RECORD OF PROCEEDINGS West Metro Fire Protection District Board of Directors Meeting April 21, 2015 I. CALL TO ORDER The regular meeting of the West Metro Fire Protection District board of directors was called to order by President Pam Feely at 7:00 p.m. This meeting was held in accordance with the applicable statutes of the state of Colorado, at West Metro Fire Protection District s Training Center, 3535 S. Kipling Street, Lakewood, Colorado. II. ROLL CALL President Pam Feely Vice President Kristina Moeder Secretary Wendy Volmer Treasurer Cassie Stenstrom Director Tony Gonzalez Director Mike Munden Director Marta Murray Arrived at 7:14 p.m. Absent Also present were Fire Chief Don Lombardi; Deputy Chief Bruce Kral; Deputy Chief Mark Krapf; Deputy Chief Scott Rogers; Ms. Adele Reester, Esq.; Lieutenant Mike Frainier, representing IAFF Local #1309; Ms. Glenda Aragon; and, Ms. Kim Brewer as recording secretary. III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE The Pledge of Allegiance took place at the awards ceremony. President Feely requested a moment of silence to honor all fallen firefighters. IV. PUBLIC COMMENT V. REVIEW OF MINUTES MOTION: It was moved by Kristina Moeder and seconded by Marta Murray to approve the minutes of the regular meeting of the board of directors dated March 10, 2015, as presented. The motion was voted upon and carried. Wendy Volmer - abstained
VI. REPORTS A. Report of the Fire Chief Fire Chief Don Lombardi 1. Finance Division Update a. FPPA Review Audit & GASB 68 Update Ms. Cheryl Wallace Ms. Wallace of RubinBrown gave an update on GASB 68 Accounting and Financial Reporting for Pensions: An amendment of GASB Statement No. 27, and how it will affect West Metro. c. February & March 2015 Financial Statements 2. US&R Update Ms. Aragon distributed and reviewed the February and March 2015 financial statements which will be brought to the board for approval at the May board meeting. Ms. Aragon reported that OpenGov is in the process of building West Metro s financial website. Once the site is up and running (end of June), financial reports will be given through the website. Ms. Aragon also reported that financial software companies have been narrowed down to three. A final decision will be made in the next couple of weeks. a. Sponsoring Agency Chiefs Meeting The National Task Force Representative meeting and the Sponsoring Agency Chiefs meeting with the Strategic Group were held the week of April 6 th in San Diego. A budget for Homeland Security was finally passed, which included FEMA, which in turn included Urban Search & Rescue, funded at the same level as last year. Last year $900,000 was budgeted for a learning management system; this year $600,000 has been budgeted, for a total of $1.5 million for a nation-wide learning management system for the 20 task forces. This will allow much more accountability and consistency with training than before. They also discussed multi task force exercises throughout each division east, central and west, which would be very costly (up to $1M). They are unsure of the return on investment so will hold off for another year.
3. Accreditation Update SCBAs need to be replaced, so they are looking at how this fits with the NFPA Standard and how they will accomplish nationally. There needs to be discussion with a Congressional representative regarding a capital funding measure, because the radios will be the next equipment needing replacement. Our own Rod Tyus was one of the leaders facilitating the meeting and he did a great job! a. 2015 Excellence Conference Chief Lombardi, Chief Krapf, Captain Parker, Glenda Aragon and Kim Brewer attended the accreditation Excellence Conference in Orlando. This years conference was geared more toward accreditation than it has been in the past. From Chief Lombardi s perspective, West Metro s Strategic Plan has been adequate, at best. When you read our Strategic Plan, you can see that we have and are continuing to meet our benchmarks; i.e., West Metro s involvement at a state and national level. However, we do need to develop a new Strategic Plan for the renewal of our accreditation in 2017. Our goal is to have a new Strategic Plan finalized and implemented by June 2016 which will give us a year prior to accreditation renewal. The Strategic Plan Strategic Planning Team (SPT) is co-chaired by Captain Travis Hopwood (labor representative) and Captain Mike Parker (management representative). Together, they facilitate a team that will make recommendations for the new Strategic Plan which will be presented to the board for final approval. All ranks of firefighters are represented on the SPT, as well as civilians. Amira Watters has agreed to represent external stakeholders, and Chief Kral has agreed to act as an adviser to the team. 4. Reinstatement Registers Update Due to the upcoming retirement of Tom Wismar, Todd Heinl will be reinstated to captain and Dan Fahrney will be reinstated to lieutenant effective April 29, 2015. The captain reinstatement register is now complete all demoted captains have been reinstated.
5. Regional Communications Center Update The regional communications center plans are ongoing. The agencies involved continue to work on the IGA. They need to figure out the formula for funding for all participating agencies. Chief Krapf will be working with Lakewood Police Chief Kevin Paletta to determine what the formula will be based on. The interview process for the executive director position will begin tomorrow; there are five candidates being interviewed. The position will be funded for two years by the 911 Authority Board. Last week was National Telecommunicators Week and our own Nick Zeman received the award for Dispatcher of the Year at the JeffCo 911 awards banquet. Saturday, May 9 th is the Colorado Fallen Firefighters Memorial Ceremony. The apparatus parade begins at 10:30 a.m. and the ceremony will start at 11:00. B. Administration Deputy Chief Mark Krapf 1. Administration Update The HVAC control system upgrade is on-going. We received preapproval on the rebate from Exel in the amount of $22,880. Chief Krapf, Chief Murphy and Chris Schleef attended an Exel forum regarding opportunities for very reasonably priced energy audits on our buildings. C. Operations Deputy Chief Scott Rogers 1. Review of Recent Activities - Electronic Report Chief Rogers reported on the successful dog rescue in the Roxborough clay mines on March 27 th, and the call in early March that resulted in Engine 3, Medic 7, District 1 and Division Chief Aseltine helping the elderly JeffCo Action Center volunteers move into their new building. May 2 nd is National Wildland Community Preparedness day and West Metro will be hosting open houses at Stations 4, 5, 11 and 15 from 10:00 a.m. to 2:00 p.m.
D. Life Safety Deputy Chief Bruce Kral 2. Comprehensive Project Report - Electronic Report E. Other Matters Chief Kral made the board aware that in the building permit process, fire systems are the very last thing to be approved. All building must be complete and the clean-up must be done before the smoke detectors are installed so they don t get contaminated. Chief Lombardi reported on an article that was in the Special Districts Liability Pool Spring 2015 newsletter about West Metro and Durango Fires wellness programs. Chief Lombardi will be out of town Sunday, April 26th Saturday, May 4 th. F. Report of Legal Counsel Adele Reester, Esq. Ms. Reester reported that the 2014-15 legislative session is winding down. House Bill 1151, the Medicare provider floor rate bill, has been postponed indefinitely, and two urban renewal bills she has been asked to track are moving slowly. Chief Lombardi cautioned the board about speaking out against urban renewal, because of a long-time agreement with the Lakewood Urban Renewal Authority that binds any representatives of West Metro from doing so. G. Report of the President President Pam Feely H. Treasurer s Report Treasurer Cassie Stenstrom 1. 2014 Year-End Financial Statements President Feely announced that approval of the December 2014 financial statements is being postponed until the next meeting. I. Report of the Union Lieutenant Mike Frainier Lieutenant Frainier informed the board of the April 16 th suicide of Firefighter John Metzler s son Chandler. Funeral services are Thursday, April 23 rd at 2:00 p.m. at Denver First Church.
J. Report of Civil Service Committee Secretary Wendy Volmer The Civil Service Committee discussed inviting testing companies to upcoming meetings to be interviewed by the committee so that a comprehensive list of testing companies can be compiled for use during the various exam RFP processes. VII. OLD BUSINESS A. Nepotism Policy VIII. NEW BUSINESS Chief Lombardi requested and received consensus from the board to publish the irrevocable directive regarding the nepotism policy as a reference guide to Board Policy B-8001 Nepotism. IX. BOARD BRIEFS X. OTHER MATTERS Chief Lombardi and Mike Frainier recently met with Wheat Ridge s Fire Chief Bob Olme and the Wheat Ridge union representative to go over a few of their firefighters concerns about the possibility of consolidation, such as seniority and promotional opportunities. XI. EXECUTIVE SESSION XII. ADJOURNMENT MOTION: There being no further business to be presented it was moved by Wendy Volmer and seconded by Kristina Moeder to adjourn the regular meeting of the West Metro Fire Protection District board of directors. The motion was voted upon and carried. The meeting adjourned at 8:32 p.m. Recording Secretary: /s/s/ Kim Brewer /s/ Wendy Volmer