FRENSHIP INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION MINUTES OF REGULAR MEETING MAY 24, 2010 6:00 P.M. The Frenship Independent School District Board of Education met in regular session at 6:00 p.m. on May 24, 2010, in the Frenship Administration board room. Board members present Brad Draper President David R. Miller Vice President Scott Stockton Secretary Kelley Grimes Dr. Jerry McCabe Jolyn Wilkins Troy Vanderburg New Board Member Absent None Administrators present Dr. David Vroonland Superintendent Darryl Flusche Assistant Superintendent/Curriculum Michelle McCord Assistant Superintendent/Admin Services Greg Cartwright Chief Financial Officer Tim Williams Executive Director of Operations Andy Penney Director of Public Relations/Information Linsae Snider Director of Professional Development Mike Cayton Director of Facilities President Draper declared a quorum present and called the meeting to order at 6:07 p.m. noting that a quorum was present, that the meeting has been duly called, and that notice of the meeting has been duly posted in a time and manner as required by law. President Draper announced publicly at 6:08 p.m. that a closed session would now be in session for the purpose of discussing Personnel, Section 551.074. and Real Estate, Sections 551.072 and 551.073. May 24, 2010 Page 1
CLOSED SESSION THE BOARD ENTERED CLOSED SESSION AT 6:08 P.M. BY ORDER OF PRESIDENT DRAPER WITH NO VOICED OBJECTIONS. PURPOSE: Section 551.074 Personnel Section 551.072 and 551.073 Real Estate THE BOARD RETURNED TO PUBLIC SESSION AT 6:57 P.M. BY ORDER OF PRESIDENT DRAPER, WITH NO VOICED OBJECTIONS. President Draper reconvened the meeting at 7:01 p.m. Scott Stockton led the invocation. The Pledge of Allegiance was recited. Cathy Mousavi, school nurse at Willow Bend Elementary and the Willow Bend Health Clinic, was spokesperson for a group of staff and parents who expressed concern that the Willow Bend Health Clinic was not going to be continued due to lack of funding from the grant that helped start the program. Several groups of students were introduced and recognized for earning state awards: Skills USA state winners Best of Texas Award winners (outstanding marketing student and runner-up outstanding trades and industries student) VASE (Visual Arts Scholastic Event) and Scholastic Art Portfolio winners Teens Serving Texas Academic Excellence winner Boys Golf Team State qualifier Three Frenship teachers won $10,000 awards for being named Beaumont Foundation winners - for their leadership and dedication to inspire a spirit of learning. Only six teachers in the Lubbock county area were selected and three were from Frenship. These were Saundra Wimberly, elementary, Kristina Janeway, middle school, and Janet Flusche, high school. Brad Draper was sworn into Place 1, Troy Vanderburg into Place 2 and Kelley Grimes into Place 7. The board reorganized and elected officers for the 2010-2011. MOTION NO. 56 Superintendent Vroonland called for nominations for the office of Board President. Scott Stockton nominated Brad Draper for President and David R. Miller for Vice President. May 24, 2010 Page 2
A motion was made by Scott Stockton, seconded by David R. Miller that nominations cease and that Brad Draper be elected President and David R. Miller be elected Vice President by acclamation. Motion carried unanimously. MOTION NO. 57 Superintendent Vroonland called for nominations for the office of Secretary. Dr. Jerry McCabe nominated Scott Stockton for Secretary. A motion was made by Dr. Jerry McCabe, seconded by David R. Miller, that nominations cease and that Scott Stockton be elected Secretary by acclamation. Motion carried unanimously. MOTION NO. 58 The consent agenda was presented. President Draper asked if there were any consent items that the board wished to remove for discussion and/or vote. No items were removed for separate vote and/or discussion. A motion was made by David R. Miller, seconded by Scott Stockton, to approve the following consent items: Minutes April 19, 2010 Regular Meeting May 3, 2010 Secondary Campus Roundtable May 10, 2010 Budget Workshop May 17, 2010 Called Meeting to Canvass Election Results Financial Report Cash and Investment Position Cumulative YTD Revenues/Expenditures Personnel Recommendations Proposals for Boys and Girls Basketball Supplies Annual SHAC Report Auditor s Engagement Letter Motion carried unanimously. MOTION NO. 59 The board discussed appointing a delegate and alternate for the TASB Delegate Assembly that will meet during the TASB/TASA Annual Conference in Houston, on September 24-26, 2010. May 24, 2010 Page 3
A motion was made by Scott Stockton, seconded by Dr. Jerry McCabe, to appoint Troy Vanderburg as Delegate for the TASB Delegate Assembly in Houston. Motion carried unanimously. MOTION NO. 60 A motion was made by Scott Stockton, seconded by Jolyn Wilkins to appoint Kelley Grimes as Alternate for the TASB Delegate Assembly in Houston. Motion carried unanimously. MOTION NO. 61 Local Policies DIA (LOCAL), FB (LOCAL) and FFH (LOCAL) were updated and brought to the board for adoption. Updates were made to reflect the change from Steve Burleson to Michelle McCord as Assistant Superintendent of Administrative Services. A motion was made by Scott Stockton, seconded by Dr. Jerry McCabe to adopt the local policy updates for DIA (LOCAL), FB (LOCAL) and FFH (LOCAL), as recommended by the administration. Motion carried unanimously. MOTION NO. 62 Tim Williams discussed the transportation contract renewal for 2010-11. He recommended that the board approve the Durham Transportation contract extension be extended for the 2010-11 school year. A motion was made by Jolyn Wilkins, seconded by David R. Miller to approve the Durham Transportation contract extension for 2010-11, as recommend by the administration. Motion carried unanimously. MOTION NO. 63 Tim Williams discussed the food service contract that was up for renewal and the proposal process for this year. He recommended that the proposal from Aramark for the district s food service be approved. A motion was made by Scott Stockton, seconded by Kelley Grimes, to approve the proposal from Aramark Corporation for the district s food service, as recommended by the administration. Motion carried unanimously. MOTION NO. 64 The final design phase documents for Tiger Stadium parking lot and a change order to Lee Lewis Construction for a GMP on the parking lot were discussed. The administration May 24, 2010 Page 4
recommended that the board approve the final design phase documents and accept the change order for a base bid of $1,190,000 and 3 alternates for adding bases lighting, all totaling $1,355,842. A motion was made by Scott Stockton, seconded by David R. Miller to approve the final design documents for the football stadium parking lot and to approve a change order to Lee Lewis Construction for a GMP on the football stadium parking lot that includes the base bid, plus alternates 1, 2 and 3, totaling $1,355.842, as recommended by the administration. Motion carried unanimously. District Effectiveness Reports were given on the athletics program and on the performing arts/music programs. The administration discussed the Willow Bend Health Clinic and the fact that the grant funding for the clinic was not available after the 2009-10 school year. Mike Cayton gave a construction update on the new vocational agriculture facility. The tentative agenda for the June 21, 2010 board meeting was reviewed. MOTION NO. 65 A motion was made by Scott Stockton, seconded by Dr. Jerry McCabe to adjourn the meeting at 9:30 p.m. Motion carried unanimously. We affirm these minutes to be true and correct. Brad Draper, President Scott Stockton, Secretary June 21, 2010 May 24, 2010 Page 5