THOMPSON-NICOLA REGIONAL DISTRICT. Committee of the Whole - Friday, March 11, 2016 A G E N D A

THOMPSON-NICOLA REGIONAL DISTRICT Committee of the Whole - Friday, March 11, 2016 A G E N D A Time 9:00 a.m. Place: Board Room 4th Floor 465 Victoria Street Kamloops, BC Page 1 REPORTS 3-10 1.a Consideration of an Agriculture Advisory Commission Recommendation: THAT staff prepare a bylaw to strike an Agriculture Advisory Commission for the purposes of advising on agricultural matters, as well as a shortlist of potential Board appointees interested in serving on this Commission, the appointment of whom will be at time of bylaw readings. 11-32 1.b Board Procedure Bylaw Amendment This report is for Discussion and Direction. 33-40 1.c Kamloops Fringe Area Rezoning and Subdivision Applications This report is for information only. 41-42 1.d Thompson-Nicola Regional District 50th Anniversary in 2017 This report is for information only. 2 PRESENTATIONS Page 1 of 46

43-46 2.a 2015 Regional Growth Strategy (RGS) Monitoring Report #10 Composite Health Indicator For discussion Accompanying Presentation by the following Interior Health Authority Staff: Ms. Jennifer May-Hadford, Epidemiologist Dr. Kamran Golmohammadi MD, Medical Health Officer This report is for information only. 3 DIRECTOR NEWS-ROUND TABLE 4 ADJOURNMENT Page 2 of 46

Development Services COMMITTEE OF THE WHOLE REPORT TO: Chair and Board of Directors DATE: March 2, 2016 FROM: SUBJECT: Director of Development Services Consideration of an Agriculture Advisory Commission RECOMMENDATION: THAT staff prepare a bylaw to strike an Agriculture Advisory Commission for the purposes of advising on agricultural matters, as well as a shortlist of potential Board appointees interested in serving on this Commission, the appointment of whom will be at time of bylaw readings. R. SADILKOVA Director of Development Services Approved for CoTW Consideration CAO EXECUTIVE SUMMARY: In August 2015, the Board of Directors reviewed the Regional Growth Strategy Monitoring Report which included indicators tracking the agricultural industry across the TNRD. At our fall 2015 Committee of the Whole, an agrologist overviewed local agriculture. He explained trends, issues, and opportunities for agriculture including, $2 billion invested in total TNRD farm capital by 2011. Following that presentation, staff were directed to: 1. investigate the formation of an Agriculture Advisory Commission (AAC); 2. prepare a draft AAC terms of reference; 3. gage agricultural industry support for an AAC; and, 4. gather the names of potential AAC appointees interested in volunteering. This report contains the information as requested. DISCUSSION: 1. Purpose of AAC The AAC would provide the Board advice on matters dealing with ranching, farming, horticulture and other agricultural matters. Items that would likely go before an AAC include: ALR applications; applications to amend Zoning and OCP bylaws that pertain to agricultural matters; Consideration of an Agriculture Advisory Commission Page 3 of 46

March 2, 2016 Page 2 of 3 Subject: Consideration of an Agriculture Advisory Commission major development proposals with potential to impact agriculture; potential future Agricultural Area Plans; noxious insect and weed control programmes targeting farm land; and less often, irrigation, drainage and water management issues if they impact farming. 2. Terms of Reference The attached draft AAC Terms of Reference sets out the purpose; scope of considerations; types of applications and issues that an AAC may consider; membership (5 or 7 seats) and meeting frequency (quarterly). The AAC could also initiate and make recommendations regarding the awareness and understanding of agriculture, and identify improvements and opportunities to support agriculture. 3. Agricultural Industry Support To gage the support for an AAC amongst those in the agricultural industry, we contacted organizations and individuals representing a wide range of small to large-scale operations: cattle ranching and hay production; dairy operations; other animal ranchers (sheep); vegetable farming operations; orchardists; nursery producers; the vineyards/cidery sector; meat cutters; farmer s markets; apiaries; agrologists; Community Futures; and the Kamloops Food Policy Council. We received only and overwhelmingly positive responses to this initiative from different agricultural sectors and have received a number of names from organizations and individuals offering to volunteer for the AAC. 4. Potential Board appointments for AAC To secure appointees who are knowledgeable about agriculture and would be willing to put their names forward as candidates, staff sent letters to the agricultural organizations listed above. We described the role an AAC would play in advising the Board on ALR & land use applications and the kinds of issues/opportunities that may have an impact on our local agricultural industry. In response to the 25 letters sent, Planning Services received 15 positive responses from potential appointees who were willing and keen to serve, should the Board create an AAC and select them. The draft Terms of Reference currently states that the commission would have 5 or 7 members. As we have interest from 15 volunteers for the AAC, care must be given to the composition of an AAC so that all important industry sectors are represented. Gaging the interest, we recommend to go with a 7 member AAC. The Board may also wish to have the AAC represent Consideration of an Agriculture Advisory Commission Page 4 of 46

March 2, 2016 Page 3 of 3 Subject: Consideration of an Agriculture Advisory Commission the diverse geography of the TNRD. Below please find staff recommendations for seven AAC candidates: Agricultural Sector BC Cattlemen s Association Chair/Rancher Kamloops Stockman s Association Chair/Rancher Dairy Farmer Vegetable grower Community Futures, Agricultural Economist Food Policy Council/Farmer s Market Agrologist Name Kevin Boon or Ed Salle John Greenall or Paul Devick Ted Blackwell Jimmy Dhaliwal or Chris Porter Shirley Culver or John Kidder Adrienne de Candole or Peter Murray or Michelle Tsutsumi Graham Strachan & Dave Whiting (shared position) In addition to contacting organizations and individuals from our major agricultural sectors, we contacted the Ministry of Agriculture; the Range section of Ministry of Forests Lands and Natural Resource Operations; and Interior Health to request that a representative attend AAC meetings as a technical resource with knowledge of the legislation and initiatives of their respective agencies. Representatives from government agencies would serve as non-voting AAC members. Kamloops Agriculture Area Plan One of the action items arising from the Kamloops Agriculture Area Plan, is the creation of a Kamloops Agriculture Advisory Committee. City of Kamloops staff were contacted to consider the creation of a single AAC to advise both the Board and Kamloops City Council, however, City staff advise that creation of an AAC is not being pursued at this time and that the TNRD should proceed with their plans independently at least at present. CONCLUSION: The creation of an Agricultural Advisory Commission could be a valuable resource for the Board of Directors. It would provide advice on matters relating to the agricultural industry which comprises a significant and growing part of our regional economy. Attachments Draft Terms of Reference List of organizations contacted for participation in Agriculture Advisory Commission Consideration of an Agriculture Advisory Commission Page 5 of 46

TNRD Agricultural Advisory Committee Proposed Terms of Reference Purpose The purpose of the Agricultural Advisory Committee (AAC) is to advise the Thompson-Nicola Regional District (TNRD) on agricultural issues and opportunities within the region including: all applications initiated under the Agricultural Land Commission (ALC) Act and all applications to amend land use bylaws that pertain to agricultural matters. Scope of Considerations The AAC may also be called to comment upon the creation of or comprehensive review of any: 1. zoning and other bylaws within or impacting the ALR or for agricultural uses; 2. official community plans within or impacting the ALR or for agricultural uses; 3. agricultural area plans; 4. farm 'edge' policies; 5. major development proposals with potential impact on agriculture; 6. irrigation, drainage and other water management issues; 7. solid waste management planning; and 8. effectiveness of noxious insect and weed control regulations and programmes. In their review of the preceding, the Committee shall be asked to comment on the following: policies and regulations already in effect; impact of the proposal on the agricultural potential of the subject property; effect of the proposal on surrounding agricultural production; effect of the proposal on intergenerational supply of agricultural land; effect of the proposal on water resources; where appropriate, possible alternatives to the proposal (e.g. other parcel configurations); and issues relating to the protection of the ALR lands specific to the given application, including the use of appropriate buffering techniques aimed at enhancing land use compatibility. The AAC may also initiate and make recommendations regarding: raising awareness of agriculture; enhancing an understanding of agriculture's role in the local and/or regional economy; addressing competition for the agricultural land base; examining legislation to identify improvements to support agriculture; improving opportunities for joint funding of drainage and irrigation works; reporting on suggested practices to avoid conflict between competing land uses and/or appropriate buffering for non-farm uses abutting agricultural land; and identifying the impact of transportation and utility corridors on agriculture. Consideration of an Agriculture Advisory Commission Page 6 of 46

Membership The Committee shall consist of five to seven members appointed by the Board of Directors* representing a diversity of commodity groups, the processing and distribution sectors, and a member of the Board of Directors. Appointments will be for four years, with appointments following the local government election cycle. The Chair shall be elected from the Committee membership at the first meeting of each year. The Chair shall be entitled to vote at all meetings. Members shall: be residents of or own land in the TNRD; have a basic understanding of the agricultural planning framework and planning tools and the Agricultural Land Commission Act; be familiar with and committed to the AAC s objectives; available to attend most AAC meetings; have the ability to objectively review complex applications and planning considerations; and, have access to a computer and an email address in order to receive and respond to communications and information including meeting updates. *Committee members may be recommended by a Farmers' Institute or other local agricultural organizations. Meeting Procedures The ACC shall meet quarterly (4 times per year), typically at the TNRD office at 465 Victoria St. in Kamloops. The meetings shall be open to the public and shall comprise a majority of members as quorum. Commission members may attend these meetings via telephone or Skype. The Commission shall report to the Director of Development Services. Executive and secretarial support for the Committee will be provided by local government. An agenda for the AAC will be prepared and mailed to members one week in advance of their meeting. Finally, ACC members having a priority interest in an application or who are personally affected by an application must step aside from the discussion and subsequent vote on that particular matter. Consideration of an Agriculture Advisory Commission Page 7 of 46

Consideration of an Agriculture Advisory Commission Page 8 of 46 PROPOSED AGRICULTURE ADVISORY COMMITTEE Recommended Candidates Agricultural Sector Name Community BC Cattlemen's Association Chair / Rancher Kevin Boon or Ed Salle BC Kamloops Stockman's Association Chair / Rancher John Greenall or Paul Devick TNRD Dairy Farmer Ted Blackwell Kamloops Vegetable grower Jimmy Dhaliwal or Chris Porter North Thompson / Ashcroft Community Futures, Agricultural Economist Shirley Culver or John Kidder TNRD / Ashcroft Food Policy Council / Farmer s Market Adrienne de Candole or Peter Murray or Michelle Tsutsumi Kamloops / Chase / Chase Agrologist Graham Strachan and Dave Whiting (shared position) Kamloops List of Sectors/Organizations/Candidates Invited Agricultural Sector Name Community BC Cattlemen's Association, Chair Kevin Boon Kamloops, BC Kamloops Stockmen s Association, Chair John Greenall Kamloops, BC Rancher Brian Ciancone Rancher Darren Dempsey Kamloops, BC Devick's Ranch Ltd Paul Devick Heffley Creek, BC Mitchell Cattle Company Ian Mitchell Barriere, BC Kam Lake View Meats Ltd Ron Keely Kamloops, BC Aveley Heritage Sheep Ranch Ian and Karen Moilliet Vavenby, BC Blackwell Dairy Farm Ted Blackwell Kamloops, BC Rainer Farm Karl and Deb Rainer North Thompson Bradner R Farms Rob Donaldson Ashcroft, BC Dhaliwal Green Acres Vegetable Farm Jasdeep Dhaliwal Kamloops, BC Desert Hills Ranch Randy Porter Ashcroft, BC Bee Keeper Ian Farber Kamloops, BC Nicola Valley Apiaries Alan & Meg Paulson Merritt, BC

Consideration of an Agriculture Advisory Commission Page 9 of 46 Kidder Gardens John Kidder Ashcroft, BC Left Field Cider Co Kate Garthwaite Logan Lake, BC Community Futures Thompson Country Shirley Culver Kamloops, BC Kamloops Food Policy Council - Co-Chair Adrienne de Candole Kamloops Food Policy Council - Co-Chair Laura Kalina Farmers Market (at KAAP) Kamloops BC Agrologist consultant Graham Strachan Orchardist Dave Comrie Ministry Agriculture Kamloops, BC Ministry of FLNRO, Range Program Kamloops, BC Community Health Facilitator, IH Kamloops, BC List of Interested Candidates Agricultural Sector Name Community BC Cattlemen's Association, Chair Kevin Boon Kamloops Kamloops Stockman's Association, Chair John Greenall Devick's Ranch Ltd Paul Devick Heffley Creek Rancher Ed Salle Kamloops Dairy Farmer Ted Blackwell Kamloops Large scale onion and potato grower Jimmy Dhaliwal North Thompson Desert Hills Ranch vegetable and nursery plants Chris Porter Ashcroft Beekeeper Frank Blom Kamloops Community Futures Shirley Culver Kamloops Agricultural Economist, farmer John Kidder Ashcroft Kamloops Food Policy Council Adrienne & Derek de Candole Kamloops Corn Farmer, Kamloops Farmer's Market Peter Murray Chase Kamloops Farmers Market, vegetable grower Michelle Tsutsumi Chase Agrologists G. Strachan and D. Whiting Kamloops

Consideration of an Agriculture Advisory Commission Page 10 of 46 Rancher and meat cutter Andy Balogh Pritchard No Response / Not Interested Agricultural Sector Name Community Rancher Brian Ciancone Rancher Darren Dempsey Kamloops, BC Mitchell Cattle Company Ian Mitchell Barriere, BC Kam Lake View Meats Ltd Ron Keely Kamloops, BC Aveley Heritage Sheep Ranch Ian and Karen Moilliet Vavenby, BC Bradner R Farms Rob Donaldson Ashcroft, BC Nicola Valley Apiaries Alan & Meg Paulson Merritt, BC Left Field Cider Co Kate Garthwaite Logan Lake, BC Kamloops Food Policy Council Laura Kalina Orchardist Dave Comrie

Legislative Services COMMITTEE REPORT TO: Committee of the Whole DATE: February 16, 2016 FROM: SUBJECT: Director of Legislative Services Board Procedure Bylaw Amendment FOR DISCUSSION AND DIRECTION Carolyn Black Director of Legislative Services Approved for Committee Consideration CAO SUMMARY: The current Board procedure bylaw was adopted in 2013. Change in provincial legislation necessitates an amendment to the procedure bylaw (re: inaugural meeting date and reference to specific sections of the Local Government Act that are now out of date with the 2016 revision) and it is suggested that additional amendments be considered while the necessary amendments are made. BACKGROUND: The Local Government Act requires that the Board adopt a bylaw that establishes the general procedures to be following by the Board and its committees in the conduct of business. Only three provisions must be included in a procedure bylaw. Mandatory content includes establishing the manner by which resolutions may be passed and bylaws adopted, establishing the procedure for providing advance public notice of date, time and place of meetings and identifying the public notice posting place(s). The remainder is discretionary and serves to define the rules of procedure as the Board chooses. Board Procedure Bylaw Amendment Page 11 of 46

March 11, 2016 Page 2 of 5 Subject: Proposed Board Procedure Bylaw Amendment MANDATORY CHANGES The following two items must be included in a revised Board procedure bylaw to meet regulatory requirements. Staff does not require direction from the Committee on these items. Inaugural Meeting (Procedure Bylaw Section 4.1) Effective 2018, General Local Elections will be held throughout the Province every four years on the third Saturday of October. In anticipation of that date change, the Province instituted an earlier than anticipated change to the Local Government Act that amends the date for Regional Districts to hold their Inaugural Board meetings from the first meeting of the Board after December 1 st in each year to the first meeting of the Board after November 1 st in each year. This provision came into effect on January 1, 2016 and requires that the TNRD s procedure bylaw be amended to correspond with the legislation. This will result in the 2016 Inaugural meeting being held on November 10 th instead of December 15 th. Housekeeping On January 1, 2016, the Revised Local Government Act came into effect resulting in renumbering of the Act. The procedure bylaw includes reference to specific sections of the Act that no longer correspond. These need to be updated for currency. DISCRETIONARY CHANGES The following items are proposed by staff or by a director. Staff would appreciate direction from the Committee as to which, if any, of the following provisions it would like to see included in the revised procedure bylaw. Committee Appointments (Procedure Bylaw Section 27.6 and 27.7) The procedure bylaw currently states that committee appointments are made by the Chair at the second regular Board meeting held each year and that Board Committee appointments are to be made at the first regular meeting held each year. As the committee schedule typically Board Procedure Bylaw Amendment Page 12 of 46

March 11, 2016 Page 3 of 5 Subject: Proposed Board Procedure Bylaw Amendment includes at least one committee meeting in February, it is recommended that these provisions be changed to state that appointments will be made at a Board meeting in January each year. Regular Meetings (Procedure Bylaw Section 6.3) The Board meeting schedule for each year is set by resolution before December 31 st of the preceding year and allows for the Chair to cancel or postpone a meeting at his/her discretion. Notification of cancelled or postponed meetings is accomplished by providing notice to the Corporate Officer who would then email Board members and post a notice on the public notice board (at least 48 hours notice is required). If the meeting location is to be changed for any reason or the meeting is to take place at time/date earlier than scheduled, the procedure bylaw states that a Board resolution is required. These two provisions are inconsistent with each other and it is recommended that the notification process for changing the meeting location or preponing a meeting be the same as for cancelling or postponing. Electronic Participation Over the last year, requests have been received to allow for some members to participate in local service committee meetings and service committee meetings by telephone (electronic means). The Local Government Act Regional District Electronic Meetings Regulation 271/2005 allows for participation in a meeting by electronic or other communication facilities means only if authorized in the procedure bylaw. At present, there is no provision for participation by telephone or any other electronic means (such as Skype) at any meeting. Unless there is objection, revised Thompson Headwaters Committee, Wells Gray Service Committee and the Invasive Plant Committee bylaws will be presented to the Board for consideration at a future meeting. This committee may wish to discuss parameters for participation by electronic means which could include such things as: Which meetings electronic participation would be permitted (special meetings, local service committees, service committees, etc) Number of times in a year that a member could participate electronically Board Procedure Bylaw Amendment Page 13 of 46

March 11, 2016 Page 4 of 5 Subject: Proposed Board Procedure Bylaw Amendment Reasons for electronic participation (illness/injury, inclement weather) How many members may participate by phone at a time Requirement to provide paper copies of the bylaws prior to first reading (Section 29.1) As we attempt to move towards electronic agendas and away from paper copies, it is recommended that this provision be deleted from the procedure bylaw. Order of Proceedings and Business (Section 14) The following are being proposed for inclusion in the Order of Business list: Call to Order at the beginning of each meeting (to clearly define when the meeting has started). This would be the first order of business for both Board and committee meetings. Question period for the media and public relating to agenda items or other business conducted at the Board meeting (this was a discussion item suggested by Director Rothenburger in 2015). This item would be included after Reports and/or Inquiries and before Closed Meetings & Adjournment. DISCUSSION: The only changes that are required for the Board procedure bylaw are those relating to the date of the Inaugural meeting each year and updating the references to specific sections of the Local Government Act. Identifying January as the time that committee appointments are made would allow adequate time for Board members to make their requests and the Chair to consider appointments in advance of the first committee meetings of the year. For the sake of consistency, it is recommended that the procedure for amending the date, time or location of a meeting be by posting notice at least 48 hours in advance (whether it be cancelled, postponed, preponed or moved) and eliminating the requirement for a Board resolution in some instances and not in others. Board Procedure Bylaw Amendment Page 14 of 46

March 11, 2016 Page 5 of 5 Subject: Proposed Board Procedure Bylaw Amendment It is timely to consider which, if any, meetings should allow for participation by electronic means and to identify those in the procedure bylaw. If electronic participation is permitted, the meeting place must enable all participants (including the public) to hear and/or to watch. ALIGNMENT TO THE STRATEGIC PLAN: Focus on excellence in governance and management. PUBLIC CONSULTATION: Legislative Requirements to Consult: There is no requirement for public consultation but a Board must establish general procedures to be followed by the board and its committees and amendment may only take place after notice of the proposed amendment is mailed to each director at least 5 days before the meeting that the amendment is to be introduced. COMMUNICATION: The recommendation of the Committee will be provided to the Board at a future meeting. Attachment Proposed Board Procedure Bylaw with mark up Board Procedure Bylaw Amendment Page 15 of 46

THOMPSON-NICOLA REGIONAL DISTRICT BYLAW NO. XXXX2394 A BYLAW TO GOVERN THE PROCEEDINGS OF THE THOMPSON-NICOLA REGIONAL DISTRICT BOARD, ITS COMMITTEES AND COMMISSIONS The Board of the Thompson-Nicola Regional District enacts as follows: 1 TITLE 1.1 This Bylaw shall be cited as the Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013. 2 DEFINITIONS 2.1 In this Bylaw: Board means the Board of Directors of the Thompson-Nicola Regional District; Chair means, where the context requires, the Chair or Vice Chair of the Board elected pursuant to this Bylaw and the Local Government Act, or the person appointed as the Chair, Vice Chair or other person presiding at a meeting of the Board, Committee or Commission; Chief Administrative Officer means the officer of the TNRD assigned the chief administrative responsibilities of section 197 of the Local Government Act, and includes that officer s designate; Committee means a standing, advisory, select, or other committee of the Board, but does not include a COTW, a local service committee or a service committee; Commission means a commission established by the Board under section 263176(1)(g) of the Local Government Act, and includes a local service committee and a service committee established by the Board; Corporate Officer means the officer of the TNRD assigned the corporate administration responsibilities of section 236198 of the Local Government Act, and includes that officer s designate; COTW means the Committee of the Whole Board; Board Procedure Bylaw Amendment Page 16 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 2 Delegation means an individual or an organization addressing the Board, a Committee or Commission about a specific item on the agenda of a meeting that falls within the jurisdiction of the Board, but does not include those speaking to a bylaw for which a public hearing has been held or is scheduled; Member means a Member of the Board, whether a municipal director or an electoral area director, and includes their alternates if acting in the place of a Member; Public Notice Posting Place means the notice board located on the 4th Floor of the TNRD Offices and the TNRD Website; and, in the case of a Commission, means a consistent local public location designated by the Commission; TNRD means the Thompson-Nicola Regional District; TNRD Offices means the TNRD administration offices, located at 300 465 Victoria Street, BC; TNRD Website means the information resource found at an internet address provided by the TNRD; and Vice Chair means the Vice Chair of the Board elected pursuant to this Bylaw and the Local Government Act. 2.2 Unless otherwise defined in this Bylaw, words used herein shall have the meanings defined in the Community Charter or the Local Government Act, as applicable. 3 APPLICATION OF RULES OF PROCEDURE 3.1 The provisions of this Bylaw govern the proceedings of the Board, COTW, all Committees, and all Commissions, as applicable, save and except standing Committees are not bound by section 14.1 [Order of Proceedings and Business] and are free to establish the subject matter and order of business of their agendas in accordance with their mandate. 3.2 In cases not provided for under this Bylaw, the most current version of Robert s Rules of Order will apply to the proceedings of the Board, COTW, Committees and Commissions, to the extent that those rules are: (a) (b) applicable in the circumstances; and not inconsistent with provisions of this Bylaw, the Local Government Act or the Community Charter. 3.3 No provision of this Bylaw relating to the procedure of the Board shall be altered unless notice of the proposed amendment is given in accordance with section 225794 of the Local Government Act. Board Procedure Bylaw Amendment Page 17 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 3 4 INAUGURAL MEETING 4.1 An inaugural Board meeting shall be held at the first meeting of the Board after November December 1 in each year. 4.2 The presiding officer of the inaugural Board meeting shall be the Chief Administrative Officer or that person s delegate until such time as the Chair has been elected. Commented [CB1]: Early implementation due to move to October General Elections 4.3 The Chief Administrative Officer shall announce results of elections and confirm that new Members have completed the Oath of Office set out in the Local Government Act, following which, the Chair shall be elected from among the Members of the Board. 5 ELECTION OF CHAIR AND VICE CHAIR 5.1 The Chief Administrative Officer shall call for nominations for Chair and conduct a vote by secret ballot in which the person receiving a majority vote of those Members present shall be elected Chair. (a) (b) (c) (d) Each Member shall have only one vote. If only one candidate is nominated for an office, that candidate shall be declared elected by acclamation. The call for nominations for the office of Vice Chair shall be called by the Chair. In the event that there are more than two candidates for the election of Chair or Vice Chair, and if no person receives a majority of the votes of those Members present, the candidate receiving the least number of votes shall be eliminated, and subsequent ballots shall be taken until one candidate receives the majority of votes of those Members present; unless there is a tie between the two candidates with the least votes of those Members present, in which case, subsequent ballots shall be taken until one candidate receives the least number of votes of those Members present and is eliminated. If the tie for the least number of votes of those Members present continues after three elections have been held, the candidate who shall be eliminated will be decided by a lot between the candidates as outlined in Section 5.1(e) below. The voting on subsequent ballots will then proceed without the eliminated candidate until one candidate receives the majority of votes of those Members present. (e) In the event of a tie vote for the most votes of two or more candidates, the candidates who are tied remain in the election. If a definitive election result cannot be declared after three elections have been held, then the majority vote shall be deemed to be determined by a lot between the candidates as follows: Board Procedure Bylaw Amendment Page 18 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 4 (i) (ii) (iii) the names of the candidates shall be written on separate pieces of paper and placed in a container the Corporate Officer shall be asked to and will withdraw one paper; and the candidate whose name is on the withdrawn paper shall be declared elected. (f) Following the election of the Chair, the TNRD Board shall elect one of its Members to be Vice Chair. The procedure for determining the Member to be elected Vice Chair shall be as set out in this section 5.1 for electing the Chair of the Board. 6 REGULAR MEETINGS 6.1 Regular Board meetings shall be held on the dates each year established by a resolution of the Board prior to December 31 of the preceding year. At the discretion of the Chair, a meeting of the Board may be cancelled or postponed, providing two consecutive meetings are not cancelled or preponed. 6.2 Notification of a cancelled or postponed meeting must be provided to the Corporate Officer at least forty-eight (48) hours before the scheduled meeting, and the Corporate Officer must advise all Board members via email and the public by posting a notice on the Public Notice Posting Place. Commented [CB2]: To be brought to an earlier time than originally scheduled. 6.3 Meetings of the Board shall be held at the Administration Offices of the Thompson-Nicola Regional District, 4th Floor, 465 Victoria Street, Kamloops, B.C. V2C 2A9, commencing at 1:15 pm, unless otherwise posted in accordance with Section 6.2 determined by resolution of the Board. 7 QUORUM 7.1 The quorum for a meeting of the Board shall be a majority of all the Members. 7.2 At the appointed time for commencement of the meeting, the Chair or, in his/her absence, the Vice Chair, shall ascertain that a quorum is present before proceeding to the business of the meeting. If neither the Chair nor the Vice Chair is present within fifteen (15) minutes after the time appointed for a meeting, the Corporate Officer shall call the Members to order, ascertain whether a quorum is present and, if so, the Board shall appoint an Acting Chair who shall preside during the meeting or until the arrival of the Chair or Vice Chair. Such person appointed as Acting Chair shall have all the powers and be subject to the same rules as the Chair. 7.3 If a quorum has not been made within thirty (30) minutes after the appointed time, the Corporate Officer shall record the names of the Members then present and the Board shall stand adjourned until the next meeting. Board Procedure Bylaw Amendment Page 19 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 5 8 PUBLIC NOTICE OF REGULAR MEETINGS 8.1 At least five (5) days before a regular meeting of the Board, the Corporate Officer must give public notice of the time, place and date of the meeting by way of a notice and agenda posted at the Public Notice Posting Place. 9 NOTICE OF SPECIAL MEETINGS 9.1 On the request of the Chair or of any 2 (two) Members, a special meeting of the Board may be called in accordance with section 220793(3) of the Local Government Act, and the Corporate Officer shall: (a) (b) at least twenty-four (24) hours in advance, give notice of the general purpose, time, place and date of the special meeting by way of a notice posted at the Public Notice Posting Place; and at least five (5) days before the date of the special meeting, mail to each Member the notice of the general purpose, time, place and date of the special meeting. 9.2 Despite section 9.1, in the case of an emergency, notice of a special meeting may be given in accordance with section 220 (4)793(5) of the Local Government Act. 9.3 The notice of any special meeting referred to in section 9.1 may be waived by a unanimous vote. 10 NOTICE OF COMMITTEE MEETINGS 10.1 At least seventy-two (72) hours before a regular meeting of a Committee or COTW, public notice must be given of the time, place and date of the meeting by way of a notice posted at the Public Notice Posting Place. 10.2 At least twenty-four (24) hours before a special meeting of a Committee or COTW, public notice must be given of the time, place and date of the meeting by way of a notice posted at the Public Notice Posting Place. 11 NOTICE OF COMMISSION MEETINGS 11.1 At least seventy-two (72) hours before a regular meeting of a Commission, public notice must be given of the time, place and date of the meeting by way of a notice posted in a consistent public location in the area served by the Commission. 11.2 At least twenty-four (24) hours before a special meeting of a Commission, public notice must be given of the time, place and date of the meeting by way of a notice posted in a consistent public location in the area served by the Commission. Board Procedure Bylaw Amendment Page 20 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 6 12 REGULAR MEETING AGENDA 12.1 The Corporate Officer, under the direction of the Chair, shall prepare an agenda for each regular meeting of the Board and shall circulate a copy of the agenda of every regular meeting to each Member at least five (5) days before the meeting. 12.2 A late item may be approved for addition to a regular meeting agenda by the Chief Administrative Officer prior to the meeting, or by a 2/3 resolution of the Board at the meeting. 13 CLOSED MEETING AGENDA 13.1 As required, the Corporate Officer shall prepare a closed meeting agenda. 13.2 Closed meeting agendas shall be provided to Members in electronic format by way of each Member being issued a unique computer userid and password to access a secure website. When possible, the electronic format closed meeting agenda will be posted the day before the scheduled meeting. 13.3 At the start of a closed meeting the Corporate Officer shall provide a numbered paper copy (on blue paper) of the closed meeting agenda to each Member. 13.4 At the end of a closed meeting the Members will return the paper copy (on blue paper) closed meeting agenda to the Corporate Officer, and the Corporate Officer will have the electronic version removed from the secure website. 13.5 Members will at all times ensure the security and confidentiality of their assigned userid and password and will notify the Corporate Officer immediately should they misplace, lose or otherwise determine their userid and/or if password has been comprised. 14 ORDER OF PROCEEDINGS AND BUSINESS 14.1 The order of business at all regular meetings shall be as follows: -Call to Order -Public Hearings -Chair Announcements -Additions or Deletions to Agenda -Minutes -Adoption of Agenda -Bylaws (From Public Hearing If Required) 2nd and 3rd Readings -Delegations/Invited Presentations -Unfinished Business Response to Delegations Other -Bylaws (Other than Development Application Bylaws for 1st Reading) 1st Readings Board Procedure Bylaw Amendment Page 21 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 7 2nd Readings 3rd Readings Final Readings -Development Applications (Including Bylaws for 1st Reading) -Correspondence Action Requested Information Only -New Business Members -Reports and/or Inquiries Internal Committees External Committees Other Reports - Questions from the media or public on agenda items or business conducted at the meeting; -Closed Meeting (if required) -Adjournment 14.2 The order of business at all special meetings shall be as follows: -Call to Order -Approval of Agenda -Presentations/Delegations -Special Meeting Matters -Adjournment 14.3 The order of business at all closed meetings whether regular or special shall be as follows: -Call to Order -Approval of Agenda -Approval of Minutes of Previous Closed Meeting -Closed Meeting Matters -Rise and Report -Adjournment 14.4 A change to the prescribed order of business of other than a special meeting may be adopted by the Board, with unanimous consent. 15 DELEGATIONS, PETITIONS AND INVITED PRESENTATIONS 15.1 The Board may, by resolution, allow a delegation to address the meeting in person on the subject of an agenda item, provided written application on a prescribed form together with all written submissions have been received by the Corporate Officer no later than 12:00 pm, eight (8) calendar days prior to the meeting, and the following shall apply: (a) (b) a member of the delegation must be present in order to answer questions from Members; each address shall be limited to ten (10) minutes unless a longer period is agreed to by 2/3 vote of those Members present; Board Procedure Bylaw Amendment Page 22 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 8 (c) (d) (e) (f) (g) (h) (i) the order of speakers will be based on the order in which the request was received; no more than two (2) delegations shall be scheduled at any one meeting, except in extraordinary circumstances as determined by the Chair. The Chair has the authority to limit each address to a maximum of five (5) minutes; any video presentations used as part of a delegation s address to the Board will count toward the time limit permitted for the delegation; if a delegation has registered to address a meeting but is no longer able to attend the meeting, a different delegation will not be permitted to address the meeting in substitution; the Board shall not permit a delegation to address a meeting of the Board regarding a bylaw in respect of which a public hearing has been held, where the public hearing is required under an enactment as a prerequisite to the adoption of the bylaw; the Board shall not permit a delegation to address a meeting of the Board regarding a matter to be dealt with as a grievance under a collective agreement, or that is within the exclusive mandate of the Labour Relations Board; the subject matter upon which a delegation wishes to speak must: (i) (ii) be within the jurisdiction of the Board; and be within the terms of reference of the Committee or Commission for which the delegation wishes to appear, if applicable; (j) the Chair may deny any delegation the right to address a meeting if, in the Chair's opinion, the spokesperson or any Member of the delegation: (i) (ii) immoderately raises his or her voice, or uses profane, vulgar or offensive language, gestures or signs; or addresses issues not contained within the written application of the individual or delegation; (k) (l) where written application has not been received as prescribed in this section 15.1, an individual or delegation may address the meeting only if approved by a unanimous vote of the Members present; and where written submissions have not been received as prescribed in this section 15.1, an individual or delegation may distribute written submissions at its address, only if approved by a unanimous vote of the Members present. Board Procedure Bylaw Amendment Page 23 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 9 15.2 The Board may hear a petition, only if the petition meets the requirements stipulated in the Local Government Act, and, if applicable, the Community Charter. 15.3 The TNRD may, with the Chair s approval, invite a person, persons, or organization(s) to make a presentation to the Board. Time permitting, the Corporate Officer shall include the subject of the presentation and the designated speaker on the meeting agenda. 16 MINUTES 16.1 Minutes of Board meetings must be kept in accordance with Section 223 (1)236 of the Local Government Act. 16.2 Minutes of standing and select Committees, and Commission meetings must be kept in accordance with Section 223 (2)237 of the Local Government Act. 16.3 Subject to section 16.4, and in accordance with sections 97(1)(b) and (c) of the Community Charter, minutes of the proceedings of the Board or of a body referred to in section 16.2 must be open for public inspection at the TNRD Offices, during their regular office hours and may be posted to the TNRD website. 16.4 Section 16.3 does not apply to minutes of a closed meeting for that part of the meeting from which persons were excluded under section 90 of the Community Charter. 17 ATTENDANCE OF PUBLIC AT MEETINGS 17.1 Except where the provisions of section 90 of the Community Charter apply, all Board meetings must be open to the public. 17.2 Before a meeting or part of a meeting is closed to the public, the Board must pass a resolution in the public meeting in accordance with section 92 of the Community Charter, and such resolution must include the basis under the applicable subsection of section 90 on which the meeting or part is to be closed. 17.3 The requirement in section 17.1 applies to meetings of bodies referred to in section 93 of the Community Charter including, without limitation, all Committees, COTW, Commissions and any body that under the Local Government Act or another Act may exercise the powers of the TNRD or its Board. 17.4 Despite section 17.1, the Chair may expel or exclude a person from a Board meeting or meeting of a body listed in section 17.3 of this Bylaw, in accordance with section 133 of the Community Charter. 18 CONTENT OF CLOSED MEETINGS 18.1 No Member shall disclose to the public the proceedings of a closed meeting, unless a resolution has been passed at the closed meeting to allow disclosure. Board Procedure Bylaw Amendment Page 24 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 10 18.2 As soon as practicable, the Corporate Officer shall review and determine whether to seek a resolution of the Board for the release of closed minutes and related information that would no longer undermine the reason for discussing the matter in a closed meeting. 18.3 Minutes of a closed meeting shall be kept in the same manner as a regular meeting, but shall not be filed with the minutes of regular meetings. 18.4 The Board must not vote on the reading or adoption of a bylaw when its meeting is closed to the public. 19 USE OF VIDEO RECORDING DEVICES 19.1 The Chair shall preserve order and decorum at a meeting and at his/her discretion may require that any video recording devices be placed in a designated location while being used and remain in that location during the course of the meeting. 20 CHAIR AND PRESIDING OFFICERS 20.1 The Chair, if present, shall preside at meetings of the Board. The Vice Chair shall preside in the absence of the Chair or when the Chair vacates the chair. In the event that neither the Chair nor the Vice Chair is able to take the chair, the presiding officer shall be such person as the Board may choose. 20.2 The Chair shall preserve order and decorum and shall rule on all points of order, stating his/her reasons and the authority for ruling when making a ruling. The ruling of the Chair shall be subject to an appeal to the Board without debate. 20.3 (a) If an appeal be taken from the decision of the Chair, the question "Shall the Chair be sustained?" shall be put forthwith and decided without debate by a simple majority of the Members present (exclusive of the Chair) and in the event of the votes being equal, the question shall pass in the affirmative. The names of the Members of the Board voting for or against the question shall be recorded in the minutes. 20.4 (b) If the Chair refuses to put the question "Shall the Chair be sustained?", the Board shall forthwith appoint the Vice Chair or, in his/her absence, one of the Members, to preside temporarily in lieu of the Chair. The Vice Chair, or Member so appointed, shall proceed in accordance with section 20.3(a). 20.5 Subject to section 20.3(a), the Chair shall vote at the same time as the other Members of the Board. 21 RULES OF ORDER 21.1 The Chair's ruling on a point of order shall be based on rules of order as stated in Article 3 of this Bylaw [Application of Rules of Procedure]. 21.2 All questions shall be decided by a vote on motion. Board Procedure Bylaw Amendment Page 25 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 11 21.3 The Chair shall have the discretion to call the question on completion of debate and the Chair shall then advise that the debate is closed. Following closure of debate no Member shall speak further to the question. 22 MOTIONS 22.1 Motions shall be phrased in a clear and concise manner so as to express an opinion or achieve a result. 22.2 The Chair may divide a motion containing more than one subject if the Chair feels this would produce a fairer or clearer result and the same shall be voted on in the form in which it is divided. 22.3 A motion to adjourn the meeting or to adjourn the debate shall always be in order. 22.4 An amendment to a motion does not require notice. Only one amendment to an amendment shall be allowed at one time and the same shall be dealt with before the amendment is decided. Amendments must be strictly relevant to the main motion and not alter in a material way or be contrary to the principle embodied in the main motion. 22.5 Any Member desiring to bring before the Board any new matter, other than a point of order or privilege, shall do so by way of motion; provided, however, that any new matter of major import, which may require further information than could or would normally be available to the Board at such meeting, may be referred to a Board Standing Committee agenda by the Chair. 23 RECONSIDERATION 23.1 The Chair may require a matter to be reconsidered in accordance with Section 217219 of the Local Government Act. 23.2 The Chair may state his/her reasons to the Board. The Corporate Officer shall record in the Minute Book the reasons, suggestions or amendments of the Chair. 23.3 The Board shall, as soon as convenient, consider the reasons and either reaffirm or reject the bylaw, resolution or proceeding, and if rejected, it is deemed repealed and is of no force or effect. 23.4 The rejected bylaw, resolution or proceeding shall not be reintroduced to the Board for six (6) months, except with the unanimous consent of the Board. 23.5 The conditions which apply to the passage of the original bylaw, resolution or proceeding apply to its rejection. 24 DEBATE AND CONDUCT 24.1 Debate shall be strictly relevant to the question before the meeting and the Chair shall warn speakers who violate this rule. Board Procedure Bylaw Amendment Page 26 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 12 24.2 The Chair shall at all times conduct the manner and order of speaking so that all sides of the question may be as fully presented as the circumstances warrant, and shall further ensure that each Member is allowed an equal opportunity to speak. 24.3 No Member shall speak until recognized by the Chair. 24.4 Every Member desiring to speak shall address himself to the Chair. No Member shall interrupt a person speaking except to raise a point of order. 24.5 A matter of privilege (a matter dealing with the rights or interests of the Board as a whole or of a Member personally) may be raised at any time and shall be dealt with forthwith before resumption of business. 24.6 Members speaking at a Board meeting: (a) (b) (c) (d) (e) (f) must use respectful language; must not use offensive gestures or signs; must speak only in connection with the matter being debated; must not speak beside the question or reflect upon any vote of the Board except for the purpose of moving that such vote be reconsidered; must not leave their seat or make any noise or disturbance while a vote is being taken and until the result is declared; and must adhere to the rules of procedure established under this Bylaw and to the decisions of the Chair and the Board in connection with the rules and points of order. 24.7 If a Member takes an action prohibited by section 24.6, he or she may be ordered by a majority of the Members present at the meeting to leave his or her seat for that meeting and if he or she refuses to do so, he or she may, on the order of the Chair, be removed from the meeting by a peace officer. 24.8 A Member may speak to a question, or speak in reply, for no longer than ten (10) minutes, unless the majority of the votes of the Board support a time extension. 24.9 A Member may not speak more than once in connection with the same question without leave of the Chair, except in explanation of a material part of his or her remarks, which may have been misunderstood, but in such cases the Member shall not be permitted to introduce any new matter. 25 CONFLICTS OF INTEREST 25.1 Division 6 [Conflict of Interest] of Part 4 of the Community Charter applies to all Members in relation to: (a) Board meetings; Board Procedure Bylaw Amendment Page 27 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 13 (b) (c) Committee meetings referred to in section 218795 of the Local Government Act; and Meetings of bodies that are subject to section 263 (1) (e) 176(e) of the Local Government Act. 25.2 The person recording the minutes of the meeting must record the Member s declaration, the reasons given for it and the time of the Member s departure from the meeting room, if applicable. 25.3 The Chair shall ensure that the Member is not present at the meeting at the time of any vote on the matter. 26 VOTING 26.1 All questions that come before the Board shall be decided by the applicable provisions of the Local Government Act and the Community Charter. 26.2 When a question under consideration contains distinct propositions, the vote upon each proposition shall be taken separately should any Member so request. 26.3 All questions shall be decided by a show of hands, except where otherwise provided in this bylaw. 26.4 A vote on any question may, at the direction of the Chair, be taken by roll call. 26.5 The record of how each Member votes shall be entered in the minutes only upon request through the Chair. 26.6 On any question where the numbers of votes, including the vote of the person presiding, are equal, the question is defeated. 26.7 Where a Member who is present when a vote is taken abstains from voting, that Member shall be deemed to have voted in the affirmative. 26.8 Votes of the Members on urgent issues and for passing resolutions and adopting bylaws on those issues may be obtained and counted without the necessity of holding a regular or special meeting, in accordance with section 222793(8) of the Local Government Act. 27 COMMITTEES AND COMMISSIONS Standing Committees 27.1 Subject to section 218795 of the Local Government Act, the Chair may establish a standing Committee for matters the Chair considers would be better dealt with by committees and may appoint persons to those Committees. 27.2 Subject to section 27.1, the TNRD TNRD standing Committees shall be as follows: Board Procedure Bylaw Amendment Page 28 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 14 (a) (b) (c) (d) (e) (f) (g) (h) Audit Committee; Film Commission; Invasive Plant Committee; Economic Development, Tourism and Regional Parks Committee; Emergency Management and Protective Services Committee; Policy Review Committee; Regional Solid Waste Management Committee; and Utility Systems Committee 27.3 The terms of reference of a Standing Committee shall be defined in a bylaw. Select Committees 27.4 Subject to section 218795 of the Local Government Act, the Board may appoint a select Committee to consider or inquire into any matter and report its findings and opinions to the Board. 27.5 Each select Committee shall have terms of reference adopted by the Board. Committee Appointments 27.6 The Chair shall make Chair Committee appointments at a the second regular Board meeting held in January each year. 27.7 The Board shall make Board Committee appointments at athe first regular Board meeting held in January each year. 27.8 By the Wednesday preceding the first regular meeting held each year, the Board will submit to the Corporate Officer a listing of preferred Board appointed Committees they wish to be appointed to. The Corporate Officer will compile a list of Committee appointment requests and forward the information to the Board for consideration. 27.9 If there are more Members requesting appointment to a specific Board appointed Committee than the Committee's membership allows, balloting will occur as follows: (a) (b) (c) the Board shall appoint a Chief Election Officer to conduct the balloting; each Member present at the meeting has one (1) vote; in the event of a tie vote for the last available position(s) on the Committee, the names of the candidates tied shall be included on another ballot and a second round of balloting shall be conducted; and Board Procedure Bylaw Amendment Page 29 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 15 (d) in the event of two (2) tie votes the Board shall determine the last appointment(s) by the drawing of lots. 27.10 Service committee and local service committee appointments will be made in accordance with the applicable service committee or local service committee bylaw. Attendance at Committee Meetings 27.11 Members of the Board who are not Members of a Committee may attend meetings of that Committee and may take part in any discussion or debate by permission of a majority of the Committee members present, but may not vote. 27.12 Alternate Directors may not attend Committee meetings, except for meetings of the Committee of the Whole, in the absence of the Member. Committee Reports 27.13 A Standing or Select Committee of the Board may report to the Board at any regular meeting, or shall report as required by the Board. Quorum 27.14 The quorum in a Standing or Select Committee shall be a majority of the persons appointed to the Committee. Voting at Meetings 27.15 On a vote in a Committee each person shall have only one (1) vote. (a) (b) The Chair shall be a Member of all Committees and entitled to vote on all matters. Despite subsection 27.13, the Chair, when in attendance, may be counted as one Member for the purpose of constituting a quorum. Operation 27.16 No Committee or Commission will operate outside of its express mandate or terms of reference without prior approval of the Board. 28 COMMITTEE OF THE WHOLE 28.1 The Board may resolve to sit as a COTW at any time. 28.2 The rules of the Board shall be observed in COTW as far as may be applicable. 28.3 The authority of the COTW to pass resolutions is restricted to resolutions of direction to TNRD administration and without in any way limiting the foregoing, the COTW may not pass a resolution or adopt a bylaw that is required to be dealt with in an open meeting of the Board. Board Procedure Bylaw Amendment Page 30 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 16 28.4 Discussion in COTW shall be strictly relevant to the item or clause under consideration. 28.5 The minutes of the COTW shall be adopted at a regular meeting of the Board as soon as practicable. 29 BYLAWS 29.1 Every proposed bylaw shall be printed before it is presented to the Board for 1st and subsequent readings, and a copy of such draft shall be provided to each Member. Commented [CB3]: Recommend deleting in view of the move to electronic agendas. 29.229.1 Where the Local Government Act or Community Charter require that a public hearing be held, the bylaw shall be initially presented for 1st reading with the public hearing to be held following first reading and prior to 3rd reading and adoption. 29.329.2 Bylaws that are not subject to a public hearing may be given three (3) readings at the same meeting. 29.429.3 A bylaw that does not require approval, consent or assent under the provisions of the Local Government Act or any other Act before it is adopted may be adopted at the same meeting at which it passes 3rd reading so long as the motion for adoption receives at least two thirds of the votes cast. 29.529.4 A copy of every bylaw shall be endorsed by the Corporate Officer with a record of the stages through which it has proceeded and shall be kept among the records of the Board. A copy of every adopted bylaw signed, sealed and where necessary bearing evidence of registration by the Inspector of Municipalities shall be kept with the records of the Board. 30 RESOLUTIONS 30.1 Every motion shall be recorded in the minutes, save and except for withdrawn motions. 30.2 At the direction of the Chair, any motion may be required to be submitted to the Corporate Officer in writing by the Member making such motion 30.3 Every resolution involving a new policy or amendment to an existing policy shall be in written form. 31 GENERAL 31.1 The use of cellular telephones and pagers shall not be permitted in the room during Board meetings. 31.2 If any section, subsection or clause of this Bylaw is for any reason to be held invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. Board Procedure Bylaw Amendment Page 31 of 46

Board of Directors Procedure Bylaw No. XXXX, 20162394, 2013 Page 17 32. REPEAL Board of Directors Procedure Bylaw No. 2394, 2013 is hereby repealed.the following bylaw is repealed: Bylaw No. 2306, " Thompson-Nicola Regional District Board Procedures Bylaw No. 2306, 2010", and any amendments thereto. READ A FIRST TIME THIS 21 st day of November, 2013. READ A SECOND TIME THIS 21 st day of November, 2013. READ A THIRD TIME THIS 21 st day of November, 2013. ADOPTED THIS 21 st day of November, 2013. Corporate Officer Chair Board Procedure Bylaw Amendment Page 32 of 46

Development Services Department COMMITTEE OF THE WHOLE REPORT TO: Chair and Board of Directors DATE: March 2, 2016 FROM: SUBJECT: Director of Development Services Kamloops Fringe Area Rezoning & Subdivision Applications INFORMATION FOR DISCUSSION R. SADILKOVA Director of Development Services SUMMARY: Approved for Board Consideration CAO The Board may have noted that over the past year we have been processing a greater number of applications for residential subdivision and rural rezoning to enable residential subdivision. Staff wish to invite some discussion at Committee of the Whole at a meeting when a particular or specific application is not before the Board of Directors. BACKGROUND: The long range planning that is relevant to the discussion comprises of the following: Regional Growth Strategy 2000 & 2013; South Thompson Settlement Strategy 2002; and four OCPs surrounding Kamloops (including Kamloops North, Kamloops South, South Thompson, and Cherry Creek-Savona). DISCUSSION: Please refer to the attached summary of the items I wish to raise and speak to over a short 15 minute presentation. The core questions I will address are 1) What do I mean by fringe? 2) Why raise it now? 3) What happened before? 4) What is it happening now? and 5) Do we need to do anything? Attachment Slides for a short staff presentation at Committee Kamloops Fringe Area Rezoning and Subdivision Applications Page 33 of 46

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Legislative Services COMMITTEE REPORT TO: Committee of the Whole DATE: February 16, 2016 FROM: Director of Legislative Services SUBJECT: Thompson-Nicola Regional District 50 th Anniversary in 2017 FOR INFORMATION Carolyn Black Director of Legislative Services Approved for Committee Consideration CAO SUMMARY: The TNRD was incorporated on November 24, 1967 making 2017 its 50 th anniversary. DISCUSSION: Observing the anniversary of the TNRD s incorporation will serve as an opportunity to provide public education on the role of the Regional District as well as its history, accomplishments and future. Planning for the 2017 anniversary will be commencing soon and Directors are encouraged to contact the corporate officer with any suggestions for ways to commemorate our 50 th anniversary. ALIGNMENT TO THE STRATEGIC PLAN: Commemorating the TNRD s 50 th anniversary in 2017 aligns with the Strategic Plan by focusing on communication. It will provide communication opportunities to inform on the services we provide, the related costs, etc. Thompson-Nicola Regional District 50th Anniversary in 2017 Page 41 of 46

March 11, 2016 Page 2 of 2 Subject: TNRD 50 th Anniversary Planning COMMUNICATION: A communication plan will be developed and shared with the Board once it is developed. Attachments none Thompson-Nicola Regional District 50th Anniversary in 2017 Page 42 of 46

Development Services Department COMMITTEEE OF THE WHOLE REPORT TO: Chair and Board of Directors DATE: March 2, 2016 FROM: SUBJECT: Director of Development Services 2015 Regional Growth Strategy (RGS) Monitoring Report #10 Composite Health Indicator For discussion INFORMATION FOR DISCUSSION R. SADILKOVA Director of Development Services Approved for Board Consideration CAO SUMMARY: The Board may recall that at the August Board of Directors meeting in Sun Peaks, you requested that certain indicators, of the ten in the Regional Growth Strategy (RGS) report presented by Planning, be brought forward at future Committee of the Whole meetings. This was to enable discussion in more detail for example the agriculture presentation at the Fall 2015 Committee of the Whole meeting. In that regard, attached please find a copy of indicator #10 Composite Health, extracted from the Monitoring Report of late 2015. A copy of the entire draft document, our first RGS monitoring report, was mailed to each Director in August. Alternately, the full final report is available from staff or on our website via the following link: http://www.tnrd.ca/content/rgs-long-term-plans-studies-0. BACKGROUND: Post RGS adoption in 2000, the Province added the requirement for monitoring and then tracking and analyzing what changes are happening on the ground in relation to the often lofty goals and policy of a given RGS. Our indicators were developed upon RGS amendment adoption and after extensive consultation with municipalities, ministries, First Nations, and other interested agencies. Mid-2014, the Board reviewed and approved the 10 indicators. 2015 Regional Growth Strategy (RGS) Monitoring Report #10 Co... Page 43 of 46

March 2, 2016 Page 2 of 4 Subject: #10 Composite Health Indicator, Regional Growth Strategy Monitoring Report DISCUSSION: Indicator #10 was of significant importance - telling us we have room for improvement as compared to other rural Interior Local Service Areas and BC as a whole. The concerns highlighted via the data included the quality of our air and the relatively high ratio of lung ailments, as well as some general health issues pertaining to body mass index and lifestyle choices. Planning Services had forwarded the original report to Interior Health in 2015 and re-forwarded the Composite Health indicator more recently. We requested that member(s) of their team with the appropriate expertise attend this meeting. IHA will be sending Ms. Jennifer May-Hadford, an epidemiologist, Dr. Kamran Golmohammadi MD, a Medical Health Officer, from their Kelowna offices to attend the March Committee of the Whole to speak to the matters raised in the monitoring report, answer your questions, and help interpret the data. Attachment(s) Indicator #10 Composite Health (excerpted from 2015 RGS Monitoring Report) 2015 Regional Growth Strategy (RGS) Monitoring Report #10 Co... Page 44 of 46

2015 Regional Growth Strategy (RGS) Monitoring Report #10 Co... Page 45 of 46

2015 Regional Growth Strategy (RGS) Monitoring Report #10 Co... Page 46 of 46