SJSC Riga International Airport RULES of the Low-value Purchase Procedure Purchase of Tensa Barriers for Passenger Flow Control Mārupes novads 1. GENERAL INFORMATION 1.1. Client - VAS Starptautiskā lidosta Rīga (SJSC Riga International Airport), Reg. No 40003028055, registered address: lidosta Rīga 10/1, Mārupes novads, LV- 1053, telephone: +371 67 207 135, fax: +371 67 211 767, website: www.rigaairport.com. 1.2. Applicant a vendor who has submitted a tender proposal for the low-value purchase procedure Purchase of Tensa Barriers for Passenger Flow Control. 1.3. Procurement method - market research. 1.4. Procurement object supply of 40 tensa barriers for passenger flow control. 1.5. Selection criterion the tender proposal complying with the Rules of the Lowvalue Purchase Procedure and the Technical Specification (Annex No 2) at the lowest price quoted. 1.6. Term of fulfilment of the contract 1 (one) month following the signing date of the contract. 1.7. The Client s contact person authorised to supply organisational information in the course of the purchase procedure: Kristīne Čandere, assistant to the legal officer, Purchases and Procurement Unit, Legal Department, tel.: +371 67207100, e-mail: k.candere@riga-airport.com. 1.8. The Client s contact person authorised to supply technical information in the course of the purchase procedure: Artūrs SaveĜjevs, director of the Commercial Department, tel.: + 371 67668237, e-mail: a.saveljevs@riga-airport.com. 1.9. Procedure for submission of the tender proposal: 1.9.1. The tender proposal for the low-value purchase procedure Purchase of Tensa Barriers for Passenger Flow Control must be submitted before 2 March 2012, 10:00 a.m. at the head office of SJSC Riga International Airport, floor 6, Purchases and Procurement Unit (room No 609), on working days, 8:00 12:00 and 13:00 16:00. 1.9.2. The tender proposal shall be submitted by hand or by post. The tender proposal must be sent by post to the location and before the term set in Article 1.9.1. The Applicant personally undertakes the risk of late delivery of the tender proposal. 1.10. The original and one copy of the tender proposal must be put into an envelope. The Envelope must be inscribed as follows: 1.10.1. For the low-value purchase procedure: Purchase of Tensa Barriers for Passenger Flow Control ;
1.10.2. The Applicant s name and registered address. 1.11. All the documents shall be drawn up in paper format in the Latvian or English language. Documents submitted in other languages shall be supplied with a notarised Latvian translation. The exception is the Technical Proposal documentation that may be submitted in another language with the Latvian or English translation without notarisation. 1.12. In the event of difference between the original and the copy of the tender submitted by the Applicant the original shall prevail. 1.13. The original of the tender proposal and the representations shall be signed by the Applicant s signatory or duly authorised person. If the Applicant is a partnership of suppliers, the original of the tender proposal and the representations shall be signed by the partnership s signatory or their duly authorised person. 1.14. The tender proposal shall be submitted with numbered pages, laced through, with a sticker indicating the number of pages stamped and signed by the Applicant s signatory or duly authorised person. 1.15. The tender proposal shall be valid and binding on the Applicant for 90 (ninety) calendar days following the submission date of the tender. 1.16. Submission of the tender proposal is the manifestation of the Applicant s free will, therefore, irrespective of the market research results, the Client shall not be held liable for the Applicant s expenses incurred by preparation and submission of the tender proposal. 1.17. In the event of engagement of subcontractors the Applicant shall list all the eventual subcontractors and indicate the parts of the contract assigned to them and the percentage of such parts. 2. REQUIREMENTS TO THE APPLICANTS 2.1. The Applicant, the partnership and all the members of the partnership (if the tender proposal is submitted by the partnership) or all the members of the association of persons (if the tender proposal is submitted by the association of persons), as well as subcontractors (if the Applicant intends to engage subcontractors) shall be registered in the Republic of Latvia Company Register or a similar register of another country. 2.2. The Applicant is not declared insolvent, it is not in liquidation, its economic activities are not suspended or discontinued, and no legal proceedings have been initiated for winding up of its business, insolvency or bankruptcy. 2.3. The Applicant s officer who has signed the tender documents has signatory (representation) rights; 2.4. The Applicant has no tax or social security payment liabilities in total exceeding the equivalent of LVL 100 in Latvia or in the country of its registration.
3. DOCUMENTS TO BE SUBMITTED 3.1. Applicants registered in the Commercial Register of the Republic of Latvia the copy of the Registration Certificate. Foreign Applicants shall submit a document issued by an appropriate competent public institution confirming that the Applicant has the legal capability and capacity to sign the procurement contract. 3.2. A statement (the original or a copy verified according to RL Cabinet Regulation No 916 of 28 September 2010 "The Regulations of Drafting and Arrangement of Documents") from the Company Register of the Republic of Latvia or from a competent public institution of the relevant foreign country, issued no earlier than 3 (three) months prior to submission of the tender, confirming that the Applicant is not declared insolvent, is not in liquidation and its economic activities are not suspended or discontinued. 3.3. A valid statement ((the original or a copy verified according to RL Cabinet Regulation No 916 of 28 September 2010 "The Regulations of Drafting and Arrangement of Documents") from the Company Register of the Republic of Latvia on the Applicant s signatories, or from a competent public institution of the relevant foreign country, if that country s legislation provides for a public register of such data, issued not earlier than 3 (three) months prior to submission of the tender, confirming the signatory (representation) rights of the Applicant. A power of attorney issued by a signatory authorising another person (not mentioned in the statement of the RL Company Register or the foreign country s relevant institution) to sign the tender and/or the contract, should this person be appointed to sign the contract. 3.4. A statement (the original or a copy verified according to RL Cabinet Regulation No 916 of 28 September 2010 "The Regulations of Drafting and Arrangement of Documents") from the State Revenue Service or a similar tax administration authority in the country of the Applicant s registration, issued no earlier than 3 (three) months prior to submission of the tender, certifying that the Applicant has no tax or social security payment arrears in total exceeding the equivalent of LVL 100. 3.5. Foreign Applicants may submit different documents from those described in Articles 3.2, 3.3 and 3.4, provided that such documents contain the information required in those articles and are issued by foreign institutions or persons authorised to do so under the laws and regulations of the country of the Applicant's registration, subject to reference to such legal authorisation in the specific country. If the laws and regulations of the country of the Applicant's registration do not provide for submission of any of the documents described in Articles 3.2, 3.3 and 3.4, the Applicant shall submit a statement or an explanation containing the information requested under Articles 3.2, 3.3 and 3.4 herein. 3.6. The Applicant shall indicate the name and surname of its contact person, the telephone number and e-mail address for placement of orders. 3.7. Letter of Application form (Annex No 1). 3.8. Financial Proposal form (Annex No 3). 3.9. Technical Specification (Annex No 2). 3.10. The copies of the documents submitted by the Applicant shall be verified according to RL Cabinet Regulation No 916 of 28 September 2010 "The Regulations of Drafting and Arrangement of Documents"
4. THE MATERIAL CLAUSES OF THE CONTRACT 4.1. Address of delivery: Lidosta Rīga 10/1, Mārupes novads, Latvia, LV-1053. 4.2. Payment procedure: SJSC Riga International Airport shall make a payment within 10 (ten) working days following mutual signing of a delivery-acceptance certificate and receipt of an appropriate invoice. An advance payment of up to 20% of the total contract amount is optional. 4.3. Maximum fulfilment term 1 (one) month following the signing date of the contract. 5. DESCRIPTION OF THE PROCUREMENT OBJECT 5.1. Supply of 40 tensa barriers for passenger flow control. 5.2. The Applicant shall submit the tender proposal for the entire scope of the procurement object in conformity with the Rules of the Low-value Purchase Procedure and the Technical Specification (Annex No 2). 5.3. The Applicant shall include in the quoted price all the costs of fulfilment of the Procurement Object. 5.4. The warranty term of the supplied tensa barriers not less than 24 (twenty four) months following the signing date of the delivery-acceptance certificate. Annexes: 1. Annex No1 Letter of Application form; 2. Annex No2 Technical Specification; 3. Annex No3 Financial Proposal form.
Low-value purchase LETTER OF APPLICATION FORM Note: The Applicant must fill in the blanks in this form. Annex No 1 Purchase: Purchase of Tensa Barriers for Passenger Flow Control To: SJSC RIGA INTERNATIONAL AIRPORT In accordance with the Rules of the Low-value Purchase Procedure Purchase of Tensa Barriers for Passenger Flow Control and the Technical Specification, we, the undersigned, agree to the provisions of the Rules of the Low-value Purchase Procedure and the requirements set out in the Technical Specification and hereby offer to supply the tensa barriers in accordance with the provisions of the Rules of the Low-value Purchase Procedure and the Technical Specification for the total amount (in words) LVL (before VAT). 1. If the Applicant is an association of suppliers: 1.1. A person representing the association of suppliers in the Low-value Purchase Procedure: 1.2. The share of each person s responsibility: 2. We hereby certify that the attached documents comprise our tender proposal. 3. We hereby confirm that our tender is valid for 90 (ninety) calendar days following the opening date of the tender documents. 4. We understand and hereby agree to the terms of the attached Rules of the Lowvalue Purchase Procedure and the requirements set out in the Technical Specification. 5. We hereby certify that we are not interested in any other proposal submitted under this purchase procedure. 6. Information on the Applicant: 6.1. Applicant s title: 6.2. Registered: 6.3. with No 6.4. Registered address: 6.5. Office address: 6.6. Contact person: (Name, surname, position) 6.7. Telephone No: 6.8. Fax No: 6.9. E-mail address: 6.10. Taxpayer s registration No: 6.11. Bank:
6.12. Code: 6.13. Account: I hereby assume full liability for the contents of the documentation submitted for the low-value purchase procedure, information contained herein, arrangement of documents and compliance with the Rules of the Low-value Purchase Procedure and the requirements of the Technical Specification. The data and information submitted are true and fair. The documentation package consists of ( ) pages. Signature: Name, surname: Position: The Letter of Application drawn up and signed on 2012. (Seal)
Low-value purchase Annex No 2 TECHNICAL SPECIFICATION of the Low-value Purchase Procedure 1. Client SJSC Riga International Airport, address: Lidosta "Rīga" 10/1, Mārupes novads, LV- 1053, Latvia. 2. General information: 2.1.Barrier 2.1.1. Number: 40 pcs 2.1.2. Colour: Chromium-plated 2.1.3. Weight: 10-15 kg 2.1.4. Chromium-plated Diameter approx. 300-400 mm base: 2.1.5. Height: 1000 mm 2.1.6. Use: Both indoors and outdoors 2.1.7. Compatibility Must be compatible with the existing tensa barriers at SJSC Riga International Airport (Beltrac Infinity) 2.2.Retractable belt 2.2.1. Length: 3.5 5 m 2.2.2. Width 50 mm 2.2.3. Colour blue 2.2.4. Print: Printed with SJSC Riga International Airport logo (see item 2.2.5) 2.2.5. RIX logo (Or equivalent colours from a different catalogue) 2.2.6. Interval between 50 cm logos: 2.2.7.Belt unit: At least three-way 2.3. Warranty 24 months 2.4. Additional process Delivery 2.5.Contract fulfilment 1 month following the signing date of the term contract
Low-value purchase Annex No.3 FINANCIAL PROPOSAL of the Low-value Purchase Procedure 1.Client SJSC Riga International Airport, address: Lidosta "Rīga" 10/1, Mārupes novads, LV- 1053, Latvia. 2. General information: No Number Price LVL (before VAT) 1. Barrier with retractable 40 pcs belt Total before VAT, LVL VAT 22%, LVL Total after VAT, LVL Price LVL (after VAT) Total amount quoted (before VAT) in words (LVL) Fulfilment term weeks. Warranty term months. The Financial Proposal includes all the costs of fulfilment of the purchase contract. We hereby confirm and warrant that the information provided herein is true and accurate and in conformity with the Rules of the Low-value Purchase Procedure. Signature of the authorised representative and seal of the company: Signatory s name, surname and position: Date: