SWEETWATER VALLEY LITTLE LEAGUE CONSTITUTION

SWEETWATER VALLEY LITTLE LEAGUE CONSTITUTION ARTICLE I NAME This organization shall be known as the Sweetwater Valley Little League, hereinafter referred to as SVLL or Local League. It shall be a constituent assembly of Little League Baseball, Inc. ( LLBI ) and California District 42. ARTICLE II - OBJECTIVE The objective of the Local League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens. The Local League will serve the interests and needs of its Members and Players. To achieve this objective, the Local League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a not for profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office. ARTICLE III - MEMBERSHIP Eligibility. The SVLL membership shall consist of Members residing within the boundaries of SVLL, as determined by District 42, and as described within the LLBI Official Regulations. Only Members in good standing are eligible to serve on the SVLL Board of Directors. A Member who has been subjected to formal disciplinary action by the SVLL Board of Directors shall not be eligible to serve on the SVLL Board at any time. At its discretion, the SVLL Board of Directors may extend the opportunity for League Membership to any person(s) within the District 42 boundaries interested in furthering the betterment of SVLL. Membership may be granted to such person(s) upon SVLL Board approval. Fees for membership and participation in SVLL will be determined by the SVLL Board of Directors. Classes. There shall be the following classes of Members: (a) Player Members. Any player meeting the requirements of Little League Regulation IV shall be a Member of the Local League. Player Members shall have no rights, duties or obligations in the management or in the property of the Local League. (b) Regular Members. Any adult parent of a Player Member actively interested in furthering the objectives of the Local League may become a Regular Member upon election and payment of dues as hereinafter provided. The secretary shall maintain the roll of membership to qualify voting members. Only Regular Members in good standing are eligible to vote at Membership Meetings and elections for the Executive Committee. All Officers, Board Members, Committee Members, Managers, Coaches, Volunteer Umpires and other elected or appointed officials are considered active Regular Members in good standing. (c) As used hereinafter, the word Member shall mean a Regular Member unless otherwise stated. 1

SECTION 3 Suspension or Termination- Membership may be terminated by resignation or action of the Board of Directors as follows: (a) The Board of Directors, by a two-thirds vote of those present at any duly constituted Executive Board meeting, shall have the authority to discipline, suspend, or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges. (b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required). (c) A hearing panel will consist of the President, VP of Admin, Division Directors or Designee ARTICLE IV - DUES FOR REGULAR MEMBERS (NOT PLAYERS) Dues for Regular Members may be fixed at such amounts as the Board of Directors shall determine for a particular fiscal year. (See Article XI, Section 7 for fiscal year of this league.) Note: Dues for Regular Members are separate from registration fees for Player Members, which are determined annually by the Board of Directors in accordance with Regulation XIII (c). If no dues for Regular Membership are collected, Section 2 below does not apply. Regular Members who fail to pay their fixed dues within Fourteen (14) days of application to become a member may, by majority vote of the Board present at a Board meeting, be dropped from the rolls and shall forfeit all rights and privileges of membership. A Member who has been subjected to formal disciplinary action by the SVLL Board of Directors shall not be eligible to serve on the SVLL Board at any time. ARTICLE V - MEMBERSHIP MEETINGS Definition: A Membership Meeting is any meeting of the membership of the league (including Special Membership Meetings, Section7). A minimum of one per year (Annual Meeting, see Section 6) is required. Notice of Meeting: Notice of each Membership Meeting shall be delivered personally, electronically by email, or other methods, by mail to each Member at the last recorded physical address at least ten (10) days in advance of the meeting, setting forth the place, time and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Board of Directors. SECTION 3 Quorum: At any Membership Meeting, the presence in person or representation by absentee ballot of no fewer than twenty Regular Members (20 votes) shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted unless approved by the Board of Directors. SECTION 4 Voting: Only Regular Members in good standing shall be entitled to make motions and vote at Membership Meetings; however, the Board of Directors may invite, admit and recognize guests for presentations or comments during 2

Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article VI, Section 4.) SECTION 5 Absentee Ballot: For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, any Membership Meeting, or Membership Meeting at which new Executive Committee Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot can consist of the following paper ballot completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election or electronic ballots/vote received and submitted via email or a database approved by the Board of Directors. SECTION 6 Annual Meeting of the Members: The Annual Meeting of the Members of the Local League shall be held on the day that coincides with the Opening Day Ceremonies of the League for the purpose introducing the Board of Directors, receiving reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the meeting. (a) The Members shall receive at the Annual Meeting of the Members of the Local League a report about the condition of the Local League, to be presented by the President or his/her designate. The report shall include a general summary of funds received and expenditures for the local league for the previous year, the amount of funds currently in possession of the local league, and the name of the financial institution in which such funds are maintained. The minutes of the Annual Meeting shall be filed with the records of the Local League and posted on the website. SECTION 7 Special Membership Meetings. Special Membership Meetings may be called by the Executive Board of Directors or by the Secretary or President at their discretion. Upon the written request of Twenty (20) Members, the President or Secretary shall call a Special Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special Membership Meeting. Such Special Membership Meeting shall be scheduled to take place not less than fourteen (14) days after the request is received by the President or Secretary. SECTION 8 Rules of Order for Membership Meetings. Robert s Rules of Order shall govern the proceedings of all Membership Meetings, except where same conflicts with this Constitution of the Local League. ARTICLE VI - BOARD OF DIRECTORS Authority: The management of the property and affairs of the Local League shall be vested in the Board of Directors. The Executive Officers of the Board of Directors shall include, the President, Vice President(s), Treasurer, Secretary, one or more Player Agents and a Safety Officer. The Executive Board will vote annually for the Appointed Board Members. Executive Board Elections: Only SVLL Members in good standing shall be eligible to run for board positions and vote in board elections. Annual elections shall be held for all Executive Board Officers, except the following positions which shall be elected every two (2) years: a. The President, Vice-President of Administration, Player Agent(s) and Treasurer All elections for the Executive Board shall be conducted by secret ballot. Notification of the election dates will be provided to the Members and will be posted on the website, emailed electronically at the last known email address for each Member at least two weeks prior to the election start date. The election process will be conducted as follows: 3

a. The Board of Directors will appoint no less than three Board Members to serve on the Election Committee. b. Notice of the election dates will be sent to Members as stated above. c. The Election Committee Chairman along with the Election Committee will be responsible for running the elections, distributing ballots to Members, setting dates for members to vote, overseeing the absentee ballot distribution/return and validating them as needed, validating all votes from Regular Members, and ensuring the integrity of the election process as outlined by LLBI. d. One Regular Member vote will be allowed for each Player Member in good standing that meets all eligibility requirements as stated in Article III. Only Regular Member in good standing will be allowed to vote. The Election Committee will be appointed by the Board of Directors at least two weeks prior to the election start date and shall include the Secretary. The Secretary will be responsible for sending/receiving absentee ballots and providing those to the Election Committee Chairman prior to or at the final meeting Board meeting to count the votes. The deadline date and the final meeting date will be determined by the Board of Directors. After the election, the Executive Board shall assume the performance of its duties on October 1 st. The Executive Board term of office shall continue until its successors are elected. The Executive Board will vote for the Appointed Board members on or after October 1. SECTION 3 Vacancies: If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Executive Board of Directors at any regular Board meeting or at any Special Board Meeting called for that purpose. The new board member will hold the position for the remaining portion of the original term. SECTION 4 Board Meetings, Notice and Quorum: (a) The President or the Secretary may, whenever they deem it advisable, or the Secretary shall at the request in writing of two Board Members, issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting. (b) Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Board Member at least four (4) day(s) before the time appointed for the meeting to the last recorded address or email address of each Board Member. (c) Seven (7) members of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted. (d) Only members of the Executive Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during Board meetings. SECTION 5 Duties and Powers: (a) The Executive Board of Directors shall have the power to appoint such standing committees or coordinators as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Executive Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper, provided such rules and regulations do not conflict with this Constitution. (b) The Executive Board shall have the power by a two-thirds (2/3) vote of those present at any regular Board or Special Board Meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 4 (a, b). The Executive Board of Directors shall have the authority to remove any Board Member who fails to adequately participate in Board activities. Quorum must be present to remove any Board Members. (c) All internal Executive Board of Directors communications shall be deemed confidential until or unless such communications are addressed in a public meeting, at which time such communications become a matter of public record. All personal information relating to Board members, players and their families shall be held strictly confidential. 4

(d) These Bylaws may be amended only by a vote of two-thirds (2/3) majority of the Executive Board of Directors. (e) In the event that a husband and wife are elected to simultaneous membership on the SVLL Board, they shall share only one (1) vote between them while conducting SVLL Board business. SECTION 6 Rules of Order for Board Meetings: Robert s Rules of Order shall govern the proceedings of all Board of Directors meetings, except where same conflicts with this Constitution of the Local League. ARTICLE VII - DUTIES AND POWERS OF THE BOARD Appointments: The Executive Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board or have been elected to fill a vacancy on the Executive Board. Executive Board Members President: The President shall: (a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors. (b) Present a report of the condition of the Local League at the Annual Meeting. (c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League. (d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization. (e) Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board. (f) Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Board as circumstances warrant. (g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof. (h) With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection. Vice President(s): The Vice President(s) shall: (a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office. (b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President. Secretary: The Secretary shall: (a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records. (b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors. (c) Maintain a list of all Regular Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees. (d) Keep the minutes of the meetings of the Members, the Board of Directors and cause them to be recorded in a book kept for that purpose. (e) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed. (f) Notify Members, Directors, Officers and committee members of their election or appointment. (g) Participates in all Board Meetings and other Board of Directors duties as assigned by the President. 5

Treasurer: The Treasurer shall: (a) Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors. (b) Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors. (c) Keep records for the receipt and disbursement of all moneys and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All expenditures on behalf of Local League must be approved Board of Directors. Expenditures of $500 or less must be approved by the President. Expenditures greater than $500 must be approved by the Board of Directors prior to expenditure of funds. (d) Prepare and provide a monthly financial report to be reviewed by the Board of Directors at all Board meetings. (e) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting. (f) Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League Headquarters. (g) Participates in all Board Meetings and other Board of Directors duties as assigned by the President. Player Agent(s): The Player Agent(s) shall: (a) Record all player transactions and maintain an accurate and up-to-date record thereof. (b) Set up online registration and assist the President in verifying residence and age eligibility. (c) Conduct the tryouts, the player selection to teams (drafts) and all other player transaction or selection meetings. (d) Oversee player trades on draft night or as outlined in the Local Rules. (e) Conduct and oversee All-Star and TOC voting as outlined in the Local Rules. (f) Prepares team rosters and submits them to Little League Headquarters or upload to the Data Center, team rosters or registered players lists as required by Little League. (g) Completes all player waivers, Charter Committee waivers, tournament eligibility affidavit forms, Player affidavit forms for tournament teams needed per Little League rules and regulations. (h) Serves on any disciplinary committees involving Player Members. (i) Participates in all Board Meetings and other Board of Directors duties as assigned by the President. Safety Officer: The Safety Officer shall: (a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League Baseball. (b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting. (c) Completes an annual ASAP plan and submits to Little League Headquarters. (d) Coordinates reporting and prevention of injuries. (e) Participates in all Board Meetings and other Board of Directors duties as assigned by the President. NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer: (1) Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers. (2) Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities. (3) Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow up information on medical and other data is forwarded as available. Appointed Board Members League/Parent Information Officer: The League Information Officer shall: (a) Maintains the league's official website; (b) Assign online administrative rights to Board Members as needed; (c) Input, maintain and update game schedules and scores on a regular basis; (d) Ensure that league news is updated online on a regular basis; 6

(e) Collect, post, and distribute important information on league activities including direct dissemination of fund-raising and sponsor activities to Little League Baseball, the district, the public, league members, and the media; (f) Serves as primary contact person for Little League and Active Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball. (g) Participates in all Board Meetings and other Board of Directors duties as assigned by the President. (h) Assists in coordinating all league sponsored events. Division Directors: (T-Ball, CAPS, Minor B, Minor A, Majors, Junior/Seniors) (a) Liaison between division managers and SVLL Board of Directors (b) Schedules practices and games as directed by the Board of Directors (c) Handles any manager or coach issues and reports all incidents to the Board of Directors. (d) Maintains a roster of all managers and coaches and ensures that all have passed a Little League background check. (e) Monitors manager and coach performance at games to ensure proper instruction is given to players, adherence to Green Book and Local Rules are being followed. (f) Oversees and monitors field maintenance of all assigned fields (g) Participates in all field maintenance work days, schedules and oversees managers and coaches during such work days. (h) Participates in all Board Meetings and other Board of Directors duties as assigned by the President. Fundraising Director: (a) Solicit businesses for prospective sponsorship with SVLL (b) Keep records of all business/personal sponsors for the year, ensure that each sponsor has a banner for the field(s), ensure that banners are hung on the appropriate field(s). (c) Collect sponsorship advertisements for SVLL from the current season sponsors; make sure each sponsor receives an appreciation plaque with the correct team picture. (d) Assists in coordinating all league sponsored events. (e) Participates in all Board Meetings and other Board of Directors duties as assigned by the President Equipment Manager: (a) Inventories existing equipment. (b) Orders uniforms, caps, and team equipment as necessary (c) Distribution of all uniforms, caps, and equipment to team managers. (d) Re-order of equipment and balls as needed. (e) Collection of team equipment at the conclusion of the season. Scorekeeping Director(s): (a) Purchase, maintain, and replenish all League scorekeeping supplies for all divisions, including books, score sheets, pencils, sharpeners, pitching logs, and pitching log notebooks. (b) Collect complete score sheets for all games and replenish each book with sufficient blank score sheets for each division, on at least a weekly basis. (c) Track eligibility for all pitchers in three divisions, including inspecting, verifying, and completing official pitching logs for all pitchers on at least a weekly basis. (d) Coordinate with VP of Administration or Information Officer to post all game scores to website which are not report by Managers this includes inspecting score sheets to verify and/or determine final scores. (e) Track all absences and games played as needed upon the request of the Player Agents and or/board of Directors. (f) Assist in the resolution of disputes re: official game scores as needed. (g) Certify games played for All-star nominations prior to All-Star vote. Tournament Director/Coordinator: (a) Responsible for contracting with outside vendors to host Little League as well as non-little League related baseball tournament and field rentals throughout the year. (b) Duties include being principal contact for all aspects of field rental, including trash collection, restroom supplies, and field maintenance. This position works closely with the President and VP of Administration as well as Divisions Directors to coordinate field allocation. 7

(c) Coordinates with outside Tournament Organizers, Snack Bar Vendor for all tournaments and field rentals. Oversees snack bar operations, vendors and hosting groups to ensure the facility is maintained and operating smoothly. Also coordinates and schedules Board Members to oversee all snack bar and gate funds raised, open and close the facility and distribute codes and keys as needed to hosts and Tournament Organizers. (d) Coordinates with President and District Representatives for All-Star and TOC Tournaments with includes attending all district All-Star/TOC meetings. (e) This is considered a fund raising position. Field Maintenance Coordinator: (a) Communicate to Equipment Directors what field supplies are needed (b) Keep all equipment rooms and sheds cleaned and organized (c) Report any unrepairable field issues or equipment (d) Schedule any work party days for membership (e) Hang banners and keep all banners from tearing and/or falling down (f) Maintain batters eyes, base plugs, bases, home plate, L-screens, field screens, batting cages and all field equipment in working condition ARTICLE VIII - AFFILIATION Charter: The Local League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program. Rules and Regulations: The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League. SECTION 3 Local Rules, Ground Rules and/or Bylaws: The local rules, ground rules and/or bylaws of this Local League shall be adopted by the Board of Directors but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The local rules, ground rules and/or bylaws of this Local League shall expire at the end of each fiscal year, and are not considered part of this Constitution. (See Article XI, Section 7 for fiscal year of this league.) ARTICLE XI - FINANCIAL AND ACCOUNTING Authority: The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income including Snack Bar funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team. Contributions: The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League. SECTION 3 Solicitations: The Board shall not permit the solicitation of funds in the name of Little League Baseball unless all of the funds so raised are placed in the Local League treasury. SECTION 4 8

Disbursement of Funds: The Board shall not permit the disbursement of local League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by the Treasurer, President or other designated Board Member as needed. Disbursements may be made by league issued cards, using bill pay methods and other authorized methods as determined by the Board of Directors. Spending limits per authorized Board Member will be determined by a majority vote of the Executive Board or Board of Directors. All funds must be maintained in the Local League checking or savings accounts. Checks for expenditures shall be signed by the Local League Treasurer, President or other officer or officers as approved by the Board of Directors. All income and expenditures shall be disclosed to the Board of Directors at Board Meetings or as requested for review. SECTION 5 Compensation: No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation or emolument from the Local League for services rendered as Director, Officer or Member. SECTION 6 Deposits: All moneys received, including Auxiliary Funds, shall be deposited to the credit of the Local League at JP Morgan Chase Bank or a bank of choosing as decided by the Board of Directors by majority vote. SECTION 7 Fiscal year: The fiscal year of the Local League shall begin on October 1 and shall end on September 30. SECTION 8 Distribution of Property upon Dissolution: Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Board of Directors shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision. ARTICLE XII - AMENDMENTS This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members. The Draft Constitution shall be submitted to Little League Baseball, Incorporated, for approval before implementation. This Constitution was approved by the Sweetwater Little League Board of Directors and its Members on March 8, 2014 President s Name Arturo Maldonado President Signature Little League ID No. 04054201 Federal ID No. (if available) State ID No. (if available) This Local League s Constitution on file at Regional Headquarters (most recently-approved copy) is the official Constitution of this Local League. Little League Baseball does not limit participation in its activities on the basis of disability, race, creed, color, national origin, gender, sexual preference or religious preference. 9