Minnesota FFA NOVICE PARLIAMENTARY PROCEDURE EVENT PURPOSE: The Novice Parliamentary Procedure Event is designed to introduce FFA members to parliamentary procedure and how to conduct efficient meeting. OBJECTIVES: 1. Develop a basic knowledge of parliamentary law. 2. Demonstrate parliamentary procedure to conduct an orderly and efficient meeting 3. Communicate and participate effectively as a team member 4. Demonstrate critical thinking and teamwork for effective decision making EVENT RULES: 1. 1. A team shall consist of six members. Participation Is open to members in grades 7 through 12. Members of a state novice team cannot participate in the state regular parliamentary procedure CDE during the same year. Members may participate in the State Novice Parliamentary Procedure CDE only once in their FFA Career. 2. Each team will be limited to a maximum of fifteen minutes including the opening and closing ceremony. Four points will be deducted for each minute or fraction of a minute in excess of fifteen minutes. Timing will begin as soon as the president calls the meeting to order. 3. The secretary and treasurer s reports will not be given in the meeting and the books are NOT required to be reviewed by the judges. The secretary will be required to record the proceedings of the CDE meeting and give them to one of the judges within fifteen minutes after the team has left the stage. Paper should be provided by the contest officials. If paper is not provided to all members, it is the duty of the members to request paper. 4. The entrants will use official opening and closing ceremonies as worded in the newly revised official FFA manual. 5. Advisors and chapter members of competing teams that have not yet participated will be allowed to remain in the CDE room provided they do not leave the CDE room until after their team has participated. Advisors doing so will join their team on the stage for competition; however, advisors will not be permitted to enter into discussion with team members until the team has left the stage. Any participant in possession of an electronic device in the event area is subject to disqualification. 6. Team members will conduct a regular chapter meeting by demonstrating a designated main motion and four additional parliamentary procedure motions selected by the event superintendent as well as each team member will make a second motion of their choosing. Motions must be from the list of motions provided. 7. All teams will report to a holding room at the time the state CDE is to begin. No written material can be brought into the holding room. The event officials in charge of the CDE will call each team to the CDE room in turn according to their order. The event officials will provide the five assigned motions. They will include the original main motion and the four motions chosen from the list of permissible motions. Reconsider and take from the table can be substituted for the main motion for the event. In each case, the motion will be provided. Example: I move to take from the table the motion we hold our Chapter Banquet on May 12 th. 8. These motions will be on an index card but not assigned to a specific team member. The team will be allowed up to 15 minutes to review and to discuss the assignment before beginning their demonstration. The timer will inform them when their 15 minutes are over. Notes taken in the holding room can not be brought into the competition area. Event officials will provide the index cards at each station.
9. The demonstration meeting will start with the opening ceremonies after which the Chair will ask the secretary for the first item of business. The assigned main motion will be the first motion made. The other assigned motions can be presented in any order. Members shall make a second motion for credit in the scoring. No member will be given credit for more than one assigned motion and one other motion. If an alternate main motion is used, the member will NOT be given credit for an additional motion. No motion may count for an additional motion for more than one member. 10. Each member will be scored on their three highest scoring discussions during the demonstration. No credit will be given for a member making a second assigned motion. 11. Any subjects related to FFA activities may be used whether listed on this announcement or not. The abilities listed on this sheet and combinations thereof may be used as a guide. Each team will receive identical subjects and abilities at the CDE. 12. The top three teams from the State Competition will be recognized at the Awards Ceremony. The top scoring team with all students grades 9 or less shall be eligible to compete in the National Event. 13. Roberts Rule of Order or the interpretation of the American Institute of Parliamentarians shall be the official Parliamentary authority. EVENT PROCEDURES: 1. The room will be pre-set with a lectern, tables, chairs, station markers, and an electronic timer. Lectern Reporter Officer Officer Treasurer Table & Secretary Vice- Advisor Sentinel Table Advisor Sample Card Time Keeper Main Motion I move that our chapter organize a Regional Parliamentary Procedure competitive event Judges Table Required Motions Raise a question of privilege Previous question 1 2 3 Amend an amendment Point of order stands behind a lectern. Other team members, judges and timekeeper sit behind tables. Arrows designate direction facing.
RULES FOR THE PERMISSIBLE MOTIONS MOTION NAMES, CLASS 1 AND PURPOSES INTERRUPT SPEAKER? SECOND NEEDED? DEBATABLE? AMENDABLE? VOTE NEEDED? CLASS: Privileged Motions (Deal with special matters of immediate or overriding importance to the business of the assembly) Adjourn (Ends the meeting) Recess (Provides a brief break) Raise a Question of Privilege (Asks an urgent question regarding rights and privileges of the assembly) No Yes No No Majority No Yes No Yes 2 Majority Yes No No No No vote. Chair rules CLASS: Subsidiary Motions (Aid the assembly in handling or disposing of a main motion) Previous Question (Closes debate and goes directly to a vote and prevents the making of subsidiary motions listed on this table) Limit or Extend Debate (Changes time allowed for debate) Postpone Definitely (moves motion to a later time) Commit or Refer (Refers the motion to a committee) Amend (Proposes to change a motion) Postpone Indefinitely (Rejects or kills the main motion) No Yes No No Two-thirds No Yes No Yes Two-thirds No Yes Yes Yes Majority No Yes Yes Yes Majority No Yes Yes 3 Yes Majority No Yes Yes No Majority CLASS: Main Motions (Introduce new business to the assembly) Main Motions (Introduce new business to the assembly) Take from the table (Brings back an item previously tabled) Reconsider (Consider again a motion previously acted upon) No Yes Yes Yes Majority No Yes No No Majority No Yes Varies No Majority CLASS: Incidental Motions (Related to the pending business and must be decided immediately) Parliamentary Inquiry (Allows a member to ask a question related to parliamentary law or the rules of the organization) Division of the Assembly (Requires a standing vote) Point of Order (Requests that the rules be enforced) Yes No No No Yes No No No Yes No No No No vote. Chair answers No vote. Demand No vote. Chair usually rules 4 (1) Motions That Bring a Question Again Before the Assembly are not required for this event. (2) Amendable with respect to the length of the recess (3) Debatable if applied to a debatable motion (4) Assembly decides by a majority vote if the Chair does not want to make a ruling. Suggested FFA Subjects
1. Chapter Members Supervised 13. County Fair Occupational Experience Programs 2. Chapter Banquet 14. State FFA Camps (SGLC, SLCCL) 3. Chapter Cooperative Activities 15. State and National Convention 4. Chapter Leadership Activities 16. Charitable Drive Programs 5. Chapter Community Service 17. Career Development Events Activities 6. Fundraising Activities 18. Alumni Relations 7. Chapter Safety Activities 19. State Fair Activities 8. Chapter Public Relations 20. Conduct of Meetings 9. FFA Calendar 21. FFA Week 10. Scholarship 22. Recreational Activities 11. Chapter Farms, Forest 23. State and National Foundation Nurseries, and Greenhouses 12. Program of Activities 24. National Chapter Award REFERENCES: All references (except #6) are available on-line through the National FFA Organization s Core Catalog, http://www.ffa.org/ 1. National Official FFA Manual 2. National FFA Student Handbook 3. Dunbar s Manual of Parliamentary Procedure Test Questions 4. Parliamentary Procedure Oral Questions (CD) 5. Robert s Rules of Order Newly Revised (11 th edition) 6. Robert s Rules of Order Newly Revised in Brief (11 th edition) (Optional)
SCORE CARD OPENING CEREMONY ASSIGNED MOTIONS ADDITIONAL MOTIONS DEBATE INDIVIDUAL TOTAL Presiding Ability Vice Secretary Treasurer Reporter (15) (15) Sentinel INDIVIDUAL TOTALS (75) (100) (100) (240) (515) Conclusions reached Team voice, poise, expression Secretary s minutes (65) (65) (50) (50) (25) (25) Total Points Possible Time Deduction Minutes over x 4 points per minute = Total Subtraction (655) Final Score Deductions: Time limits deduct 4 points per minute over 15 minutes
Judge 1 Opening Ceremonies, Conclusions Reached, Voice, Poise and Expression Vice Secretary Treasurer Reporter Sentinel Total Opening Ceremonies (15 pts each) s Presiding Ability (15) 75 15 Conclusions Reached (65 points total) Team Voice, Poise, Expression (10 pts each) 50 Totals (25 pts each team member + 80 pts for ) (205) * is scored for opening of meeting, during the meeting, closing the meeting and use of the gavel. 65 OPENING CEREMONIES Excellent. 13-15 points Good.9-12 points Average...6-8 points Poor....0-5 points CONCLUSIONS REACHED Excellent...56-65 points Good.41-55 points Average.30-40 points Poor 0-29 points TEAM VOICE, POISE, EXPRESSION Excellent..43-50 points Good.32-42 points Average.23-31 points Poor.0-22 points Voice: Volume enunciation, pitch, pace, grammar. Poise: Confidence, professional, eye contact. Expression: Conviction, gestures. Accuracy is reciting officer ceremonial part. Main Motion on card was well analyzed. Who, What, When, Where and How were answered. Convincing, logical realistic, orderly and efficient, germane, and free from repetition. Voice: Volume enunciation, pitch, pace, grammar. Poise: Confidence, professional, eye contact. Expression: Conviction, gestures. Chair Excellent...13-15 points Good.. 9-12 points Average...6-8 points Poor. 0-5 points Chair: Ability to preside: States motions correctly, follows rules of debate, keeps members informed, puts motion to vote, announces results of votes, use of gavel, awareness of business on the floor, eye contact. Tactful, sensitive, firm, understanding, good voice, proper pace. Comments:
Judge 2 Discussion Discussion 1 (15 pts max.each discussion) Discussion 2 (15 pts max.each discussion) Discussion 3 (15 pts max.each discussion) Extra Discussion* (Count top 3 only) Total (45 pts max.) Vice Secretary Treasurer Reporter Sentinel Total (75 pts max.each column) Debate: * Only the top 3 debates will be scored 15 points maximum per debate, 45 points maximum total DEBATE Excellent...13-15 points Good.. 9-12 points Average...6-8 points SUGGESTED POINT ALLOTMENT FOR SCORING EACH MEMBER S DEBATE Beginning Statement = 2 Ending Statement = 2 Middle Statement = 8 Other criteria = 3 Members: Completeness of thought, logical reasoning, clear statement of speaker s position, conviction of delivery, concise and effective statement of debate. Comments:
Judge 3 Correctness of Motions Correctness Assigned Motion 20 points maximum per motion Additional motion 20 points maximum per motion Vice Secretary Treasurer Reporter Sentinel Total (100 pts possible) (100 pts possible) Secretaries minutes (25) Comments: