MINISTRY OF INFORMATION COMMUNICATION TECHNOLOGY, POSTAL AND COURIER SERVICES

MINISTRY OF INFORMATION COMMUNICATION TECHNOLOGY, POSTAL AND COURIER SERVICES REPORT ON THE CONSULTATIVE WORKSHOP ON THE ESTABLISHMENT OF THE ZIMBABWE INTERNET GOVERNANCE FORUM RAINBOW TOWERS 17 JUNE 2015 1 INTRODUCTION Following a meeting that was held on Friday 5 June 2015, at the offices of the Ministry of ICT, Postal and Courier Services, where it was agreed to establish an Internet Governance Forum in Zimbabwe by 30 June 2015, the Ministry of ICT, Postal and Courier Services (MICTPCS) together with the Postal and Telecommunications Regulatory Authority of Zimbabwe (POTRAZ) organised and hosted a multi-stakeholder consultative workshop on the establishment of an Internet Governance Forum in Zimbabwe to gather stakeholder views on the formation of the Zimbabwe Internet Governance Forum (ZIGF). The workshop, which was held at the Rainbow Towers Hotel in Harare, on Wednesday 17 June 2015, was attended by 159 representatives of different stakeholders groups including Government, Private Sector, Civil Society, Academia and Technical Communities (See Annexure 1 for the list of stakeholder groups that were represented and the individuals elected by each stakeholder group into the interim Multi-stakeholder Coordinating Team (MCT) for the Zimbabwe Internet Governance Forum. Resolutions of the workshop were captured in a Communique, with the main resolution being the launch of the ZIGF on 17 June 2015 by the Secretary for Information Communication Technology, Postal and Courier Services, Dr. Eng. S. Kundishora at the same gathering (See Annexure 2 for a copy of the Communique). Proceedings of the workshop are detailed in the following paragraphs. 1

2 REMARKS BY THE ACTING DIRECTOR GENERAL OF POTRAZ (MR N. MUZHUZHA) The Acting Director General welcomed all stakeholders who attended the meeting and highlighted that internet belonged to everyone. It was a good tool but it presented some risks. It was therefore the duty of all stakeholders that had gathered for the National Internet Governance Forum (IGF) to ensure that a vibrant safe internet was created. 3 REMARKS BY THE PRINCIPAL DIRECTOR IN THE MINISTRY OF ICTPCS (MR C.CHIGWAMBA) Mr Chigwamba pointed out to stakeholders that the main purpose of the workshop was to discuss internet governance and ameliorate the threats that are brought about with its use. He introduced the guest of honour, Doctor Engineer S Kundishora, who is the Permanent Secretary for Ministry of ICTPCS and informed stakeholders that he was keen to spearhead programmes that benefited people directly such as internet governance and with this passion, he was among the key persons who engineered the formation of the Ministry of ICTPCS. 4 OFFICIAL OPENING BY THE PERMANENT SECRETARY FOR ICTPCS (DR. ENG. S KUNDISHORA) Dr Engineer Kundishora informed stakeholders, that this was a critical forum people had gathered for and their active participation was required. ICT was among the sectors that had recorded major developments over the decade and internet usage had brought a lot of employment, created an enabling environment for economic growth while on the other hand it bombarded people with challenges they have to endure. He informed participants that at African Union level, Member States were encouraged to set up National Internet Exchange Points in order to contain costs and ensuring that local traffic remains local rather than going via international internet exchange points. It was therefore important to see how best this could be done through the forum by putting structures that could govern the internet. Dr. Eng. Kundishora pointed out that some countries in Africa, such as Malawi, Mozambique, Tanzania and South Africa had already established their National Internet Governance Forums (NIGFs). Although these countries could be used as best examples, the Permanent Secretary encouraged participants to localise the ZIGF within the confines of Zimbabwe. In setting up the ZIGF there was also the need to ensure that the country s views were taken at regional as well as international forums. In conclusion, he expressed that he was going to attend a SADC Minister s meeting on ICTs in Namibia where among other issues he would 2

be asked the progress on establishing the NIGF, the National Internet Exchange Point as well as conforming to the ITU digitalization exercise. As such the successful establishing of the ZIGF on this day would be worth reporting at the SADC Minister s meeting among other issues. 5 PRESENTATIONS 5.1 REFRAMING AND CONTEXT OF THE WORKSHOP BY POTRAZ HEAD-ICT (MR T.R MUJURU) Mr Mujuru informed participants that this workshop was a follow-up to a meeting that was held on Friday 5 June 2015, at the offices of the Ministry of ICT, Postal and Courier Services, where it was agreed to establish an Internet Governance Forum in Zimbabwe (ZIGF) by 30 June 2015. The main objective was to advance Internet Governance issues in Zimbabwe through a multi-stakeholder framework, as well as facilitating partnerships and coalitions that deliver coordinated domestic responses, initiatives, and synergies that best promote and protect the nation s position on the internet ecosystem. The Meeting resolved to consider convening a Stakeholder Consultative Workshop on Wednesday 17 June 2015 to gather stakeholder views on the formation of the ZIGF. The Meeting also resolved to set up a small Task-Force that would produce a concept paper detailing; the structure of ZIGF; its vision, mission and objectives; funding options for the IGF activities once it gets established; and frequency of meetings of the ZIGF. He further told participants that the Task-Force had since produced a Concept Paper whose contents would be discussed during the workshop. 5.2 PRESENTATION FROM SAIGF BY ISIT DIRECTOR (MR GWATIDZO) He informed participants that the Council of SADC Ministers responsible for ICTs had made a resolution at a meeting in Malawi that there be a multi stakeholder approach to SAIGF and he was one of the members of the SAIGF coordinating team. He mentioned that, an observation had been made that only 4 out of 15 Member States had established their NIGFs. He further explained to participants that SAIGF had a mandate to the IGF issues to both the continental platform as well as the international community. He highlighted to stakeholders 3

that this platform was an opportunity to embrace the country s legacy in ICTs without necessarily allowing it to hold us back. As such everyone was involved in internet governance issues as they direct policy formulation, legal frameworks as well as security issues. 5.3 THE ROAD TOWARDS A NATIONAL IGF FOR ZIMBABWE BY DEPUTY DIRECTOR MINISTRY OF ICTPCS (MR JM MADYA) In his presentation Mr Madya informed participants that on 16 June 2011, in Gaborone, Botswana, the SADC ICT Ministers endorsed that the SADC Secretariat collaborates with the APC, NEPAD and SANGONet to convene SAIGF prior to the 6 th Global IGF that was held in September 2011 in Nairobi, Kenya. At that time, Southern Africa was the only sub-region without a Regional IGF. The Southern Africa Internet Governance Forum (SAIGF) was launched during a Meeting that was held from 1 to 3 September 2011 in Johannesburg, South Africa. At their Meeting in 2012, the SADC ICT Ministers: Urged Member States to set up their National Internet Governance Forums and contribute their input by participating in the Southern Africa Internet Governance Forum (SAIGF). Only 4 out of 15 Member States have NIGFs namely, Malawi, Mozambique, United Republic of Tanzania; and South Africa. Zimbabwe is not among the four countries as indicated. The remaining 11 SADC Member States, including Zimbabwe, which have not yet established NIGFs, were urged to establish NIGFs before the 30 June 2015 deadline set by the SADC Ministers responsible for ICTs, Postal and Courier Services during their Meeting held in Mangochi, Malawi in November 2014. The Road towards an NIGF for Zimbabwe has been paved this far to this Consultative Workshop on the Establishment of an NIGF for Zimbabwe. At the end of it all, Mr Madya reminded participants that their contributions as part of the IGF Community (comprising National, Regional and Continental IGFs, Best Practice Forums, Dynamic Coalitions, and IGF Workshops) eventually enrich the potential outcome of the Global / UN IGF. 4

6 DISCUSSION OF THE TERMS OF REFERENCE (MR T MUJURU) 6.1 FEEDBACK FROM GROUPS 6.1.1 GOVERNMENT GROUP LIST OF THE ELECTED MEMBERS Name Organisation Email James Madya Ministry of ICTPCS jamesmadya@rocketmail.com Tichafa Mujuru POTRAZ mujuru@potraz.gov.zw Mr Musekiwa OPC mmusekiwa@gisp.gov.zw Comments There is need for consensus on voting rather than the chair deciding the type of voting scheme Agree on the second statement of the chair casting a vote in the event of a tie. The MCT to relook at the vision and mission. Suggestion (Towards ubiquitous and shared internet principles, norms, rules, decision making procedures and programmes). 6.1.2 TECHNICAL GROUP LIST OF THE ELECTED MEMBERS Name Organisation Email Tafara Chipunza Tel One Tafara.chipunza@telone.co.zw Stanley Magede Liquid Telecom Stanely.magede@liquidtelecom.co.zw Mavis Maunganidze Powertel mmaunganidze@powertel.co.zw Comments ZIGF Vision suggestion (To create an environment that enables safe, cost-effective and ubiquitous internet access for all Zimbabweans by..); Proposed Stakeholder Representation should be equal; There is need for Regional Chapters based on geographical areas on Structure of the MCT; Voting scheme should have a secret ballot at all times; 5

There is need to establish the number which constitute a quorum. Minimum should be ten(10) members; Recommend to begin with two (2) meetings per quarter for the MCT. 6.1.3 PRIVATE SECTOR LIST OF THE ELECTED MEMBERS Name Organisation Email Cade Zvavanjanja Cybersecurity Centre cadezvavanjanja@gmail.com Pardon Titus Gorova Just I.T. / Computer Society pardon.gorova@gmail.com of Zimbabwe Tendai Mapfumba Gonglow Consultants tmapfumba@yahoo.com Gilbert Chihwai Goldrad Communications chihwaigilbert@yahoo.com Comments On page 6, to include provincial and district chapters on the model, also to include other stakeholders were there is government, regulators, general public.(include industry, civic society and academia) On page 7; 5.1 point 3; the statement to read; to establish and maintain a coordinated and coherent framework, standards and best practices for dealing with internet governance issues in Zimbabwe. On page 7; 5.1 point 4, ICANN, Global IGF and other global forums. 5.2 and 5.3 5On the mission and vision: The MCT to discuss and indigenise... The composition of MCT to be equal 20% On 5.4.3 to include that the MCT half members should at least retire after the two year cycle Also on 5.4.3 to include that if a member of the MCT is absent from meeting for 3 consecutive meetings with communication, should be removed from the MCT The MCT to establish special committees and working groups There has to be the retirement of all members.50% rotation If you miss 3 meetings you are automatically evicted from the team. 6

6.1.4 ACADEMIA LIST OF THE ELECTED MEMBERS Name Organisation Email Dr. Hapanyengwi- UZ University of Zimbabwe ghapanyengwi@ict.uz.ac.zw Kingston Magaya UZ University of Zimbabwe kingstonmagaya@gmail.com Tshuma Brian AU Africa University Lawyer(no contact availed) Comments To ensure Zimbabwe s interests are represented in the SAIGF, African internet governance forum (AFIGF), ICANN and global IGF. It is better to mention all sectors which represent the general public than write the general public. In the special interest group that is where people with disabilities are found, religious and faith groups; youths; women. 5.1 objectives of the ZIGF (bullet 4&5); to facilitate the participation of a broad range of stakeholders in internet governance issues not issue. 5.2 ZIGF VISION; the vision must address the gap which is being seen which necessitates the establishment of a national internet governance forum. THE vision has to be time bound although there is no need to mention it. The group did not prescribe or suggest a vision but left the discretion for the MCT. 5.3 ZIGF MISSION; to provide a sustainable National forum that engages all stakeholders in public policy national debate on internet governance issues. 5.4.2 Composition of each stakeholder group representation (bullet 3) civil society representation will come from consumer groups; representatives of the disabled; youth groups; media groups; children groups; rights groups and religious and faith groups. 5.4.3 Structure of the MCT (SECOND PARAGRAPH) let it be clear who shall be exofficio from the ZIGF Secretariat than to leave it saying ZIGF Secretariat shall be exofficio. It will be vague. Membership is limited to a two year cycle of the ZIGF and can be re-appointed for one extra term. There has to be sub-committees which feed into the MCT. There can be a ZIGF structure at the district level then provincial up to the national level. There is need to craft a terms of reference for the MCT. 7

There is also need for interface/ accountability, the MCT has to come back to the stakeholders and report back what would have transpired or developments which would have taken place since the day of the launch. Type of voting scheme has to be prescribed well before there is need to vote. 6.1.5 CIVIC SOCIETY LIST OF THE ELECTED MEMBERS Name Organisation Email Angeline Furusa Jesus Generation paajtv@gmail.com International Ministries / Young Visionaries Resurrected and connected Nickros Kajengo Zimbabwe Youth nickroskajengo@gmail.com Empowerment Platform(ZIYEP Wadzanai Gadaga Zimbabwe Human Rights Commission wadzanai@zhrc.org.zw Comments Contents, Justification for Internet Governance at a National Level (Proposal) As per above representation it is virtually ideal and recommendable that the government is playing a key role. We feel this will be a success in particular if the OPC is given a key role to play given that it has the mandate to coordinate and influence all state institutions as well as resource mobilisation. This as civil society we noted that it s really in line with the ZimAsset blueprint which clearly explain state that OPC shall be a leading role in the promotion of ICT and these e programmes. Furthermore the government composition or those selected to represent the government should as well include the Ministries of Primary and Secondary Education and Ministry of Higher and Tertiary Education. These education ministries should really be key stakeholders. 8

7 WAY FORWARD WITH ENG. MUZHUZHA POTRAZ Mr Muzhuzha ended by highlighting that a convener and secretariat was needed to make sure the MCT is operational. Stakeholders agreed that the convener shall be the MCT whilst POTRAZ continues to be the Secretariat. The MCT chose Dr. Hapanyengwi from the University of Zimbabwe as the chairman of the MCT. It was also agreed to create a ZIGF web portal which is a mandate of the Secretariat as currently the communication platform for ZIGF IS zigf@potraz.gov.zw 8 CLOSING REMARKS (MR C. CHIGWAMBA) In closing, the Consultative workshop, Mr Chigwamba mentioned that there was need to establish a sustainable internet governance forum and he congratulated stakeholders for establishing one. He hoped that a multi stakeholder team established was going to drive the agenda for internet forward. He congratulated the elected members of the MCT and encouraged them to remain active on the ground as technology is ever changing. He thanked the Ministry officials as well as POTRAZ for all the hard work that had been done within a short period of time to ensure that the consultative workshop was a success.. 9 TERMS OF REFERENCE OF THE ZIGF The MCT has now finished work on the founding documents of the ZIGF and these have been combined into a single draft document which spells out the Terms of Reference (ToR) of the ZIGF. The draft ToR will be presented to the next ZIGF Public Forum, planned to be held on 19 October 2015, for ratification. (See Annexure 3 for the draft ZIGF Terms of Reference) 9

ANNEXURE 1 List of individuals elected by stakeholder groups to represent them in the Zimbabwe Internet Governance Forum interim Multi-Stakeholder Coordinating Team (MCT) on 17 June 2015 Stakeholder Group Number of Participates at Launch Workshop Technical 30 Academia 7 Civil Society 41 Private Sector 34 Government 47 Total Number of Participants 159 Names of those elected to MCT Organisation Represented Personal Email Address Tafara Chipunza Telone tafara.chipunza@telone.co.zw Stanley Magede Liquid Telecom stanley.magede@liquidtelecom.co.zw Mavis Maunganidze Powertel mmaunganidze@powertel.co.zw Advocate Kingston University of kingstonmagaya@gmail.com Magaya Zimbabwe Brian Tshuma Africa University tsbriann@yahoo.com Dr. Gilford University of ghapanyengwi@compcentre.uz.ac.zw Hapanyengwi Zimbabwe Angeline Furusa Jesus Generation paajtv@gmail.com International motivationalspeakerpaaj@gmail.com Ministries / Young Visionaries Resurrected and connected Nickros Kajengo Zimbabwe Youth nickroskajengo@gmail.com Empowerment Platform(ZIYEP) Wadzanai Gadaga Zimbabwe Human wadzanai@zhrc.org.zw Rights Commission Cade Zvavanjanja Cybersecurity cadezvavanjanja@gmail.com Centre Pardon Titus Gorova Just I.T. / pardon.gorova@gmail.com Computer Society of Zimbabwe Tendai Mapfumba Gonglow tmapfumba@yahoo.com Consultants Gilbert Chihwai Goldrad chihwaigilbert@yahoo.com Communications Munei Musekiwa Office of the mmusekiwa@gisp.gov.zw President and Cabinet Tichafa Mujuru POTRAZ mujuru@potraz.gov.zw James Madya Ministry of ICT jamesmadya@rocketmail.com Postal and Courier Services 1

ANNEXURE 2 COMMUNIQUE ON THE ESTABLISHMENT OF THE ZIMBABWE INTERNET GOVERNANCE FORUM Rainbow Towers 17 June 2015, Harare We, the stakeholders attending the inaugural Multi-stakeholder workshop on the establishment of the Zimbabwe Internet Governance Forum (ZIGF) held at the Rainbow Towers, Harare on the 17 th June 2015: RECOGNISING; The substantial socio-economic benefits that a National Internet Governance Forum provides; The need to establish a coordinated and coherent framework for advancing internet governance issues in Zimbabwe; The need to facilitate the participation of a broad range of stakeholders, creating partnerships and coalitions that deliver coordinated domestic responses, initiatives, and synergies that best promote and protect the nation s position on internet governance; The importance of increasing awareness and building capacity on internet governance issues to ensure informed dialogue on policy and related matters among stakeholders; and The need to ensure that Zimbabwe presents coordinated views at the Southern Africa Internet Governance Forum (SAIGF), African Internet Governance Forum (AfIGF), Internet Corporation for Assigned Names and Numbers (ICANN) and other Global Internet Governance Forums. NOTING; The International and regional obligations of the Government of Zimbabwe regarding internet governance issues; The recognition afforded to Zimbabwe through the Information Society Initiatives Trust (ISIT) at the Southern Africa Internet Governance Forum (SAIGF) Multi-stakeholder Committee Team (MCT); The efforts made by the Government of Zimbabwe through the Ministry of ICT, Postal and Courier Services and the Postal and Telecommunications Regulatory Authority (POTRAZ) to facilitate the establishment of a National Internet Governance Forum; The work of the Task Team in preparing the draft founding documents for the establishment and operation of the National Internet Governance Forum; The wide stakeholder interest on the establishment of a functional National Internet Governance Forum; The absence of other key stakeholders due to the short time frame given for the workshop; The draft founding documents presented by the Ministry of ICT, Postal and Courier Services and the Postal and Telecommunications Regulatory Authority of Zimbabwe (POTRAZ) for the establishment of a National Internet Governance Forum; and The various concerns of stakeholders regarding the contents of the draft founding documents of the National Internet Governance Forum and the need for further consultations and input. NOW THEREFORE RESOLVE; 1. To establish the Zimbabwe Internet Governance Forum (ZIGF) effective 17 th June 2015; 2. To set up a Multi-stakeholder Coordinating Team (MCT) with interim membership to facilitate the finalisation of the founding documents for the operationalization of the ZIGF; 3. To publicise extensively the establishment of the ZIGF and its objectives; 4. To invite a broad base of stakeholders to participate in the formulation of the founding documents and activities of the ZIGF; 5. That POTRAZ continue to serve as the secretariat and enabler for ZIGF; and 6. To develop an independent website for the ZIGF. 1

ANNEXURE 3 DRAFT ZIMBABWE INTERNET GOVERNANCE FORUM (ZIGF) TERMS OF REFERENCE Version 2.0.1 1

Contents 1 Introduction... 3 1.1 Launch of the ZIGF... 3 1.2 Definition of the ZIGF... 3 1.3 Objectives of the Zimbabwe Internet Governance Forum... 4 1.4 ZIGF Vision... 5 1.5 ZIGF Mission... 5 1.6 Structure of ZIGF... 5 1.6.1 The Multi-stakeholder Coordinating Team (MCT)... 5 1.6.2 Composition of each Stakeholder Group Representation... 5 1.6.3 Structure of the MCT... 6 1.6.3.1 Working Groups... 6 1.6.4 Decision Making Process and Frequency of Meetings... 6 1.6.5 ZIGF Multi-stakeholder Coordinating Team Functions... 6 1.6.6 ZIGF Secretariat and its Functions... 7 1.7 Possible Funding Options for ZIGF... 7 1.8 Secretariat Contact Details... 8 2

1 Introduction 1.1 Launch of the ZIGF The Zimbabwe Internet Governance Forum (ZIGF) was launched by the Secretary for Information Communication Technology, Postal and Courier Services, Dr. Eng. S. Kundishora at a Multistakeholder Workshop that was held at the Rainbow Towers Hotel, in Harare, on 17 June 2015. The workshop was attended by 159 representatives of different stakeholders groups including Government, Private Sector, Civil Society, Academia and Technical Communities. Among other things, the workshop resolved: a) To establish the Zimbabwe Internet Governance Forum (ZIGF), effective 17th June 2015; b) To set up a Multi-stakeholder Coordinating Team (MCT) with interim membership to facilitate the finalisation of the founding documents for the operationalization of the ZIGF; and c) That POTRAZ serves as the secretariat and enabler for ZIGF. This concept paper spells out the Terms of Reference of the ZIGF and its main institutional bodies. 1.2 Definition of the ZIGF The ZIGF is a multi-stakeholder forum for public policy dialogue on issues of Internet Governance in Zimbabwe. It brings together all stakeholders in the Internet governance debate, those representing the government, the private sector, the civil society, the technical community, and the academic community, on an equal basis and through an open and inclusive process. It is mandated to be a discussion forum for facilitating dialogue between the Forum's participants. The IGF may identify existing and emerging internet-related public policy issues, bring them to the attention of the relevant authorities and the general public, and, where appropriate, make recommendations to the relevant authorities. The IGF does not have any direct decision-making authority. The ZIGF is part of the hierarchy of Internet Governance Forums (IGF) where at an International level there is the global IGF that was established by the United Nations in July 2006. At a continental level there is the African Internet Governance Forum (AfIGF), and at a regional level the ZIGF falls under the Southern Africa Internet Governance Forum (SAIGF). The relationship between the ZIGF and other international, continental and regional bodies is as shown below: 3

1.3 Objectives of the Zimbabwe Internet Governance Forum The objectives of ZIGF can be summarised as follows: To advance Internet Governance issues in Zimbabwe through a multi-stakeholder framework as well as facilitating partnerships and coalitions that deliver coordinated domestic responses, initiatives, and synergies that best promote and protect the nation s position on the internet ecosystem. To increase awareness and build capacity on Internet Governance issues in Zimbabwe so as to ensure informed dialogue on policy and related matters between all stakeholders; To establish a coordinated and coherent framework for dealing with Internet Governance issues in Zimbabwe; To facilitate the participation of a broad range of stakeholders in Internet Governance issue; and To ensure Zimbabwe s views are represented in the SAIGF, African Internet Governance Forum (AfIGF), ICANN and Global IGF. 4

1.4 ZIGF Vision A sustainable, secure, stable, open and robust internet in Zimbabwe 1.5 ZIGF Mission To be a Zimbabwean world-class platform for multi-stakeholder policy dialogue on prevailing and emerging issues on Internet Governance. 1.6 Structure of ZIGF The ZIGF comprises of the Public Forum, with an Advisory Group (known as the Multi-stakeholder Coordinating Team, or MCT) and a Secretariat as the main institutional bodies of the ZIGF. 1.6.1 The Multi-stakeholder Coordinating Team (MCT) The MCT draws its membership from the following stakeholder groups: Government Private Sector Civil Society Academia Technical Communities Proposed stakeholder representation on the MCT will be as follows: Proposed Stakeholder Representation Weighting on the MCT Item Stakeholder Group Percentage Representation 1. Government 20% 2. Private Sector 20% 3. Civil Society 20% 4. Academia 20% 5. Technical Communities 20% 1.6.2 Composition of each Stakeholder Group Representation Representation of each stakeholder group will be determined as follows: Representation for government will be drawn from Government Ministries; Regulatory Authorities; Legislature; and Defence, Security and law enforcement agencies. Private sector representation will come from the ICT Industry Groups, Commerce, Manufacturing Industry Groups, banker associations, and SMEs. Civil Society representation will come from Consumer Groups; Representatives of the disabled, youth, women, religious, legal, media, children, rights Groups, etc. Academia representation will come from Scholars and Research Scientists. 5

Technical representation will come from Mobile Network Operators; Fixed Network Operators; Internet Access Providers; Internet Service Providers; Domain Name System (DNS) Managers; and Internet Exchange Point (IXP) Operators. 1.6.3 Structure of the MCT Each stakeholder group will nominate its representatives to the MCT based on the above stakeholder weighting guidelines. Members of the MCT shall elect a chairperson and a vice chairperson from amongst themselves. Membership posts are limited to a three (3) year cycle of the ZIGF and can be re-appointed for one extra term. A member of the MCT who misses three (3) consecutive meetings without an apology shall cease to be a member. ZIGF Secretariat and the Office of the President and Cabinet (OPC) shall be ex-officio. The membership number, including the Chair shall not exceed fifteen (15) Members. The MCT may invite representatives of relevant special interest groups to its meetings as observers. 1.6.3.1 Working Groups The MCT shall nominate, from its membership, individuals to serve in the following committees of the MCT: Logistics Capacity Building and Stakeholder Engagement Resource Mobilisation and Finance Management The MCT chairperson cannot be a member of any working group. 1.6.4 Decision Making Process and Frequency of Meetings There shall be at least one (1) ZIGF meeting convened in one (1) year cycle of the ZIGF. The Chair may call extra-ordinary meetings as may be required. The MCT shall hold at least one meeting every quarter. All decisions shall be reached by consensus. If a consensus cannot be reached, then a formal vote may be held. All voting shall be done by secret ballot. The Chair will also have a casting vote (in the event of a tie). For MCT meetings, 5 MCT members shall constitute a quorum. Quorum is called for on time and the chairman can adjourn the meeting if there is no quorum on time. In the event that the chairperson is not present, the vice-chairperson shall chair the meeting. Where both the chairperson and the vice-chairperson are not present, the present members shall elect a chairperson amongst themselves. 1.6.5 ZIGF Multi-stakeholder Coordinating Team Functions Functions of the MCT can be summarised as follows: 6

To oversee, facilitate, coordinate and ensure smooth and effective organization, convening and follow up of all activities related to the ZIGF. To promote, encourage and strengthen dialogue and communication between all Internet Stakeholders in Zimbabwe; To explore the mobilization of resources necessary to promote participation in and convening of the ZIGF; To promote awareness of the ZIGF; To prepare, publish and disseminate the proceedings of the ZIGF and maintain good flow of information among all parties; To be the vital link between the ZIGF, SAIGF, AfIGF, the Global IGF and other relevant regional, continental and international structures; To establish and maintain good working relations with other National IGFs and regional actors; To facilitate participation by Zimbabweans in the Regional, international and Global IGF activities; To review the TOR of the ZIGF Multi-Stakeholder Coordinating Team every two (2) year cycle of the ZIGF and as and when it may be required. Convene ZIGF meetings; and develop and maintain active email lists and website to provide updated ZIGF related information. To set up a dispute resolution mechanism. 1.6.6 ZIGF Secretariat and its Functions There shall be a secretariat with the following functions: Provide administrative, logistical and organisational support to the ZIGF; Assisting the MCT to develop strategies on sustaining the ZIGF process; Act as a knowledge management hub of the ZIGF experiences, best practices, knowledge, expertise, needs and resources; and Convene ZIGF meetings; and develop and maintain active email lists and website to provide updated ZIGF related information. 1.7 Possible Funding Options for ZIGF Government Regulatory agencies Private sector (local and international) Grants from organisations active in the internet space Individuals 7

Where funds are sourced through donations from well-wishers, it is important to ensure that such funds do not come with strings attached, especially in cases where the funds are sourced through foreign donations. 1.8 Secretariat Contact Details Contact Person: Mr. Baxton Sirewu POTRAZ Acting Director General Contact email address: zigf@potraz.gov.zw Website: www.potraz.gov.zw Phone: +263 4 333032 Fax: +263 4 333041 8