DISTRICT 65 Procedures Manual

DISTRICT 65 Procedures Manual Originally Approved: April 25, 2015 As Revised: May 6, 2016

2014-2015 District 65 Procedures Committee Comrniti:ea tv1ernbers Nancy Ellen Scott, DTM, PDG, Chair Dennis E. Gauda, DTM, PDG Donna Sokolowski, DTM, PDG Warren Musselman, DTM Jared Kronenberg, DTM, DG (Ex Officio Member) Page 2

The Mission, Values, Envisioned Future, and Purpose of Toastmasters International (MISSION. VALUES, ENVISIONED FUTURE: Policies and Protocol of Toastmasters International, Policy 1.1. Section 2; PURPOSE: Bylaws of Toastmasters International, Article I. Purpose, Section 1) Mission: We empower individuals to become more effective communicators and leaders. Values: Integrity, Respect, Service, Excellence Envisioned Future: To be the first-choice provider of dynamic, high-value, experiential communication and leadership skills development. Purpose: Toastmasters International is the leading movement devoted to making effective oral communication a worldwide reality. Through its member clubs, Toastmasters International helps men and women learn the arts of speaking, listening and thinking-vital skills that promote selfactualization, enhance leadership potential, foster human understanding and contribute to the betterment of mankind. It is basic to this mission that Toastmasters International continually expand its worldwide network of member clubs, thereby offering ever-greater numbers of people the opportunity to benefit from its program. The Mission and Purpose of the District (MISSION: Policies and Protocol of Toastmasters International, Policy 1. 1: Mission Statement, Values and Envisioned Future, Section 2; PURPOSE: District Administrative Bylaws, Article II: Purpose) Mission: We build new clubs and support all clubs in achieving excellence. Purpose: The purpose of this district is to enhance the quality and performance and extend the network of the member clubs of Toastmasters International within the boundaries of this district, thereby offering greater numbers of people the opportunity to benefit from the Toastmasters' educational program by: Focusing on the critical success factors as specified by the district educational and membership goals. Ensuring that each club effectively fulfills its responsibilities to its individual members. Providing effective training and leadership-development opportunities for club,:,nrl rli +ri f ffj Cl.YC'." '-4.1 I\.A '-..41V\.i ivi. Vii IV_,- Page 3

In order to carry out the purpose, the officers of this district are empowered to manage Toastmasters International programs and activities within this district, and to act as stewards of Toastmasters lnternational's assets for this district. Using such powers and assets, this district shall: 1. Assist each member club to fulfill effectively its responsibility to its individual members; 2. Encourage and assist in the training of member club officers; 3. Develop a close relationship between member clubs and Toastmasters International; 4. Promote interest in, and extend the benefits of, individual membership in Toastmasters clubs; 5. Help in the organization of new Toastmasters clubs; and 6. Encourage member clubs to undertake programs and projects that will create greater community awareness of the Toastmasters programs and meet the needs of individual members. Page 4

TABLE OF CONTENTS PREAiv1BLE ARTICLE I ARTICLE II ARTICLE Ill ARTICLE IV APPENDIX TABLE OF CONTENTS District 65 Procedures Committee District 65 Organization A. Areas B. Divisions C. Organizational Chart D. District Executive Committee District Council E. District Operations A. District 65 Council Meetings B. Guideline for District Committees C. Guidelines for Nominating/Leadership Committee D. Guidelines for District Officer Campaigns and Elections E. Guidelines for Appointment of District Officers Guidelines for Alignment Committee G. Guidelines for Audit Committee H. District 65 Publications and Electronic Distribution I. Financial Guidelines J. District Educational Events K. Toastmasters Week L. District Conferences M. District Speech and Evaluation Contests N. Contest Judges 0. District Awards P. District Awards Schedule Q. Toastmaster International Presidential Citation R. District Historian S. District Parliamentarian T. District Chief Judge U. District Procedures V. Past District Governors W. District Leadership Transition F. Amendments A. Organization Chart/District 65 Toastmasters B. Standing and Ground Rules for District Council Meetings C. Credential/Proxy Form Template D. Sample Proclamation C "-lr\t"v'\in<?+inn Cnrf"V"c-. i 'tvtlilti1.a\.l...,11 I,,.,nlii'-' Page 5

Preamble This document serves two purposes: (1) To provide a compilation of guidelines and references to assist the district council in executing the policies and protocols of Toastmasters International ("Tl"); and (2) To document and preserve the traditions and unique culture of District 65. This document is designed to make the pertinent policies of Tl understandable to the voting members of the district council and the district executive committee. This document summarizes and recounts many of the procedures of particular relevance to District 65 leadership to provide a readily accessible treatment of the subject. All members of the district council and particularly those of the district executive committee are strongly encouraged to review its contents. The governing documents of Toastmasters International, which provide the basis of these district procedures are the District Administrative Bylaws, Policies and Protocol, Articles of Incorporation and Bylaws of Toastmasters International, and Club Constitution and Standard Bylaws for Clubs of Toastmasters International ("Tl Policies"). Furthermore, members of the district council are encouraged to review the original source materials and the sections of these documents that pertain to matters at hand. The full text of these referenced documents can be found at the Tl website (http://www.toastmasters.org/). This document also provides guidance where Tl policies or protocol are silent or vague, thus defining District 65 traditions and unique aspects of District 65 culture. Guidance for many standing committees and description of functions not described elsewhere are also included. Details related to awards, trophies and other district traditions provide historical context and help preserve the richness of the District 65 culture. Changes should be done through a process of public discussion at the district executive committee meetings and district council meetings. Finally, proper maintenance of the District 65 Procedures Manual requires annual review by the procedures committee for accuracy and consistency with current practice and adherence to Tl policy requirements. The work of the procedures committee ensures the relevance of this document and improves the prospect that future generations will abide by and benefit from its guidance. Review and debate amongst the district council on the contents is thus healthy and encouraged. The incoming and outgoing district executive team will also review this document jointly during the transition period to enhance understanding of our procedures and communicate changes. Page 6

ARTICLE I DISTRICT 65 PROCEDURES COMMITTEE A. 1. 2. 3. The committee may be chaired by the immediate past district governor/director or an active past district director/governor of District 65. The chair of the committee shall be appointed by the sitting district director. The members of the committee will be four (4) or five (5) active n,=,c:t rlic:trirt rlir,=.rtnrc:/nn\/<:>rnnrc: r,r n<::ic:t rlic:trif"'t nffif"'<:>rc:,::it th<:> rlic:t"'r<:>tir.n nf,...,,._..._... _,,._,,, --;:;- ti- -,_,...,.,_._,_ ---- - -. -" -- -- '-') - =,...,._, - --- '-"-- -- - _, the chair, from different Divisions appointed by the chair of the committee. The sitting district director is a non-voting member. It is recommended mat the chair of me Procedures (.,ornrniuee remain as an aav1sor ana a continuing member of the committee for an additional year following his or her term as the chair for continuity purposes. The committee will review the procedures and recommend modifications to the district executive committee. Such recommendations are then presented to the district council at the fall or spring conference meetings, with the recommendations of the district executive committee for acceptance or rejection. The committee will invite all members of the district council to present proposed changes and information to them for review and recommendation prior to attending the district council meeting. 4. It will be the responsibility of the chair to provide timely notification to all committee members of scheduled conference calls or web conferences, or of meeting dates, times, and places to conduct business and discuss proposed changes. I\Ai=,mhi=>rc:. nf thp rnmmittpp,111ill nh<::.pr\tp r, 1rri:>nt rlic:.trirt nni:>r::itinnc: ::inrl develop new procedures to implement the spirit and intent of the district's governing documents of Toastmasters International and this Manual. 6. The committee will make every effort to insure the publication of all recommended changes for this Manual on the district website, in area and division newsletters, and/or to the district executive committee and the clubs via presidents and vice presidents education by direct mailings or e mails to addresses on file with Tl, at least 30 days prior to the district council meeting at which they will be considered. Information about recommended changes to this Manual may also be presented at Tlls by committee members. Additional notification via the district e-mail newsletter or website is encouraged. Members of the committee may also attend area and division council meetings to present proposed recommended changes. Page 7

Page 8 7. The district director will request the chair of the committee to report to the district executive committee and express the committee's recommendations on each suggested change. If the chair is unable to attend, then a member of the committee will be invited to report. After presentation to and approval by the district executive committee, the district director will make the recommended procedures available on the District 65 website (http://tmdistrict65.org) by January 1st or July 1st, whichever is closest to the district council meeting, at which the procedures will be brought up for adoption or rejection.

ARTICLE II DISTRICT 65 ORGANIZATION A. Areas 1. The member clubs of the district will be aligned into areas, the composition of which will be determined by the district council at its annual spring conference meeting, to become effective the following July 1st. 2. The assignment of clubs to areas will take into consideration various factors and the best interests of the club and district, with consideration given to the size and types of clubs, such as school clubs and open versus closed clubs, as well as geographical proximity to other clubs in the area. Areas should consist of four to six clubs. An area may have three clubs if efforts are made to charter a fourth club in the area. 3. The district director assigns new clubs to existing areas at time of charter or immediately thereafter. Any subsequent changes are made by the district council at its annual spring conference district council meeting in response to recommendations from the alignment committee. B. Divisions The district council will also assign areas to divisions, taking into consideration the best interest of the clubs and district. A division must have a minimum of three areas. C. Organizational Chart District elected officers, appointed officers and committees are organized with reporting lines as shown in the organization chart in Appendix A. D. District Executive Committee 1. Voting members of the district executive committee are: district director, program quality director, club growth director, immediate past district governor/director, administration manager, finance manager, public relations manager, logistics manager, division directors and area directors. Assistants to area and division directors generally have standing invitations to attend, at the discretion of the district director, but are not voting members. Others who have business before the district executive committee may attend committee meetings only when invited by the district director. Page 9

2. The district executive committee will work toward ensuring the achievement of the district mission. 3. The district executive committee has all the powers and responsibilities of the district council except those reserved by the council itself. 4. The district executive committee must meet in person at least four times a year. The executive committee may also meet via a conference call or web call if the district director so desires. 5. The district executive committee will perform the following functions: a. Review and approve the District Success Plan; b. Review and approve the district budget to be submitted to World Headquarters by the district director by September 30th of each year; c. Oversee the financial operations of the district; d. Recommend and approve any suggested alignment of clubs into areas and divisions to be presented at the annual meeting of the district council at the spring conference; e. Review recommendations and reports of district committees, including the audit committee and procedures committee; and f. Assume any other duties assigned by the district council. E. District Council 1. Voting members of the district council include the district executive committee and the club president and vice president education of each club in the district. The club president or vice president education may designate any member of the dub to serve as his or her rroxy Toastmasters attending the district conference and who are not voting members of the council or who do not hold proxies from their club president or vice president education may attend but may not participate in council deliberations. 2. The district council as the governing body of the district will meet at least twice a year (in the fall and spring) to conduct the business of the district. (See council business meeting guidelines in Article Ill of this document.) F. Other Committees 1. The district standing committees are as follows: nominating/leadership committee, procedures committee, alignment committee, executive committee, credentials committee, audit committee, marketing committee, and education and training committee. Other committees which may be appointed by the district director are the club extension committee, club support committee and conference committee. Page 10

ARTICLE Ill DISTRICT OPERATIONS A. District 65 Council Meetings 1. District council meetings are to be held in rotation by geography in conjunction with the district conferences. 2. At the fall district council meeting, the business will include: a. Call to order and flag salute b. Reading of the district mission c. Welcome/introductory remarks d. Approval of the credentials committee report (certification of a quorum) e. Adoption of standing rules for meeting f. Possible adoption of ground rules for meeting r, 8rll"'\ntirin r,f th,:, n,,:,,:,finr, r,,:,nrk, ;:;:J --r-'"- - "- " -- ".:::, --;:J.. -- h. Appointments for the meeting i. Approval of the previous meeting minutes j, Confirmation of appointed officers k. Approval of district governor recommendations to fill vacancies L Adoption of procedures committee recommendations (after district executive committee approval) m. Review of audit committee report (year-end audit) n. Approval of district budget (district executive committee budget recommendations) o. Review of treasurer's report p. Review of reports by the district executive committee members (division governors, lieutenant governor marketing, lieutenant governor education and training and district governor). The following subjects will be addressed: i. The District Success Plan 11. The district, division and area goals iii. Critical success factor plans for club growth, retention, membership and educational completions q. Other committee reports r. Unfinished business s. New business t. Announcements u. Time and place of next meeting v. Adjournment Page 11

3. At the spring district council meeting, the business will include: a. b. C. d. e. f. g. h. i. j. k. I. m. n. '"' v. p. q. r. s. t. LI. V. w. X. y. Call to order and flag salute Reading of the district mission \/\(c,ll"'f""lt'yiofinfrrv-11 lf"'fnn, ron"l".'.>rv<:' "' "_,;.._,V,Jo,.,.,-,,,1...:.._,,'-'1._,,_._,.,..._,1}....,,,._.,,,._._ Approval of the credentials committee report (certification of a quorum) Adoption of standing rules for meeting (if not approved at prior fall district council meeting) Adoption of ground rules for meeting (if not approved at fall district council meeting) Adoption of the meeting agenda Appointments for the meeting Approval of the previous meeting minutes Confirmation of appointed officers for current year, if not already appointed Approval of district governor recommendations to fill vacancies, if necessary Adoption of procedures committee recommendations (mandatory) Adoption of district alignment committee recommendations Review of nominating committee report f\.f-.-;-...,.,4-;_""'_,y"... 4-h- +1-->J"' --..-J -1 -.-,4.: --',..J;_..,.,.;_ -++;,..._ l'1vllliiicu.iv11..:, ii Viii i.llg ilvvi C.iiU Cl.GVl.iVII Vi UiVt.il.VI. ViliVGI.:> Speech by district governor-elect; ratification of his/her appointees for incoming district officers (if any) Review of audit committee report (mid-year audit) Review of treasurer's report Review of reports by the district executive committee members (division governors, lieutenant governor marketing, lieutenant governor education and training and district governor). The following subjects will be addressed: 1. The District Success Plan ii. iii. The district, division and area goals Critical success factor plans for club growth, rescue, membership and educational completions Other committee reports Unfinished business New business Announcements Time and place of next meeting Adjournment Page 12 4. Ground Rules: Tne district councii may adopt ground ruies for its meetings, provided they are not in conflict with Tl Policies. Where no guideline is provided, the latest edition of Roberl's Rules of Order will apply. The standing rules of the last district council meeting are shown in Appendix B. 5. Procedure for Submitting Motions: All major motions or other matters to come before the district council not coming from a district standing committee (for example, alignment committee, nomination/leadership

committee, audit committee) are to be presented in writing to the district director no later than October 1st for the fall district council business meeting or March 1st for the spring district council business meeting, and published in the meeting agenda. The district director may waive this requirement in his/her discretion. 6. Credentials Committee: The credentials committee is appointed by the district director. The credentials chair is to be a past district governor/past district director.. 7. Quorum for District Council Meetings: Article X of the District Administrative Bylaws states that a quorum must be present at the district council meeting. The quorum for the district council meetings will be determined by the credentials committee chair assigned for that meeting. A quorum is defined as one-third (1/3) of the presidents and vice presidents education (or proxies) from member clubs in the district District officers may not be counted in the quorum even though they are voting members of the district council (unless they also happen to be a club president or vice president education or hold the proxy for either of said two club officers.) A member, who is a club president or a club vice president education, or who is holding the proxy or proxies for said club officers, but who is not also a district officer, shall be entitled to carry and vote no more than two (2) votes at a district council meeting. A district officer, who is also a club president and/or a club vice president education or is holding the proxy or proxies for said officers, may carry and vote a maximum of three possible votes at a district council meeting. 8. Reports by District Executive Committee: It is recommended that in addition to the other members of the district executive committee, the division directors shall be given two (2) minutes each to report the progress of their divisions toward reaching their goals for the year. This allows the division leaders to gain valuable experience in the art of succinctly and meaningfully addressing the district council and allows the district council to hear from and get to know current and potential future district leaders. B. Guidelines for District Committees 1. District committees will be provided with copies of applicable policies and procedures to assist them in performing their functions. 2. Other committee guidelines will be defined as needed as said committees may change from year to year. 3. All district committees will have the opportunity to address the district council at least once per Toastmasters year. C. Guidelines for Leadership Committee Page 13 The following serves as additional guidelines for the leadership committee:

1. The district director and leadership committee of District 65 shall follow Tl Policies for the district leadership committee. The district director will instruct the committee to review the rules. 2. Candidates are to be evaluated by written materials supplied by the candidates and, if the committee chooses, by interviews. At a minimum, interviews will be conducted when: (a) the position is contested; (b) the position sought is one of the top three district offices; or (c) the committee has reservations about the candidate's qualifications. Additional research by committee members regarding a candidate's qualifications, including collecting feedback from others who have worked with the candidate is also recommended. All candidates who qualify for the position which they seek will be placed on the slate of candidates, regardless of the leadership committee's recommendations. 3. All candidates will be briefed as to the issues of mailings, campaign speeches, nominating speeches, those ineligible to nominate or campaign, and Tl Policies on political and campaign ethics. Further, floor candidates must follow all policies and protocols for candidates; yet, opportunities provided for in the following section will not be available to floor candidates. D. Guidelines for District Officer Campaigns and Elections The following will serve as guidelines for the district director in conducting the annual election of district officers: 1. Prior to the election, the district director will ensure that all candidates receive a copy of the Tl Policies for campaigns for district office and the elections of district officers, in addition to a copy of the District 65 Procedures Manual. 2. At the annual spring conference district council meeting, timing of nominating speeches for candidates will be as follows: (a) a warning will be given by the timer at one ( 1) minute and thirty (30) seconds; and (b) the timer will lead the applause at two (2) minutes. Page 14 3. All communications and activities endorsing a candidate, either by the candidate or by supporters of the candidate, will focus on the candidate's Toastmasters accomplishments and personal qualifications for office. 4. In keeping with the spirit of Toastmasters, no negative information about candidates will be allowed in written communications meant to be distributed widely or in oral communications at an official Toastmasters meeting or event. 5. All candidates may distribute campaign material at area and division speech contests. All candidates will be allowed to display campaign materials in a candidates' corner at these events, if space is available for a

candidates' corner and if all candidates have equal access to and advance knowledge of it. Campaign materials may not be placed on walls, chairs or tables outside of the candidates' corner. 6. All candidates, including floor candidates, for district office in contested races may be allowed to speak at the district conference at a time other than during the annual district council meeting. Such campaign speeches will be given at an appropriate time, place and speech length as identified by the district director, provided that all candidates are given an equal opportunity and are properly notified. The candidate is entitled to two (2) minutes for a campaign speech. 7. The district will send a proxy form to each club president and vice president education in the district at least four (4) weeks in advance of a district council meeting for use in the event either, or both, cannot attend the meeting. This form may also be included on the district webpage, in the district newsletter and/or in the mailing announcing the meeting. The proxy form must contain: a. District number b. Description of event c. Date and location of meeting d. Space for club name and number e. Space for name of club representative to be the proxy holder f. Space for signature of club officer and name of office held by such officer authorizing the club representative to be the proxy holder, and g. The date the proxy is signed. (A proxy form template is provided in Appendix C.) Either the president or the vice president education may provide a proxy to a club member to represent and carry both of the proxies for said officers at the district council meeting. lt is not necessary for each officer to sign a proxy form naming the club representative to carry the proxy. The act of one of the officers signing the proxy form is sufficient for the named proxy holder to carry both votes of the club if neither the president nor the vice president education is planning to attend the district council meeting. E. Guidelines for Appointment of District Officers Page 15 1. The district director-elect will appoint the following officers: administration manager, finance manager, logistics manager, and area directors. If appointee information is not available, the appointed nominee will be confirmed at the following fall district council meeting. Appointments for these positions are only to be made by the district director-elect. Appointees serve at the pleasure of the incoming district director. 2. Between the spring conference and May 31st, each and every area council may select a nominee to be recommended to the district director-

c. The immediate past district governor/immediate past district director must express a desire to use this procedure through written notice to the current district director by no later than July 10th of the benefit year. The individual reimbursable expenses are nontransferable among other expenses. d. The above reimbursements provided in this procedure may not be changed unless approved by the District Council. e. If district circumstances warrant, this procedure may be adjusted based on the financial status of the district on a year-by-year basis. The reimbursements provided in this procedure may be adjusted by a majority vote of the district executive committee at a meeting held before the fall conference district council meeting and a majority vote of the district council at the district council meeting held at the fall conference. 5. The district will comply with Tl Policies regarding conflicts of interest. 6. The district will have in place financial controls that, at a minimum, meet the requirements of Tl Policies. 7. The district will comply with Tl Policies regarding expenses for International Speech contestants participating in the semifinal level at the international convention. 8. The district will follow the Tl Policies for district travel reimbursement. 9. The district finance manager will provide detailed information at district council meetings, in addition to providing documentation to Tl. Information from the district finance manager should be sent to district council members four (4) weeks before the district council meetings. J. District Educational Events The district director appoints the fall and spring conference chairman or chairmen and provides guidelines and expectations for the district educational event. It is intended that all district educational events, such as the fall and spring conferences, will be self-funding and will adhere to the following guidelines: a. Approval - all aspects of the event will be approved by the coordinating district officer, principally the program quality director. b. Budget- establish budget to adequately estimate the revenue and expenses of the event. c. Financial Responsibility - the district will retain any profits and absorb any deficits on budgeted expenses of the event. The intent is to break even and not incur a deficit or a profit on the event. Page 20

d. Accounting - the event committee will give a full accounting of revenue and expenses to the district finance manager. The records will become a part of the district's permanent records. Area and division contests are district educational events and need to be selffunding. Tlls are not self-funding events. K. Guidelines for Club Officer Trainings 1. The program quality director will be responsible for all trainings and will notify all club officers of the dates, times, and locations of every Toastmasters Leadership Institute (TU) and club officer trainings as soon as practicable. 2. The program quality director is encouraged to use area directors and division directors to secure training locations and dates if the sites were not selected at the beginning of the district year. As long as Tlls are held in the divisions, the respective division directors shall assist with finding site locations for the Tlls and other training events. 3. The program quality director is responsible for the content of the club During any training period, at least one club officer trainings and/or Tlls. officer training will be held in each division. Club officer training may also be conducted in a centralized location. Additional trainings are encouraged to provide many opportunities for club officers to be trained. L. District Conferences Page21 1. It is recommended that the district conference chair should have served on a prior conference committee. 2. The district director will sign any contracts committing the district to arrangements for conference facilities, food, and/or lodging during the district director's term of office, and preferably for the following fall conference after his or her term has ended in consultation with the anticipated, incoming district director. 3. District speech contests taking place on a Friday evening of a district conference will be held on or after 7:00 p.m. 4. Any division will not have a spring conference and a fall conference in one district year. The district conferences currently rotate among the divisions as follows: for one district year, the fall conference will be held in the central division and the spring conference will be held in the eastern division. The next district year, the conferences shall rotate as follows: the fall conference will be held in the southern division and the spring conference will be held in the western division. The third district year, the conferences shall rotate as follows: the fall conference shall be held in the eastern division and the spring conference shall be held in the central division. The fourth district year, the conferences shall rotate as follows:

most outstanding recipient. The data and information included in the nomination form is gathered without the involvement or assistance of the potential recipient. As a consequence, when the recipient's name is announced at the evening banquet, the individual is surprised. Once selected, the committee tries to ensure the attendance of the chosen recipient at the spring conference, without disclosing the reason for why that individual should attend the event. The district provides the funds for the purchase of the plaque to be given to the recipient. The process for selecting the recipient is somewhat similar to the process followed by the nominating/leadership committee. A copy of the sample letter to Club Presidents and Club Vice Presidents Education requesting nominations, the Nomination Form to be completed and a list of the past recipients of the award are included in Appendix E). 11. New Distinguished Toastmasters: Members receiving their DTM designation from Tl subsequent to the last district conference are typically recognized at the district conference. Traditionally, the district provides each recipient with a DTM medallion and, at the discretion of the district director, with a DTM badge from Tl. Commonly, the program quality director presents these awards publicly during a general session at the fall or spring conference, while at the same time, acknowledging all Distinguished Toastmasters in attendance. 12. Membership Recognition Award. The membership award may be given to clubs achieving outstanding membership gains based upon the previous semiannual renewal. (In the fall, recognition is based on April dues payments; and in the spring, recognition is based on October dues payments.) 13. Triple Crown Awards. Members who attain three or more educational achievements within the Toastmasters year (CC, ACB, ACS, ACG, CL, ALB, ALS) are awarded the triple crown award. 14. Training Recognition Award. The training recognition award is given to clubs that had all of their officers trained for the current six-month period. The district director may use this award as part of his or her incentives in his District Plan to get club officers trained. 15. Distinguished Area Recognition. This recognition award may be given to each area director who reaches goals as set forth in the Tl Distinguished Area Program. Awards will be presented by the immediate past district governor/director at the fall conference for the preceding district year. 16. Distinguished Division Recognition. This recognition award may be given to each division director who reaches goals as set forth in the Tl Distinguished Division Program. Awards will be presented by the immediate past district governor/director at the fall conference for the preceding district year. Page 25

MAP OF service the heart and foundation of Toastmasters international 8,:,k:rw ls a ()f the r,-" >,",r,,vvw of Club Executive Committee Clubs Area Council Area governor Assistant area governor education and Assistant area at arms Areas Club Divislon Council governor governor Area governors of the Divisions Districts District Council District ''-"""H " and vice District Executive Committee District governor Lieutenant governor and Lieutenant governor ' - "',; Soard of DI oi ;,, - World Headquarters ' relations officer Treasurer DMslon governors Area governors governor district Page 31

Betsy Kalweit, DTM (2015) 2043 Paddy Lane Ontario, NY 14519 bj@lilaccity.org Lorraine Mott, ACS, ALB (2016) 7597 Cavalry Circle Manlius, NY 13104 lmott@twcny.rr.com * Names added May 6, 2016