EAST HEMPFIELD TOWNSHIP BOARD OF SUPERVISORS MINUTES DATE AND TIME: November 15, 2017 7:00 p.m. ATTENDANCE: Board Members: John D. Bingham Douglas W. Brubaker G. Edward LeFevre H. Scott Russell W. Scott Wiglesworth Manager: Assistant Manager: Director of Planning & Development: Director of Public Works Police Chief: Emergency Service Coordinator: Robert S. Krimmel Cindy A. Schweitzer Jon E. Beck Perry T. Madonna Stephen A. Skiles Diane E. Garber The Board of Supervisors meeting was called to order at 7:00 p.m. by Chairman Russell, followed by a moment of silence and the Pledge of Allegiance. Swearing in of New Officer John D. Mulligan. John D. Mulligan was sworn in as an East Hempfield Police Officer in a ceremony conducted by Chairman Russell. He was welcomed by all members of the Board, Police Department, public, friends and family. Public Comment Chuck Grube, Rohrerstown Road, asked if the police department is up to full staff. He also commented on the large number of signs on Rohrerstown Road around the new commercial area. He feels they are very distracting. Consent Agenda: a. Department Reports - Golf Course, Public Works, Development Services, Police, ESC. b. Hempfield Crossing Phase 1-07-FP-116 Stony Battery Rd. & Kauffman Rd c. Financial Security Reduction Approval d. Kamiak-Red Barn Consulting-17-12-SW 3050 Yellow Goose Rd. SWM O&M Approval & SWM Financial Security Approval e. Treasurers Report for covering all funds dated 11/1/2017 Combined cash 9/30/2017 $11,860,717.39 Receipts-October $ 652,746.59 Expense-October $ 1,601,374.30 Combined cash 10/31/2017 $10,912,089.68 f. Invoices from all funds covering Nov. 4, 2017 Nov. 17, 2017 & totaling $719,158.42 g. Approval of minutes: November 1, 2017
Mr. LeFevre questioned if the Red Barn/Yellow Goose project has been checked for impervious coverage. Mr. Beck confirmed in the affirmative. Mr. LeFevre asked if an inspection has been made regarding the concern about the open pipes at the construction site at the Willows that was reported at last month s meeting. Mr. Madonna will inspect and report his findings to the Board. Mr. Bingham congratulated the Golf Club for having a very good month. There being no further comments or questions (Board or Public) the consent agenda was approved by motion of Mr. Bingham, second by Mr. Brubaker and passed unanimously by the Board (5-0). Action Items: a. Development Services: Roly Shover Final LD Plan 2219-2221 Marietta Ave. (17-22-FP) o Modifications & Final Plan Approval. The applicant, Roly Shover, is proposing to reconfigure existing lots located along Marietta Avenue (SR-0023) and Catherine Street. The project includes combining two existing lots to create a 16,372 square foot lot (gross) and proposes a 90 square foot addition. Existing improvements include five structures and ten parking spaces. The project is located within the Village Center (VC) Zoning District and is adjacent to a Medium Density Residential (RM) Zoning District. Roly Shover, Landowner, and Ron Hershey, Hershey Surveying, Inc. were present at tonight s meeting. Mr. Beck reviewed the project and provided copies of the information. After review and discussion, the following actions were taken: Modifications: Motion was made by Mr. Bingham and seconded by Mr. Wiglesworth to approve the modifications #1, #2, #3, #4, and #5 as outlined in David Miller/Associates letter dated October 19, 2017 and subject to all other staff and engineering comments. The motion passed (5-0). Final Plan: Motion was made by Mr. LeFevre and seconded by Mr. Brubaker to approve the Roly Shover Final Land Development Plan, Final Plan #17-22-FP conditioned on resolution of all remaining staff and engineering comments, within 90 days of plan approval, unless extended by the Board for cause shown, or plan will be null and void. The motion passed (5-0). Graystone Road Project LDP West of Manheim Pike o Request to defer Land Development Plan approval to East Petersburg Borough. Mr. Beck presented the request and provided copies of related information. William Swiernik, David Miller/Associates was present to answer any questions or concerns. Following discussion, motion was made by Mr. Bingham, seconded by Mr. Wiglesworth and passed by the Board (5-0) to approve the request to defer the review and approval of the Final Land Development and Subdivision Plan for the Graystone Road project to East Petersburg Borough, subject to the following conditions as outlined in Rettew Associates review letter dated 11/8/17: Page 2 of 7
1. The applicant shall submit a Stormwater Management plan to the Township for review of the Stormwater Management facilities within East Hempfield Township, 2. The applicant shall provide a note on the plan that any future improvements within East Hempfield Township are subject to Township review and approval, and 3. The applicant shall provide a note on the plan that East Hempfield Township deferred review of the Subdivision and Land Development Plan to East Petersburg Borough. b. Act 42 of 2017 New Gaming Law, Opting out of Category 4 casinos discussion/action. Information received from PSATS, Representative Brett Miller and Senators Ryan Aument and Scott Martin regarding recently enacted Act 42 of 2017, which authorizes the placement of ten Category 4 casinos within the Commonwealth, was reviewed and discussed. A Category 4 Casino is a mini-casino. Ten licenses will be given for the entire state and they cannot be located within 25 miles of any of the larger casinos. Two sections of the gaming law contain provisions for municipal opt-out on Category 4 Licenses and municipalities will have until December 31, 2017 to submit a resolution to opt-out of allowing Category 4 gaming licenses within their respective townships. Chairman Russell read Resolution No. 2017-18, a Resolution of the Board of Supervisors of East Hempfield Township, Lancaster County, Pennsylvania prohibiting the location of a category 4 licensed facility within the Township. Steven Gates, Tarpley Drive, asked if he could review the letters received pertaining to Act 42 of 2017. Chairman Russell read one of the letters and indicate that the other was very similar. It was noted that Act 42 is a state act and available for viewing on the state website. There being no further questions or comments, motion was made by Mr. Brubaker and seconded by Mr. Bingham to adopt Resolution No. 2017-18 as read and to deliver same to the Pennsylvania Gaming Control Board no later than December 31, 2017. The motion passed (5-0). c. Kenneth L. Beard Resolution to recognize 51 years of service Resolution #2017-16. Chairman Russell read the Resolution. Motion was then made by Mr. Bingham and seconded by Mr. Brubaker to adopt Resolution # 2017-16 that commends and sincerely thanks Mr. Kenneth L. Beard for his commitment and service to East Hempfield Township. The motion passed (5-0). Mr. Krimmel stated he plans to present a copy of the Resolution to Mr. Beard at the November 20, 2017 Zoning Hearing Board meeting and requested that the Board members attend if possible. Page 3 of 7
d. Liquor license renewal - Four Seasons Golf Course for 2018 & 2019 Resolution #2017-17. Chairman Russell read the Resolution. Motion was then made by Mr. LeFevre and seconded by Mr. Bingham to adopt Resolution #2017-17 authorizing the renewal of the liquor license for the Four Seasons Golf Complex and authorizing the proper Township officials to execute the necessary renewal documents. The motion passed (5-0). e. Officer Gregory Haski - Resignation after 26 years of service Acceptance of resignation effective 11/19/2017. Officer Gregory Haski has submitted written notice of his intention to retire from his position of police officer with the East Hempfield Township Police Department with his last day being November 19, 2017. Motion was made by Mr. Bingham and seconded by Mr. LeFevre to accept the resignation of Gregory Haski, effective November 19, 2017. The motion passed (5-0). Chief Skiles is planning to recognize Officer Haski at the December 6, 2017 Board of Supervisors meeting. f. Foreign Fire Distribution for 2017 Current percent of distribution is Rohrerstown-40%, Hempfield-40%, East Petersburg-20%. Mr. Krimmel reported this matter was discussed at the recent Safety Committee meeting held yesterday, Tuesday, November 14, 2017. He provided and explained a spread sheet prepared by Mr. Robinson. The committee is recommending staying with the current percentages at this time. However, they would like to develop a formula going forward and feel that if they desire to make a change, the Fire Departments should be given advance notice so that they will have ample time to prepare. Mr. Wiglesworth noted that the distribution percentages are calculated based on the amount of funds received from the State of Pennsylvania and $15,000 less has been received from the State. Following discussion, motion was made by Mr. Wiglesworth and seconded by Mr. LeFevre to allocate Foreign Fire Distribution for 2017 at 40% - Rohrerstown, 40% Hempfield, and 20% - East Petersburg. The motion passed (5-0). Additional discussion occurred regarding filling the gap in state funding from last year. The Public Safety committee will have a recommendation for the next meeting. g. East Hempfield Industrial Development Authority acknowledgement of IDA application filing for refinancing debt from the Lancaster Family YMCA and authorization of the Board Chairman or Vice-chairman to sign the certificate under existing resolution dated 8/12/2012. Mr. Krimmel presented and explained the letter and related documents received from Dan A. Blakinger, Blakinger/Thomas concerning a financing application that has been filed with the East Hempfield Township Industrial Development Authority. Following discussion, motion was made by Mr. Wiglesworth and seconded by Mr. Brubaker to acknowledge receipt of IDA application filing for refinancing debt from the Lancaster Family YMCA and authorize the Page 4 of 7
Board Chairman to sign the certificate under existing Resolution dated August 12, 2012. Themotion passed (5-0). h. 2018 meeting calendar Mrs. Schweitzer provided the proposed 2018 meeting calendar. It was noted that the July 4 th and November 21 st Board of Supervisors meeting have been cancelled because of conflicts with holidays. Motion was made by Mr. LeFevre and seconded by Mr. Wiglesworth to approve the meeting calendar and authorize staff to advertise the approved calendar. The motion passed (5-0). Old Business 2018 Budget continued discussion with adoption consideration scheduled for 12/6/17. Mr. Robinson prepared a spread sheet listing two line-item changes to be considered for the 2018 budget: a $2,500 increase for minor equipment purchases and $10,000 for fire scholarships that will encourage volunteerism. Chief Skiles reviewed expenses relating to two cars in the police fleet that need to be replaced and stated the maintenance cost exceeds the cost of replacing the vehicles. Another concern is the 1989 ambulance, a retired EMS unit with either 140,000 or 240,000 miles (odometer is not clear), old electronics and 1980 s technology is not a reliable vehicle and is budgeted for replacement. New Business - None Board Group Reports Public Safety Diane Garber reported the committee discussed: developing procedural changes to auto alarm fees and collections, the percentage/call volume review and future changes to the percentage of distribution of the Volunteer Fire Relief Association State funding, truck scale purchase completed with Lancaster City Police Department, Rohrerstown Fire Company vote on the Manheim Township Fire Rescue quote for a part-time paid driver is still pending a meeting with MTFR representatives, the committee was provided with a sketch plan for the Strategic Plan and a Volunteer Township Chief Job description. Finance Committee Mr. Russell noted the finance committee will be reviewing the number of calls/responses/cost recovery options in order to identify potential fire alarm compliance issues. Page 5 of 7
Public Works Mr. Russell reported the Public Works Committee met tonight prior to the Board of Supervisors meeting. There will be a 7:00 p.m. public meeting with Gentry Heights at the December 6 th Board of Supervisors meeting for discussion regarding sidewalk/curb/trees, and roadway repairs planned for 2019. This is a very difficult issue that has cost implications to residents in accordance with sidewalk and curb responsibilities and abidance to regulations as set forth by the Township s Sidewalk and Curb Ordinance. He also noted that the Water Authority will be replacing water mains in 2018 which will make the streets worse. The Public Works Committee recommends enforcing removal of sidewalks at the homeowner s expense in accordance with the Township s Sidewalk and Curb Ordinance. Mr. Russell and the Township Engineer will perform a field walk and David Miller/Associates will prepare concept sketches. Costs and responsibilities will be discussed at the December 6 th meeting. Traffic Commission Report Mr. Russell reported commission action as follows: A speed study will be completed on Pennscott Drive to determine typical speed of vehicles as part of the discussion of an all-way stop at Pennscott and Kenstar. Authorize staff to replace the no-outlet sign at the entrance to Naomi Avenue and request staff to analyze the current level of street lighting for the potential of adding additional lighting at the end of Naomi. Staff will repost Church Street in Rohrerstown (between Rohrerstown Road and Bear Avenue) as Local Traffic Only and No-Thru traffic. Manager s Report 1. Mr. Krimmel reported a DCNR representative toured the Dreampark facility and walking trail. DCNR provided the grant funding for the project. There was one recommendation that was taken care of today. Everything is now finalized and approved and we will receive our remaining $25,000.00. 2. Mr. Krimmel reported that he, Mrs. Schweitzer and Mr. Robinson, along with Bob Bini from Lancaster County, will be meeting with PennDOT. Mr. Krimmel is concerned about enough TIP project funding and the continued increase in costs as the projects are extended out years... particularly with the Holland Street Bridge and the Old Rohrerstown Bridge projects. Also to be discussed is the commitment that when construction of these projects occur, the Township will not be expected to front the money. It appears it will be necessary for the Township to enter into more agreements with PennDOT and Mr. Krimmel wishes to ensure everything is in order and running smoothly prior to his retirement in October 2018. Page 6 of 7
Good of the Order Future Agenda Item: December 6 th Gentry Heights resident discussion regarding sidewalk/curb/trees, roadway repairs at 7:00 p.m. Adjournment By unanimous consent of the Board, Mr. Russell adjourned the meeting at 8:29 p.m. Respectfully submitted, Robert S. Krimmel, Manager/Secretary Page 7 of 7