Erbil and Dohuk governorates

III. AGENCY PROJECT PROPOSAL 1. Requesting agency or agencies World Food Programme (WFP) 2. Project title Food assistance to vulnerable Syrian populations in Iraq affected by conflict in Syria 3. Cluster/sector FOOD SECURITY 4. Geographic areas of implementation targeted with CERF funding (by first and second level administrative divisions please be specific) Erbil and Dohuk governorates 5. Implementation start date of CERF-funded activities (rapid response projects only) For rapid response projects the implementation deadline is six months from the date of disbursement or, where specified, from the start date provided below (which must not be earlier than six weeks prior to the disbursement date). a. Will implementation of the CERF-funded activities start prior to disbursement of funds? Yes No b. If Yes please provide start date (day/month/year): Fundi ng (USD) 6a. Total requirement for agency s sector response to current emergency For rapid response requests, this refers to the funding requirements of the requesting agency in the prioritized sector for this specific emergency and the new emergency response phase only. For underfunded emergency requests, this refers to the agency s funding requirements for the corresponding activities in the SRP. If SRP project exists, use the project requirement. Where no SRP exists, total project requirement should reflect the funding requirements of the requesting agency for its humanitarian programme in the prioritized sector for the targeted geographical location. For joint projects, please break down by agency this and the following amounts (6b and 7). 6b. Total project funding received so far Indicate the amount received against the total indicated in 6a above. 7. Total amount of CERF funding requested The total requested from the CERF should not be 100% of the total budget for this project, as CERF funding should be complemented by other funding sources. Normally, CERF contributes to a limited amount of the total project requirement to jump-start an emergency response. US$56,425,230 US$173,836 US$ 3,900,002 8a. Total number of individuals (girls, boys, women and men) directly targeted with CERF funding Female Male Total < 18 years 12,283 12,581 24,864 18 years 17,116 11,035 28,151 Total 29,399 23,616 53,015 8b. Beneficiary profile In addition to the breakdown by girls, boys, women and men above, please provide a beneficiary profile by category. Totals must match. Please do not change the categories and do not add additional lines. Other affected people includes people affected by natural disaster or conflict who have not been displaced and are not hosting refugees or IDPs, or people affected in any other way. Category Number of people Refugees 53,015 IDPs 0 Host population 0 Other affected people 0 Page 1 CERF Application for Grant Funding cerf@un.org cerf.un.org

Total (same as in 8a) 53,015 9. Humanitarian Response Plan project code, ranking, and objectives Mandatory to provide where an appeal with projects exists For countries with an HRP: If applicable, please list the HRP cluster objectives and strategic objectives to which this CERF project will contribute. Where more than one HRP project code applies to a single CERF project proposal, please also specify the amount of CERF funding requested against each HRP project code (add lines as required). For joint projects, please indicate the agency for each HRP project. HRP Project Code HRP Priority Ranking CERF funding for project SRRP-15/MS/766 28/561 HRP Cluster Objectives (Food Security Sector): US$ 3,900,002 Support access to food for the most vulnerable population impacted by the Syrian crisis; Promote food availability and support sustainable production; Promote utilization of diversified and quality food; Enhance effective and coordinated food security response HRP Strategic Objectives (if applicable): N/A N/A 10. Priority humanitarian needs in the sector: What are the time-critical needs in the sector? For rapid response, what are the new or increased humanitarian needs? Why is this sector prioritized in the CERF application? Since the start of the conflict in Syria, some 238,000 Syrians have sought refuge in Iraq, where 97 percent of whom are residing in the Kurdistan Region. This includes almost 30,000 new arrivals that have fled, via Turkey, the fighting in Kobane in northern Syria since October 2014. Around 40 percent of the Syrian refugees are residing in nine camps in Kurdistan Region of Iraq while some 60 percent have integrated in the host communities. In addition, massive internal displacement of Iraqi populations fleeing fighting into the Kurdistan Region has led to a greater burden on the Regional Government and host communities. While the findings of the UNHCR/WFP Joint Assessment Mission, conducted in May 2014, show that the majority of households have an acceptable food consumption score, with a diversified diet, the survey confirmed that food assistance is needed by the large majority of the refugee population, both inside and outside camps. It also appears that refugees inside and outside of camps are actively seeking employment, with casual labour as the most common form of income. Income is mainly used to purchase breakfast items and to diversify the diet of refugees inside of camps. Refugees residing outside camp settings most commonly use their income to cover food and rent, resulting in higher level of borrowing and incurred debt. The September 2014 Multi-Sectorial Needs Assessment (MSNA) of Syrian Refugees in Camps in the Kurdistan Region of Iraq found that the food consumption score (FCS) in Domiz was higher at 89 for males and 84 for females versus an average of 79 for the other camps. In three of the camps, the females had a slightly higher FCS, whereas in all other camps men had a higher FCS. Furthermore, both the MSNA and JAM assessments found that female heads of household, the elderly and persons with disability have less access to informal/casual employment, livelihoods and income generating activities as compared to male heads of households, thereby increasing their vulnerability and posing a risk to their food security status. To cope with this situation, most have changed their consumption patterns, with a lower intake of meat and fresh foods and, in some cases, reduction of the number of meals to one or two per day. Other negative coping strategies being employed include incurring debt to buy complementary food or to pay rent in non-camp settings. Page 2 CERF Application for Grant Funding cerf@un.org cerf.un.org

Although all newly arrived refugees from Kobane are initially moved to pre-existing refugee camps, the majority choose to live in host communities instead with some moving before they are formally registered by UNHCR. WFP continues to include all newly arrived refugees who remain in camps in its food assistance programme. Partners of the Dohuk-based Health and Nutrition Working Group have indicated that only a few cases of malnutrition in formal refugee camps have been recorded. Most cases of malnutrition are caused by medical issues such as diarrhoea or issues related to water consumption. As a result, it was noted that there currently is no need for a targeted supplementary feeding programme in camps. WFP budget requirements to assist up to 140,000 Syrian refugees in Iraq in 2015 is US$56.5 million. As things stand, WFP requires US$4.1 million for the period Feb-Apr 2015 to ensure continued food assistance to vulnerable Syrian refugees in Iraq. If no additional funds are made available by March, WFP will face a pipeline break and over 86,000 refugees will not receive food assistance. The CERF UFE allocation will ensure WFP continued assistance to the vulnerable Syrian refugees with food vouchers while efforts to secure additional funding resources are pursued, noting that CERF UFE allocation will not cover the requirements for the entire caseload of food voucher beneficiaries. 11. Overall sectoral response: How is your agency (or the sector/cluster) responding to the needs? What is the target population? What are the overall outputs? Since July 2012, the regional emergency operation (EMOP) 200433 has been WFP s operational framework for delivering food assistance to Syrian refugees in Jordan, Lebanon, Iraq, Turkey and Egypt. The EMOP is aligned with the inter-agency Syria Regional Response and Resilience Plan (3RP), led by the United Nations High Commissioner for Refugees (UNHCR) and the United Nations Development Programme (UNDP), which provides the international community s strategic framework for support to Syrian refugees. As per the Government s request, WFP has provided food assistance to Syrian refugees in camps in the form of in-kind food and vouchers. Refugees in all nine Syrian refugee camps currently receive WFP food assistance, including those in eight camps across the Kurdistan Region of Iraq (KRI) and one camp in Anbar governorate (see map attached). Throughout 2014, WFP assisted over 116,000 Syrian refugees (53,476 women, 62,524 men) with in-kind food and voucher assistance. Although the vast majority of refugees resided in KRI, WFP also assisted over 1,000 beneficiaries located in a small refugee camp in Anbar governorate. So far, WFP has injected some US$47 million into the local economies of refugee hosting areas of Iraq since the start of the voucher programme, half of which was injected in 2014 alone. In addition, the MSNA has demonstrated that the food vouchers programme has had a pronounced positive effect on the food consumption score in Domiz camp. In particular, monitoring data from July-September 2014 quarter shows that households receiving voucher assistance in Domiz camp reported a higher frequency of consumption for all main food groups, especially for dairy products and animal protein - rich food (meat, fish, and eggs). Based on these findings, it can be assumed that voucher assistance contributed to greater dietary diversity and higher consumption of fresh products. As part of WFP s 2015 strategy in accordance with the 3RP, WFP is planning to target upto 140,000 refugees in 2015Taking into consideration the MSNA s recommendation that the implementation of a food voucher system in all camps should be a priority to address refugees lack of purchasing power to buy sufficient food, WFP will continue to prioritise the transition from food parcels to vouchers as monitoring has repeatedly indicated that beneficiaries prefer vouchers to in-kind food assistance. As of January 2015, of the nine camps assisted by WFP in KRI, four are already assisted with vouchers (Domiz, Darasharan, Kawergosk and Akre); the remainder are assisted through individual food parcels, providing 2,100 kcal/day/person. The transition to vouchers in Basirma and Qushtapa camps will be completed during the first quarter of 2015 and as such will benefit from the CERF funding. In all camps, retail shops will be constructed inside the camps or contracts will be made with shops in the immediate vicinity. In Domiz, the largest Syrian refugee camp in Iraq, construction of three retail partner shops where the beneficiaries can redeem their vouchers have been opened inside the camp, thereby easing access for beneficiaries. The findings of the JAM indicate that for refugees residing both inside and outside of camps, household income is the main factor determining the diversity, quality and quantity of the diet. As such, it concluded that it is possible to do targeting in camps. WFP will therefore introduce targeted camp assistance in 2015, ensuring assistance reaches the Page 3 CERF Application for Grant Funding cerf@un.org cerf.un.org

most vulnerable, while any expansion into communities will also be based on a targeted approach to ensure assistance reaches Syrian refugees most in need (see below under section 12a (b)). 12. CERF project (1 page text plus results framework): What will your agency accomplish with CERF funds? Who is the target population? What are the specific outputs? 12a. Summary of CERF project (a) Objectives General objective: Save lives and protect livelihoods in protracted crisis situation. Specific objective: Meet the urgent food and nutritional needs of Syrian refugees in Iraq whose food security has been adversely affected by their displacement from Syria. WFP aims to meet this objective through the provision of in-kind food and voucher assistance to vulnerable refugees, with plans to reach 140,000 Syrian refugees by the end of 2015. (b) Activity 1: Monthly distribution of food vouchers to 53,015 Syrian refugees WFP will provide a planned monthly voucher value of US$28.2/person. WFP has divided the household paper voucher entitlement into two vouchers that are redeemable simultaneously or twice a month. Splitting the voucher value provides beneficiaries with greater flexibility when shopping, allowing them to purchase items that require refrigeration, such as dairy products, more often. Since December 2014, WFP instituted a new method in printing vouchers, whereby UNHCR registration numbers and information are printed directly on the vouchers. This new process eliminates the need for cooperating partners to place information on the vouchers by hand during the distribution process, reducing the distribution time and allowing for more accurate voucher programme management. At the redemption site, the contracted shops also require that beneficiaries present their UNHCR registration document at the check-out. Over the past 2.5 years, WFP has expanded and improved its voucher programme to meet the evolving needs of an increasing number of refugee families, including through the opening of additional retail shops for voucher redemption, helping to reduce overcrowding and contribute to greater market competition. As mentioned in section 11, effective January 2015, retail shops have been established inside Domiz camp in order to reduce the burden of transportation costs and time for beneficiaries. The newly established retail shops in Darashakran and Kawergosk are also located inside the camp. Due to limited space within the confines of Akre camp, the retail shop is located at walking distance from the shop and the retailer is providing free transportation to and from the shop for beneficiaries. With Syrian families accustomed to shopping in commercial market environments, vouchers allow them to continue their traditional approach to purchasing food and restore a sense of normalcy to their lives. It also enables them to select preferred food items to meet individual consumption needs particularly important for children, the elderly and those with specific dietary requirements while allowing for greater diversity of foods with higher nutritional value. Targeting of beneficiaries will be determined after a robust vulnerability assessment, ensuring that gender inclusive considerations are taken into account. Targeting will also ensure that any specific action required to address and identify vulnerabilities based on sex, age and abilities are taken into consideration particularly in relation to the distinct needs of different households (e.g. as unaccompanied minors, polygamous households, female headed households, households with people with chronic illness and/or people with disability, etc.). WFP expects to start the assessment and targeting exercises in the first quarter of 2015 with an aim to complete both during the end of the second quarter or the beginning of the third quarter of 2015. 12b. CERF project results framework CERF Project Results Framework Project objective Outcome statement Save lives and protect livelihoods in protracted crisis situation Improved food consumption of Syrian refugees in Erbil and Dohuk governorates Page 4 CERF Application for Grant Funding cerf@un.org cerf.un.org

Output 1 Output 1 Indicators Vouchers distributed in sufficient quantity and quality to 53,015 Syrian refugees, under secure conditions Description Baseline Target Indicator 1.1 Indicator 1.2 Output 1 Activities Number of women, men, girls and boys receiving WFP assistance disaggregated by sex, as percentage of planned distribution Total value of e-vouchers distributed to targeted beneficiaries (expressed in cash) and as percentage of planned distribution Description 0% 100% 0% 100% Implemented by Activity 1.1 Monthly distribution of food vouchers to Syrian refugees in Erbil and Dohuk governorates Activity 1.2 Monitoring activities (see section 13c for more details) WFP Islamic Relief Worldwide, ACTED and INTERSOS Gender Marker (as in HRP) NA Not applicable 0 Gender Not Reflected x 1 Limited Gender Consideration 2a Gender Mainstreaming 2b Targeted Gender Action Description and Justification WFP provides further support during the distribution of vouchers for people with special needs. In consultation with camp management and refugee representatives, volunteers and cash-for-work teams organized by cooperating partners ensure that people with disabilities, pregnant women and nursing mothers, female-headed households and unaccompanied minors are given priority and provided with assistance to carry their food parcels back to their tents. Furthermore, taking into consideration cultural sensitivities, separate queues for women and men are used during both inkind food and voucher distributions in all camps and support is provided by mixed teams with male and female staff and WFP food monitors. Gender-based violence Does this project consider gender-based violence (GBV) in its design? Yes, its main objective focuses on GBV Yes, it has a GBV component x No Description and Justification No gender-based violence component is included in this project, however, gender-sensitive programme implementation through separate queues for men and women also results in reduced risk to sexual and/or gender based violence and protection of their cultural values. 13. Implementation Plan: When will the activities be carried out? By whom? How will the project be coordinated with other projects or sector/clusters? How will the activities be monitored? 13a. Implementation timeframe CERF Project Implementation Plan Project duration Apr 2015 May 2015 Jun 2015 July 2015 Aug 2015 Sep 2015 Output 1 Activity 1.1 Activity 1.2 The activities funded as part of this CERF proposal will be pursued beyond the duration of the project with other contributions and donations from other donors. In fact, the CERF funds will contribute to the overall funding of financing WFP's Syria Regional EMOP 200433, implemented in Jordan, Lebanon, Iraq, Turkey and Egypt, which is a multi-donor operation funded by different government donors, private sector partners as well as UN pooled funds. Page 5 CERF Application for Grant Funding cerf@un.org cerf.un.org

Given the current situation, a handover/exist strategy is difficult to foresee, therefore WFP will continue its assistance to vulnerable Syrian refugees until the situation in Syria stabilizes and the refugees can return safely, whilst cost-efficiency will continue to be pursued in 2015 alongside a strengthened targeting. When conditions are appropriate, WFP will phase down its operations and handover to appropriate partners. Should there be a return movement, WFP will work closely with UNHCR to support the process. For any households unable to return to Syria, WFP will work with UNHCR to find durable solutions to ensure the families continue receiving the assistance required. 13b. What are the implementation arrangements? Who are the implementing partners? What is the coordination structure? WFP Syria Crisis operations in Syria and the region, including in Iraq, are under the supervision of the Regional Emergency Coordinator's Office (RECO) based in Amman which provides overall strategic guidance while supporting operations at country level for short and mid-term planning. WFP is committed to developing its operational strategy to ensure that operations maintain a sustainable and appropriate level of human resources and management capacities, not only to deliver its current mission but a structure flexible enough to fulfil the requirements of changing activities taking into account the evolving needs of the populations and the changing contextual factors and its impact on WFP operations. The coordination structure is organised at three different levels. First, at the implementation level, WFP will continue to implement the voucher programme through three cooperating partners, the Islamic Relief Worldwide, INTERSOS, and ACTED. WFP field office meets regularly with representatives these partners to discuss the distribution process as well as beneficiary feedback, reporting requirements and general concerns. Moreover, WFP field monitors attend all distributions to conduct distribution monitoring, observing and supervising the work of cooperating partners. In addition, WFP staff, a representative of the retail shop and cooperating partner review and approve the daily tally of food vouchers redeemed. As such, all monthly voucher distribution reports are verified by the WFP field office, and programme unit for accuracy and completeness. Second, at the inter-agency level, WFP will continue to coordinate fortnightly Food Security Sector meetings in Dohuk and Suleimaniyah, bringing together food security members in the field to address operational and coordination issues. Food security issues concerning all four camps in Erbil are addressed both at camp-level coordination meetings as well as during food security working group (FSWG) meetings in Erbil. The overall FSWG for the refugee response in the Kurdistan Region is held on a monthly basis to address more strategic issues such as consolidated information for the 3RP process. WFP also participates in several inter-agency forums, including the Inter-Sector Working Group, led by UNHCR, where inter-agency issues were widely discussed. In view of the current IDP crisis and the relocation of many humanitarian operations from Baghdad to Erbil, the Food Security Cluster is in the process of being reinforced to take the lead on future coordination of all food security matters addressing both IDP and refugees concerns. Finally, WFP ensures coordination with national and local authorities. In Dohuk, Syrian refugee issues which were previously coordinated with the office of the Governor through the Dohuk Modification Centre (DMC) is now done through the Bureau of Relief and Humanitarian Affairs (BRHA), in Erbil through the Erbil Refugee Council (ERC) whereas in Suleimaniyah, coordination is through the Government Emergency Cell (GEC). At the Kurdistan Regional Government level, issues are addressed through the Ministry of Interior, Ministry of Foreign Relations, and relevant line ministries such as Health, Social Affairs, Trade, Education and Labour. 13c. How will implementation be monitored, evaluated and reported on? A WFP regional monitoring and evaluation (M&E) system has been established to ensure quality assistance, learning, and accountability over time. In view of facilitating a more standardized approach of M&E monitoring activities at the subregional level, the RECO has supported country offices (COs) in the adoption of a harmonized set of data collection tools and has provided training on the use of these tools to M&E teams from all countries. It has also supported COs in the setting of appropriate sampling strategies for outcome monitoring and in ensuring adequate coverage of activity sites in the framework of process monitoring. Page 6 CERF Application for Grant Funding cerf@un.org cerf.un.org

A reporting framework and sub-regional data analysis service has been set up in 2014 to facilitate the submission of regular M&E reports by COs. As such, COs, including Iraq, will continue to conduct outcome monitoring (e.g. postdistribution monitoring) in addition to monitoring activities at project implementation level through various on-going exercises, namely on-site monitoring (OSM) in shops and at distribution points and beneficiary feedback mechanisms. The main objective of these process monitoring activities is to inform programme decision makers at country office level to take ad-hoc rapid corrective actions as necessary, in an efficient and timely manner. Main aspects monitored included: specific shop constraints, distribution and redeeming processes, protection issues, preferences, and satisfaction. Furthermore, price monitoring exercises are regularly conducted in contracted and non-contracted shops. In addition, a regional M&E toolkit was developed in mid-2013 and further fine-tuning took place in late 2014 (household PDM questionnaires and OSM checklists). Such revisions are intended to optimise the M&E system by making it more efficient and action-oriented. The 2015 version of the regional M&E toolkit will enhance the quality of reporting at both the country and regional levels and will enable improved comparison and analysis. Page 7 CERF Application for Grant Funding cerf@un.org cerf.un.org

14a. CERF Project Budget Please use the template below without modifying the section headings. Wherever possible and relevant please provide a detailed breakdown of items (unit, quantity, unit costs) and costs for each budget line for the CERF component of the project. Where breakdown of unit, quantity and unit cost is not available or irrelevant, please provide total amount of the item along with sufficient description of cost content. Please add additional rows, as needed. For joint project, each agency has to develop a separate budget (tables 14a and 14b). Please refer to the CERF application budget guidelines in Annex A of this document or available at http://cerf.un.org 13. CERF Project Budget Budget Lines Cost Breakdown Unit Quantity Unit Cost Total (US$) A. Staff and Other Personnel Costs (please itemize costs of staff, consultants and other personnel to be recruited directly by the agency for project implementation) International Programme officer Emergency coordinator - 75% Staff month 3 $18,144 $54,432 International progrmme officer (1 staff) - 75% Staff month 3 $12,983 $38,949 International Cst C&V officer (1 staff) - 75% Staff month 3 $12,983 $38,949 International Csts Head of Programme - 75% Staff month 3 $15,410 $46,230 Sr Programme assistant Erbil and Dohuk (2 staff) Staff month 3 $7,400 $22,200 Sr Ict database developer Staff month 2 $3,700 $7,400 Programme assistant (2 staff) Staff month 2 $6,100 $12,200 Field monitors (7 staff) Erbil and Dohuk Staff month 2 $19,833 $39,666 Driver (6 staff) Erbil and Dohuk Staff month 2 $10,200 $20,400 Sub-Total A: $280,426 B. Supplies, Commodities, Materials (please itemize direct and indirect costs of consumables to be purchased under the project, including associated transportation, freight, storage and distribution costs) Voucher transfers (53015 Syrian Refugees for 2 months) beneficiary 53,015 56.40 $2,990,046 Sub-Total B: $2,990,046 C. Equipment (please itemize costs of non-consumables to be purchased under the project) $0 Sub-Total C: $0 D. Contractual Services (please list works and services to be contracted under the project) $0 Sub-Total D: $0 E. Travel (please itemize travel costs of staff, consultants and other personnel for project implementation) Travel (Erbil and Dohuk) 5 staff for 25 days per month for 3 months day 375 200 $75,000 Travel (to and from Erbil and Dohuk) Trip 10 $494.6 $4,946 Sub-Total E: $79,946 F. Transfers and Grants to Counterparts (please list transfers and sub-grants to project implementing partners) Monitoring, distribution, staffing and direct operational cost (Islamic Relief partner for 2 months) Monitoring, distribution, staffing and direct operational cost (ACTED partner for 2 months) Cost/month 2 $60,187 $120,374 Cost/month 2 $27,467 $54,934 Page 8 CERF Application for Grant Funding cerf@un.org cerf.un.org

Monitoring, distribution, staffing and direct operational $2,047 $4,094 Cost/month 2 cost (INTERSOS partner for 2 months) Sub-Total F: $179,402 G. General Operating and Other Direct Costs (please include general operating expenses and other direct costs for project implementation) Facility rent, utilities and related costs ( Erbil-Dohuk) Month 2 $16,741 $33,482 Office Supplies & Other Consumables ( Erbil-Dohuk) Month 2 $7,405 $14,810 Communications and IT Services ( Erbil-Dohuk) Month 2 $7,800 $15,600 Vehicle Running Cost and Maintenance ( Month 5 $3,410 $17,050 Erbil&Dohuk) Vehicle Leasing ( Erbil&Dohuk) Month 5 $6,820 $34,100 Sub-Total G: $115,042 Subtotal Direct Project Costs Subtotal direct project costs $3,644,862 Indirect Programme Support Costs (PSC) PSC rate (insert percentage, not to exceed 7 per cent) 7% PSC Amount $255,140 Total CERF Project Cost $3,900,002 14b. Breakdown of CERF Budget by Implementing Partner Type Please provide the total amount planned for partner implementation and include an estimate of the planned breakdown of funds by implementing partner type. Total amounts should match budget Category F. Amount (USD) a. Direct implementation by UN/IOM $3,465,460 b. Total International NGO partners $179,402 c. Total National NGO partners d. Total Red Cross/Red Crescent partners f. Total Government partners g. PSC amount $255,140 Total $3,900,002 Page 9 CERF Application for Grant Funding cerf@un.org cerf.un.org