BOARD OF COMMISSIONERS MEETING Board Room Wednesday, September 27, 2017 6:00 PM Daniel Parra Chairman of the Board Brian Angus Chief Executive Officer www.fresnoeoc.org MINUTES I. CALL TO ORDER Daniel Parra, Board Chair, called the meeting to order at 6:07 PM. II. III. IV. ROLL CALL Roll was called and there was a quorum. Commissioners Present: Juan Arambula, Miguel Arias, Tim Bakman, Harpreet Bali, Debbie Darden, Charles Garabedian Jr., Linda Hayes, Julia Hernandez (phone), Angie Issak, Richard Keyes, Tito Lucero, Deanna Mathies, Pastor Bruce McAlister, Barigye McCoy, Lisa Nichols, Daniel Parra, Yvette Quiroga, Catherine Robles, Jimi Rodgers, Richard Sepulveda, and Maiyer Vang Commissioners Absent: LeRoy Candler, Lee Ann Eager, and Juanita Veliz PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Jerry Behrens, Lozano Smith Attorney. TRANFORMING AND INSPIRING Morgan Terry, Food Services Director, shared a PowerPoint presentation that reviewed community partnerships and current programs in Food Services, like the Summer Food Service. The presentation included statistics, photos, and locations served. Other activities Food Services coordinated included a back to school drive for school supplies. V. APPROVAL OF AGENDA M/S/C Arias/Issak to approve the agenda as presented. All in VI. VII. APPROVAL OF PREVIOUS MINUTES June 28, 2017 Meeting Minutes M/S/C Arias/Issak to approve the June 28, 2017 Meeting Minutes. All in COMMITTEE REPORTS M/S/C Keyes/McAlister to pull B-1) Bylaws Committee: July 17, 2017 Meeting Minutes; D) Executive Committee: July 26, 2017 Meeting Minutes; E-2c) Finance Committee: September 11, 2017 Meeting Minutes Health Insurance Plan Update; E-3) Finance Committee: Accounting Policy Updates Section III: Purchasing Policy; H-1-D) Planning and Evaluation: August 8, 2017 Meeting Minutes Valley Apprenticeship Connections; H-2-D) Planning and Evaluation: September 12, 2017 Meeting Minutes Transit: Fresno COG Measure C Taxi Script Provider Agreement; and approve the following: A. Audit Committee Meeting September 6, 2017 Meeting Minutes B. Bylaws Committee Meeting 2. Board Evaluation Tool C. Eplus Committee Meeting July 20, 2017 Meeting Minutes
D. Executive Committee Meeting July 26, 2017 Meeting Minutes E. Finance Committee Meeting 1. August 14, 2017 Meeting Minutes a. Accounting Policy Updates b. Agency Financial Reports 2. September 11, 2017 Meeting Minutes a. Accounting Policy Updates b. Agency Financial Reports F. Human Resources Committee 1. June 19, 2017 Meeting Minutes 2. August 14, 2017 Meeting Minutes 3. September 11, 2017 Meeting Minutes G. Pension Committee 1. June 21, 2017 Meeting Minutes 2. August 3, 2017 Meeting Minutes H. Planning and Evaluation Committee 1. August 8, 2017 Meeting Minutes Funding A. Planning and Resources 2017 EDA Regional Innovation Strategies Program The Pi Shop B. Sanctuary and Youth Services 1. Look Beneath the Surface Regional Anti-Trafficking Program Grant Application 2. PG&E s Better Together Giving Program C. Transit 1. Consolidated Transportation Service Agency Operations Program and Budget 2. Fresno County Rural Transit Agency Annual Transit Service Agreement EVALUATION E. Local Conservation Corps Bureau of Reclamation Task Agreement Final Report OTHER BUSINESS F. California State Preschool Program CSPP Parent Handbook 2017-2018 2. September 12, 2017 Meeting Minutes FUNDING A. Head Start/Early Head Start FY 2018 Head Start/Early Head Start Refunding Grant Application Package B. Planning and Resources Fresno Street Saints: Chevron Contribution Agreement C. Sanctuary and Youth Services 1. Emergency Food and Shelter Program Phase 34 2. FY 2017 Continuum of Care Program Competition U.S. Department of Housing and Urban Development 3. Request for Financial Donation to Gay Central Valley 4. Sisters of St. Joseph Healthcare Foundation Concept Paper E. Food Services HHS Innovation in Nutrition Programs and Services EVALUATION F. Sanctuary TLC 1 CDBG Annual Performance Report OTHER BUSINESS G. Head Start/Early Head Start
1. Head Start/Early Head Start Child Abuse Policy Report Revisions 2. Head Start/Early Head Start Guidance & Behavior Policy Revisions 3. Head Start/Early Head Start Nutrition Policy Revisions All in B) Bylaws Committee: July 17, 2017 Meeting Minutes Hayes reported that on September 6, staff held the open house for prospective commissioners. No one had attended. There were questions about the application deadlines for the next election period. Brian Angus, CEO, announced October 30 was the application deadline. Parra requested to have the election chronology emailed to the board. M/S/C Hayes/Rodgers to approve the July 17, 2017 Meeting Minutes. All in D) Executive Committee: July 26, 2017 Meeting Minutes Hayes had a comment to make about the meeting minutes but it involved the May Executive meeting minutes, which was not included in September s board packet. She requested to have May Executive meeting minutes included in October s board packet. M/S/C Hayes/Keyes to approve the July 26, 2017 Meeting Minutes. All in E 2c) Finance Committee: September 11, 2017 Health Insurance Plan Update Rebecca Heinricy, Finance Officer, reported due to continual decrease in the Health Plan reserve, the Finance Committee has proposed changes to the structure of the agency s healthcare insurance plan to protect its reserves. The changes included increases on the health insurance premiums by 10% on both the employer and employees and benefit increases to include greater co-pay on non-emergent Emergency Room visits. Discussion ensued about source of funding to cover the employer s 10% increase, pursuing other healthcare options, the possibility of decreasing the life insurance policy to decrease employer cost, educating staff about healthcare options, and obtain the employees perspective on future changes by establishing an employee advisory committee. M/S/C Arias/Arambula to approve the Health Insurance Plan Update with the following directives: 1) engage employees in the discussion and 2) initiate discussions regarding longterm solutions. 21 in Vang opposed. E 3) Finance Committee: Accounting Policy Updates Section III: Purchasing Policy Angus shared this item was tabled at the last board meeting. The policy under question was the contract signing authority of the CEO which the Finance committee had proposed a reduction from $150,000 to $75,000. Angus reiterated his reasons to keep the current signing authority of $150,000, stating there were no logical reason to reduce the authority. Discussion ensured for both pros and cons, echoing reasons that had been discussed in June s board meeting. M/S/C McAlister/Rodgers to end debate and bring the issue to an immediate vote. All in M/S/C Arias/Arambula to approve the Accounting Policies Update Section III: Purchasing Policy as recommended by the Finance Committee. Parra recommended a roll call vote, but Bali suggested an anonymous ballot. Staff passed out a piece of paper and the commissioners were instructed to write Yes if they supported the motion, and No if they opposed the motion. The ballots were collected and counted by Parra and Angus. The results were: Yeas: 6 votes; Nays: 15 votes. The motion did not pass. M/S/C Keyes/Lucero to approve the Accounting Policies Update Section III: Purchasing Policy and reverse Finance Committee s recommendation to reduce the CEO s contract signing authority. All in
Sepulveda reiterated his suggestion that the agency establish a purchasing department. Angus confirmed the agency was working to move in that direction. H 1 D) Planning and Evaluation Committee: August 8, 2017 Meeting Minutes Valley Apprenticeship Connections: Fresno EDC Proposal and Update Arias asked for an update on VAC. Angus stated the lasted update available was provided to the Finance Committee and included in the board packet. Angus is currently waiting to hear from Fresno EDC about funding but did not expect to hear until Lee Ann Eager returned to the office. Arias asked for an update on the Mandela Center. Angus shared that Fresno EDC will likely create a non-profit to run the Mandela Center, although nothing official has been announced. M/S/C Bakman/Arias to approve the VAC Fresno EDC Proposal. All in H 2 D) Planning and Evaluation Committee: September 12, 2017 Meeting Minutes Transit Systems: Fresno COG Measure C Taxi Script Provider Arias had a question about the dispatch services portion of the proposal and wanted to know if dispatch services were being provided along with the Script Program. Angus explained the Fresno COG asked Fresno EOC to provide taxi services to Script participants and a dispatch service that would route taxi-related calls to non-fresno EOC taxi drivers. However, Fresno COG did not fund the dispatch service portion of the agreement. There were concerns about the Script program not being used, however, Monty Cox, Transit System Director, shared they are creating awareness about the program using marketing materials and have seen an increase in Script services. M/S/C Arias/Quiroga to approve the Fresno COG Measure C Taxi Script Provider. All in VIII. IX. ADVISORY BOARDS M/S/C Garabedian/Arias to accept the following: A. CDFI a. June 11, 2017 Meeting Minutes b. July 14, 2017 Meeting Minutes B. Head Start County Wide Policy Council 1. June 21, 2017 Meeting Minutes 2. June 2017 Program Information 3. July 19, 2017 Meeting Minutes 4. July 2017 Program Information Report 5. August 16, 2017 Meeting Minutes 6. August 2017 Program Information Report C. SOUL September 12, 2017 Meeting Minutes All in CHIEF EXECUTIVE OFFICER S REPORT A. Board Updates 1. July 21, 2017 2. July 27, 2017 3. August 17, 2017 4. August 25, 2017 5. September 7, 2017 6. September 19, 2017 B. Action Item 1. Planning and Resources Transformative Climate Communities Proposal David Wear, Weatherization Director, discussed the proposal was submitted to TCC of $2.6 million in Southwest Fresno. It aimed to provide weatherization and solar to 100
homes, reduce greenhouse gas emissions, encourage new green economy, and assist residents in saving on energy. M/S/C Arias/Isaak to approve Transformative Climate Communities Proposal. All in 2. Transit Systems Drug & Alcohol Testing Program Update Cox explained the Federal Department of Transportation required Transit Systems to revise and update their drug and alcohol regulation. The updated policy must be adopted before the next board meeting. M/S/C Arias/Isaak to approve the Drug & Alcohol Testing Program Update. All in C. Grant Tracker D. Legislative Report X. COMMISSIONERS COMMENT Parra mentioned the CEO evaluation was due in early September. There were only two completed evaluations. He will speak to Brenda Budke, the HR consultant, to extend the deadline. A reminder will be sent out to complete the evaluation. Garabedian shared he usually brings grapes to share in September, however, they were not ripe. He will bring them in October. Robles shared Vang will be a Trailblazer award recipient. The event will take place on November 8 th. XI. XII. XIII. PUBLIC COMMENTS Jennifer Xiong-Moua, Executive Assistant to the CEO, shared the agency holiday event will be held on December 9 th at Tornino s Banquet Hall. She informed them about the early bird special and asked the commissioners to notify her if they plan to attend. EXECUTIVE SESSION There was no executive session. ADJOURNMENT The meeting was adjourned at 8:13 PM. Respectfully submitted, Brian Angus, Secretary