MINUTES OF REGULAR MEETING SAN JUAN COLLEGE BOARD JULY 5, 2016 ITEM A. CALL TO ORDER Mr. Hare called the meeting to order at 7:15 p.m. The following members were present: John Thompson, Vice Chairman Evelyn B. Benny, Member Matthew D. Tso, Member R. Shane Chance, Secretary Byron Manning, Member Dr. Joseph Pope, Member ITEM B. WELCOME OF GUESTS AND VISITORS San Juan College administrators and staff in attendance were: Dr. Toni Pendergrass, Barbara Ake, Ed DesPlas, Gayle Dean, Dave Eppich, Adrienne Forgette, Laurie, Gruel, Chris Harrelson, Ron Jernigan, Kerri Langoni, Bill Lewis, Michael Ottinger, Brad Purdy, Nancy Shepherd, Leslie Saavedra, Jon Betz, Nisa Bruce, Shelley Pickett, Therese Millis, Shanna Sasser, Lance Myler Andrea Weaver, Steve Miller, Vinny Zicolello, Mary Doshi, Gerald Williams, Laurel Christensen, Cameron Cooper, Renee Lucero, Lorenzo Reyes Guests in attendance were: Tyler Denning and Josh Kellogg Mr. Edward DesPlas, Vice President for Administrative Services, presented the Certificate of Achievement for Excellence in Financial Reporting. ITEM C. ADOPTION OF AGENDA Dr. Pope moved and Mr. Thompson seconded the motion to adopt the agenda with the deletion of Items G and H. MOTION CARRIED by a unanimous voice vote. ITEM D. APPROVAL OF MINUTES Approval of Minutes of Regular Board Meeting on June 7, 2016 Mr. Tso moved and Ms. Benny seconded the motion to approve the Regular Meeting Minutes of June 7, 2016. MOTION CARRIED by unanimous voice vote. 2839
ITEM E. CORRESPONDENCE Dr. Barbara Ake, Vice President for Learning, received a letter from Sandia National Laboratories, thanking Maury Tiehen, Associate Professor/Coordinator CDL Program, for his participation in the annual Bring Your Kids to Work Campaign held in Albuquerque, New Mexico. Mr. Tiehen transported the tractor/trailer training rig in support of the Laboratories transportation management mission. ITEM F. REPORTS 1. Monthly Report Dr. Cameron Cooper and Jenniffer Valora presented on The Student Persistence Predictive Model Pilot Project. 2. Association Reports Faculty Association (FA) Mr. Lance Myler reported the feedback and conversation on the board meeting protocol and the new catering contract are appreciated. There is still concern from the FA on the possible closure of the MLT program. Mr. Myler stated that grassroots feedback will help develop understanding of the reasons for the actions taken. Professional Staff Association (PSA) Shanna Sasser shared that the new PSA officers were inducted at the last meeting. The group also participated in a team building exercise focused on visioning. The PSA s approach for the coming year is yes and... Support Staff Association (SSA) Leslie Saavedra stated that the new SSA officers are Tanya Axen, Chair-elect and Jennifer Hargrove, Secretary. On July 22, 2016 the SSA will hold a Lunch and Learn with Purchasing presenting. 3. Personnel Report The following appointments were made since the last Board meeting: Adrienne Forgette, Associate Vice President for Learning, Office for Learning, effective June 1, 2016; Sheldon Washburn, Custodian, Physical Plant, effective June 6, 2016. Changes: Chance Fuller, from Security Officer Public Safety to Senior Security Officer Public Safety, effective June 16, 2016. Separations: Earlene Roquemore, Senior Accountant, Business Office, separation of employment, effective June 1, 2016; Sharon Yocum, Senior Administrative Assistant, Advising and Counseling, separation of employment, effective June 13, 2016; Raymond John, Assistant Professor, School of Energy, retirement, effective June 30, 2016; Kerry Meier, 2840
Coordinator/Assistant Professor, Auto Technology, School of Trades and Technology, retirement, effective June 30, 2016; Merrill Adams, Professor, School Math, Science, and Engineering, retirement, effective June 30, 2016; Beverly Rice, Professor, School or Health Sciences, retirement, effective June 30, 2016; Debbie Limback, Network System Analyst, Office for Technology Services, retirement, effective June 30, 2016; Ronald Winston, Assistant Professor, Health Information Technology Program, School of Health Sciences, retirement, effective June 30, 2016; Dana Husted, Accounts Receivable Supervisor, Business Office, retirement, effective June 30, 2016; Kay Tentler, Administrative Assistant, Public Events, retirement, effective June 30, 2016; Judith Palier, Professor, Humanities, retirement, effective June 30, 2016; Michaele Brandon, Senior Director, Student Success Center, Office for Learning, retirement, effective June 30, 2016; Michael Pacheco, Coordinator/Instructor Instrumentation and Controls Technology, School of Energy, separation of employment, effective June 30, 2016; Forrest Tallbull, Theatre Technician, Public Events, separation of employment, effective June 30, 2016. 4. Financial Report Mr. DesPlas presented the financial report for the month ending May 31, 2016 as presented in the Board packet. Mr. Chance moved and Dr. Pope seconded the motion to approve the Financial Report as submitted in the Board packet. MOTION CARRIED by unanimous voice vote. ITEM G. ITEM H. ITEM J. CITIZEN COMMENT OLD BUSINESS NEW BUSINESS 1. APPROVAL OF RESOLUTION AUTHORIZING NOTICE OF SALE OF GENERAL OBLIGATION REUNDING BONDS SERIES 2016 As discussed in the Board Work Session on June 7, 2016, San Juan College is able to significantly reduce the interest expense within the debt service fund by refunding its 2005 local general obligation bonds. The average interest rate for the 2005 general obligation bonds is 5.00%. The estimated true interest cost of the 2016 general obligation refunding bonds is 1.691%. Refunding the 2005 general obligation bonds is estimated to generate a net present value savings of approximately $523,792. To accomplish the refunding of the 2005 general obligation bonds, the Board will need to authorize issuance of approximately $9,600,000 of refunding bonds. Mr. Thompson moved and Dr. Pope seconded the motion to approve the Resolution Authorizing Notice of Sale of $9,600,000 General Obligation 2841
Refunding Bonds Series 2016. MOTION CARRIED by unanimous voice vote. 2. APPROVAL OF PROGRAM DISCONTINUATION As per the San Juan College Board Policy #602, Section I, the Office for Learning is requesting Board approval to discontinue the following programs: 1. Renewable Energy 2. Machine Shop and 3. Outdoor Leadership, Education and Recreation (OLER). All three programs were assessed and the results were discussed with the Board of Trustees on December 9, 2015. Based on the assessment, these three programs were not meeting the needs of our community and our students. It was noted the Board would vote on these program closures at a later date. Board Policy #602, Section III states discontinuation of a degree program is final only with Board approval. Dr. Pope moved and Mr. Chance seconded the motion to approve the discontinuation of the following three degree programs: 1. Renewable Energy 2. Machine Shop and 3. Outdoor Leadership, Education and Recreation (OLER). MOTION CARRIED by unanimous voice vote. ITEM K. ANNOUNCEMENT OF NEXT MEETING The next regular meeting will be held on Tuesday, August 2, 2016 at 7:00 p.m. in the San Juan College Board Room. Executive Session to Discuss Personnel Matters Pursuant to Sections 10-15-1 to 10-15-4, NMSA 1978, Subsection H, Paragraph 2, the Board went into Executive Session to discuss personnel matters. A motion was made at 8:12 p.m. by Mr. Chance and seconded by Ms. Benny for the Board to meet in executive session. MOTION CARRIED by a unanimous roll call vote. The Executive Session concluded at 9:40 p.m. and the matters discussed in the closed meeting were limited only to those specified in the motion for closure. Dr Pope moved and Ms. Benny seconded the motion to return to the regular meeting. MOTION CARRIED by unanimous roll call vote. 2842
ITEM L. ADJOURNMENT Mr. Thompson moved and Ms. Benny seconded the motion to adjourn. Mr. Hare adjourned the meeting at 9:41 p.m. Mr. Ken Hare, Chairman San Juan College Board ATTEST: Date: _ August 2, 2016 _ R. Shane Chance, Secretary San Juan College Board 2843