2013 Pavement Repair & Utility Projects Bid Documents & Specifications City of Somersworth, NH Contract Administrator: Director of Finance and Administration City Hall One Government Way Somersworth, NH 03878 March 3, 2013
TABLE OF CONTENTS A. BIDDING DOCUMENTS (includes the Invitation to Bid, Project Location Maps, Information for Bidders, Instructions to Bidders, Statement of Bidder s Qualifications, Bid Proposal and Bid Bond) B. CONTRACT DOCUMENTS (includes the Notice of Award and Acceptance of Notice, Agreement, Performance Bond, Payment Bond, and Notice to Proceed) C. TECHNICAL SPECIFICATIONS DIVISION 1. GENERAL PROVISIONS 00120 Technical Specifications 00150 Measurement and Payment D. SCHEMATIC PLANS FOR INTERSTATE DRIVE (3 Sheets) City of Somersworth -i-
A. BIDDING DOCUMENTS City of Somersworth - 1 -
AD-1 ADVERTISEMENT CITY OF SOMERSWORTH, NH INVITATION TO BID The Finance Department, 2 nd Floor, City Hall, One Government Way, Somersworth, New Hampshire 03878, will receive sealed Bids for 2013 PAVEMENT REPAIR & UTILITY PROJECTS until 2:00 PM on March 21 2013 at which time and place they will be opened and publicly read. The sealed envelope should be plainly marked: 2013 PAVEMENT REPAIR & UTILITY PROJECTS The project on High Street between Sinclair Avenue and Bartlett Avenue (approximately 3650 LF) requires the adjustment and resetting of castings for city utilities, saw-cutting pavement at intersections and drives, milling off 2-inches of pavement, repaving curb-to-curb with a 2-inch wearing course of pavement and re-striping. Alternates for night paving and replacement of a limited number of City sewer, drainage and water facilities are included in the Bid Schedule. The project on Interstate Drive includes removal and installation of select drainage pipe and structures; adjustment and resetting of castings for city utilities; 12-inch deep reclaim for the first 100-ft of Interstate Drive from the intersection with route 108 with gravel shim to match Route 108 and repave (2-1/2 base course with 1-1/2 wearing course); then for another 180-lf to just beyond the Thermopol driveway entrance milling off 1-1/2 and repaving with 1-1/2 wearing course from the limits of the reclaim. Bid packages will be distributed to prospective Bidders only by the City of Somersworth Finance Director located at City Hall, One Government Way, Somersworth, NH 03878 by calling (603) 692-9504 or via e-mail (ssmith@somersworth.com). Paper copies of complete bid sets are available for a nonrefundable fee of $25.00. Bidder s who request the bid documents be mailed to them will be charged an additional non-refundable fee of $10.00 for processing and postage. Bidder s may request an electronic PDF of the bid documents, which will be e-mailed free of charge. Bidders are encouraged to visit the project locations on their own time to familiarize themselves with the project sites and conditions. Submission of a Bid indicates the Bidder s understanding and acceptance of the site constraints and project requirements. A certified check, cash, or check drawn by a New Hampshire bank, or Bid Bond for and subject to conditions provided in the Instruction to Bidders shall accompany each bid. The amount of such bid deposit shall be five percent (5%) of the total bid, made payable to the City of Somersworth, New Hampshire. The successful Bidder will be required to furnish a Performance Bond and a separate Payment Bond, each in the amount of one hundred percent (100%) of the contract price. The City of Somersworth reserves the right to reject any or all bids or any part thereof, to waive any formality, informality, information or errors in the bidding, to accept the bid considered to be in the best interest of the City, or to purchase on the open market if it is considered in the best interest of the City to do so. Failure to submit all information listed in the Table of Contents, Section A Bidding Documents and/or submission of an unbalanced bid are sufficient reasons for the City of Somersworth to declare a bid as non-responsive and subject to disqualification. Bid Due Date/Time: March 21, 2013 not later than 2:00 PM City of Somersworth - 2 -
City of Somersworth - 3 - PROJECT LOCATION MAPS
City of Somersworth - Project Locus Map
High Street Pavement Repair Project Northerly project limit 10-ft beyond intersection of Bartlett Avenue with High Street High Street Pavement Repair Project Area Southerly project limit 10-ft beyond intersection of Sinclair Avenue with High St.
Interstate Drive Pavement Repair Project Interstate Drive pavement repair project area Easterly project limit at intersection of Route 108 with Interstate Drive Westerly project limit approx. 280LF west of Route 108
INFORMATION FOR BIDDERS City of Somersworth 1. Project Description The City of Somersworth is soliciting bids for roadway pavement repair projects at two locations in the City, one on a section of High Street from Sinclair Avenue to Bartlett Avenue measuring approximately 3650 linear feet and the other on Interstate Drive from the intersection with Route 108 for approximately 280 linear feet. The following project descriptions are for illustrative purposes only and do not commit the Owner to perform the work described or to limit work performed under the terms, conditions and specifications contained in this document to only those details of the two projects described below. The Owner reserves the right to change project scope either by adding additional work or eliminating some of the work described prior to the issuance of Purchase Orders against the signed contract. a) High Street Repaving Approximately 3650 linear feet of High Street between Sinclair Avenue and Bartlett Avenue. This section of High Street recevied a one-inch overlay in 2006 and is delaminating. The selected pavement repair method involves milling off 2- inches of the existing pavement to remove the previous 1-inch overlay and grind down into the base paving, then repaving with a 2-inch wearing course, full width, curb-tocurb. The project includes adjusting all grates, frames and structures within the roadway corridor to accommodate the milling and to match final pavement grade, sawcutting and matching pavement at all paved instersections and driveways, restriping centerline, fog lines, stop bars and crosswalks, traffic control, dust control, and site restoration. Alternate bid items include night paving and replacment of a limited number of City sewer, drainage and water facilities within High Street. The precise location of City utilities to be replaced will be coordinated with the Public Works Director. b) Interstate Drive - Reclaim roadway full-width from the intersection with Route 108 for approximately 100 linear feet along Interstate Drive. Grind roadway full width from end of reclaimed section for another 180 linear feet to just beyond the Thermopol driveway entrance. Install two (2) new catch basins near the intersection of Interstate Drive with Route 108 with new precast concrete structures, frames and grates, and interconnecting piping at location and alignments indicated on the plans. Abandon one existing drain manhole structure and two (2) existing catch basin structures near the intersection of Interstate Drive with Route 108. Remove drain manhole cover and frame, and catch basin inlet grates and frames and deliver to the City of Somersworth Public Works Department, 18 Lilac Lane, Somersworth, NH. Connect drain pipes through one existing catch basin structure, cover with precast top (H-20) sealed water tight and fill second catch basin structure with clean sand. Plug drain lines inside existing drain manhole to be abandoned prior to filling with sand. Rehabilitate existing drainage manhole by removing top section, frame and cover and replacing with a precast concrete riser section, then reset frame and cover to finished paving grade. Plug abandoned drain line entering the structure from the south. Raise roadbed elevation such that final paving matches edge of pavement at Route 108 intersection. Remove and reset sewer manhole frame and cover within the project area to match finished paving. Remove and reset City of Somersworth - 7 -
roadway curb box within the project area to match finished paving. Install two (2) new catch basins near the driveway of Thermopol with new precast concrete structures, frames and grates, and interconnecting piping at location and alignments indicated on the plans. Pave 280 feet of Interstate Drive shoulder to shoulder. Reestablish new center lines and fog lines on new asphalt with roadway paint being of 22mils. Temporary markings shall be installed until such permanent markings can be established. After paving, shoulders will be backed with ¾ crushed gravel (2-ft wide), each side and compacted. 2. Bid Documents, Plans and Specifications Bid documents and specifications may be viewed at the Finance Office between the hours of 9:00 a.m. and 4:00 p.m. at One Government Way in Somersworth, New Hampshire 03878. Copies of the bid documents and specifications may be obtained from the Finance Director, City Hall, One Government Way, Somersworth, New Hampshire 03878. All questions concerning the specifications and bid/contract documents shall be submitted in writing to the Finance Director via fax: 603-692-9570 or e-mail: ssmith@somersworth.com. Responses to questions will be provided to all BIDDERS of record in writing. 3. Bid Bond All bids must be submitted with a Bid Bond in the amount of five percent (5 %) of the Bid Price executed between the BIDDER and a Surety Company. 4. Construction Schedule The successful BIDDER shall commence work under this contract on or before a date to be specified in the Notice to Proceed and complete the work as follows: High Street work shall be completed within 45 calendar days from receipt of the Notice to Proceed and Interstate Drive work shall be completed within an additional 30 calendar days after the High Street work is completed. 5. Receipt of Bids The City of Somersworth, New Hampshire, (OWNER) will accept sealed bids at the Finance Office, City Hall, One Government Way, Somersworth, New Hampshire until 2:00 p.m. (local time) on March 21, 2013, at which time the bids will be opened and read aloud. The envelopes containing the bids must be sealed and designated as 2013 PAVEMENT REPAIR & UTILITY PROJECTS. The bid opening shall be public and open to all parties. 6. Review of Bids The Owner reserves the right to change the project scope either by adding additional work or eliminating some of the work described prior to the issuance of Purchase Orders against the signed contract. The Owner reserves the right to reject any and all Bids and to waive any irregularity in any Bids. 7. Award of Contract The City of Somersworth, New Hampshire, (OWNER) may issue a single contract for both paving projects or may issue separate contracts for each paving project to different Bidders using the line items defined in the Bid Schedule. The successful Contractor(s) will bill the City of Somersworth - 8 -
Owner directly and the Owner is responsible for paying the Contractor(s) for services provided as specified in the contract documents. The successful BIDDER will be required to furnish the necessary Bonds and Insurance Certificates. 8. Performance Bond The successful BIDDERS(s) shall execute a Performance Bond in the amount of one hundred percent (100%) of the Bid Price. The BIDDER, Owner and a Surety Company shall execute Bond. 9. Payment Bond The successful BIDDER shall provide a Payment Bond in the amount of one hundred percent (100%) of the Bid Price, executed between the BIDDER, Owner and a Surety Company. 10. Insurance Rquirements The successful BIDDER is required to provide the City of Somersworth with a certified insurance certificate naming the City of Somersworth as additional insured. The minimum policy limits and types of insurance are as outlined below: a. Workmen's Compensation Insurance equal to statutory limits b. Commercial General Liability Limits of Liability $1,000,000 per occurrence $2,000,000 aggregate c. Auto liability $1,000,000 per occurrence $2,000,000 aggregate City of Somersworth - 9 -
INSTRUCTIONS TO BIDDERS 1. Bidder s Understanding of Project 2. Proposal Format 3. Printed Form of Proposal 4. Omissions, Discrepancies, Questions, and Addenda 5. Postponement of Date for Presenting and Opening Proposals 6. Prices 7. Acceptance or Rejection of Proposals 8. Bidder's Qualifications 9. Low Bidder and Acceptance Of The Proposal 10. Schedule 11. Execution of Contract and Damages for Failure to Execute 12. Specifications Format 13. Manufacturer's Experience 14. Safety and Health Regulations 15. U.S.D.O.T. Compliance 16. Additional Work 17. Insurance Requirements City of Somersworth - 10 -
1. BIDDER S UNDERSTANDING OF PROJECT BIDDERS must examine and familiarize themselves with all documents contained in the bid package, visit the location of the work, and inform themselves of the difficulties attending the execution of the work prior to the submission of their Proposals. By submitting a Bid Proposal, BIDDERS are acknowledging their full understanding and acceptance of the project requirements. 2. PROPOSAL FORMAT The Contract Documents request proposals for two projects which may be awarded in an individual contract or in separate contracts. The intent is to allow the OWNER to evaluate the bids and to make decisions in the best interest of the OWNER. 3. PRINTED FORM OF PROPOSAL All Bids must be made upon the attached form of Bid Proposal and should give a unit price in figures and a total price for each item; and must be signed and acknowledged by the BIDDER, in accordance with the directions in the Proposal. 4. OMISSIONS, DISCREPANCIES, QUESTIONS, AND ADDENDA Should a BIDDER find discrepancies in or omissions from the Contract Documents or is in doubt as to their meaning, the BIDDER should at once notify the OWNER in writing. In general, no answer will be given to the prospective BIDDERS in reply to an oral question if the question involves the equality or use of products or methods other than those specifically designated or described on the Drawings or in the Specifications. All information given to BIDDERS by means other than set forth in the Contract Documents is given informally and shall not be used as the basis of a claim-against the OWNER. Omissions, discrepancies, and questions must be submitted in writing to the OWNER at least five (5) business days before the date for receipt of bids. If a question involves the equality or use of products or methods not specifically designated or described on the Drawings or in the Specifications, it must be accompanied by Drawings, Specifications, and other data in sufficient detail to enable the OWNER to determine the equality or suitability of the product or method. In general, the OWNER will neither approve nor disapprove particular products prior to the opening of the bids; such products will generally be considered only when offered by the Contractor for incorporation into the work after the award and signing of the Contract. The OWNER will prepare Addenda to address all questions received and answers provided. At least three (3) business days prior to the bid opening date and time, Addenda will be sent to each of BIDDER who is on record as having received the Contract Documents. 5. POSTPONEMENT OF DATE FOR PRESENTING AND OPENING PROPOSALS The OWNER reserves the right to postpone the date for presentation and opening of Proposals and will give notice of such postponement to each prospective BIDDER of record. 6. PRICES In the event of discrepancies between the price totals quoted in the Proposal and the unit price figures, the unit price figures shall control. The price is to include the furnishing of all material, plant, equipment, tools, labor, and other facilities required for the completion of the work except as may be otherwise expressly provided in the Contract Documents. The BIDDER shall prepare his prices for the Proposal based on the equipment named in the Specifications. After the award of the Contract, if the successful BIDDER desires to use equipment or methods other than those City of Somersworth - 11 -
specified or shown in these documents, the successful BIDDER shall submit data to prove equality, submit reason for change, submit the amount of credit (if any) to the Contract Price, provide OWNER documentation for any changes required to arrive at a decision as to the suitability of the substitution. 7. ACCEPTANCE OR REJECTION OF PROPOSALS The OWNER reserves the right to reject any or all Proposals for any reason, or to accept any bid which it deems to be in its best interest. Any Proposal, which is incomplete, obscure, or irregular, may be rejected; any Proposal having erasures or corrections in the price sheet may be rejected; any Proposal that omits a bid on any one or more items may be rejected; and any Proposal accompanied by an insufficient or irregular certified check or Bid Bond may be rejected. The use of unbalanced bids is prohibited and will be rejected. If the BIDDER submits a Proposal before the deadline time for submission, the BIDDER may, in writing, modify his original Proposal for submission. No oral, telephone, or telegraph modifications will be considered. 8. BIDDER'S QUALIFICATIONS It is the purpose of the OWNER not to award this Contract to any BIDDER who does not furnish evidence satisfactory to the Owner that the BIDDER has the ability, skill, integrity and experience in this class of work and has sufficient capital and plant to enable the successful and complete execution of this contract within the specified time. In determining the skill, ability, and integrity of the responsible and eligible BIDDERS the following elements will be considered: Whether the BIDDER has (a) previously defaulted on, failed to perform properly, or failed to complete on time contracts of similar nature; (b) habitually and without just cause neglected payment for material or to employees; (c) a permanent place of business; (d) adequate plant and equipment to do the Work properly; (e) a suitable financial status to meet the obligations incident to the Work; (f) appropriate technical experience; (g) labor force that can work in harmony with all other elements of labor employed; (h) sufficient bonding capacity; and, (i) adequate Superintendence. 9. LOW BIDDER AND ACCEPTANCE OF THE PROPOSAL Except where the OWNER exercised its right to reject any or all Proposals, the Contract will be awarded to the lowest responsible and qualified BIDDER. Within thirty (30) days after opening the Proposals the OWNER will prepare a Notice of Intent to Award letter signed by a duly authorized representative of the OWNER. The Notice of Intent to Award letter shall be delivered to the successful BIDDER along with an Acceptance of Notice of Award form which shall be signed by the successful BIDDER and returned to the Owner as the BIDDER S commitment to execute the Contract. The Notice of Award and formal acceptance of the Proposal will be made in writing to the successful BIDDER by the OWNER within thirty (30) days of issuing the Notice of Intent to Award letter. A duly authorized representative of the OWNER will sign the Notice of Award. The rights and obligations provided for in the Contract shall become effective and binding upon the Parties only with its formal execution by the OWNER. 10. SCHEDULE The successful BIDDER shall execute and complete the work on High Street within 45 calendar days from receipt of the Notice to Proceed and shall complete the work on Interstate Drive within an additional 30 calendar days after completing the work on High Street at which time all punch City of Somersworth - 12 -
list items shall be complete. If the schedule cannot be met as outlined, the OWNER may impose Liquidated Damages in the amount of $500 per day beyond the date of Final Completion. No Liquidated Damages will be imposed if the OWNER has changed the schedule at its sole discretion because it was deemed by the OWNER to be in its best self-interest to do so. The OWNER will notify the successful BIDDER of such occurrences as soon as they are known. 11. EXECUTION OF CONTRACT AND DAMAGES FOR A FAILURE TO EXECUTE Any BIDDER who s Proposal shall be accepted will be required to execute the Contract Agreement within ten (10) business days after receipt of the Notice of Award indicating that the Contract has been awarded to him. Failure or neglect to do so shall constitute a breach of the Agreement affected by the acceptance of the Proposal. The damages to the OWNER for such a breach shall include loss from the interference with his construction program and other items. The OWNER will retain the amount of the certified check or Bid Bond accompanying the Proposal of such BIDDER as liquidated damages for such breach. In the event any BIDDER whose Proposal shall be accepted shall fail or refuse to execute the Contract Agreement hereinbefore provided, and the OWNER, at his option, determines that such BIDDER has abandoned the Contract and thereupon his Proposal and the acceptance thereof shall be null and void and the OWNER will be entitled to liquidated damages as above provided. 12. SPECIFICATIONS FORMAT The Specifications are generally in the format of the New Hampshire Department of Transportation's Standard Specifications for Road and Bridge Construction, 2010 edition. 13. MANUFACTURER'S EXPERIENCE Wherever it may be written that an equipment manufacturer must have a specified period of experience with his product, equipment which does not meet the specified experience period may be considered if the equipment supplier or manufacturer is willing to provide a bond or cash deposit for the duration of the specified time period which will guarantee replacement of the equipment in the event of failure. 14. SAFETY AND HEALTH REGULATIONS This project is subject to all of the Safety and Health Regulations (29 CRF Part 1926 and all subsequent amendments) as promulgated by the U.S. Department of Labor on June 24, 1974. BIDDERS are urged to become familiar with the requirements of these regulations. 15. U.S.D.O.T. COMPLIANCE The BIDDER shall be in compliance with the U.S. Department of Transportation's Federal Motor Carrier Safety Regulations, Parts 49CFR382 and 49CFR383. The BIDDER shall maintain compliance with those regulations from date of contact award to project completion. 16. ADDITIONAL WORK If the OWNER requires the successful BIDDER to conduct work that is outside the scope of work contained herein (e.g. cold plane and pave, overlay, ditch reestablishment), the OWNER will negotiate unit prices for the out of scope work with the successful BIDDER and prepare a change order to the Contract that outlines the work to be done, its value, and unit prices of items, not otherwise contained herein. Any additional work must be approved by the OWNER, in writing. City of Somersworth - 13 -
17. INSURANCE REQUIREMENTS The successful BIDDER is required to provide the City of Somersworth with a certified insurance certificate naming the City of Somersworth as additional insured. The minimum policy limits and types of insurance are as outlined below: a. Workmen's Compensation Insurance equal to statutory limits b. Commercial General Liability Limits of Liability $1,000,000 per occurrence $2,000,000 aggregate c. Auto liability $1,000,000 per occurrence $2,000,000 aggregate City of Somersworth - 14 -
STATEMENT OF BIDDER'S QUALIFICATIONS Complete the following questions relative to BIDDER's qualifications. All questions must be answered and the data given must be clear and comprehensive. This form must be notarized. If necessary, add separate sheets. 1. Name of Bidder: 2. Permanent Main Office Address: 3. When Incorporated: 4. Where Incorporated: 5. How many years have you been engaged in the contracting business under your present firm name? 6. Contracts on hand: (Attach list showing project title, project location, and gross contract value of each contract and the approximate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete work awarded to you? YES NO If yes, where, when and why? 9. Have you ever defaulted on a contract? YES NO City of Somersworth - 15 -
If so, where, when and why? 10. List relevant projects recently completed (past 5 years) by your company, stating approximate value of each, the month / year completed, Engineer of record, and Owner s contact / telephone number. (Attach separate page(s) as needed.) 11. List your major equipment AVAILABLE FOR THIS CONTRACT. (Attach equipment schedule if necessary.) 12. List experience in construction work similar in nature to this project. 13. With what banks do you do business? Do you grant the OWNER permission to contact this (these) financial institutions? YES NO 14. If your answer to Number 13 is NO, please explain why. 15. How do you intend to meet the schedule described in the Scope of Work? 16. If you intend to hire subcontractors to do any part of the work, please specify who by providing their company name, mailing address and primary contact name with phone number. City of Somersworth - 16 -
NAME OF BIDDER BY: Authorized Signature Name Title STATE OF ( ) ( ) SS. COUNTY OF ( ) I,, a Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY that, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person, and acknowledged that they signed, sealed and delivered the said instrument as their free and voluntary act, for the uses and purposes therein set forth. GIVEN under my hand and Seal this day of, 2013. Notary Public My Commission Expires City of Somersworth - 17 -
BID PROPOSAL Proposal of (Hereinafter called "BIDDER"), organized and existing under the laws of the State of doing business as (a Corporation, Partnership, or an Individual) To the City of Somersworth (hereinafter called "OWNER"). In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all WORK for the 2013 PAVEMENT REPAIR & UTILITY PROJECTS in strict accordance with the INSTRUCTIONS TO BIDDERS, within the time set forth therein, and at the prices stated below. By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor. BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the NOTICE TO PROCEED and fully complete according to the schedule herein. BIDDER hereby agrees to meet the schedule outlined in Article 10 of the Instructions to Bidders, or be subject to the penalties outlined in said article if schedule is not adhered to. BIDDER ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDA: City of Somersworth - 18 -
BID SCHEDULE BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for the following unit prices or lump sum A. HIGH STREET PAVEMENT REPAIR PROJECT Bid Item No. NHDOT Item No. Approximate Quantity Brief Descriptiopn of Bid Item Unit Bid Price in Words 1 403.11 2100 TON Hot Bituminous Pavement Machine Method (2-inch wearing course) 2 403.12 30 TON Hot Bituminous Pavement Hand Method (as directed by City) 3 411.30 140 TON Plant Mix Surface 4 417.00 12,320 SY cents per ton cents per ton Treatment -(shim Shimas asdirected by City - Bartlett to Indigo Hill Road) cents per ton Cold Planing of Bituminous Surfaces, 2-inch depth cents per sqr. Yard 5 604.4 40 UNITS Adjusting Catch Basin / Drop Inlet Frames & Grates cents per unit 6 604.5 6 UNITS Adjusting Drain Manhole Frames & Covers cents per unit 7 604.51 23 UNITS Adjusting Sewer Manhole Frames & Covers cents per unit 8 616.650 2 UNITS Traffic Signal Loop Detector, 6-ft x 50-ft 9 611.90001 17 UNITS Adjusting Water Gates & Shut-offs Set by Others 10 618.6 100 HR Uniformed Officers with Vehicle 11 618.7 200 HR Flaggers 12 13 619.1 1 UNIT Maintenance of Traffic Control Signs 619.253 8 UWKS Portable Changeable Message Signs cents per unit cents per unit cents per hour cents per hour cents per unit cents per unit week Unit Bid Price In Figures Amount in Figures City of Somerworth Pavement Repair Projects - 2013
Bid Item No. 14 NHDOT Item No. Approximate Quantity 628.2 2,650 LF Sawed Pavement Brief Descriptiopn of Bid Item Unit Bid Price in Words 15 632.0104 14,600 LF Retrofelctive Paint Pavement Markings, 4-inch Line 16 632.0112 50 LF Retrofelctive Paint Pavement Markings, 12- inch Line 17 692.000 1 UNIT Mobilization --- --- NOT USED cents per linear foot cents per linear foot cents per linear foot Unit Bid Price In Figures cents per unit 18 NOT USED cents per cubic yard A. HIGH STREET PAVEMENT REPAIR PROJECT Total Bid of Items 1 to 17: The sum of (in words) and cents. (in figures) $ and /100 dollars. Amount in Figures NOT USED (Amounts are to be shown in both words and figures. In case of discrepancies between the price totals shown in words and in the unit price figures, the unit price figures shall control). ADD ALTERNATE A.1. NIGHT PAVING Bid Item No. A.1.1 A.1.2 A.1.3 A.1.4 NHDOT Item No. Approximate Quantity Brief Descriptiopn of Bid Item Unit Bid Price in Words 403.119 2100 TON Night Hot Bituminous Pavement Machine Method (2-inch wearing course) 403.129 30 TON Night Hot Bituminous Pavement Hand Method (2-inch wearing course) 411.309 140 TON Night Plant Mix Surface Treatment - Shim as directed by City PWD 417.19 12,320 SY Night Cold Planing of Bituminous Surfaces, 2-inch depth cents per ton cents per ton cents per ton cents per sqr. Yard Unit Bid Price In Figures Amount in Figures ALTERNATE A.1. NIGHT PAVING Total Alternate A.1 Bid Items A.1.1 to A.1.4 (these items replace base bid items A1, A2, A3, A4): The sum of (in words) and cents. (in figures) $ and /100 dollars. (Amounts are to be shown in both words and figures. In case of discrepancies between the price City of Somerworth Pavement Repair Projects - 2013
totals shown in words and in the unit price figures, the unit price figures shall control). ADD ALTERNATE A.2 CITY SEWER, DRAINAGE, AND WATER FACILITIES Bid Item No. A.2.1 A.2.2 A.2.3 A.2.4 A.2.5 A.2.6 A.2.7 A.2.8 A.2.9 NHDOT Item Approximate Brief Descriptiopn of Bid Item Unit Bid Price in Words No. Quantity 202.5 12 UNITS Removal of Catch Basins, Drop Inlets, and Sewer Manholes 603.80012 26 LF Plastice Drain Pipe, 12-in. 604.12 7 UNITS Catch Basin, 4-ft diameter Type B 604.32 1 UNITS Drain Manholes, 4-ft dia. 604.39 4 UNITS Special (Sewer) Manholes 4-ft diamter 611.05206 40 LF 6-in diameter ductile iron water main with four (4) MJ x MJ 45-degree bends 611.51007 4 UNITS Shut-offs for Building Services 611.71006 2 UNITS 6-in. diameter Cast Iron body Gate Valve with MJ fittings and appurtenances 611.81000 1 UNIT Hydrants cents per unit cents linear foot cents per unit cents per unit cents per unit cents linear foot cents per unit cents per unit cents per unit Unit Bid Price In Figures Amount in Figures ADD ALTERNATE A.2 CITY SEWER, DRAINAGE, AND WATER FACILITIES Total Add Alternate A.2. Bid Items A.2.1 to A.2.9: The sum of (in words) and cents. (in figures) $ and /100 dollars. (Amounts are to be shown in both words and figures. In case of discrepancies between the price totals shown in words and in the unit price figures, the unit price figures shall control). City of Somerworth Pavement Repair Projects - 2013
B. INTERSTATE DRIVE PAVEMENT PROJECT Bid Item NHDOT Item Approximate Brief Descriptiopn of Bid Item Unit Bid Price in Words No. No. Quantity 1 202.32 8 CY Fill & Abandon Structure 2 202.5 4 EA Removal of Catch Basins, Drop Inlets & Manholes 3 304.2 33 CY Gravel (6-inch depth) 4 304.3 22 CY Crushed Gravel (6-inch depth) 5 6 7 8 304.32 23 CY Crushed Gravel for Shoulder Leveling 306.11 430 SY Reclaimed Stabilized Base 403.11 50 TON 403.11 60 TON Processed in Place, 12-in. Hot Bituminous Pavement Machine Method (2-inch base course) Hot Bituminous Pavement Machine Method (1-inch wearing course) 9 603.80012 40 LF Plastic Drain Pipe, 12-in. 10 604.11 4 EA Catch Basin, 4-ft diameter 11 604.4 2.5 LF Reconstructing/Adjusting 12 cents per cubic yard cents per each cents per cubic yard cents per cubic yard cents per cubic yard cents per sqr. Yard cents per ton cents per ton cents per linear foot cents per each Catch Basin / Drop Inlet Structures, Frames & Grates cents per linear foot 604.51 5.0 LF Reconstructing/Adjusting Drain Manhole Structures, Frames & Covers cents per linear foot Unit Bid Price In Figures Amount in Figures City of Somerworth Pavement Repair Projects - 2013
Bid Item No. NHDOT Item No. Approximate Quantity Brief Descriptiopn of Bid Item Unit Bid Price in Words Unit Bid Price In Figures Amount in Figures 13 604.52 1.5 LF Reconstructing/Adjusting Sewer Manhole Structures, Frames & Covers 14 611.90001 1 UNIT Adjusting Water Gates & Shut-offs Set by Others 15 1 UNIT 16 17 18 Dust Control 618.7 200 HR Flaggers 619.10 1 UNIT Maintenance of Traffic Control Signs 628.2 200 LF Sawed Pavement cents per linear foot cents per unit cents per unit cents per hour cents per unit cents per linear foot 19 20 21 632.0104 1180 LF Retroflective Paint Pvmnt Marking, 4-inch line 632.0104 30 LF Retroflective Paint Pvmnt Marking, 12-inch line 692.000 1 UNIT Mobilization cents per linear foot cents per linear foot cents per unit B. INTERSTATE DRIVE PAVEMENT REPAIR PROJECT Total Bid of Items 1 to 21: The sum of (in words) and cents. (in figures) $ and /100 dollars. (Amounts are to be shown in both words and figures. In case of discrepancies between the price totals shown in words and in the unit price figures, the unit price figures shall control). City of Somerworth Pavement Repair Projects - 2013
The above unit prices shall include all labor, materials, removal, overhead, profit, insurance, etc. to cover the finished work of the several kinds called for. The BIDDER understands that the OWNER reserves the right to reject any or all bids and to waive any technical or legal deficiencies and to accept any bid that is determined to be in the best interest of the City. Examination of Proposed Materials The submission of a bid shall be deemed a representation and warranty by the bidder that it has investigated all aspects of the RFP, that it is aware of the applicable facts pertaining to the RFP process and its procedures and requirements, and that it has read and understands the RFP. No requests for modification in the provisions of the bid shall be considered after its submission on the grounds that the bidder was not fully informed as to any fact or condition. Statistical information, which is contained within a RFP or any addendum thereto, is for informational purposes only. The City disclaims any responsibility for this information that may subsequently be determined to be incomplete or inaccurate Quantities Quantities of materials, whether to be used on projects, or purchased directly by the City, are provided for informational purposes only unless otherwise specifically stated. The City disclaims any responsibility for this information that may subsequently be determined to be incomplete or inaccurate. Bidders are responsible to verify the accuracy of these estimates. Buy Local The City of Somersworth reserves the right to award any bid to local vendors, as determined by the City, even in the event they may not be the lowest qualified vendor, if it is determined to be in the best interest of the City. The City will consider such factors as overall cost, prior service, and any other pertinent information available when making such decisions. Bid Results After the bids are opened and read, the bid results will be available for the public. Bidders that desire a comprehensive list of the bid results may do so by attending the bid opening, or requesting such, in writing, to the Director of Finance and Administration. The award of a bid shall not be considered official until such time that a Purchase Order, fully executed contract, or an award letter has been issued by the City of Somersworth. No presumption of award shall be made by any bidder until such documents have been executed and are in hand. Verbal notification of award is not considered official. Any action by the bidder to assume otherwise is done so at their own risk and the City will not be held liable for any expense incurred by a bidder that has not received an official award. City of Somersworth - 24 -
The BIDDER agrees that this bid shall be good and may not be withdrawn, for a period of sixty (60) calendar days after the scheduled closing time for receiving bids. Upon written notice of the acceptance of this bid, BIDDER will execute the formal Contract Agreement within ten (10) business days and deliver surety bonds as required by the General Conditions. The bid security attached in the sum of ($ ) is to become the property of the OWNER in the event the Contract and Bonds are not executed within the time set forth, as liquidated damages for the delay and the additional expense to the OWNER caused thereby. SUBMITTED ON, 2013 Name of Contractor Address Town/City State Zip Code Telephone: Fax No. City of Somersworth - 25 -
BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned as Principal, and as Surety, are hereby held and firmly bound unto the City of Somersworth as OWNER in the penal sum of for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. Signed, this day of, 2013. The Condition of the above obligation is such that whereas the Principal has submitted to The City of Somersworth a certain BID attached hereto and hereby made a part hereof to enter into a contract in writing, for the City of Somersworth 2013 PAVEMENT REPAIR & UTILITY PROJECTS. NOW, THEREFORE, (a) If said BID shall be rejected, or (b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attachment hereto (properly completed in accordance with said BID) and shall furnish a BOND for faithful performance of said contract, and for the payment of all persons performing labor furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said BID, then this obligation shall be void, otherwise the same shall remain in full force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such BID; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. (L.S.) Principal Surety By: IMPORTANT - Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570) and be authorized to transact business in the state where the project is located. City of Somersworth - 26 -
SECTION B. CONTRACT DOCUMENTS City of Somersworth - 27 -
NOTICE OF AWARD To: (Contractor) (mailing address) (telephone #) (fax #) (e-mail address) PROJECT Description: City of Somersworth 2103 PAVEMENT REPAIR & UTILITY PROJECTS. The OWNER has considered the BID submitted by you for the above-described WORK in response to its Advertisement for Bids dated March 3, 2013, and the accompanying Information for Bidders. You are hereby notified that your BID has been accepted for items in the amount of dollars ($ ) You have been awarded the entire contract and are expected to meet the terms and schedules as stipulated in the contract documents. You will be paid according to the line item prices in the Bid Schedule in accordance with the Measurement and Payment schedule described in these bid documents, unless modified by the penalty clauses of the contract for failure to meet the schedule specified unless modified in writing by the City Manager. You are required by the Information for Bidders to execute the Agreement and furnish the required CONTRACTOR's PERFORMANCE BOND, PAYMENT BOND and Certificates of Insurance within ten (10) business days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said BONDS within ten (10) business days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. Dated this day of, 2013 By: Title: City Manager City of Somersworth - 28 -
ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by (Name of Contractor) this the day of, 2013. By Title City of Somersworth - 29 -
AGREEMENT THIS AGREEMENT, made this day of, 2013 by and between The City of Somersworth, NH hereinafter called "OWNER" and doing business as a (entity type) hereinafter called "CONTRACTOR". WITNESSETH: mentioned: That for and in consideration of the payments and agreements hereinafter 1. The CONTRACTOR shall commence and complete the City of Somersworth 2013 PAVEMENT REPAIR & UTILITY PROJECTS, hereafter called the PROJECT, as shown in the Notice to Proceed and as specified herein. 2. The CONTRACTOR shall furnish all of the materials, supplies, tools, equipment, labor and other services necessary for the construction and completion of the PROJECT described herein. 3. The CONTRACTOR shall commence the work required by the CONTRACT DOCUMENTS within fourteen (14) calendar days after the date of the NOTICE TO PROCEED and will complete according to the schedule herein. 4. The CONTRACTOR hereby agrees to meet the schedule outlined in Section 4 of the Notice to Bidders, or be subject to the penalties outlined in Section 10 of the Instructions to Bidders if the schedule is not adhered to. 5. The CONTRACTOR agrees to perform all of the work to complete the PROJECT as described in the Bid Documents and comply with the terms therein for the unit prices as shown in the BID schedule. 6. The term "BID DOCUMENTS" means all documents contained in the City of Somersworth Request For Bids dated March 3, 2013, and the following addenda: No. dated, 2013. No. dated, 2013. No. dated, 2013. 7. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the CONTRACT DOCUMENTS in such amounts as required by the CONTRACT DOCUMENTS. 8. The OWNER, at its sole option, may increase or decrease the scope of the work within the time frame of this Contract provided the OWNER consults with the CONTRACTOR to City of Somersworth - 30 -
determine the change in scope and associated fee(s) which must be mutually agreed to in writing in the form of a contract change order. The OWNER will pay for additional work or deduct work from the Contract using the unit prices as bid and agreed to under this agreement, unless otherwise provided in the General Conditions. 9. This AGREEMENT shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this AGREEMENT in four (4) copies, each of which shall be deemed an original on the date first above written. OWNER: FOR THE CITY OF SOMERSWORTH By: Name (printed): Mr. Robert M. Belmore Title: Date: City Manager CONTRACTOR: (Company Name) By: Name (printed): Title: Address: Date: City of Somersworth - 31 -
PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: that (Name of Contractor) (Address of Contractor) a, hereinafter called Principal, and (Corporation, Partnership, or Individual) (Name of Surety) (Address of Surety) hereinafter called Surety, are held and firmly bound unto the City of Somersworth, NH, One Government Way, Somersworth, NH 03867 hereinafter called OWNER, in the penal sum of Dollars, $( ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of, 2013, a copy of which is hereto attached and made a part hereof for the construction of the City of Somersworth. NOW, THEREFORE, if the Principal shall well, truly, and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the OWNER, with or without notice to the Surety and during the one guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the OWNER from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and expense which the OWNER may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed there under or the SPECIFICATIONS accompanying the same shall in any way affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the AGREEMENT or to the WORK or to the SPECIFICATIONS. City of Somersworth - 32 -
PROVIDED, FURTHER, that no final settlement between the OWNER and the Principal shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS WHEREOF, this instrument is executed in four (4) counterparts each one of which shall be deemed an original, this day of, 2013. ATTEST: (Principal) (Principal Secretary) By: (SEAL) (Address) (Witness as to Principal) (Address) (Surety) ATTEST By: (Attorney-in-fact) (Witness as to Surety) (Address) (Address) NOTE: Date of BOND must not be prior to date of AGREEMENT. If Principal is a Partnership, all partners should execute BOND. IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the PROJECT is located. City of Somersworth - 33 -
PAYMENT BOND (In accordance with NH R.S.A., Chapter 447) KNOW ALL MEN BY THESE PRESENTS: that (Name of Contractor) (Address of Contractor) a, hereinafter called Principal and (Corporation, Partnership, or Individual) (Name of Surety) (Address of Surety) hereinafter called Surety, are held and firmly bound unto the City of Somersworth, New Hampshire, One Government Way., Somersworth, NH 03867 hereinafter called OWNER, in the penal sum of Dollars, $( ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of, 2013, a copy of which is hereto attached and made a part hereof the City of Somersworth 2013 Pavement Repair & Utility Projects. NOW, THEREFORE, if the Principal shall promptly make payment to any persons, firms, SUBCONTRACTORS, and corporations having any claim for labor performed or furnished, for equipment hired, including trucks, for material used and for fuels, lubricants, power, tools, hardware and supplies purchased by the Principal and used in carrying out the contract, and for labor and parts furnished upon the order of the Principal for the repair of equipment used in carrying out the contract, in accordance with the provisions of RSA 447:15, 16, 17 and 18, and satisfy all claims and demands incurred under such contract, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, FURTHER, that the notice required under this BOND to obtain benefits under this obligation by any person, firm, or corporation having any claim for labor performed, materials, machinery, tools, equipment or supplies, shall extend for a period of ninety (90) days after completion and acceptance of the work as provided in said contract with the OWNER. Such notice shall consist of a statement of the claim and must be filed in the office of the Clerk of the Superior Court of the County within which the contract shall be principally performed. The Clerk of the Superior Court is required to send a copy of the statement of claim by mail to the City of Somersworth - 34 -
Principal and Surety hereunder. Any person, firm, or corporation shall within one (1) year after filing such claim file a petition in the Superior Court for the County within which the contract shall be principally performed to enforce the claim in accordance with the provisions and requirements of RSA 447:18. PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed there under or the SPECIFICATIONS accompanying the same shall in any way affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS. PROVIDED, FURTHER, that no final settlement between the OWNER and the Principal shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS WHEREOF, this instrument is executed in four (4) counterparts each one of which shall be deemed an original, dated this the day of 2013. ATTEST: (Principal Secretary) (Principal) By: (SEAL) (Name and Title) (Address) (Witness as to Principal) (Address) City of Somersworth - 35 -