SCHOOL BOARD OF OKALOOSA COUNTY REGULAR MEETING - September 13, 2004 The Invocation was offered by Mr. Hill; the Pledge of Allegiance was led by Mr. Taylor. The School Board of Okaloosa County met in Regular Session on September 13, 2004, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach, Florida. PRESENT: Cindy Frakes, Chairman; Cathy Thigpen, Vice-Chairman; Howard Hill; Lloyd Taylor; Rodney Walker; Don Gaetz, Superintendent; C. Jeffrey McInnis, Esq., Attorney to the Board The Chairman called the meeting to order at 6:00 p.m. and welcomed visitors and presenters. APPROVAL OF AGENDA: Motion to approve the Agenda as amended was made by Mr. Hill, seconded by Mr. Taylor and carried unanimously: Committee and Staff Reports: Item #5 was deleted - report given during Special Meeting on September 9, 2004 Consent Agenda: Added as Item #8C, Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School; added as item #19D, Suspension of Employee #263-59-xxxx; added as item #19E, Termination of Employee #420-13-xxxx; item #28 was deleted Discussion Agenda: Added as item #2, Resolution authorizing emergency authority related to Hurricane Ivan and its aftermath Superintendent s Business: Added as item #10, Trip request by Baker School VISITORS: None PUBLIC DISCUSSION: No Request PERSONNEL APPOINTMENTS: None COMMITTEE AND STAFF REPORTS (Workshop Only): 1. Community Affairs/Grants Update, presented by Ray Sansom (Exhibit 04-696)
2. In-County Travel paid for the period of August 12-26, 2004, presented by Patricia Wascom (Exhibit 04-697) 3. Out-of-County Travel paid for the period of August 12-26, 2004, presented by Patricia Wascom (Exhibit 04-698) 4. Choctawhatchee High School CHOICE Aviation Institute Presentation, presented by Dr. Frank Fuller and Cindy Massarelli Mrs. Massarelli introduced Leo Murphy, Director of the CHOICE Aviation Institute. Mr. Murphy reviewed the program structure of the institute, the career paths for student in the program and the advantages for the college bound student. 5. Deleted - Report on public input related to class size reduction and capital outlay plan, presented by Tommy Kranz 6. NCLB:EETT Enhancing Education Through Technology Project Evaluation Report, Part I and Part II, presented by Dr. Diane Kelley (Exhibit 04-699) 7. State of Florida/Workforce, Inc., CHOICE Workshop, presented by Dr. Frank Fuller (Exhibit 04-700) The Chairman recessed the Regular Meeting and called to order the Public Hearing at 6:25 p.m. PUBLIC HEARING: Chairman Frakes stated that the purpose of the hearing was to consider approval of the School District Budget for FY 2004-2005. As required by state law, each millage rate must be considered separately and in total as well as the budget by fund and by total followed by a Resolution of the Board adopting the final budget. Mrs. Frakes presented each of the millage levies and budget funds as recommended by the Superintendent for approval (Resolution 04-18). Required Local Effort @ 5.695 - The Chairman called for public comment; there was none. Motion to adopt the Required Local Effort millage rate of 5.695 was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Basic Discretionary @ 0.510 - The Chairman called for public comment; there was none.
Motion to adopt the Basic Discretionary millage rate of 0.510 was made by Mr. Walker, seconded by Mr. Taylor and carried unanimously. Supplemental Discretionary @ 0.151 - The Chairman called for public comment; there was none. Motion to adopt the Supplemental Discretionary millage rate of 0.151 was made by Mr. Hill, seconded by Mr. Walker and carried unanimously. Capital Outlay @ 1.938 - The Chairman called for public comment; there was none. Motion to adopt the Capital Outlay millage rate of 1.938 was made by Mr. Hill, seconded by Mr. Walker and carried unanimously. Total millage rate of 8.294 - The Chairman called for public comment; there was none. Motion to adopt the total millage rate of 8.294 was made by Mr. Hill, seconded by Mr. Walker and carried unanimously. General Fund @ $230,703,233.36 - The Chairman called for public comment; there was none. Motion to adopt the General Fund in the amount of $230,730,233.36 was made by Mr. Walker, seconded by Mr. Taylor and carried unanimously. Debt Service Fund @ $4,593,179.41 - The Chairman called for public comment; there was none. Motion to adopt the Debt Service Fund in the amount of $4,593,179.41 was made by Mr. Taylor, seconded by Mr. Hill and carried unanimously. Capital Projects Fund @ $54,585,824.12 - The Chairman called for public comment; there was none. Motion to adopt the Capital Projects Fund in the amount of $54,585,824.12 was made by Mr. Hill, seconded by Mr. Walker and carried unanimously. Special Revenue - Food Service @ $9,806,076.13 - The Chairman called for public comment; there was none. Motion to adopt the Special Revenue Fund - Food Service, in the amount of $9,806,076.13 was made by Mr. Hill, seconded by Mr. Walker and carried unanimously.
Special Revenue - Other @ 15,642,711.04 - The Chairman called for public comment; there was none. Motion to adopt the Special Revenue Fund - Other, in the amount of $15,642,711.04 was made by Mr. Hill, seconded by Mr. Walker and carried unanimously. Total Budget of $315,331,024.06 - The Chairman called for public comment; there was none. Motion to adopt the final total budget in the amount of $315,331,024.06 was made by Mr. Hill, seconded by Mr. Walker and carried unanimously. Resolution No. 04-18 adopting the final budget for 2004-2005 - The Chairman called for public comment; there was none. Motion to adopt Resolution No. 04-18 of the Okaloosa County School Board adopting the final budget for fiscal year 2004-2005 was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. The Chairman concluded the public hearing at 6:30 p.m. CONSENT AGENDA: Motion to approve the Consent Agenda as amended was made by Mr. Walker, seconded by Mrs. Thigpen and carried unanimously: 1. Minutes of Regular Meeting of August 23, 2004, recommended by the Superintendent for approval. 2. Payment of Invoices dated September 13, 2004, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 04-701). 3. Warrants in the amount of $10,836,701.48, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 04-702). 4. Acceptance of Donations, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 04-703): A. To Valparaiso Elementary School from the University of West Florida in the amount of $2633 B. To Shalimar Elementary School from Mr. and Mrs. Fredrick Meyer in the amount of $2000
C. To Lewis Middle School from the Inter Soccer Institute in the amount of $3000 D. To Fort Walton Beach High School from Surfside Ventures in the amount of $2367.34; Duane & Elizabeth Goehring in the amount of $1050; James Liufau in the amount of $10,000; Stephen Riggs, III, in the amount of $500,000; Michael Chaney in the amount of $1000; Lonnie Aldridge in the amount of $1000; Global Transmission in the amount of $1000 5. Approval to submit the 2004-2005 Charter School Capital Outlay Plans to the Florida Department of Education, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit 04-704). 6. Appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School, presented by Cindy Frakes and recommended by the Superintendent for approval (Exhibit 04-705): A. Materials for New Science Classes - $6832.10 B. Gym Improvements - $4976.00 7. Appropriation of District 2 School Board Member Capital Outlay Funds to Shalimar Elementary School for furniture in the amount of $15,000, presented by Lloyd Taylor and recommended by the Superintendent for approval (Exhibit 04-706). 8. Appropriation of District 3 School Board Member Capital Outlay Funds to the following schools, presented by Rodney Walker and recommended by the Superintendent for approval (Exhibit 04-707): A. Shalimar Elementary School - $19,489.50 for furniture B. Choctawhatchee High School - $12,077 for sports editing/sideline communication system C. Choctawhatchee High School - $5000 for AV equipment 9. Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for concrete for the girls softball batting cages in the amount of $4800, presented by Cathy Thigpen and recommended by the Superintendent for approval (Exhibit 04-708). 10. Volunteer List, compiled by Ray Sansom and recommended by the Superintendent for approval (Exhibit 04-709).
11. Addendum to Contract between the School Board of Okaloosa County and the School Readiness Coalition of Okaloosa and Walton Counties, presented by Linda Wright and recommended by the Superintendent for approval (Exhibit 04-710). 12. Facility Use Contracts between the School Board of Okaloosa County and YMCA of Florida s Emerald Coast, Inc., Fort Walton Family YMCA, for high school swim teams, presented by Marcus Chambers and recommended by the Superintendent for approval (Exhibit 04-711): A. Fort Walton Beach High School B. Niceville High School C. Choctawhatchee High School 13. Okaloosa County School District Physical Education Plan, presented by Marcus Chambers and recommended by the Superintendent for approval (Exhibit 04-712). 14. Agreement between the School Board of Okaloosa County and NovaCare Rehabilitation for athletic training consultants at Crestview High School, presented by Andy Johnson and recommended by the Superintendent for approval (Exhibit 04-713). 15. Business Associate Agreement between the School Board of Okaloosa County and NovaCare Rehabilitation for compliance with HIPAA standards, presented by Andy Johnson and recommended by the Superintendent for approval (Exhibit 04-714). 16. Amendment to Purchase Agreement between the School Board of Okaloosa County and Educational Options, Inc., to include Teenage Parent Program students at Combs School, presented by Bill Gainey and recommended by the Superintendent for approval (Exhibit 04-715). 17. Okaloosa County School District Limited English Proficient Plan for 2004-2005, presented by Rebecca Maraman and recommended by the Superintendent for approval (Exhibit 04-716). 18. Renewal of Educational Services Agreement between the School Board of Okaloosa County and Okaloosa County to provide educational services to incarcerated youth at the Okaloosa County Jail, presented by Betty Howard and recommended by the Superintendent for approval (Exhibit 04-717).
19. Personnel Recommendations, presented by Mike Foxworthy and recommended by the Superintendent for approval: A. New Hire Report (Exhibit 04-718) B. Leave Requests (none) C. Transfer Report (Exhibit 04-718) D. Suspension of Employee #263-59-0360 (Exhibit 04-719) E. Termination of Employee #420-13-5238 (Exhibit 04-720) 20. Employment Separations, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit 04-721). 21. Cleared Certification Requirements and Issuance of Contract for 2004-2005 School Year, presented by Mike Foxworthy and recommended by the Superintendent for approval: None 22. Reinstatement of Sick Leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy and recommended by the Superintendent for approval: A. Cathy Czarnecki, Bruner Middle School, 5 days (Exhibit 04-722) 23. Renewal of employee group life and AD&D programs with Prudential Financial (two year rate guarantee, effective January 1, 2005), presented by Jim Palmer and recommended by the Superintendent for approval (Exhibit 04-723). 24. Agreement for Cafeteria Plan Services between the School Board of Okaloosa County and Saltmarsh, Cleaveland & Gund, P.A. (two year renewal with no change in fees or services), presented by Jim Palmer and recommended by the Superintendent for approval (Exhibit 04-724). 25. Zoning Waivers, presented by Assistant Superintendents and recommended by the Superintendent for approval (Exhibit 04-725): A. Central Zone Schools B. North Zone Schools C. South Zone Schools
26. Addendum to Contract between the School Board of Okaloosa County and Sylvan Learning Center to support the high school Plan of Care for 2004-2005, presented by Dr. Frank Fuller and recommended by the Superintendent for approval (Exhibit 04-726). 27. Teenage Parent Program Budget for 2004-2005, presented by Dr. Frank Fuller and recommended by the Superintendent for approval (Exhibit 04-727). 28. Deleted - Request to advertise a public hearing for revision of the adopted School Attendance Zones for elementary school enrollment to rezone the residential development known as the Addison Place Apartment Complex in Crestview, presented by Tommy Kranz and recommended by the Superintendent for approval. 29. Software Product License Agreement between the School Board of Okaloosa County and Advanced Systems Concepts, Sole Source Request, presented by John Bruner and recommended by the Superintendent for approval. (Mr. McInnis noted that the contingency discussed during Workshop had been met.) (Exhibit 04-728) 30. Bids and Purchasing, presented by Rick Norris and recommended by the Superintendent for approval (Exhibit 04-729; see bid file for additional information): A. Approval of Bids and Purchasing Requests: (1) RFB 05-B09 Non-Food Items awarded to Gulf Coast Paper in the amount of $44,670.00 (2) Renewal of Sole Source Agreement, BASF Corporation (Dow Corning) for Silicon Roof Coating, fixed prices (3) Renewal of Sole Source Agreement, IVANCO Company (Edwards Systems Technology) for fire alarm systems, fixed prices (4) Renewal of Sole Source Agreement, Systems Specialists, Inc. (Barber- Coleman Controls), for Energy Management & Direct Digital Control Systems, fixed prices (5) ProQuest Information and Learning, Sole Source, BigChalk Subscription Renewal, in the amount of $47,775 (6) Venture SystemSource-AVNET Marketing, Sole Source, IBM Services, in the amount of $25,423.48
(7) RJS Software Systems, Inc., Sole Source, Annual Software Maintenance B. Rejection of Bids and Purchasing Requests: None C. Service Agreements: None DISCUSSION AGENDA: 1. Consideration of School Improvement Plan Requests, Responses and Updates, presented by Assistant Superintendents and recommended by the Superintendent for approval: None 2. Motion to approve Resolution No. 04-19 authorizing emergency authority related to Hurricane Ivan and its aftermath was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Mr. Gaetz made the following announcements regarding preparations for Hurricane Ivan: At the direction of the Emergency Management Operations authorities, given at 1:30 p.m. today, all school activities have been suspended as of 5:00 p.m. today and all schools will be closed on Tuesday. A decision regarding the closing of schools on the following days will be made daily. The media and website will be used to notify the public. Emergency maintenance crews have been activated. School buildings and grounds are being prepared as practical. All district buses and other vehicles have been fueled. Financial records have been backed up. Provisions have been made for an emergency September payroll if necessary. Technology back up and emergency plans have been activated. The district website will be up until or unless power is lost. Principals and department heads are checking with their employees to make sure everyone has a safe place to be during the storm. Shelters are not a decision of the Board or Superintendent. The County Emergency Management Operations authorities decide which facilities will be used as shelters and when they will open. In the past Choctawhatchee High School has been used as a shelter. The State of Florida has decided that Choctawhatchee should not be opened as shelter nor any other south county
schools. Both, Davidson Middle School, as a special needs shelter, and Baker School, as a general population shelter, will open at 10:00 a.m. on Tuesday. Destin Fire Department will use Bluewater Elementary School as its headquarters and a staging area if and when winds reach a dangerous velocity. All athletic events and schools activities are suspended as of 5:00 p.m. today until further notice. The County Commission has declared a state of emergency and there is a voluntary evacuation beginning at 10:00 a.m. on Tuesday for Okaloosa Island and south of Highway 98. This affects students in at least seven schools. The first action under the emergency authority will be to sign a purchase order for $120,000 of roofing materials to have on hand. A report on all actions taken under the emergency authority will be given to the Board as soon as possible. CONSTRUCTION PROGRAM/OWNER'S REPRESENTATIVE'S BUSINESS: (Consideration of recommendations, updates, and pending requests from Jacobs/Titan) 1. Jacobs/Titan Capital Outlay Program No. 2, Task Order No. 2, Change Order No. 52, presented by Patricia Wascom and recommended for approval by the Superintendent, was approved on a motion by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit 04-730). 2. Jacobs/Titan Capital Outlay Program No. 2, Task Order No. 9, Change Order No. 8, presented by Patricia Wascom and recommended for approval by the Superintendent, was approved on a motion by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit 04-731). INFORMATION TECHNOLOGY SEAT MANAGEMENT CONTRACT: (Consideration of recommendations, updates, and pending requests from Titan Corporation) 1. Motion to approve Seat Management Task Order No. 1-03, Change Order No. 1 (terminate Gibco software support), presented by Eric Mitchell and recommended by the Superintendent for approval, was made by Mr. Hill, seconded by Mr. Taylor and carried unanimously (Exhibit 04-732). 2. Motion to approve Seat Management Task Order No. 1-05, Change Order No. 2 (portable retrofit at Plew and Bob Sikes Elementary Schools), presented by Tommy Kranz and recommended by the Superintendent for approval, was made by Mr. Hill, seconded by Mr. Taylor and carried unanimously (Exhibit 04-733).
3. Motion to approve Seat Management Task Order No. 1-07, Change Order No. 1 (add AIP-STAR SIS software support to replace Gibco), presented by Eric Mitchell and recommended by the Superintendent for approval, was made by Mr. Hill, seconded by Mr. Taylor and carried unanimously (Exhibit 04-734). BIDS AND PURCHASING: None ATTORNEY S BUSINESS: Mr. McInnis stated that Sprint has a new policy which requires confirmation that no e-rate reimbursement will be sought on new phones or phone lines requested by principals. He requested the Board authorize school principals to sign the Confirmation only once Randy Shipman or Eric Mitchell has determined that it is not an e-rate purchase. (Exhibit 04-735) Motion to grant the authorization to principals as requested by Mr. McInnis was made by Mr. Hill, seconded by Mr. Walker and carried unanimously. Mr. McInnis informed the Board that a request has been made to place a radio antenna on the tower at Shalimar. He stated that after meeting with the company making the request, staff has decided that they are not ready to recommend a single placement. They are working on a larger RFP that would bid out the locations on the tower. They are also working with the FCC firm in Washington to determine the best time to go to market with that proposal. SUPERINTENDENT S BUSINESS: 1. Crestview High School softball team to play at Waverly Central High School in Waverly, Tennessee, April 14-16, 2005 (Exhibit 04-736). 2. Davidson Middle School eight grade students to attend a play performance at the Chamber Theatre in Mobile, Alabama, on October 4, 2004 (Exhibit 04-737). 3. Laurel Hill School juniors and seniors to attend the Presidential Inauguration in Washington, D.C., January 18-23, 2005 (Exhibit 04-738). 4. Meigs Middle School cheerleaders to perform in the Sugar Bowl Game halftime show in New Orleans, LA, December 31, 2004-January 5, 2005 (Exhibit 04-739). 5. Niceville High School cross country team to participate in the Azalea City Classic at the University of South Alabama on September 18, 2004 (Exhibit 04-740).
6. Niceville High School cross country team to participate in the Great Muddy Invitational at the University of Mobile on October 9, 2004 (Exhibit 04-741). 7. Niceville High School volleyball team to compete in a tournament at UMS- Wright High School in Mobile, Alabama, October 1-2, 2004 (Exhibit 04-742). 8. Niceville High School cross country team to participate in the Northview High School Invitational at Westgate Park in Dothan, Alabama, on October 16, 2004 (Exhibit 04-743). 9. Niceville High School Forensics Team to participate in out-of-state competitions (Exhibit 04-744): A. Wake Forest University Speech Tournament in Winston-Salem, NC, September 15-21, 2004 B. James School, Montgomery, AL, October 1-2, 2004 C. University of Pennsylvania, Philadelphia, PA, October 7-11, 2004 D. The Winfield Scott Debate Classic, Starr s Mill High School, Fayetteville, GA, October 15-16, 2004 10. Baker School football team to attend the Auburn University game on September 25, 2004 (Exhibit 04-745). BOARD MEMBERS' ANNOUNCEMENTS/REQUESTS FOR INFORMATION: Mrs. Frakes announced that the joint meeting requested by the Okaloosa County Commission has been scheduled for October 4, 2004, at 6:00 p.m., in the Commissioner s meeting room in the Water & Sewer Building on Lewis Turner Boulevard in Fort Walton Beach. There being no further business, and upon motion being duly made and seconded, the meeting was adjourned at 6:45 p.m. Teresa Epperson, Recorder