California Youth Soccer Association Board of Directors Meeting Minutes Sunday, September 9, 2001 Courtyard by Marriott, Livermore A. Call to Order: Chairman Stanga called the meeting to order at 9 a.m. B. Roll Call: Jeff Stanga, Chairman; John Murphy, First Vice Chairman; Dan Lovingier, Second Vice Chairman; Jay Johnson, Third Vice Chairman; Eric Mieglitz, Chief Financial Officer; Don Whorton, Secretary; Cary Jones, District I Commissioner; Dave Mann, District II Commissioner; Isidore Loth, District III Commissioner; Robert Morris, District IV Commissioner; Jan Bull, District V Commissioner; Glen Cole, District VI Commissioner; Linda SoRelle, District VII Commissioner; Bob Asklof, District VIII Commissioner; Richard Pinnell, District IX Commissioner; Ric Olivas, CSA-N Representative; Jeff Allen, Past President. C. Introduction of Guests: Nancy Taylor, CYSA Staff, Colin Schmit, Bay Area Scores. D. Minutes: It was moved (SoRelle) and seconded (Mann) to approve the July 15, 2001 Board of Director Meeting Minutes. The motion passed. Commissioner Cole abstained. E. Correspondence: All correspondence has been appropriately distributed. F. Chairman s Report: Chairman Stanga reported that he accepted USYS President Dave Messersmith s, request to chair the national Database Marketing Committee. He also had an inquiry from the Wall Street Journal with regard to the situation with Little League and proof of age. Chairman Stanga then gave a summary update of the Sobrato site activities. The 125-acre Sobrato site was donated to the Morgan Hill School District. The property is located in San Jose, adjacent to the city of Morgan Hill. Negotiations culminated with the agreement that soccer would be an acceptable use for the land as part of the settlement between San Jose and Morgan Hill. There is a question as to whether or not restroom structures would be allowed. It would be up to four years before anything is finalized. We should utilize the Fields Committee to be part of the task force on this project. This could turn into a long-term, inexpensive lease agreement with the City of San Jose for CYSA. Chairman Stanga also advised the board that an audit on ODP conformance to PIM 01-1 was in process. He recommended that beginning with next year, each ODP coach submit his/her club/team roster. The results of the audit will be shared with the board when completed. 1
G. Executive Committee Report: The Executive Committee Report will be handled at the end of the meeting. 1 st Vice Chairman Report: John Murphy requested that all money for registration be turned into the State. It represents a significant cash flow for the Association. 2 nd Vice Chairman Report: Written report submitted. Dan Lovingier supplemented his report by advising the board that the Orientation Manuals have been re-printed in a different style that has saved the Association a substantial amount of money. It was suggested that the manuals be three-hole drilled. It was also mentioned that Youth Sports Products had a promotional piece in the content of the manuals. 3 rd Vice Chairman Report: Written report submitted. H. CFO Report: Eric Mieglitz reported that the Budget Committee met and reviewed the 2001-2002 proposed budget. The Committee was able to balance the budget with the exception of the $110,000 due to the player fee increase to USSF. He thanked the committee members for their assistance. It was moved (Asklof) and seconded (Murphy) to continue business as usual until the 2001-2002 budget is ratified by the board. The motion passed. Eric Mieglitz also advised the board that the Budget Committee will be putting together some recommendations as to how to recover some of the deficit money due to the fee increase and will be submitting them to the board for consideration. Several members of the board suggested that the quarterly financial statements include more explanation, such as a comparison to the last two years along with a management review as to where we think we are. I. Office Status Report: Helena Iceman supplemented her written report with Morgan Hill Complex information. J. D.C. Representative Report: Commissioner Cole reported on the items discussed at the District Commissioner meeting held the previous evening. Executive Committee meeting agendas must be published at least seven days in advance of the meeting. If this requirement is not met, there will not be a meeting. Any issue discussed by the Executive Committee that affects any specific district should include the appropriate District Commissioner, who would be invited into the meeting to participate in the discussion. The District Commissioner would not be involved in any proposed action to be taken. That courtesy should be extended to any other CYSA committee that involves a District Commissioner. The minutes of the Executive Committee meeting must be distributed within seven days of the meeting, at least in draft form. If the District Commissioner Representative cannot participate in an Executive Committee meeting, another District Commissioner will be delegated to participate. This consensus will be published and put on the agenda for the next board meeting. 2
The Commissioners discussed Closed Session and protocol for Closed Sessions. Items should not be discussed with others who are not present. The use of Closed Session should not be abused in the future. If the subject of the Closed Session is not proper to the group, a vote will be taken to not continue the discussion. Commissioner Cole will advertise for the three positions up for election this year in Soccer California, the CYSA Website and in a League Bulletin. The advertisement will include a job description and a due date of November 30 as the latest date to apply. The Commissioners have been informed that there may have been a breach of the rules in connection with a decision made by the State Playing League. The District Commissioner s would like the board to direct the 3 rd Vice Chairman to review the actions of the State Playing League and provide a written recommendation to the board within seven days of what action should be taken. This will be made into a motion under New Business. K. OLD BUSINESS 1. DVSL/MDSL Boundaries: John Murphy reported that he met with the leagues and reviewed their written proposals. His recommendation is to adopt the DVSC Treat Boulevard proposal. It was moved (Murphy) and seconded (Whorton) that we set the boundaries between DVSC and MDSC as proposed by DVSC at Treat Boulevard to Denkinger Road with the understanding that the leagues work together where appropriate concerning fields. L. NEW BUSINESS 1. USSF Fee Increase: Commissioner Cole recommended the board prepare a proposal for the Annual General Meeting and that we put a committee together to look at all the issues. The committee would make recommendations in developing alternatives for the board for the October meeting. The Central Valley, Bay Area, a small district and the Chairman should be on the committee. Ric Olivas requested that CSA-N be included in the committee due to the importance of the youth and amateurs to be a unified front and make a larger impact on USSF. John Murphy stated that CNRA s registration numbers are reduced from 11,000 registered referees to around 7,000 this year largely due to referees unhappiness with USSF in not mailing out renewals or getting any responses for almost one year. It was always a problem, but this year was particularly bad and people have had enough. The referee shortage has become a huge problem for tournaments and leagues. Commissioner Asklof suggested that the committee prepare a notice via a league bulletin stating that the board is working on some recommendations relative to the USSF fee increase and CYSA will notify the membership with as much notice as is possible for their consideration. 3
It was moved (Cole) and seconded (Mann) that a subcommittee be established to bring all reasonable alternatives to the board as to what direction this Association should take with regard to the fee increase, withdrawing or continuing affiliation with USSF, and increasing membership fees, by the October meeting. The motion passed. It was moved (Asklof) and seconded (Johnson) that CSA-N be included on the committee. The motion passed. It was moved (Olivas) and seconded to move the agenda to item L.3. Bay Area Scores. The motion passed. 3. Bay Area Scores: Colin Schmit, Executive Director, explained the mission of Bay Area Scores, which is essentially a literacy program. They are working in partnership with the San Jose Earthquakes and the Bay Area CyberRays. Bay Area Scores has received funding from Starbucks ($100,000), Soccer Legacy Fund ($15,000) and US Soccer is matching them 1-3. Bay Area Scores would like to partner with CYSA. It was moved (Murphy) and seconded (Johnson) that Bay Area Scores work with District I and that the District I Commissioner report back to the board on the outcome. The motion passed. 2. USSF Insurance: The consensus of the board was the request from American Specialty constituted unfair competition and that CYSA would not provide them with any information on our insurance policies. 4. PIM 00-2: It was moved (Murphy) and seconded (Pinnell) to designate this item as an action item. The motion failed. 5. USSF Appeals & Grievance Report: John Murphy reported that the issue of whether our boundaries violate USSF Bylaw 213 because of the definition of open is now directly involved in a USSF grievance. He also advised the board that unless the board had objections our answer to the grievance would inform USSF that we would not agree to mediate the issue and that resolution of the matter will have a significant impact on CYSA/USSF relations. He also explained the outcome of several appeals he has handled. 6. Region IV Hall of Fame: The Third Vice Chairman withdrew this item. 7. Super Club Committee: It was moved (Johnson) and seconded (SoRelle) to approve Bill Davila, Bob Morris, Chris Ziemer, Pete Zopfi, Jonathan Petty, Kevin Allen, Marc Pinnell and Artie Cairel(Chair) for the Super Club Committee. The motion passed. 4
8. CYSA/AYSO Playing League: It was moved (Jones) and seconded (Morris) to approve the joint CYSA/AYSO Playing League in District I. The motion passed. 9. Authorization/Delegation for Commissioners: It was moved (Cole) and seconded (Olivas) to approve allowing District Commissioners to be given authority to approve friendly matches with outof-state teams and then inform the board after the fact. The motion failed. 10. Region IV Fall Workshop San Diego: It was moved (SoRelle) and seconded (Pinnell) to go into Closed Session. The motion passed. It was moved (SoRelle) and seconded (Murphy) to go out of Closed Session. The motion passed. It was moved (SoRelle) and seconded (Murphy) to ratify actions taken in Closed Session. The motion passed. 11. October Workshop President s Meeting: Chairman Stanga placed two items on the agenda for that meeting that are Interstate Travel for Tournaments and Region IV ODP Championships. He requested clarification from the board on the issues. On the Interstate Travel issue, the board would like to know what other states accept by way of credentials during the transition period in the summer. CYSA needs to instruct our tournament people as to what is acceptable from other states. The tournament committee chairman had suggested that when we receive out-of-state team travel papers, that we mail them CYSA s criteria so they know in advance what we will ask for. That may not solve all of the problems because those teams may still have some issues in obtaining proper paperwork. This subject really should be a workshop item at the Regional level with the registrars. On the Region IV ODP Championships, Dan Lovingier will email Chairman Stanga some points as to why CYSA is not participating and what we would like to recommend to make the event more successful. 12. Hall of Fame Committee: It was moved (Asklof) and seconded (Mann) to retain the present committee members on the Hall of Fame Committee. The motion passed. 13. Personnel: Closed Session item. 5
M. GOOD OF THE GAME: 1. Third Vice Chairman: It was moved (Cole) and seconded (SoRelle) that the Board of Directors direct the Third Vice Chairman to review the actions of the State Playing League and to provide a written recommendation to the Board of Directors within 7 days of what action should be taken. A friendly was made (Murphy) and accepted to change 7 days to 10 days. The motion passed. 2. District V Commissioner: Commissioner Bull explained that the WESCO tournament inadvertently sent an acceptance letter to one team that was supposed to receive a rejection notice. She requested approval to add two teams so that the flight would become a 10-team flight rather than a 9-team flight. It was moved (SoRelle) and seconded (Murphy) to approve adding two more teams to the WESCO tournament to make the flight a 10-team flight. The motion passed. 3. First Vice Chairman: The First Vice Chairman requested a motion to state that all players under the age of 18 did not have to sign the 1601 form. Commissioner Loth objected to the consideration of this item at this time as it was not properly placed on the agenda. It was moved and seconded to allow the motion. The motion passed. It was moved (Murphy) and seconded that subject to the First Vice Chairman checking with the District Registrars, he will direct the District Registrars that all players under the age of 18 according to the date on the 1601 form will not have to sign the 1601 form. The motion passed. 4. CSA-N Representative: Ric Olivas noted that approval was given for a game at PacBell Park in San Francisco on March 10, 2002 between the USA men s team and a team to be determined later. He also noted approval was given to CSA-N to organize a game between two first division Mexican teams in 2002 or 2003. CSA-N will have a mortgage burning ceremony in December in San Francisco as they will have completely paid off the mortgage on its house. CSA- N and the San Francisco Amateur League will celebrate their 100-year party on June 6, 2002. The Ballistics will take over the administration of the Sons of Italy team in San Francisco. DVSC will take over the administration of the Greek American team in San Francisco as well. 5. District VIII Commissioner: Commissioner Asklof requested that CYSA s Accountant and the CSA-N s Accountant investigate why CSA-N received $70,000 in International Games money and CYSA only received $30-$40,000. 6
Chairman Stanga will report back to the board at the October meeting. Commissioner Asklof also advised the board that the Lodi Sports Complex may be ready as soon as September or October of 2002. The two-year environmental impact report process is concluding soon. The complex will have 40+ fields. 6. Third Vice Chairman: Jay Johnson reported that fields are being built in Fresno on top of the first landfill in California and are expected to be opened by July 4, 2002. The process for National Landmark certification for the site has been delayed. 7. District IV Commissioner: Commissioner Morris reported that due to an increase in business demands, he has tendered his resignation as National Recreation Chairman. He noted that no CYSA representatives attended the Youth Council Meeting at the AGM in Atlanta. Commissioner Morris also brought attention to the new slogan AYSO has adopted on the pin he was wearing regarding sideline behavior. N. ADJOURNMENT: The meeting adjourned at 3:56 p.m. 7
September 9, 2001 California Youth Soccer Association Board of Director s Meeting Minutes MOTIONS PASSED 1. To approve the July 15, 2001 Board of Director Meeting Minutes. 2. To continue business as usual until the 2001-2002 budget is ratified by the board. 3. That we set the boundaries between DVSC and MDSC as proposed by DVSC at Treat Boulevard to Denkinger Road with the understanding that the leagues work together where appropriate concerning fields. 4. That a subcommittee be established to bring all reasonable alternatives to the board as to what direction this Association should take with regard to the fee increase, withdrawing or continuing affiliation with USSF, and increasing membership fees, by the October meeting. 5. That CSA-N be included on the committee. 6. That Bay Area Scores work with District I and that the District I Commissioner report back to the board on the outcome. 7. To approve Bill Davila, Bob Morris, Chris Ziemer, Pete Zopfi, Jonathan Petty, Kevin Allen, Marc Pinnell and Artie Cairel (Chair) for the Super Club Committee. 8. To approve the joint CYSA/AYSO Playing League in District I. 9. To ratify actions taken in Closed Session. 10. To retain the present committee members on the Hall of Fame Committee. 11. That the Board of Directors direct the Third Vice Chairman to review the actions of the State Playing League and to provide a written recommendation to the Board of Directors within 10 days of what action should be taken. 12. To approve adding two more teams to the WESCO tournament to make the flight a 10-team flight. 13. That subject to the First Vice Chairman checking with the District Registrars, he will direct the District Registrars that all players under the age of 18 according to the date on the 1601 form will not have to sign the 1601 form. 8
September 9, 2001 California Youth Soccer Association Board of Director s Meeting Minutes MOTIONS FAILED 1. To designate item PIM 00-2 as an action item. 2. To approve allowing District Commissioners to be given authority to approve friendly matches with out-of-state teams and then inform the board after the fact. 9
September 9, 2001 California Youth Soccer Association Board of Director s Meeting Minutes MOTIONS TABLED (none) 10