AGENDA ORGANIZATIONAL MEETING of the MT. SAN JACINTO COMMUNITY COLLEGE BOARD OF TRUSTEES Thursday, December 14, 2000 San Jacinto Campus Room 200 3:30 P.M. I. OPENING OF MEETING A. Call to Order B. Pledge of Allegiance C. Roll Call D. Additions and/or Deletions to the Agenda II. BOARD PRESIDENT & TRUSTEE REPORT III. COMMENTS OF INDIVIDUALS, GROUPS, DELEGATIONS (Comments are limited to five minutes) IV. OPEN AGENDA A. Board of Trustees 1. Item 2000/01-127 Election Board of Trustee President 2 2. Item 2000/01-128 Election Secretary to the Board 3 3. Item 2000/01-129 Election Clerk of the Board 4 4. Item 2000/01-130 Appointment of Authorized Agents 5 5. Item 2000/01-131 Approve Authorized Signatures 6 6. Item 2000/01-132 Approve Regular Meeting Dates and Times 7 7. Item 2000/01-133 Election Representative to the County Committee on School District Organization 8 V. ADJOURNMENT Board of Trustee meetings are LINKED to room 1004 on the Menifee Campus. Additional information or available background material regarding any item on the agenda may be obtained by contacting the Administration Office at 909-487-6752 extension 1100 prior to the meeting. 1
2000/01-127 Election Board of Trustee President Mt. San Jacinto Community College District Board Policy Manual 102.01A, page 5: It shall be the duty of the Board President to act as chairperson and to preside at all sessions of the Board. The Board President shall have the same responsibility to vote as the other members of the Board and shall preserve order, enforce the rules, approve the agenda, approve board action press releases from the college, and call special meetings as required. This elected Board member will serve as the president of the Board of Trustees for the 2001 calendar year. It is recommended that nominations be opened for the president of the Board of Trustees of the Mt. San Jacinto Community College District. 2
2000/01-128 Appointment Secretary to the Board Mt. San Jacinto Community College District Board Policy 102.01C, page 6: The Superintendent shall serve as secretary to the Board of Trustees and shall perform all functions required of the secretary. He/She shall be charged with specific duties and responsibilities (listed on page 6). The customarily serves as secretary to the Board of Trustees. A formal action is needed on a yearly basis for this office. The will serve as the secretary to the Board of Trustees for the 2001 calendar year. It is recommended that the be appointed secretary to the Board of Trustees of the Mt. San Jacinto Community College District. 3
2000/01-129 Election Clerk of the Board Mt. San Jacinto Community College District Board Policy 102.01B, page 5: The clerk has been elected by other members of the Board and serves in the absence of the Board President as chairperson at Board meetings. It is the clerk s responsibility to certify or attest to actions taken by the Board of Trustees whenever such certification or attestation is required for any purpose. The clerk shall perform all duties prescribed in Section 72600 of the Education Code not delegated by the Board of Trustees to the Authorized Agent(s) or to the District Superintendent. In addition, he/she shall perform such other duties as may be prescribed by the Board of Trustees of the District. The elected Board member will serve as the clerk of the Board of Trustees for the 2001 calendar year. It is recommended that nominations be opened for clerk of the Board of Trustees of the Mt. San Jacinto Community College District. 4
2000/01-130 Appointment of Authorized Agents The and the Vice President of Administration and Finance customarily serve as authorized agents for the Board of Trustees. A formal action is needed. It is recommended that the and the Vice President of Administration and Finance be appointed as authorized agents for the Board of Trustees. 5
2000/01-131 Approve Authorized Signatures The day-to-day operations of the District require authorized signatures for district business. The authorized employees are Richard J. Giese,, Becky Elam, Interim Vice President of Administration and Finance, Patti Braymer, Interim Dean of Business Services and Carol Montez, Accounting Supervisor. These employees are authorized to sign orders drawn on the funds of the school district and Notices of Employment in accordance with Education Code Sections 8232, 85233, and 87412. It is recommended that the Board of Trustees authorize Richard J. Giese, Becky Elam, Patti Braymer and Carol Montez to sign orders drawn on the funds of the school district and Notices of Employment in accordance with Education Code Sections 8232, 85233, and 87412. 6
2000/01-132 Approve Regular Meeting Dates and Times This item sets the dates and time for the regular monthly meetings to be held in the Board Room on the San Jacinto Campus in the Administration Building #200, 1499 North State Street, San Jacinto, CA 92583 or the Lecture Hall of the Fine Arts Building at the Menifee Valley Campus, 28237 La Piedra Road, Menifee, CA 92584. It is recommended that the Board consider holding two regular meetings during the month of June 2001. The second meeting in June will be in lieu of the July 2001 meeting. This schedule is being suggested in an attempt to free one month in which the Trustees and staff could plan time away from the District without returning for a Board of Trustee meeting or the need to prepare an agenda, etc. It is recommended that the Board of Trustees set the dates and times for the regular monthly meetings leaving the month of July dark. 7
2000/01-133 REVISED Selection of Representative to Vote in the Annual County Committee on School District Organization Election The governing board of each school district of every kind or class shall annually, at its initial meeting, select one of its members as its representative, who shall have one vote for each member to be elected to the county committee. The secretary or clerk of the district shall furnish the County Superintendent of Schools with a certificate naming the representative selected by the board. It is recommended that the Board of Trustees select a member as its representative to vote in the annual county committee on School District Organization Election. 8