ESBB s 2014 Annual Conference will take place in Leipzig, Germany from Tuesday 22th to Friday 24th October. The conference venue will be the Congress Centre Leipzig which is part of the New Leipzig Trade Fair (German: Leipziger Messe), a major trade fair opened in 1996. Congress Centre Leipzig has state-of-the-art facilities and communications systems, with large lecture theatres (seating up to 1000 delegates), numerous rooms for small group discussion and ample exhibition space. Congress Centre Leipzig has excellent transportation links being situated next to 2 major German autobahns or motorways and 10 minutes away from the airport. The ESBB conference theme will be "Biobanking: A Choral Symphony of Science, Technology and Human Rights" in keeping with Leipzig's rich musical tradition as the home of Bach, Mendelssohn and Schumann and the birthplace of Wagner. Leipzig also has a distingished reputation in science and medicine. The Medical Faculty of Leipzig University was founded in 1415 and is Germany's second oldest medical teaching institution and one of the country's largest medical research institutions. Leipzig has a reputation for excellence in a number of medical fields inclusing stem cell research and regenerative medicine. Our local hosts for the ESBB conference will be Professor Joachim Thiery who heads the Institute of Laboratory Medicine, Clinical Chemistry and Molecular Diagnostics (ILM) of Leipzig Faculty of Medicine, and Professor Frank Emmrich who is Director of the Fraunhofer Institute for Cell Therapy and Immunology (IZI) in Leipzig. Our distinguished invited speakers will include: Professor Heiko Zimmerman, Professor Joachim Thiery, Dr Uta Ceglarek, Professor Luciana Caenazzo, Dr Paul Ndebele, Dr Janita de Vries, Dr Georges Dagher, Dr Elena Bravo, Dr Gunnel Tybring, Dr Jeanne-Hélène Di Donato, Dr Marike Kolossa-Gehring, Dr Fay Betsou, Dr Rania Labib, Dr Alex Bulla, Dr Emanuelle Gormalie, Dr Manuel Morente, Dr Matthias Kohl, Dr Christoph Steinbeck, Professor Jan-Eric Litton, and Mr Marcus Pasterk. The conference will feature a wide variety of fascinating content from across the biobanking spectrum. There will be sessions on Cryobiology, Biobanking for Metabolomics and Proteomics, 'Big Data', Environmental Biobanking, Biobank Assessment, Biobanking Education and ELSI in Biobanking. There will be contributed paper sessions where talks are selected from submitted abstracts as well as poster viewing and discussion sessions, with prizes for the best posters. Interactive discussion sessions using audience response technology and numerous working group discussions will be held. In addition there will be the Research Biobank of the Year competition, a training course on Tissue Micro-Arrays and a tour of the impressive LIFE Cohort Biobank and Study Centre. A press conference will also be held. At the conference exhibition, vendors from around the world will demonstrate the latest products, services, and technology in the field of repository and specimen collection. In addition, there will be commercial workshops, and the "Mission Possible" vendor-guided practical sessions. As usual, there will also be a full social programme including a cocktail reception and a Gala Dinner. Please join us in Leipzig this October for what promises to be a truly outstanding conference for the field of biobanking!
Sponsorhip opportunities (VAT excl.) PLATINUM SPONSOR: 15.000 (Exclusivity:1 only) - 18 sq. m booth (non-equipped) - Sponsorship of a plenary session (to be approved by the Programme Committee) - Sole sponsor of the "Research Biobank of the Year" competition. Trophies for winners will be provided as part of the sponsorship package. Sponsors are also free to provide additional prizes to the winners outside of the sponsorship package. Sponsorship of the "Biobank of the Year" competition will be acknowledged on the ESBB website for the following year. - 8 exhibit staff badges - Full-page advertisement on the back cover of the conference programme book - Advertisement on the ESBB website + hyperlink - Acknowledgement on the final programme flyer - Bag inserts - Participants list with complete addresses GOLD SPONSOR: 10.000-15 sq. m booth (non-equipped) - 6 exhibit staff badges - Full-page advertisement in conference programme book - Advertisement on the ESBB website + hyperlink - Acknowledgement on the final programme flyer - Bag inserts - Participants list with complete addresses SILVER SPONSOR: 6.000-12 sq. m. booth (non-equipped) - 4 exhibit staff badges - Half-page advertisement in conference programme book - Advertisement on the ESBB website + hyperlink - Acknowledgement on the final programme flyer - Bag inserts - Participants list with complete addresses
Exihibition area Congress Center Leipzig (CCL) CCL, Level +1: Main & Second Auditoriums, Satellite Rooms, Posters Aera Welcome Desk (CCL, Level 0)
Exhibitor Rules and Regulations Member Discount Only «Members in Good Standing» are eligible for the member discount. For ESBB members, this means that the subscription for the period period 1 st January to 31 st December 2014 must have been paid first, before applying for a member discount on the exhibitor booth. For more information about ESBB membership, please see Exhibitor Badges Exhibitor Badges must be worn at all times. ESBB provides each exhibitor with a booth space, with two paid registrations that will provide booth staff full access to all scientific sessions and breaks/meals. Exhibitor badges can be assigned at the time the application is submitted. Please contact Etienne Jarry (ejarry@comnco.com) to update the Exhibit Staff information. Requests received by October 20 th, 2014 will be included in the meeting program and badges will be prepared prior to the meeting. All other requests will have to be made onsite and in writing. Exhibitors will receive more information about how to purchase badges for additional booth staff prior to the meeting. Badges for additional Booth Staff may also be purchased at the full attendee registration rate onsite at the meeting. Plenary Session Sponsorship of a plenary session will be recognised by acknowledgement in the meeting programme book and on relevant pages of the website. The sponsoring company name and logo will also be included in a short sequence of projected slides that will be displayed in the auditorium, immediately before and after the session. Satellite Events ESBB encourages satellite events during the annual meeting provided that they are not scheduled while any official ESBB scientific sessions or sponsored social events are scheduled. Individuals who wish to schedule a satellite event (non-esbb event held during the ESBB Annual Meeting dates) should contact Robert Hewitt in the ESBB Executive office (hewitt.r@sfr.fr) by June 30 th, 2014. Rules which apply to Satellite events: 1. All satellite events must be cleared through the ESBB Executive Office. Should the purpose for any function be misrepresented to the ESBB administrative office, the group sponsoring such function will be penalized by ESBB, including being suspended from participation in future ESBB events. 2. Ancillary events must not overlap with ESBB scientific sessions as outlined in the preliminary meeting schedule. (ESBB is not responsible for subsequent schedule changes made by the Program Committee and will inform organizers if their requested time must be changed). 3. ESBB does not assist with the planning, promotion, funding, or management of ancillary or satellite events. Organizers will be responsible for all arrangements and costs associated with their events which may include: - room rental, audio-visual equipment, food and beverages. 4. Satellite organizers are not permitted to display signs or brochures in any of the public areas of the Convention Center/Hotel. Signs can be displayed outside the meeting room on the day of the event. Opening Reception The opening Reception will gather all the delegates and vendors on the first evening. Sponsorship of the Opening Reception will be recognised acknowledgement during the reception. The sponsoring company name and logo will also be mentioned in signage around the tables at the time of the reception. Gala Dinner The Gala Dinner will take place on the second evening. Sponsorship of the Gala Dinner will be recognised acknowledgement during the dinner. The sponsoring company name and logo will also be included in signage around the tables at the time of the reception. Afternoon coffee hour The sponsoring company name and logo will also be included in signage around the tables at the time of the coffee break. Promotional Items and Activities Companies wishing to conduct contests or drawings should contact the ESBB administrative office at ejarry@comnco.com for guidelines and permission. Exhibiting companies are permitted to distribute promotional materials and other items at their Exhibit Booth location only. All items distributed must be useful to the professional activities of the meeting attendees, and be made available to all meeting attendees as long as supplies last. No solicitation of registrants is permitted in the aisles, in other exhibitor s booths, or in any other area of the congress venue. The distribution of literature or other promotional items is only allowed at your designated booth during exhibit hours. Subletting Exhibit Space Subletting any part of the exhibit space by an exhibitor is prohibited. Exhibitor Benefits & Promotion Included with your Contract Exhibit Space Rental The exhibition will be held in a single exhibition hall. Standard booths are 2x3 meters (depth x width). The maximum height in the exhibit area is 4 meters. Please contact the ESBB administrative office if your space will include customized construction. Furniture and additional services have to ordered separately on the Exhibition Center Order Form provided with the technical booklet. Meeting Program A floor plan of the Exhibit Hall and a list of exhibiting companies will be included in the final Meeting Program and will be posted on the ESBB website at. Registration List Exhibitors will receive the meeting attendee list (after the meeting) free of charge. These lists include mailing addresses only. Client Meetings ESBB has contracted for meeting space for Exhibitors to arrange informal client meetings during non-exhibit times (not during scheduled breaks or meals). There will be a limited number of timeslots available. Please contact the ESBB Office to arrange these meetings prior to the show. Biopartnering The ESBB Office will give contact details of interested attendees willing to meet vendors during the event. These meetings will take place at the vendors booths. Shipping Shipping arrangements are the responsibility of the exhibitor. Shipping instructions will be sent to you by Com&Co in September 2014. Advertise in the Meeting Program Specifications: Send materials to: High resolution Adobe PDF (with embedded fonts) Insertion Orders and Materials Due September 10, 2014 Etienne Jarry, ESBB Administrative Office Tel: +33 491 09 70 53 Email: ejarry@comnco.com
Exhibitor Application and Contract Conference website: Company Name: Contact Individual: Address: City: Zip/Postal Code Telephone: VAT or FED ID Number: State/Province: Country: Email: Standard Exhibit Booth Fees By July 20, 2014 After July 20, 2014 ESBB Corporate «members in good standing» only 2,500 Euros 3,000 Euros (Please see Exhibitor Rules and Regulations on page 3) Non-member rates 3,000 Euros 3,500 Euros (To see the position of available exhibit booths, please visit the "Floorplan" page of the conference website: ) Platinum sponsor 15,000 Euros 16,000 Euros Gold sponsor 10,000 Euros 11,000 Euros Silver sponsor 6,000 Euros 6,500 Euros Travel Fellowship Sponsorship Provide funding support for an applicant from a developing country in the EMEA region. Sponsorship will be acknowledged on the website and in the Meeting Programme Book. In addition, sponsors will be entitled to one full page (b/w) advertisement. 2,000 Euros Extra Sponsorship Items By July 20, 2014 After July 20, 2014 Plenary session 5,000 Euros 5,500 Euros Corporate workshop (20 min) 2,000 Euros 2,500 Euros Opening reception 5,000 Euros 5,500 Euros Gala dinner 10,000 Euros 10,500 Euros Mission possible 2,000 Euros 2,500 Euros Morning & Afternoon coffee hour 500 Euros 600 Euros Bag inserts 600 Euros 700 Euros Electronic newsletter 500 Euros 600 Euros Poster Prizes (6 categories Prizes) 600 Euros 650 Euros Standard furniture equipment (1 table, 2 chairs & 1 electrical socket 3 kw) 150 Euros Advertise in the Meeting Program Place your display Ad in the meeting program. Display advertising as follows: - Covers (back, inside front, inside back), color only, size (to be defined) 2,500 Euros - Full page (b/w only) 1,000 Euros - 1/2 page horizontal (b/w only) 500 Euros - 1/2 page vertical (b/w only) 500 Euros Total due Euros (VAT excl.) Payment of Fees 100% of the payment must accompany the Exhibitor Application and Contract Form or it will not be processed. Payment may be made by check or bank transfer: Check Enclosed to Com&Co Bank Transfer Signature: Date: Deadline for early (reduced) payment: July 20, 2014. Final deadline for payment: September 20, 2014. Contract not valid until receipt of payment. Cancellations received by written notification before September 20, 2014 will receive a 50% refund. No refunds available after September 20, 2014. ESBB reserves the right to prioritise applications based on relevance to attendee needs and concerns. The company can send a purchase order number to Com&Co. An invoice will be sent at reception for the payment. Please submit completed Exhibitor Application and Contract with payment to: Com&Co Events, Etienne Jarry, 12 Bd Fellen, 13016 Marseille, France Tel: +33 (0)4 91 09 70 53, Fax: +33 (0)4 96 15 33 08, Email: ejarry@comnco.com Bank Transfer Beneficiary Com&Co Events Bank Banque Chaix, 41-43, Bd Peytral 13006 Marseille - France IBAN FR76 1017 8000 2600 2626 3880 380 BIC CCBPFRPPCHX
Sponsorship General Conditions 1. Companies obligations 1.1 The total amount summed up on the present Booking Form is due and shall be paid by the Company 60 days before the event in Euro, by Bank Check to Com&Co Events or by BankTransfer. 1.2 Any local taxes or fiscal obligations referred to the present Booking Form shall be covered entirely by the Company. 1.3 Should full payment not be made within the period established in clause 1.1 or on page 4 by mutual agreement, the Company shall pay Com&Co Events interest on the amount outstanding at a rate of 2,10 % per month from the payment due date and until full payment is actually received by Com&Co Events. 1.4 As the exhibition will take place in Germany (European Union), the vendors are not submitted to pay the VAT charges, therefore, a VAT identification number is required for invoicing. 1.5 50 Euros insurance and fee files are compulsory and will be complimentary charged through the invoice. 2. Organizer s obligations 2.1 Com&Co Events will do its best to allocate the booth spaces to the Companies according to their expectations. However Com&Co Events reserves the right to modify or cancel any arrangements should it be judged necessary for the process of the congress, without any compensation for the Companies. Any decoration or special fitting out must be previously agreed by Com&Co Events. 3. Cancellation 3.1 The cancellation of the Partnership will not be accepted unless received within seven working days from the date of the present document, accordingly written and signed by the same individual who, in the name of the Company, signed the present contract. The cancellation document should be sent by registered or certified mail to Com&Co Events. Companies wishing to cancel within this period will compensate Com&Co Events for the amount of 50% of the value agreed in the present document in terms of administrative, printing, and general expenses in which Com&Co Events may have incurred. 3.2 Com&Co Events will refuse any demand for cancellation beyond this time limit. 4. The signing parties agree all disputes arising from the present contract can be settled finally before the Court of Commerce of Leipzig. 5. Final provision 5.1 This contract can only be modified in writing by both parties. Therefore any notification submitted by each party and / or any modification introduced in the present contract must be established in writing, signed by the same individual who signed the contract on behalf of the Company and accordingly accepted in any case by both parties. 5.2 Partial modifications shall not have the effect of rendering the contract invalid. 5.3 This contract will take effect from the date the Company signed on page 4. 5.4 The signing up of the present contract implies the commitment to neither organize nor encourage meetings, venues or events held during the schedule of the official program without the agreement of Com&Co Events.