: Butler Properties, Norfolk Southern Railroad, Gainesville College Foundation, and Atex. Motion by Commissioner Cooper, seconded by Commissioner Gibbs and voted, unanimously, for Hall County to increase the Exit 8/Friendship Road Bridge Enhancement GTIB Grant Match in the amount of $225,000 to provide for a Hall County total funding of $325,000 and to approve the Resolution of this same amount. 9. Report from Cou n ty Ad m i n i s t r a t o r Randy Knighton a. The next Voting Meeting will be held on Wednesday, April 27, 2016 at 6:00 p.m. instead of Thursday, April 28, 2016. 10. Commission Time Commissioner Kathy Cooper, District 1, did not have any items to report. Commissioner Billy Powell, District 2, stated that a large item that came out of the Page 5 of 6
Vision 2030 was the public display of art. He said that some are work has been installed on the side of the Government Center. He said the City of Gainesville also has some displays. Commissioner Powell publicly acknowledged the City of Oakwood for the Veteran s dedication ceremony for a portion of Thurmond Tanner Parkway. He said they had sections dedicated to World War II Veterans, Korean War Veterans, and Vietnam War Veterans. Commissioner Scott Gibbs, District 3, expressed his appreciation for staff that helped with the storm clean-up. Commissioner Jeff Stowe, District 4, stated that he attended the United Way Celebration celebrating Jackie Wallace s last campaign. He public ly thanked Ms. Wallace for her 16 years of service and everyone who helped with the campaign. Commissioner Stowe stated that on April 23 rd they will be dedicating the Highland Island (Chicopee portion) between 1:00 at 4:00 and the celebration will be at 1:30 at Chicopee Baptist Church. He invited everyone to attend. Chairman Richard Mecum did not have any items to report. 11. Ad jou rn Motion by Commissioner Powell, seconded by Commissioner Stowe and voted, unanimously, to adjourn the meeting at 6:42 p.m. Page 6 of 6