TENDER FOR PROVIDING CONSULTANCY SERVICES FOR MASTER PLAN FOR THE ESTABLISHMENT OF MEDICAL DEVICES PROJECT AT THONNAKKAL, THIRUVANANTHAPURAM JANUARY 2018 HITES (A FULLY OWNED SUBSIDIARY OF HLL LIFECARE LTD, A GOVERNMENT OF INDIA UNDERTAKING) GOLDEN JUBILEE BLOCK HLL BHAVAN, POOJAPPURA PO THIRUVANANTHAPURAM 695012 PHONE: 0471-2775500/69 www.hllhites.com 1
HLL INFRA TECH SERVICES LIMITED (HITES) (A Fully Owned Subsidiary of HLL Lifecare Limited, A Government of India Undertaking) NOTICE INVITING OPEN TENDER HITES/ID/2017-18/Arch/09 30/01/2018 HLL INFRATECH SERVICES LIMITED (HITES) invites sealed bid from Empanelled Consultants under Category B Class I to III vide empanelment invited on 26.05.2017 for Providing Master plan for the Proposed Medical devices project in Life Science Park at Thonnakkal, Thiruvananthapuram. The last date & time of receipt of bid The date & time of opening of bid - 05.02.2018 at 3.00 pm - 05.02.2018 at 3.30 pm The bids will be opened at Conference hall, 2 nd floor, HITES, Regional Office, Golden Jubilee block, HLL Bhavan, Poojappura P.O, Trivandrum. The detailed Bid document with Annexure may be obtained from our website www.hllhites.com and Central Public Procurement Portal. DEPUTY GENERAL MANAGER (IDD), HLL INFRATECH SERVICES LIMITED (HITES) Regional Office, HLL Bhavan- Golden Jubilee block Poojappura, Thiruvananthapuram-695012 Ph: 0471 2775500/69 2
Annexure-A INSTRUCTIONS TO BIDDERS 1.0 GENERAL i) The bidders are advised to quote their consultancy fee for executing the job in the format enclosed as Annexure C (Price bid) ii) iii) iv) The approximate total Project cost for the work for which Master plan to be prepared shall be Rs.80 Crs GST will be extra over the quoted fee. Taxes and levies remitted by architects on behalf of client will be reimbursed on production of proof of remittance v) All statutory deductions like income tax will be deducted from the bills. vi) vii) The Selected consultant shall visit the site and assess the existing site conditions including connectivity, terrain, surrounding land use, infrastructure facilities available and natural features that can be retained/ integrated into the master plan. A zoning plan giving the sub divisions of the site into different zones/ areas based on the type of facilities shall be prepared. Based on the zoning plan, master plan layout shall be developed as per the requirement of client/ HITES. viii) Joint Venture firms/ consortium are not allowed to participate in the tender. 2.0 SUBMISSION OF BID Sealed Bids shall be submitted by the bidders in the following manners :- i) Bid document The envelope shall be marked as Bid for Providing Master plan for the Proposed Medical devices project in Life Science Park at Thonnakkal, Thiruvananthapuram. The bid shall contain signed tender document and price bid quoting consultancy fee for executing the job in the format enclosed in a separate envelope. No condition i.e. deviations / assumptions / stipulations / clarifications / comments/ any other request whatsoever should be imposed. The conditional offers will be rejected. ii) The application shall be signed by the Director of the firm or official who has Power of Attorney as per Annexure B. All pages of the documents shall be signed/ sealed. ALL 3
PAGES OF THE DOCUMENT SHALL ALSO BE SIGNED AS A TOKEN OF ACCEPTANCE OF THE CONDITIONS. iii) The Price bid shall be submitted along with the bid and it will contain consultancy fee for executing the job in the format enclosed. 3.0 VALIDITY OF OFFER Validity of offer shall be 120 days from date of opening. The Bidders shall not be entitled during the said period, to revoke or cancel their Bid or to vary the Bid given or any term thereof, without the consent in writing of the Owner. Failing which the Bid security will be forfeited. 4.0 Acceptance/ Rejection of Bid i) HITES does not bind itself to accept the lowest bid. ii) iii) HITES also reserves the right to accept or reject any or all bids without assigning any reason whatsoever. HITES also reserves the absolute right to reject any or all the bids at any time solely based on the past unsatisfactory performance by the bidder(s) the opinion/decision of the clients regarding the same shall be final and conclusive. 5.0 It will be obligatory on the part of the Bidder sign the Bid documents for all the components & parts. After the contract is awarded, the bidder who is selected will have to enter into an agreement on proforma to be provided by HITES for work awarded, on a non-judicial stamp paper of requisite value at his own cost within 5 days from date of receipt of Letter of acceptance or before the work is undertaken. 6.0 The selected architect shall submit performance security for 5% of the awarded cost of consultancy services in the form of DD or Bank guarantee from a scheduled bank payable at Trivandrum in favour of HLL Infra Tech Services Limited within 5 days from date of receipt of Letter of acceptance or before the work is undertaken. The bid security shall be released only after the completion of the work. DEPUTY GENERAL MANAGER (IDD), HITES 4
Annexure B CONDITIONS OF THE CONTRACT 1. Where the context so requires, words imparting the singular only also include the plural and vice versa. 2. DEFINITIONS i. The Site shall mean the land and/or other places on into or through which work is to be executed under the contract or any adjacent land, path or street which may be allotted of used for the purpose of carrying out the contract. ii. iii. iv. HITES shall mean HLL Infra Tech Services Ltd, Regional Office, Golden Jubilee Block, HLL Bhavan, Poojappura P.O, Trivandrum-695012 and shall include their legal representatives, successors and permitted assigns The Competent Authority means the CEO of HITES or other officials duly designated by him The Engineer-in-charge means the Technical officer of HITES as the case may be who shall supervise as the in charge of the Works 3. SCOPE OF WORK The services to be provided by the Consultants shall include the following: a) Visiting the site, discussing details with HITES/Client b) Assess the existing site conditions including connectivity, terrain, surrounding land use, infrastructure facilities available and natural features that can be retained/ integrated into the master plan. c) Preparation of a zoning plan giving the sub divisions of the site into different zones/ areas based on the type of facilities. Based on the zoning plan, master plan layout shall be developed as per the requirement of client/ HITES. d) Preparing and submitting master plan conforming to prevailing national standards, local bye laws, developing layout plan of the project, complete preliminary drawings/ preliminary sketches, plans, elevations, sections/perspective of various proposed blocks of buildings, external development all required to present the general view of the proposed buildings with basic dimensions and building layouts for obtaining approval of the client / HITES including all necessary modifications based on interactive evaluation by the Client/HITES up till finalization of concept designs. 5
e) Obtaining approval of the client/hites to c & d above and to any subsequent changes which the consultant will carry out on the advice of the HITES. This may include discussions with and incorporation of requirements of the HITES/ client. f) The consultant shall not subcontract the work fully. The sub consultants or Consultant s name or logo should not be displayed in any of the drawings and HITES s name, logo, etc. to be displayed in the drawings and the Consultant should assist HITES and work as an extended back office lending all supports as required for the project. g) Prepare a three dimensional model/ view of suitable scale as and when required by the HITES/ Client at no extra cost. Proposed Medical Devices Project consists of followings four standalone buildings which will include: 1) Large Animal Breeding Centre 2) Prototyping Pilot Manufacturing and Incubation centre 3) Medical Device Testing & evaluation centre 4) R & D and Knowledge Resource Centre The Medical Device Testing and evaluation centre will be single storied unit. The Prototyping- Pilot manufacturing and Incubation centre will be a multi storeyed building with each floor comprising modules of Manufacturing area, clean rooms and Incubation space. The R & D and Knowledge Resource Centre will be a standalone building with two floors. The building will house the R & D and Knowledge Resource Centre in a combined unit, as well as utilities, seminar halls and library. The approximate area for the proposed buildings is as follows: Facility Acreage (Acres) Built up area (Sq. m) Large Animal Breeding Centre 2.8 11,331 Prototyping Pilot Manufacturing and 1.9 9,250 Incubation centre Medical Device Testing & evaluation centre 0.6 2,500 R & D and Knowledge Resource Centre 0.5 3,250 Internal roads, Green areas 1.6 6,475 Total 7.4 36,306 The above area is for guidance and it shall be taken for the quoting purpose only. 6
4. Payment of Remuneration: i. The Consultancy fee: HITES agrees to pay to the Consultant for the services to be rendered by them as herein above described at Clause 3 as in Annexure-II. a) The Consultant shall quote his fees as Lump sum amount and there shall be no variation in the fee quoted in case of revision/ modification of master plan on discussion with HITES/ Client officials. b) The above fee is inclusive of fee payable by the Consultant to any other Consultants/ Associate(s) and nothing extra shall be payable by HITES for this purpose. c) The fee shall be inclusive of all direct and indirect taxes and duties but excluding GST. The GST will be paid at the rate applicable at the time of billing. d) The above fee excludes fee for any other statutory charges incurred by the consultant on behalf of HITES for obtaining approval etc. The statutory expenses paid to statutory bodies for the Project for obtaining approvals shall be reimbursed by HITES over and above the consultancy fees. No reimbursement(s) shall be made by HITES until the consultant has submitted a written claim for the same and has attached sufficient documentary evidence. ii. PAYMENT TERMS Preparation & submission of zoning map & Submission of Master plan - 40% Preliminary architectural drawings for PAR - 30% After getting approval of the above - 30% 5. Additions & Alterations i) HITES shall have the right to request in writing for additions, alterations, modifications or deletions in the drawing of any part of the work and to request in writing for additional work in connection therewith and the Architects shall comply with such requests. 7
6. Time Schedule: Master Plan Preliminary architectural drawings - 7 days from issue of LOA - 8 days from the approval of master plan Time is the essence of the contract. In the event of failure of the Architects to complete the work within time schedule as specified above or subsequently notified to them, the Architects shall be liable to pay the HITES compensation (not amounting to penalty) at the rate not exceeding 1% (one percent only) to the total fee of the architect as per the contract per week of delay subject to maximum of 10% (Ten percent) of the total fee or such smaller amount as may be fixed by HITES. 8
ANNEXURE - I SALIENT FEATURES OF CONSULTANCY WORK 1) PRELIMINARY DRAWINGS: a) The site plan shall be in 1:200 scale and remaining drawings like floors and terrace plans, elevations and sections etc. shall be in scale 1:100. b) Minimum two sections shall be prepared for each building. One section through staircase/ lift pits and another as general section. Sections needed to indicate any special features shall be an addition to these two sections. 9
ANNEXURE II FORMAT FOR POWER OF ATTORNEY FOR AUTHORISED SIGNATORY POWER OF ATTORNEY* (To be executed on non-judicial stamp paper of the appropriate value in accordance with relevant stamp Act. The stamp paper to be in the name of the company who is issuing the power of Attorney) Know all men by these presents, we (name of firm with address of the registered office) do hereby constitute, appoint and authorize Mr./Ms (name and residential address who is presently employed with us and holding the position of. as our attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection with or incidental to our proposal for Providing Master plan for the above project including signing and submission of all documents and providing information / response to Client, representing us in all matters, dealing with Client in all matters in connection with our bid for the project. We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid shall and shall always be deemed to have been done by us. Dated this the..day of.20 (Signature of authorized Signatory) (Signature and Name in Block letters of Signatory) Seal of Company Witness *Notes: Witness1: Witness 2: Name: Name: Address: Address: Occupation: Occupation: The mode of execution of the power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter document(s) and when it is so required the same should be under common seal affixed in accordance with the required procedure 10
Annexure - C Price Bid Name of the Bidder : Address : Name of work : Providing Master plan for the Proposed Medical devices project in Life Science Park at Thonnakkal, Thiruvananthapuram. I/we hereby agree to render consultancy services for preparation of Maser Plan for the project as defined in the Bid documents and also agree to abide by all the terms and conditions put forth in the said Bid documents enclosed and my/our fee for the above all services will be Rs. (Rupees.. ). The fees quoted shall be inclusive of all direct and indirect taxes but excluding GST. The above fee shall remain firm till the completion of the project in all respect. Authorized signatory along with the seal Any tax imposed by Law after the last date of submission of tender will be reimbursed. 11