The Board of Education of the Mansfield City Schools District met in a special meeting at 8:00 a.m., on Monday, at the Raemelton Administration Building, 856 West Cook Road, Mansfield, Ohio. Renda Cline, President, called the meeting to order. The roll, as taken by the treasurer, was as follows: Members Present - Ms. Renda Cline, Mr. Cliff Crose, Mrs. Dina Davis, Mr. Chris Elswick, Mrs. Monica Hubbard ----------------- 5 Members Absent ------------------------------------------------------------------------- 0 Brian Garverick, Superintendent, and Rosetta Stephens, Treasurer, were in attendance along with community members and staff. 14-103 Resolution to Adopt the Agenda Mrs. Davis moved and Ms.Hubbard seconded a resolution to adopt the meeting agenda Roll Call: Aye: Mr. Elswick. Mrs. Davis, Mrs. Hubbard, Ms. Cline --------------------- 4 Nay: Mr. Crose --------------------------------------------------------------------------- 1 Treasurer s report: Mrs. Stephens informed the board that she had furnished the monthly SM-1 report in their folders. 14-104 Resolution to terminate Deer Creek Excavating, LLC dba Integrity Poured Walls, Inc. The Board of Education of the Mansfield City School District, Richland County, Ohio, met in public session on, with the following members present: Ms. Renda Cline, Mrs. Dina Davis, Mr. Chris Elswick, Mrs. Monica Hubbard, Mr. Cliff Crose Ms. Cline moved the adoption of the following Resolution: WHEREAS, after competitive bids were sought and received for the demolition of John Simpson Middle School, on September 8, 2011, Deer Creek Excavating, LLC ( Deer Creek ) dba Integrity Poured Walls II, Inc., was authorized by the Mansfield City School District Board of Education to remove the asbestos and demolish John Simpson Middle School; and WHEREAS, a Letter Agreement was entered into by and between Deer Creek and the Mansfield Board of Education in December 2013 that extended the project s deadline until 5/31/14; and WHEREAS, the project has experienced undue delays since the inception and after many futile attempts to obtain full performance the project remains incomplete to date; and WHEREAS, it is necessary to immediately terminate the Letter Agreement and services of Deer Creek Excavating and proceed to have the project completed by another contractor. Page1
NOW, THEREFORE, be it resolved by the Board of Education of the Mansfield City School District, Richland County, Ohio that the Board does hereby find and determine that the extensive delays and failure to complete the job by the agreed upon deadline of May 31, 2014 justify terminating the services of Deer Creek. BE IT FURTHER RESOLVED that the Letter Agreement and services of Deer Creek including any and all prior arrangements, understandings and agreements are hereby terminated effective immediately. BE IT FURTHER RESOLVED that the Superintendent is hereby directed to and shall serve by certified mail and regular mail a copy of this Resolution upon Deer Creek and direct Deer Creek its employees, contractors and subcontractors to immediately cease and desist from further work at the site and to remove any and all equipment not belonging to the Board of Education from the site. BE IT FURTHER RESOLVED that it is the Board of Education s intention to hold Deer Creek responsible for any and all additional costs associated with the completion of the demolition of John Simpson Middle School. BE IT FURTHER RESOLVED, that it is hereby found and determined that all formal action of this Board concerning and/or relating to the adoption of this Resolution was taken in an open meeting of this Board and that all deliberations of this Board and any of its committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. Mr. Elswick seconded the adoption of the foregoing Resolution with the vote resulting as follows: Roll Call: Aye: Mrs. Davis, Mrs. Hubbard, Mr. Elswick, Ms. Cline ----------------------- 4 Nay: Mr. Crose -------------------------------------------------------------------------- 1 14 105 Resolution declaring that a case of urgent necessity exists for the and protection of school property, and dispensing with competitive bidding for the prompt demolition of John Simpson Middle School. The Board of Education of the Mansfield City School District, Richland County, Ohio, met in regular session on. Mrs. Davis moved and Mrs. Hubbard seconded the adoption of the following Resolution: WHEREAS, Deer Creek Excavating, LLC (ADeer Creek@) dba Integrity Poured Walls, II., Inc. was hired by the Mansfield City School District Board of Education to remove the asbestos and demolish John Simpson Middle School in September 2011; and WHEREAS, the project has experienced undue delays since the inception and after many futile attempts to obtain full performance the project remains incomplete despite the most recent extended deadline of 5/13/14; and WHEREAS, on, the Board acted to terminate the employment of Deer Creek effective immediately; and Page2
WHEREAS the job site in its present condition is a nuisance and creates a potentially unsafe condition which poses potential health and safety hazards to the public and that the completion of the demolition is necessary for the security and protection of school property; and WHEREAS, this Board determines under the circumstances that the need to immediately complete the demolition of the former John Simpson Middle School constitutes a "case of urgent necessity"; that prompt action is necessary "for the security and protection of school property"; that it is necessary to dispense with the formal competitive bidding requirements, in order to complete the demolition of the building soon as possible; that compliance with competitive bidding procedures would result in an excessive delay which would be detrimental to the health, safety and welfare of the public and that all of the foregoing is in compliance with R.C. 3313.46. NOW, THEREFORE, BE IT RESOLVED: 1. The present circumstances at the site of the John Simpson Middle School a potential safety hazard and the immediate need to properly secure the site and complete the demolition and remove the debris is a case of Aurgent necessity@. 2. That in accordance with Ohio Revised Code Section 3313.46(A) competitive bidding be dispensed with. 3. The Superintendent is hereby authorized and directed to procure a proposal for the immediate demolition of this building; and 4. The Superintendent is further hereby authorized and directed to enter into a contract for the demolition of the building and to take whatever action is necessary to complete this project. BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with the law. Upon roll call on the adoption of the Resolution, the vote was as follows: Roll Call: Aye: Mrs. Davis, Mr. Crose, Mrs. Hubbard, Mr. Elswick, Ms. Cline ------- 5 Nay: ---------------------------------------------------------------------------------------- 0 Adopted Page3
14-106 Resolution to approve the Superintendent s recommended Personnel Items excluding personnel change of status: Raymond Duncan Ms. Cline moved and Mrs. Davis seconded the motion to approve Personnel items: a. Change of Status Certificated & Non-Certificated Certificated Bianca Horsley Eff: 9/15/14 Teacher Title I Reading Masters, Step 5 Malabar Intermediate $44,704 Grant funded Lucinda Edgell Eff: 9/16/14 Teacher Kindergarten Bachelors, Step 3 Sherman Elementary $36,970 Keri Loughry Eff: 9/22/14 Teacher Title I Reading Bachelors, Step 2 Prospect Elementary $34,959 Grant funded Non-Certificated Amy Slessman Eff: 9/15/14 Paraprofessional Special Education Step 2, $11.00/hour Senior High (part-time) Joan Schaab Eff: 9/29/14 Custodian 2 nd Shift, Non-Licensed Step 3, $13.87/hour Malabar Intermediate Raymond Duncan Eff: 9/29/14 Custodian 2 nd Shift, Non-Licensed Step 3, $13.87/hour Spanish Immersion b. Resolve to Reinstate the Following Position(s) Culinary Arts Paraprofessional Roll Call:Aye: Mr. Mrs. Davis, Mrs. Hubbard, Ms. Cline -------------------------------- 3 Nay: Mr. Elswick, Mr. Crose -------------------------------------------------------- 2 Page4
14-107 Resolution to approve - Change of status: Raymond Duncan Roll Call:Aye: Mr. Mrs. Davis, Mrs. Hubbard, --------------------------------------------- 2 Nay: Mr. Elswick, Mr. Crose -------------------------------------------------------- 2 Abstained: Ms. Cline Motion failed 14-108 Resolution to adjourn the meeting Ms. Cline moved and Mrs. Hubbard seconded the motion to adjourn the meeting Roll Call:Aye: Mrs. Davis, Mr. Crose, Mrs. Hubbard, Mr. Elswick, Ms. Cline ------ 5 Nay: --------------------------------------------------------------------------------------- 0 Meeting adjourned 8:33 a.m., President Rosetta Stephens, Treasurer Page5