REGULAR SESSION MINUTES THE SCHOOL DISTRICT OF EDGEFIELD COUNTY EDGEFIELD COUNTY SCHOOL DISTRICT BOARD ROOM OCTOBER 13, 2015 Reception to honor recipients of Education Grants 2014-2015 - The Foundation for Public Schools in Edgefield County - School District Board Room - 6:30 p.m. -7:00 p.m. BOARD MEMBERS PRESENT: Mr. Brad Covar, Chairperson - 7:35 p.m. Mrs. Robin Ball, Vice-Chairperson Mr. Willie Campbell, Secretary Mr. James Bibbs Dr. John Carroll Wates Mr. Chris Hoffmann ALSO PRESENT WERE: Dr. Sandra C. McMullen, Interim Superintendent Mr. Greg Anderson, Director of Operations Mr. David Fallaw, Assistant Superintendent for Instructional Services Dr. Cherya Clark, Director of Human Resources Mr. James Courtney, Director of Facilities Maintenance/Transportation/Technology Ms. Ashley Hatcher, Financial Coordinator Mrs. Lunette Patten, Recording Secretary NOTICE TO MEDIA: In accordance with the S.C. Code of Laws, 1976, Section 3-4-80(d), as amended, the following have been notified of the time, date, place, and agenda of this meeting: The Advertiser, The Aiken Standard, The Augusta Chronicle, The North Augusta Star, Channel 6, Channel 12, Channel 26, Fox 54, WLTX News 19, and Edgefield Daily. CALL TO ORDER - 7:00 p.m. PRAYER - Mrs. Robin Ball, Vice-Chairperson PLEDGE OF ALLEGIANCE MEDIA PRESENT: The Advertiser
Page 2 REGULAR SESSION MINUTES (EXECUTIVE SESSION AGENDA FOLLOWS REGULAR MEETING IN CLOSED SESSION) SPECIAL ORDER OF BUSINESS Mr. Joel Jolly, Chairman of the Foundation for Public Schools in Edgefield County recognized the Teacher Vision Grant winners and sponsors. Mr. Anderson presented Mr. Jolly a plaque for his dedicated service to the foundation. Mr. Jolly is relinquishing his chairmanship. Mr. Anderson pulled items I1 and I2 in Open Session. Dr. McMullen pulled item G1 in Executive Session. Agenda Approved: BIBBS/WATES (5/0) PUBLIC COMMENTS AND INPUT A. REQUEST TO USE SCHOOL PROPERTY B. TRIPS AND PROJECTS FOR APPROVAL B1 - Coach Leroy Rouse, of Strom Thurmond High School, requests permission to take the Boy s Varsity Basketball Team to Madison, Georgia on December 28-31, 2015 to participate in the Basketball Tournament. B2 - David Hamilton, of Merriwether Middle School, requests permission to take sixth grade students to Biltmore Estate in Asheville, North Carolina on November 20, 2015. B3 - Meredith Burnett, of JET Middle School, requests permission to take students to Medieval Times in Atlanta, Georgia on December 4, 2015. B4 - Jill Cockrell, of JET Middle School, requests permission to take students to Garden City, S.C. on November 6-8, 2015. B5 - Debbie Courtney, of JET Middle School, requests permission to take students to Washington, D.C. on March 30-April 2, 2016.
Page 3 B6 - Lisa Skinner, of Strom Thurmond Career and Technology Center, requests permission to take students to DECA s Marketing Conference in Orlando, Florida on February 2-7, 2016. Motion by Wates, seconded by Bibbs to approve items B1 through B6. APPROVED: WATES/BIBBS (5/0) C. APPROVAL OF MINUTES C1 - September 8, 2015 - Board Meeting APPROVED: BIBBS/WATES (5/0) C2 - September 16, 2015 - Discipline Hearing RATIFY: BIBBS/WATES (5/0) C3 - September 29, 2015 - School Law Update Workshop APPROVED: BIBBS/WATES (5/0) D. INSTRUCTIONAL SERVICES D1 - Admission of Homeless Students - Policy JFABD - 1 st Reading D2 - Admission of LEP and Migrant Students - Policy JFABE - 1 st Reading D3 - Instructional Services for LEP Students - Policy IHBEA - 1 st Reading D4 - School Year - Policy IC - 1 st Reading D5 - Graduation Requirements - Policy IKF-R - 1 st Reading D6 - Food Allergies and Special Dietary Needs - Policy JLCDC - 1 st Reading D7 - Health Education - Policy IHAM - 1 st Reading APPROVED ON FIRST READING D1 through D7 - WATES/BIBBS (5/0) D8 - Grading/Assessment Systems - Policy IKA - 2 nd Reading APPROVED ON SECOND READING - WATES/BIBBS (5/0) D9 - Instructional Leaders Meeting D10 - Testing Coordinators Meeting E. FACILITIES MAINTENANCE/TRANSPORTATION/TECHNOLOGY E1 - Bus Safety Program - Policy EEAE - 1 st Reading APPROVED ON FIRST READING: HOFFMANN/WATES (5/0) E2 - Emergency Simulation - November 2, 2015 E3 - Wireless Lans Overlay Funding APPROVED: WATES/BIBBS (6/0)
Page 4 F. FISCAL SERVICES F1 - STCTC Building Construction Loan F2 - Budget Report for Fiscal Year 2015/2016 F3 - Revenues from Investments - Policy DFA - 1 st Reading APPROVED ON FIRST READING: COVAR/HOFFMANN (6/0) G. HUMAN RESOURCES G1 - Evaluation of Professional Staff - Policy GCO - 1 st Reading APPROVED ON FIRST READING: COVAR/WATES (6/0) H. OFFICE OF SUPERINTENDENT H1 - Update on Superintendent Search Dr. McMullen gave an update to the board on the superintendent search. Motion by Hoffmann, seconded by Wates to approve funding of $1,750.00 for superintendent search. APPROVED: HOFFMANN/WATES (6/0) I. DIRECTOR OF OPERATIONS I1 - Thurmond Statesman s Institute - PULLED FROM AGENDA I2 - Funding Adult Education Lab - PULLED FROM AGENDA J. SCHOOL BOARD ATTORNEY K. OFFICE OF SCHOOL BOARD K1 - Board Meeting Notification - Policy BEDA - 2 nd Reading APPROVED ON FIRST READING: WATES/COVAR (6/0) K2 - Board Agenda - Policy BEDB - 2 nd Reading APPROVED ON FIRST READING: WATES/COVAR (6/0)
Page 5 K3 - Delegates for the 2015 Delegate Assembly Mr. Willie Campbell will serve as delegate for the 2015 Delegate Assembly in December 2015. K4 - Director of Operations - Job Description/Board Approval for Position/Salary Funding Motion by Bibbs, seconded by Campbell to eliminate position and salary immediately. DENIED: BIBBS/CAMPBELL (2/4) NO COVAR/BALL/HOFFMANN/WATES ADJOURN REGULAR SESSION AND ENTER INTO EXECUTIVE SESSION TO DISCUSS: 8:00 p.m. WATES/HOFFFMAN (6/0) Student Transfers Adult Education Requests Act 155 Petitions Discussion of Demotion and Compensation Administrative Oversight Update Administration Recommendation for Termination - Pulled from agenda Audit Services Contract Employee Separation
Page 6 The Board returned to Open Session at 10:20 p.m. No action was taken in Executive Session. EXECUTIVE SESSION MINUTES A. STUDENT (APPEALS, REQUESTS, CONCERNS) A1 - Student Transfer Requests (2) APPROVED: BALL/WATES (6/0) A2 - Adult Education Requests (2) APPROVED: BALL/WATES (6/0) A3 - Act 155 Petitions (6) APPROVED: BALL/WATES (6/0) B. CONTRACTUAL MATTERS B1 - Audit Services Contract PULLED FOR NEXT BOARD MEETING C. OFFICE OF SCHOOL BOARD C1 - Discussion of Demotion and Compensation D. OFFICE OF SUPERINTENDENT D1 - Administrative Oversight Update E. LEGAL BRIEFINGS F. HUMAN RESOURCES
Page 7 G. PERSONNEL ITEMS G1 - Administration Recommendation for Termination - PULLED FROM AGENDA G2 - Employee Separation (1) APPROVED: WATES/BALL (6/0) H. VOLUNTEERS RECONVENE IN OPEN SESSION VOTING ON EXECUTIVE SESSION ITEMS ADJOURNMENT: 10:30 p.m. Mr. Brad Covar, Chairman Mr. Willie Campbell, Secretary Mrs. Lunette Patten, Recording Secretary :lp