Minutes of Meeting CABRILLO COLLEGE GOVERNING BOARD January 10, 2011 REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, January 10, 2011. Chair Katy Stonebloom opened the meeting in Open Session at 5:00 pm. Roll was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, Susan True, and Donna Ziel. Chair Stonebloom asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Closed Session was adjourned at 6:00 pm. ROLL CALL Chair Katy Stonebloom called the Open Session to order at 6:10 pm. Other Board Trustees present were Trustees Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, Susan True, and Donna Ziel. Also present were members of the community, college faculty, staff and students. REPORT OUT OF CLOSED SESSION Chair Stonebloom stated that there was nothing to report out of Closed Session. PROCEDURAL ITEMS It was moved and seconded (Garcia/True) to approve the consent agenda as amended, including the minutes from the December 6, 2010 meeting The motion carried with the following roll call vote: CALL TO ORDER ROLL CALL REPORT OUT OF CLOSED SESSION APPROVAL OF CONSENT AGENDA AND MINUTES Student Trustee Advisory Vote: Absent AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, Ziel NOES: None ABSENT: None ABSTAIN: None INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF The Board recognized Dean Nancy Brown s pending retirement and thanked her for many years of service to Cabrillo College. ORAL COMMUNICATIONS SPECIAL PRESENTATION Northern California Champions - Cabrillo Woman s Volleyball Team. Athletic Director Dale Murray introduced Cabrillo woman s volleyball coach Gabby Houston- Neville, who was voted coast conference coach of the year and NorCal coach of the year. Coach Houston-Neville then introduced the team. Team member Sierra Clark spoke on behalf of the team. INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF ORAL COMMUNICATIONS SPECIAL PRESENTATION 1 of 6
ORAL REPORTS Board Trustees Reports Trustee Garcia reported on Cabrillo s Green Technology ribbon cutting ceremony and thanked Foundation Director Silverstein and Marketing Director Fabos for putting together the event. ORAL REPORTS BOARD TRUSTEE REPORTS Trustee Garcia also reported that she registered for a spring class and was pleased with the electronic registration process. Trustee Garcia attempted to register for eight different courses before she got into one because classes are so impacted. Trustee Ziel attended the Stroke Center s holiday party where she was provided an opportunity to speak. Chair Stonebloom attended the Transfer Center Advisory Committee meeting. Chair Stonebloom reported hearing from representatives from UC and CSU and the discussions about the impacts of budget cuts was very daunting. The entire system is limiting enrollments. It is not uniform, each system and each college within the system has autonomy about how they are limiting their enrollments. It was a disheartening meeting. Chair Stonebloom did not hear any discussion about how to mitigate the impacts. Student Trustee s Report Superintendent s Report President King reported that he is currently attending the Faculty Experiential Learning Institute (FELI). In late January President King and Board members will attend the annual Community College League of California conference and the following week President King is attending a Lumina Foundation meeting. CCFT In the absence of CCFT President Harvell, John Govsky addressed the Board. He invited all the Board members to the adjunct breakfast held during Flex week. Faculty Senate CCEU STUDENT TRUSTEE S REPORT SUPERINTENDENT S REPORT CCFT FACULTY SENATE CCEU ACTION ITEMS Fall Faculty Grant Awards It was recommended that the Governing Board accept the donation of $19,065.22 from the Cabrillo College Foundation. ACTION ITEMS FALL FACULTY GRANT AWARDS It was moved and seconded (True/Reece) to approve the Fall Faculty Grant Awards Daily Parking Fees It is recommended that the Governing Board approve the proposed increase in daily 2 of 6
parking permits from $2.00 to $4.00 a day effective January 15th, 2011. DAILY PARKING FEES It was moved and seconded (Garcia/Spencer) to approve the Daily Parking Fees. Award of Contract: Special Inspection Services for Green Technology Center It was recommended that the Governing Board authorize the vice president of administrative services to execute a contract with HP Inspections of San Jose in the amount of $175,000 for Special Inspection Services for Green Technology Center Project. It was moved and seconded (Spencer/Reece) to approve the Award of Contract: Special Inspection Services for Green Technology Center. Recommended Extension to the Contract of the Superintendent/President Based on the evaluation of the Superintendent/President in closed session, it was recommended that the Superintendent/President s contract be extended one year (until June 30, 2015). It was moved and seconded (Garcia/Spencer) to approve the Extension to the Contract of the Superintendent/President. Professional Development Leaves, 2011-2012 It was recommended that the Governing Board approve the content and authorize the vice president of instruction, to make the final determination of the 2011-2012 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations. AWARD OF CONTRACT: SPECIAL INSPECTION SERVICES FOR GREEN TECHNOLOGY CENTER RECOMMEND EXTENSION TO THE CONTRACT OF THE SUPERINTENDENT/ PRESIDENT PROFESSIONAL DEVELOPMENT LEAVES, 2011-2012 Trustee Spencer was pleased to recognize that there is a direct correlation between the approved leaves and student success. It was moved and seconded (Spencer/Ziel) to approve the Professional Development Leaves, 2011-2012. EduStream Contract It was recommended that the Governing Board authorize the vice president of administrative services to execute and make all necessary arrangements in relation to this agreement on behalf of the college. EDUSTREAM CONTRACT It was moved and seconded (Ziel/True) to approve the EduStream Contract. Academy for College Excellence Professional Services Contract It was recommended that the Governing Board authorize the vice president of administrative services to execute a professional service contract with Institute for 3 of 6 ACADEMY FOR COLLEGE EXCELLENCE
Evidence Based Change. It was moved and seconded (Spencer/Reece) to approve the Academy for College Excellence Professional Services Contract. PROFESSIONAL SERVICES CONTRACT PUBLIC HEARING Public Hearing: Categorical Flexibility no comments 6:50 ACTION ITEMS (continued) Categorical Flexibility CATEGORICAL FLEXIBILITY It was recommended that the Governing Board take testimony from the public, discuss and approve the proposed transfer of funds. It was moved and seconded (Garcia/Ziel) to approve Categorical Flexibility. INFORMATION ITEMS Budget Update The District submitted a budget update to the Governing Board. BUDGET UPDATE Vice President Lewis reported there are no mid-year cuts proposed for 2010-11. Currently the rough estimated cut to Cabrillo is about four million dollars, but the cut could be significantly higher if the tax extensions are not passed. Trustee Reece asked about the cut to CalWorks and Vice President Lewis said it will affect Cabrillo, as will the additional cash deferrals. Administrative services is reviewing borrowing options. Trustee Spencer said it is important that Financial Aid fix any systematic problems prior to fall registration. President King said the College Planning Council (CPC) will meet on January 26. Facilities Master Plan Project Status The facilities master plan project status was presented to the Governing Board for information. The Board noted the $100,000 donation from the Ley family for the Green Technology Center construction. The donation has allowed items, previously removed from the project due to cost constraints, to be added back into the project. REVIEW OF STUDENT SUCCESS TOPICS FOR FUTURE BOARD MEETINGS Financial Reports The financial reports were presented to the Governing Board for information. Spring 2011 Flex Week Activities The Spring 2011 Flex Week activities were presented to the Governing Board for information. HSI Eligibility - Intent to Submit Application for Basic Title V Eligibility 4 of 6 FINANCIAL REPORTS SPRING 2011 FLEX WEEK ACTIVITIES HSI ELIGIBILITY
The HSI Eligibility was presented to the Governing Board for information. Information Technology Update An update on college technology was provided for Governing Board information. The Governing Board recognized Sue Haas pending retirement and thanked her for many contributions to the college. Trustee Spencer asked about the timing for the technology plan and Interim Dean Hayward said the three year plan will be presented to the Board in June. Cabrillo College Fact Book, 2010 The Cabrillo College Fact Book 2010 contains important resource and reference information for planning, grant development, marketing, accreditation, and outreach and was presented for Governing Board information. INTENT TO SUBMIT APPLICATION FOR BASIC TITLE V ELIGIBILITY INFORMATION TECHNOLOGY UPDATE CABRILLO COLLEGE FACT BOOK, 2010 Trustee Garcia asked the for the following information: 1) College transfer data for white students compared to unrepresented students. 2) Overall retention rates by ethnicity. 3) A graph containing retention, certificates, degrees and transfers rates by ethnicity. Trustee True requested Interim Dean Hayward present an overview of trends at the February Board meeting. SB 1440 Update The SB 1440 update was presented to the Governing Board for information. Trustee Garcia asked how SB 1440 will be implemented. Vice President Kilmer responded that Cabrillo must develop new associate degrees, associate degrees for transfer, for implementation in the 2011-2012 academic year. California State Universities are required to accept students who complete these degrees. Cabrillo College Monthly Calendar The Cabrillo College activities for the month of January were presented for Governing Board information. The Board requested to have the next Board meeting date included on future agendas. Agenda for Next or Future Board Meetings The Cabrillo College Governing Board discussed items to be placed on the agenda for the future Board meetings. SB 1440 UPDATE CABRILLO COLLEGE MONTHLY CALENDAR AGENDA FOR NEXT BOARD MEETING Trustee Garcia asked staff to look into procedures for redistricting. Chair Stonebloom would like the Board to be included in planning for the next master plan on a future agenda. The Board agreed to move the April board meeting to the Monday, April 11. 5 of 6
ADJOURN The open session of the Cabrillo College Governing Board was adjourned at 7:32 p.m. ADJOURNMENT Respectfully submitted, Secretary 6 of 6