SPONSORSHIP DOSSIER International Congress on Grapevine and Wine Sciences ICGWS-2018 Logroño, 7-9 November 2018
TABLE OF CONTENTES WELCOME LETTER....3 GENERAL INFORMATION....4 DATES......4 CONFERENCE WEBSITE....4 EXPECTED ATTENDATS.... 4 CONTACT TECHNICAL SECRETARY... 4 COMMITTEES... 5 PERLIMINARY PROGRAM.... 6 VENUE......7 SPONSORSHIP OPTIONS... 8 SPONSORSHIP APPLICATION FORM...10 EXHIBITION AREA.... 11 GENERAL CONDITIONS.... 12 2
WELCOME TO THE INTERNATIONAL CONGRESS ON GRAPEVINE AND WINE SCIENCES On behalf of the Organizing and Scientific Committees, we are pleased to invite you to attend the INTERNATIONAL CONGRESS ON GRAPEVINE AND WINE SCIENCES (ICGWS) to be held in Logroño. In November 2018 and coinciding with the tenth anniversary of its creation, the Institute of Grapevine and Wine Sciences (ICVV) organizes an international congress in the heart of the Rioja DOC, that aims to serve as a platform for interrelating the most relevant researchers of the international sphere in Grapevine and Wine Sciences. The congress will dedicate sessions to vine protection, genetic diversity and breeding, production management, vine physiology, oenological microbiology, sensorial evaluation and oenological chemistry and technology. In order to provide a multidisciplinary experience to the participants, the program will cover the main and most current research topics in this field, and all activities will be plenary. Registered people will have the opportunity to present the results of their recent research, in either oral or poster communication. This scientific event is also open to professionals of the sector who want to catch up with the latest advances in grapevine and wine research. Simultaneous translation from English (official language of the congress) into Spanish will be available. Furthermore, the social program and technical visits will allow our visitors to enjoy the gastronomy, the landscape and the culture of this region with winemaking vocation and tradition. Looking forward to seeing you in Logroño. Best regards, The Organizing Committee 3
GENERAL INFORMATION DATES 7-9 November 2018 CONFERENCE WEBSITE www.icvv.es/english/international-congress-grapevine-and-wine-sciences EXPECTED ATTENDANTS 300 attendants CONTACT TECHNICAL SECRETARY Alo Congress S.L. Mar Castillo C/ Numancia 73-7º C2, 08029- Barcelona T. 933 633 954- e-mail: icvv_icgws@icvv.es 4
COMMITTEES - Ramon González - Purificación Fernández Zurbano - Teresa Garde Cerdán - David Gramaje - Ana Rosa Gutiérrez - Javier Ibáñez - Isabel López Alfaro - Ignacio Martín Rueda - José Luis Ramos Sáez de Ojer 5
PRELIMINARY PROGRAM Wednesday November 7th, 2018 8:30 Registration opens 9:00 Conference opening 10:00 Opening lecture 11:00 Coffee break 11:30 Session 1 13:30 Lunch 15:30 Poster session 1 16:30 Session 2a 18:00 Coffee break 18:30 Session 2b Thursday November 8th, 2018 9:00 Session 3 11:00 Coffee break 11:30 Session 4 13:30 Lunch 15:30 Poster session 2 16:30 Session 5 18:30 Wine cellar visit 21:00 Official dinner Friday November 9th, 2018 9:00 Session 6 11:00 Coffee break 11:30 Session 7 13:00 Closing session 13:30 Light lunch 6
VENUE RIOJAFORUM The Palacio de Congresos de la Rioja, better known as Riojaforum, is a building located in the northeastern part of Logroño in a few meters from the Ebro River. A forum where architecture, design, functionality, location and excellent communications are oriented to satisfy the needs of the attendances. ADDRESS Palacio de Congresos de La Rioja Riojaforum Calle San Millán 25. Logroño. 26004 T. (+34) 941 276 200 Email: riojaforum@riojaforum.com 7
SPONSORSHIP OPTIONS The Organizing Committee of the International Congress on Grapevine and Wine Sciences (ICGWS) invites you to give support with your sponsorship to this event, offering you in exchange greater visibility for your company and a direct contact with the attendances being these your target audience. These are the sponsorship alternatives that we offer, but we are open to considering your needs in this matter. SPONSORSHIP Option 1 Option 2 Option 3 (Not available) Option 4 Option 5 Other Options Logo + 1 registration. Space for stand + 2 registrations. Sponsorship of 1 coffee + 2 registrations. The organization will indicate at the end of the previous session that the next coffee break is sponsored by the corresponding company. Sponsorship of 1 meal + 2 registrations. In addition to the organization's notice, it offers the possibility of a representative presenting your company for five minutes in the dining room, during the meal (without slides). Sponsorship of the dinner + 2 registrations. In addition to the notice of the organization, it offers the possibility of a representative presenting your company for five minutes in the dining room, during the dinner (without slides). Sets of registrations to offer as a courtesy to your clients (20% off on the reduced price, from five registrations) 900 2.000 1.350 3.000 4.000 VAT NOT INCLUDED 8
Posters Area Placing of informative poster in the posters area. Material provided by the sponsor. 500 Accreditation & lanyard Exclusive sponsorship to a single sponsor. Includes the sponsor's logo on the lanyard and in the accreditation of all the attendances. 2.250 Newsletter The logo plus a small text will be included in an informative newsletter that will be sent to the attendances. According to availability 625 Price per newsletter Notebook and pen A sponsored notebook and pen will be included in the Congress bag. Exclusive sponsorship to a single sponsor. 375 Material provided by the sponsor. Brochure Insertion of Brochure in conference bag. 250 All the modalities involve the inclusion of the company logo on the web, the printed material (detailed program and hand program), the book of abstracts (pdf on pendrive), conference room (front band or totem) and the slide of "Sponsors and collaborators" in the presentation and closing events. VAT NOT INCLUDED 9
Sponsorship Application Form International Congress on Grapevine and Wine Sciences ICGWS 2018 Company Name Address Postal Code Country Phone Number City Province CIF/VAT E-mail Contact Person Options: Additional sponsorships: Subtotal in OPTION 1: Logo + 1 registration (900 ) OPTION 2: Stand + 2 registrations (2.000 ) Sets of registrations to offer as a courtesy to your clients (20% off on the reduced price, from five registrations). OPTION 3: Sponsorship of 1 coffee + 2 registrations (1.350 ) (Not available) OPTION 4: Sponsorship of 1 meal + 2 registrations (3.000 ) OPTION 5: Sponsorship of the dinner + 2 registrations (4.000 ) Posters Area (500 ) Accreditation and lanyard (2.250 ) Newsletter (625 ) Notebook and pen (375 ) Brochure (250 ) Special Requests and / or Comments: TOTAL in VAT 21% NOT INCLUDED Date / Name: Signature and stamp: We accept the sponsorship conditions mentioned in this form. If you have any other proposal contact the Technical Secretary: icvv_icgws@icvv.es 10
EXHIBITION AREA LUNCH AREA POST ER AREA COFFEE AREA REGISTRATION REGISTRATION COMMERCIAL EXHIBITION STANDS MEETING ROOMS 11
GENERAL CONDITIONS INTRODUCTION Alo Congress is responsible for the organization of the ICGWS-2018 Congress. TERMS AND CONDITIONS These General Terms and Conditions are binding for all exhibitors and sponsors constituting the trade agreement between the organizer and the firm Exhibitor / Sponsor. APPLICATION FORM FOR PARTICIPATION Only properly completed application forms will be considered to participate. The registration will be confirmed depending on the available area. Applicants will be informed with a letter of acceptance or rejection to their applications. In case of acceptance, the sponsors / exhibitors are bound by the terms and conditions listed in the prospectus and / or the contractual agreement. OBLIGATIONS AND RIGHTS OF THE EXHIBITOR / SPONSOR Registration involves the complete acceptance of the exhibition regulations / sponsored by the exhibitors / sponsors. Any violation of these regulations may lead to the immediate revocation of the right to participate in the Congress without compensation or refund of amounts already paid or payment of damages to the exhibitor / sponsor. When submitting an application to participate, the exhibitor / sponsor undertakes definitively and irrevocably to occupy the space / items allocated and to maintain their facilities until the date and time set for the closing. The exhibitor / sponsor can only submit materials, products or services described in the request to participate in their stand or space. Advertising firms that are not registered as exhibitors is not allowed. Transfer or subletting assigned totally or partially spaces are prohibited. The organizer is committed to allocating exhibition space / sponsorship according to the preferences that indicated applicants. Applications will be considered in the order of reception of the forms accompanied the corresponding payment. If absolutely necessary, the organizer reserves the right to modify the positioning of stands, with no obligation to compensate the exhibitor / sponsor. The organizer reserves the right to offer any stand, space or sponsorship item that has not been purchased on the eve of the Congress to a different firm, without obligation to provide compensation to the exhibitor / sponsor who did not show up. 12
INSURANCES The organizer does not ensure the equipment and exhibition materials that the exhibitor / sponsor installed. Under no circumstances will be held responsible for lost, damage or destruction to the equipment, goods or property exhibitor / sponsor. The exhibitor / sponsor are responsible for its exposed material should not block corridors, neighboring stands obstructing or damaging the facilities or equipment leased. It is requested to exhibitors to leave enough space to ensure a good view of the surrounding stands clearance. The use of flammable materials is not allowed. You must install the equipment exposed or demonstrated in strict compliance with security measures. Exhibitors are committed to observe the schedule appointed to complete the construction of your stand before the opening of the exhibition and dismantled at the closing date of it. There will be no dismantling or packaging of the stand before the designated time. The exhibitor is responsible for packing and shipping of all valuable items before leaving the stand; otherwise the organizer to arrange for its removal risk and expense. Exhibitors are obliged to ensure that their stands always have staff during working hours of the exhibition. Payments will be made in accordance with the conditions listed in the brochure. If the exhibitor / sponsor do not make its payment on time, the organizer will be authorized to terminate the contract or to withhold confirmation of acceptance, determine other arrangements for the stand / sponsorship items or seek compensation for breach of contract. The participation of exhibitors / sponsors depends on compliance of all rules, regulations and conditions set forth herein. The access to the exhibition will be authorized with the accreditation designed by the organization. Accreditations of the exhibitors will not be submitted in advance but the delivered at the counter of the coordinator of the exhibition. The organizer guarantees the daily cleaning of the aisles. Exhibitors / sponsors assume responsibility for cleaning their stands. The exhibition areas and devices made available to exhibitors must be returned in their original condition. In case of damage or loss of equipment provided, or damage to occupied areas, the exhibitor will be responsible for the repair and replacement. Any decoration or special installation must be submitted to the organizer for approval. No panels or screens of advertising outside the exhibition areas assigned to Exhibitors are allowed. 13
The organizer will not approve stands that do not meet accepted standards until they have made the necessary changes. CANCELLATION OF THE CONFERENCE If Congress cannot be performed or is postponed by force majeure or for reasons not attributable cases of gross negligence Alo Congress, Alo Congress is not liable for damages, costs and / or losses incurred by the sponsors / exhibitors congress, such as transport, accommodation, materials or other financial losses responsibility. Alo Congress shall only be liable in the context of due diligence in accordance with local laws. Alo responsibility of Congress - for any legal reason - is limited to cases of neglect by gross negligence. ALO CONGRESS Numancia, 73, 7º C-2 08029 Barcelona T. (34) 93.363.39.54 www.alocongress.com 14