CHAPTER BYLAWS BYLAWS Of EPSILON GAMMA CHAPTER KAPPA KAPPA GAMMA FRATERNITY November 2015 ARTICLE I NAME In accordance with the wording of the charter of Kappa Kappa Gamma Fraternity, this chapter, located in Chapel Hill, North Carolina and founded on November 8, 1958, shall be known as Epsilon Gamma Chapter of Kappa Kappa Gamma Fraternity. ARTICLE II PURPOSE The purpose of Epsilon Gamma Chapter shall be: To unite women, through membership selection, in a close bond of friendship; To select members of its choice; To properly maintain the organization and operation of the chapter; To cooperate with the host institution in advancing academic interest and promoting higher standards of social conduct; and To cooperate with other campus organizations in solving mutual problems and building higher standards of womanhood.
ARTICLE III MEMBERSHIP Section 1. Membership. Membership in Kappa Kappa Gamma Fraternity shall be in accordance with the provisions the Fraternity Bylaws, Article III. A chapter member in good standing shall be in accordance with the Fraternity Bylaws, Article III, Section 6. A. Affiliation of a member who transfers to another university or college shall be in accordance with the Fraternity Bylaws, Article III, Section 7. Section 2. Participation. Members who are unable to participate in chapter activities because of school incurred responsibilities may be classified Special Status in accordance with chapter Standing Rules, Rule XX. ARTICLE IV OFFICERS AND STANDING COMMITTEE CHAIRMEN Section 1. Officers. The officers of the chapter shall be as specified in the Fraternity Bylaws, Article XI. Section 2. Section 2. Standing Committee Chairmen. The Standing Committee Chairmen shall be as specified in the Fraternity Bylaws, Article XI, Section 3. Section 3. Assistant Chairmen. Assistant Chairmen shall be appointed by the Chapter Council and approved by the chapter. 1. Assistant Event Chairman. Assist the Event Chair with ideas for functions and planning Formal each year. 2. Assistant Membership Chairmen. Three Assistant Membership Chairmen would commit one year in assistance to the current Membership Chair to learn and understand the position of Membership Chair. A. One assistant must be a freshman or sophomore at the time of elections and one assistant must have gone through formal recruitment on the sister side, or one assistant must fulfill both requirements. B. The first Membership Assistant shall have concentrated duties relating to planning of recruitment events. The second Membership Assistant shall have concentrated duties relating to pairing, reference forms, etc. C. A Liaison shall be designated to become an expert in working the recruitment computer program and voting system and shall have a committee working to assist her with these duties.
3. Assistant New Member Chairman. The Assistant New Member Chairman would commit one year in assistance to the current New Member Chair to learn and understand the position of New Member Chair. 4. Assistant Treasurer. The Assistant Treasurer commits one year in assistance to the current Treasurer to learn and understand the position of Treasurer. 5. Marshal Assistant Song Chairman. The Song Chairman will be responsible for educating the chapter in Fraternity songs and maintaining a songbook. 6. Special Appointed Offices. Special Appointed Offices shall be appointed by the Chapter Council and approved by the chapter. A. Intramural Sports Representative. The Intramural Sports Representative shall recruit participants and inform the chapter of activities available. B. Assistant Public Relations Chairman T Shirt Representative. The T Shirt representative will be in charge of coordinating with T shirt companies to design T shirts for approval of Chapter Council before presenting to the Chapter. C. Assistant Public Relations Chairman Banner Chairman. the Banner chairman will be in charge of coordinating with the Public Relations Chairman to design and paint banners. D. Assistant Panhellenic Delegate Greek Groove Captain. The Greek Grove Captain will be responsible for planning the Greek Groove routine for that year. She may appoint people at her own choosing to assist with costumes, music, and choreography. She will also be responsible for being the liaison with the Panhellenic Council for all Greek Groove matters. E. Assistant Education Chairman, Study Abroad Liaison: The Study Abroad Liaison will assist the Education Chairman in communicating with sisters who are abroad during the semester and summer. She will be responsible for receiving and sharing any communications to the chapter from that sister, for example, reading letters at chapter meetings. She will also coordinate with the Public Relations Chairman to share photographs of sisters abroad on Epsilon Gamma s social media accounts and website. 7. Philanthropy Assistants A. Literacy Assistant: The literacy assistant will coordinate Kappa s literacy projects and all RIF events. They will communicate with teachers and librarians to plan events as well as coordinate sisters to attend them. B. Special Projects Assistant: The Special Projects Assistant will be in charge of helping plan any special events that are held for philanthropic purposes. They will be utilized most for philanthropy dinners and large projects. They must be detail oriented and willing to sacrifice time each week to build our philanthropy projects. Section 4. Duties. The duties of the officers and Standing Committee Chairmen shall be as specified in the chapter manuals. A. Recruitment Counselor Approval. An officer, excluding: President, Vice President of Standards, Vice President of Academic Excellence, Treasurer, Marshal, House Chair, Membership Chair, New Member Chair, and Philanthropy
Chair, may apply to be a Recruitment Counselor with approval of Chapter Council beforehand. Section 5. Nomination of Officers and Standing Committee Chairmen. A. Nominating Committee. The Nominating Committee and procedures shall be as specified in the Fraternity Bylaws, Article XI, Section 6., A. B. Procedures. The procedures regarding the presentation of the nominee s qualifications shall be as follows: 1. As the Nominating Committee Chairman reads the slate, one of her committee members stands and gives a brief explanation limited to thirty seconds of why this person has the qualifications for office. 2. The President calls for nominations from the floor, a member stands, makes the nomination, and gives a thirty second statement of why she feels her candidate is qualified for office. Negative statements or rebuttals shall not be allowed. 3. The President then calls for any additional nominations for that office. Hearing none, nominations are closed. C. GPA Requirement. To be considered for nomination, the member s previous semester GPA must be a B (2.667) or above. This higher GPA requirement will be held for all Officers and Standing Committee Chairmen. Exceptions may be granted by the Province Director of Chapters in consultation with the Vice President Academic Excellence. Section 6. Election. A. Election. Chapter election of officers and standing committee chairmen shall be held annually between November 1 and March 31, unless an exception is granted by the Province Director of Chapters in consultation with the Regional Director of Chapters as specified in the Fraternity Bylaws, Article XI. Section 6. B. Voting Procedures. Voting shall be by written ballot, and a majority vote of the members present at the meeting and voting shall elect. 1. Elections shall begin with the office of President and proceed down until all offices have been filled. Two tellers appointed by the President shall assist the Marshal and advisers in collecting and counting the votes for each office. 2. In the event that one person has not achieved a majority, all nominees except the two with the greatest number of votes shall be eliminated and the voting process conducted again. 3. The President may vote for each office or she has the option of saving her vote to break a tie, but she may not do both. C. Right to Vote. The right to vote is limited to those members present at the meeting when elections are held. Section 7. Installation. All chapter officers and Standing Committee Chairmen shall be installed at a formal meeting following a satisfactory period of officer training.
A. Officer Installation shall be held in the first Chapter meeting after elections. However, it shall be the duty of the incoming officer to be familiar with her responsibilities before that time. As such she shall meet regularly with her predecessor and adviser and shall attend the last Chapter Council meetings with that outgoing officer. B. It shall be required that each outgoing and incoming officer be present at the officer training session. Section 8. Chapter Council. A. Chapter Council. The Chapter Council shall be the Executive Committee of the chapter and consist of the members specified in the Fraternity Bylaws, Article XI. Section 7., A. B. Duties. The duties of the Chapter Council shall be as specified in the Fraternity Bylaws, Article XI, Section 7., B. The Chapter Council shall review the Fraternity Bylaws, Standing Rules, and Policies, along with the chapter Bylaws and Standing Rules, at the beginning of each term of office. Section 9. Removal and Vacancies. Removal of officers and Standing Committee Chairmen and vacancies in any office shall be filled in accordance with the Fraternity Bylaws, Article XI, Section 9. ARTICLE V MEETINGS Section 1. Chapter Council Meetings. Meetings of the Chapter Council shall be held once a week during the academic year unless otherwise designated by the chapter President. A. Officer attendance shall be mandatory at all Chapter Council meetings. B. Officers who will be absent from Chapter Council shall send a replacement to deliver announcements. Section 2. Chapter Meetings. An annual calendar of meetings shall be established by Chapter Council after installation of officers. The calendar shall include the following meetings: formal, informal business, program and committee. Changes in the calendar, if necessary, shall be determined by Chapter Council. Section 3. Special Meetings. A special chapter meeting may be called by the President, the Chapter Council, or upon the written request of 50 percent of the members. The Corresponding Secretary shall notify all members of the time, place, and purpose of the meeting.
Section 4. Quorum. A majority of the initiated chapter members shall constitute a quorum. Section 5. Voting. A majority of the initiated chapter members present at the meeting and voting shall determine all decisions except where otherwise specified in the chapter Bylaws and Standing Rules. ARTICLE VI CHAPTER ADVISERS AND ADVISORY BOARD An adviser to each chapter officer, standing committee, and the Chapter Council shall be selected annually as specified in the Fraternity Bylaws, Article XI, Section 10. ARTICLE VII CHAPTER DUES AND FEES Section 1. Finance. All matters pertaining to chapter finance shall be in accordance with the Fraternity Bylaws, Articles XVI, XVII, and chapter manuals. Section 2. Dues. Chapter dues and fees shall be determined by the budget and approved by the chapter members annually. Section 3. House Corporation Fee A. Fees. The House Corporation Fee shall be established annually by the Epsilon Gamma Chapter House Corporation and shall be paid within one year from the date of pledging. B. Affiliated Members. A member who affiliated with the chapter shall pay 100 percent of the chapter s House Corporation Fee her first year, or an amount designated by the House Corporation. C. Transfers. A member who transfers to the campus, but does not affiliate and lives in the facility shall pay annually 100 percent of the chapter s House Corporation Fee, or an amount designated by the House Corporation. ARTICLE VIII PUBLIC RELATIONS
Section 1. Newsletter. A chapter newsletter shall be published biannually. In accordance with the Fraternity Policies, solicitation of funds to publish and distribute the chapter newsletter is prohibited. The name of the chapter newsletter shall be "Hoots from the Hill. Section 2. Requests for Information. In accordance with the Fraternity Policies, requests for information of any nature or opinions relating to Kappa Kappa Gamma or its members such as annual reports, questionnaires, evaluation surveys or relationship statements shall be approved by the Fraternity Vice President or National Panhellenic Conference Delegate before an answer, oral or written, is submitted. Award applications should be reviewed by the National Panhellenic Conference Delegation prior to submission. Section 3. Endorsements, Promotions, and National Publicity. In accordance with Fraternity Policies, requests for endorsements of products, participation in commercial or political promotions, or pictures and/or articles about the chapter or its members for use by the national media must be approved by the Fraternity Vice President. Section 4. Social Media Guidelines. Refusal to comply with the Public Relations chair s requests to remove any inappropriate social and online media content (references to alcohol, illegal substances, inappropriate dress or social behavior) shall be reported to the Standards committee. The Guidelines are as follows: A. If a member of Epsilon Gamma identifies herself as a member of Kappa Kappa Gamma on a her private social media pages, (i.e. Facebook, Twitter, Instagram, LinkedIn, blogs, etc.), that member subjects herself to the same regulations as official chapter run social media pages according to Kappa Kappa Gamma's national Social Media Guidelines. B. Trademarked words and phrases "Kappa Kappa Gamma", the Greek letters "KKG", "Tradition of leadership," and "aspire to be" are controlled by the Fraternity. If a member references any of these words or phrases in an inappropriate or derogatory manner, the member may be asked to remove the reference. C. If a member appears to be intoxicated, (to be determined in conjunction by the PR Chairman & VP Standards), the member may be asked to remove the post or picture. D. If photos of or references to a member engaging in risky, illegal, or unflattering behavior surface, the PR Chairman may ask the member to remove the post. ARTICLE IX ACADEMIC EXCELLENCE Upon accepting membership to or affiliating with the chapter, all members must accept membership to the Kappa Kappa Gamma organization on studentlife.unc.edu for the purposes of grade release.
Section 1. Validated Grade Records. Validated grade records shall be maintained by the Academic Excellence Committee for each active member and new member. Validated grade records shall become the property of the Academic Excellence Chairman. Section 2. Awards. Annually, a Scholarship Award, Philanthropy Award, and Spirit Award shall be given in the name of Wendi Ayn Hancock to those members who embody the ideals of Kappa Kappa Gamma. The Wendi Ayn Hancock Memorial Awards shall be given at each Spring Scholarship Banquet to a second semester senior who lends a helping hand to Epsilon Gamma chapter of Kappa Kappa Gamma. The selection process shall be as follows: A. Members of Epsilon Gamma shall complete and submit nominations in a style and format to be determined by the Academic Excellence Chairman. B. All nominations shall be forwarded to a selection committee to consist of eight members: Academic Excellence Adviser, VP AE, all members of the Academic Excellence Committee, excluding seniors. These members shall be elected from within their respective class. The chapter adviser shall preside as chairman of the selection committee. C. The selection committee shall review the nominees and select a recipient based on the criteria referred to below: 1. The Philanthropy Award shall be awarded in recognition of charitable contributions and devotion to community service. 2. The Scholarship Award shall be awarded in recognition of scholastic achievement in all academic pursuits, both inside and outside the classroom. 3. The Spirit Award shall be awarded to that senior who demonstrates Kappa Kappa Gamma s founding principles in her everyday interactions with fellow members and within the larger community. While candidates shall each be particularly strong in each designated field, each shall also demonstrate a positive attitude towards Kappa and consistent participation in chapter activities. D. The recipient of each Hancock award shall have her name engraved on the respective award and receive a cash award from the Wendi Ayn Hancock Memorial Fund, managed by the Chapel Hill Foundation, Inc. Thirty percent of the cash award, which, in total shall not exceed 10 percent of the annual expenses of an in state UNC Chapel Hill undergraduate student, shall be used for a house project of the recipient s choice. Each recipient shall collaborate with the House Board about possible house projects and how they will be implemented. ARTICLE X DELEGATES
Section 1. General Convention and Province Meetings. The delegate to the General Convention and the Province Meeting shall be the chapter President unless excused by the Province Director of Chapters in consultation with the Regional Director of Chapters. To be eligible to vote, the delegate shall be in good standing and the chapter accredited according to Fraternity Standing Rules, Rule II. Section 2. College Panhellenic Council. The chapter shall send representatives to the College Panhellenic Council in accordance with the Fraternity Bylaws, Article XXIV, Section 2. ARTICLE XI PARLIAMENTARY AUTHORITY The rules contained in Robert s Rules of Order, Newly Revised shall govern the chapter in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, the Fraternity Bylaws, Standing Rules, and Policies. (Fraternity Bylaws, Article XXVII) ARTICLE XII AMMENDMENTS These Bylaws may be amended at any regular business meeting of the chapter by two thirds (2/3) vote of those present and voting, provided notice of any proposed amendments has been given at the previous meeting and does not conflict with the Fraternity Bylaws, Standing Rules, and Policies.