HSE guidelines SApril 2017 WORK PERMITS
Work safely or don t work at all There are strict procedures when working on installations and systems. After all, there s a risk for hazardous substances to be released. Therefore read the Permit to Work carefully and check if the described control measures have been taken. Then take the precautionary measures which belong to your job. Always be alert to prevent hazardous substances from being released. When in doubt: always ask or stop working! Speaking the same clear language regarding Health, Safety and Environment, and harmonisation of regulations by focusing primarily on agreements between companies and contractors. That is the goal the member parties of HSElife NL pursue. As well as the information that has already been harmonised, location and company-specific information also applies. Ask for it!
WORK PERMITS WHY ARE WORK PERMITS USED? to record agreed arrangements to recognize hazards and risks to lay down precautionary measures to promote good communication between the various parties
PURPOSE OF WORK PERMITS? to ensure the work is done safely to avert incidents
WHO ARE INVOLVED IN A WORK PERMIT? Applicant Issuer Validator Holder - usually the contractor s work planner - usually people from the Operations department - usually people from the Operations department - the person who carries out the work
MINIMUM REQUIREMENTS Applicant SOS-SCC certificate (in Dutch a VOL-VCA certificate) validity 10 years Work permit training validity 2 years Issuer / Validator SOS-SCC certificate (in Dutch a VOL-VCA certificate) validity 10 years Work permit training validity 2 years Holder VCA basic Work permit training validity 10 years validity 2 years
MINIMUM REQUIREMENTS At least two people (roles) must be involved with the work permit. An issuer can also be a validator, an applicant can also be a holder. The issuer may only take on the role of applicant in exceptional cases.
WHEN IS A WORK PERMIT REQUIRED? Applicable to all activities carried out on plants, for instance: non-operations work; e.g. - maintenance and repairs of company plants high risk work; e.g. - working at heights - hoisting work on parts of the plant that are in operation/under pressure - demolition work - work where fire or sparks are released - work for which additional personal protection equipment is required, incl. compressed air
WHEN IS A WORK PERMIT REQUIRED? joint work by various disciplines; e.g. - conflicting tasks that could mutually affect each other - (too) many tasks are carried out simultaneously in a small area
SUPPLEMENTARY WORK PERMITS For (high) risk work, a supplementary work permit may have to be appended to the work permit: working in confined spaces excavation work diving operations If an activity and the associated risks cannot be clearly surveyed and properly managed, it s required to carry out a Task Risk Analysis in addition to the work permit.
HOW LONG DOES A WORK PERMIT REMAIN VALID? A work permit can be valid for a maximum of 7 successive working days. N.B.: the supplementary work permit for Excavation work can be valid for a maximum of 12 weeks. On the top of the supplementary work permit the corresponding work permit number of that week can be entered 12 times (that s because excavation work often takes longer).
PARTS OF THE WORK PERMIT Block 1 Work application Filled in by: applicant Block 2 Precautions to be taken by issuing department Filled in by: issuer Block 3 Precautions to be taken by holder Filled in by: applicant Block 4 Confirmation To be signed by: applicant, issuer, holder, and validator
APPLICANT TASKS AND RESPONSIBILITIES provide an accurate and clear description of the activities indicate the appropriate precautions to be taken in order to work safely, if necessary in consultation with the holder determine the risk category and, if necessary, to ensure that a Task Risk Analysis is carried out, jointly with the issuer
ISSUER - TASKS AND RESPONSIBILITIES determine the precautionary measures his department must take to create a safe working environment assess the proposed precautions to be taken by the holder provide product information (MSDS / WIK / chemistry cards), if necessary discuss the work permit determine additional requirements, if necessary determine whether gas measurements are necessary
HOLDER TASKS AND RESPONSIBILITIES carry out the work or provide direct supervision at the workplace study the work permit and assent to the required precautions discuss the work permit with those who carry out the work take the appropriate precautions and to ensue they are adhered to supervise proper execution of the work and to be physically present at the worksite stop the work in the event of any abnormality (alarm, doubt, incident) and contact the site supervisor and his own immediate superior sign off the work
HOLDER TASKS AND RESPONSIBILITIES It is of crucial importance for the holder of the permit to understand how the work must be done safely. So be critical to the issuer and validator of the permit. After all everyone s safety is at stake.
VALIDATOR TASKS AND RESPONSIBILITIES check whether all prescribed precautions have been taken daily validation of the permit, provided the circumstances remain unchanged initial permit release must always take place at the worksite give the green light to start the work supervise observance of the permit s requirements and conditions
FILLING IN THE WORK PERMIT write clearly and legibly for everyone use as few abbreviations and acronyms as possible any (unauthorised) changes made later will invalidate the permit the white form is intended for the holder, who must carry it with him unless agreed otherwise the yellow form is intended for the issuer important information is on the back of the work permit
QUESTIONS? MORE INFORMATION? You can always approach the site manager/supervisor
5 TO REMEMBER 1 2 3 4 5 Take the correct safety precautions and check them regularly Discuss the risks of the job and its safety precautions beforehand, with all involved (toolbox meeting) Conduct a last-minute risk analysis (LMRA) of the workplace immediately before starting the job and after the situation changes in any way Stop work immediately if anything unexpected happens (such as an incident or an alarm sounding) or if you are in any doubt, and contact the site manager or supervisor Tidy up the workplace regularly and sign off the job at the end of the day IMPORTANT! To be sure that everything is safe, ask the site manager or supervisor to explain the safety precautions in place
QUESTION 1. Why do we use work permits? A) We use work permits to record the agreed working arrangements and to recognize hazards and risks. In addition we use a work permit to record precautionary measures. Finally we use a work permit to promote good communication between the various parties. B) We use work permits to record the agreed working arrangements and to recognize hazards and risks. In addition we use a work permit to gain insight in the qualities of offshore and onshore employees and to optimize work processes. Finally we use a work permit to promote good communication between the various parties. C) We use work permits to record the agreed working arrangements and to recognize hazards and risks. In addition a work permit allows you to perform hazardous work. Finally we use a work permit to promote good communication between the various parties.
ANSWER 1. Why do we use work permits? A) We use work permits to record the agreed working arrangements and to recognize hazards and risks. In addition we use a work permit to record precautionary measures. Finally we use a work permit to promote good communication between the various parties. B) We use work permits to record the agreed working arrangements and to recognize hazards and risks. In addition we use a work permit to gain insight in the qualities of offshore and onshore employees and to optimize work processes. Finally we use a work permit to promote good communication between the various parties. C) We use work permits to record the agreed working arrangements and to recognize hazards and risks. In addition a work permit allows you to perform hazardous work. Finally we use a work permit to promote good communication between the various parties.
QUESTION 2. Who are involved in making a work permit? A) The applicant, issuer, validator, holder and people from preconstruction. B) The applicant, issuer and people who are involved in the planning of activities. C) The applicant, issuer, validator and holder.
ANSWER 2. Who are involved in making a work permit? A) The applicant, issuer, validator, holder and people from preconstruction. B) The applicant, issuer and people who are involved in the planning of activities. C) The applicant, issuer, validator and holder.
QUESTION 3. For which activities do you need a supplementary work permit? A) For (high) risk work, a supplementary work permit may have to be appended to the work permit. For example working in confined spaces, but also for electrically isolating a control cabinet. B) For (high) risk work, a supplementary work permit may have to be appended to the work permit. For example working in confined spaces, but also for excavation work and diving operations. C) For (high) risk work, a supplementary work permit may have to be appended to the work permit. For example working in confined spaces, but also for electrically isolating a control cabinet and for welding.
ANSWER 3. For which activities do you need a supplementary work permit? A) For (high) risk work, a supplementary work permit may have to be appended to the work permit. For example working in confined spaces, but also for electrically isolating a control cabinet. B) For (high) risk work, a supplementary work permit may have to be appended to the work permit. For example working in confined spaces, but also for excavation work and diving operations. C) For (high) risk work, a supplementary work permit may have to be appended to the work permit. For example working in confined spaces, but also for electrically isolating a control cabinet and for welding.
QUESTION 4. When are you required to carry out a Task Risk Analysis? A) You are required to carry out a Task Risk Analysis if an activity and the associated risks cannot be clearly surveyed and properly managed, in addition to the work permit. B) You are required to carry out a Task Risk Analysis for non-operations work, for example maintenance and repairs of company plants, or activities for which extra personal protection equipment is required. The Task Risk Analysis complements the work permit. C) You are required to carry out a Task Risk Analysis in order to determine the risk category of the activities. The Task Risk Analysis complements the work permit.
ANSWER 4. When are you required to carry out a Task Risk Analysis? A) You are required to carry out a Task Risk Analysis if an activity and the associated risks cannot be clearly surveyed and properly managed, in addition to the work permit. B) You are required to carry out a Task Risk Analysis for non-operations work, for example maintenance and repairs of company plants, or activities for which extra personal protection equipment is required. The Task Risk Analysis complements the work permit. C) You are required to carry out a Task Risk Analysis in order to determine the risk category of the activities. The Task Risk Analysis complements the work permit.
QUESTION 5. What role does the applicant of a work permit have? A) He provides an accurate and clear description of the activities. Beside he indicates the appropriate precautions to be taken in order to work safely, if necessary in consultation with the holder. Finally he determines the risk category and, if necessary, he ensures that a Task Risk Analysis is carried out, jointly with the issuer. B) He provides an accurate and clear description of the activities. Beside he determines the precautionary measures his department must take to create a safe working environment. Finally he determines the risk category and, if necessary, he ensures that a Task Risk Analysis is carried out, jointly with the issuer. C) He provides an accurate and clear description of the activities. He determines the precautionary measures his department must take to create a safe working environment. Furthermore he discusses the work permit with those who carry out the work. Finally he determines the risk category and, if necessary, he ensures that a Task Risk Analysis is carried out, jointly with the issuer.
ANSWER 5. What role does the applicant of a work permit have? A) He provides an accurate and clear description of the activities. Beside he indicates the appropriate precautions to be taken in order to work safely, if necessary in consultation with the holder. Finally he determines the risk category and, if necessary, he ensures that a Task Risk Analysis is carried out, jointly with the issuer. B) He provides an accurate and clear description of the activities. Beside he determines the precautionary measures his department must take to create a safe working environment. Finally he determines the risk category and, if necessary, he ensures that a Task Risk Analysis is carried out, jointly with the issuer. C) He provides an accurate and clear description of the activities. He determines the precautionary measures his department must take to create a safe working environment. Furthermore he discusses the work permit with those who carry out the work. Finally he determines the risk category and, if necessary, he ensures that a Task Risk Analysis is carried out, jointly with the issuer.