HEMPFIELD TOWNSHIP BOARD OF SUPERVISORS MONTHLY MEETING JULY 22, 2013 7:00 PM 1) CALL TO ORDER AND PLEDGE TO THE FLAG: The monthly meeting of the Hempfield Township Board of Supervisors, held at the Hempfield Township Municipal Building, was called to order at 7:03 p.m. by Chairman Doug Weimer. Members Present: Mr. Doug Weimer Mr. John Silvis Mr. Tom Logan Mrs. Sherry M. Hamilton Staff Present: Mr. Andrew Walz Mr. Bruce Beitel Mr. Mike Volpe Mr. Dan Schmitt Mr. Les Mlakar Mr. Jason Winters Mrs. Denise Rosak 2) HEARINGS None 3) CITIZENS COMMENTS -- None 4) EXECUTIVE SESSION None 5) APPROVAL OF MINUTES: Mr. Weimer made a motion, seconded by Mr. Logan, to approve the following minutes as presented: June 20 th, 2013, Supervisors Special Meeting; and June 24 th, 2013, Supervisors Monthly Meeting. Vote: 4-Yes. Motion carried. 6) STAFF REPORTS: a) Andrew Walz, Manager Mr. Walz advised that he did not have anything additional to add to his report given at the Public Work Session. b) Bruce Beitel, Assistant Manager/Public Safety Mr. Beitel added that he received some numbers and information from Co-Stars, specifically, $72,396.00 for twelve (12) units in correspondence to letter I under Action To Be Taken. Mr. Logan recommended this information be included in the proposed resolution. c) Jason Winters, Recreation Director Mr. Winters advised that he did not have anything additional to add to his report given at the Public Work Session. d) Mike Volpe, Director of Public Works Mr. Volpe advised that he did not have anything additional to add to his report given at the Public Work Session. e) Dan Schmitt, Engineer Mr. Schmitt clarified letter K under Action To Be Taken pertaining to awarding the bid for Grapeville/Lincoln Heights CDBG Paving Project. He said that it is indicated Page 1 of 5
on the agenda, Contingent Upon Receipt of CDBG Funding from Westmoreland County. Mr. Schmitt advised the Board of Supervisors that he spoke to the County and was informed that HUD released the funds and they are now available. Therefore, Mr. Schmitt, said that no contingency is needed and the project can be awarded. f) Les Mlakar, Solicitor Mr. Mlakar advised that signatures on behalf of the Township are needed on the Nick Blazowich injunction documents in regards to the violation of the junkyard on Radebaugh Road. 7) TREASURER S REPORT: Mr. Logan noted that he had nothing more to add. 8) PAYMENT OF BILLS: Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve the following payment of bills: (a) General Fund -- $290,855.60; (b) Light District Account -- $8,173.74; (c) 2010 Bond Issue Account - - $5,962.60; (d) Liquid Fuel Fund -- $28,737.21; (e) Fire Escrow Account -- $5,290.84; and (f) Recreation PLGIT Account -- $3,261.00. Vote: 4-Yes. Motion carried. 9) SCHEDULING OF HEARINGS: a) Consideration to Approve Scheduling of Hearing for Inter-Municipal Liquor License Transfer to ICP Greensburg, LLC -- Mr. Mlakar noted that the Township received a request for intermunicipal liquor license transfer to ICP Greensburg, LLC. The restaurant proposed is Italian Village Pizza (formerly the Valley Dairy location), in the Eastgate Shopping Center. Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve scheduling the hearing and authorize the solicitor to advertise the hearing for Wednesday, August 21 st, 2013. Vote: 4-Yes. Motion carried. 10) DECISIONS FOR HEARINGS -- None 11) PLANNED RESIDENTIAL DEVELOPMENTS (PRD) None 12) SUBDIVISION PLANS: a) Consideration to Approve Resolution #2013-102; Which Grants Final Conditional Approval to the Noppe-Sauers Subdivision Plan (#20130006) Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve Resolution #2012-102, which grants final conditional approval to the Noppe- Sauers Subdivision Plan (#20130006). Vote: 4-Yes. Motion carried. b) Consideration to Approve Resolution #2013-103; Which Grants Final Conditional Approval to the Spencer Unification Subdivision Plan (#20130015) -- Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve Resolution #2013-103, which grants final approval to the Spencer Unification Subdivision Plan (#20130015). (The previous conditions have been satisfied.) Vote: 4- Yes. Motion carried. c) Consideration to Approve Resolution #2013-104; Which Grants Final Conditional Approval to the Mason Park Subdivision Plan (#20120015) Mrs. Hamilton made a motion, seconded by Mr. Logan, to approve Resolution #2013-104, which grants final conditional approval to the Mason Park Subdivision Plan (#20120015). Vote: 4-Yes. Motion carried. Page 2 of 5
13) SITE PLANS: a) Consideration to Approve Resolution #2013-105; Which Grants Final Conditional Approval to the MJJ Management, LLC (Gibson Stainless Facility) Site Plan (#20130012) Mrs. Hamilton made a motion, seconded by Mr. Logan, to approve Resolution #2013-105, which grants final conditional approval to the MJJ Management, LLC (Gibson Stainless Facility) Site Plan (#20130012). Vote: 4-Yes. Motion Carried. 14) ITEMS FOR ACTION TO BE TAKEN: a) Consideration to Approve Ordinance #2013-08; Which Establishes Weight Limits on Hunter Road (T-507) Mr. Logan made a motion, seconded by Mrs. Hamilton to approve Ordinance #2013-08, which establishes weight limits on Hunter Road (T-507). Vote: 4-Yes. Motion carried. b) Consideration to Approve Resolution #2013-106; Which Approves Release of Financial Security for Dogwood Ventures, LP Stormwater Management Plan (#20110001) Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve Resolution #2013-106, which approves release of financial security for Dogwood Ventures, LP Stormwater Management Plan (#20110001). Vote: 4-Yes. Motion carried. c) Consideration to Approve Resolution #2013-107; Which Approves Release of Financial Security for FedEx Expansion Stormwater Management Plan (#20100059) Mrs. Hamilton made a motion, seconded by Mr. Logan, to approve Resolution #2013-107, which approves release of financial security for FedEx Expansion Stormwater Management Plan (#20100059). Vote: 4-Yes. Motion carried. d) Consideration to Approve Resolution #2013-108; Which Authorizes Termination of Hempfield Township Recreation Wrestling Program and Declaring Certain Recreation Sports Items as Surplus Property (Wrestling Singlets) Mrs. Hamilton made a motion, seconded by Mr. Logan, to approve Resolution #2013-108, which authorizes termination of Hempfield Township Recreation Wrestling Program and declaring certain recreation sports items as surplus property (Wrestling Singlets). Vote: 4-Yes. Motion carried. e) Consideration to Approve Resolution #2013-109; Which Approves Amendments to Firefighter Manual Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve Resolution #2013-109, which approves amendments to Firefighter Manual. Vote: 4-Yes. Motion carried. f) Consideration to Approve Resolution #2013-110; Which Rejects Advanced Disposal Proposed Amendment to Existing Contract Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve Resolution #2013-110; which rejects Advanced Disposal proposed amendment to existing contract. Vote: 4-Yes. Motion carried. g) Consideration to Approve Authorizing the Solicitor to Advertise Ordinance for Municipal Liens Mrs. Hamilton made a motion, seconded by Mr. Silvis, to approve authorizing the solicitor to advertise ordinance for municipal liens. Vote: 4-Yes. Motion carried. h) Consideration to Approve Authorizing the Solicitor to Advertise Ordinance on Amending Ordinance #2012-02 to Provide for Filing Municipal Liens as Remedies for Violations of Page 3 of 5
Property Maintenance Code Mrs. Hamilton made a motion, seconded by Mr. Logan, to approve authorizing the solicitor to advertise ordinance on amending Ordinance #2012-02 to provide for filing municipal liens as remedies for violations of property maintenance code. Vote: 4-Yes. Motion carried. i) Consideration to Approve Authorizing Assistant Township Manager to Seek Proposals for Breathing Apparatus Replacement Program Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve authorizing the Assistant Township Manager to purchase twelve (12) breathing apparatus from Kaza at a cost of $72,396.00; Co-Stars Contract #00005026; Vendor #46004442. Mr. Weimer asked if there were any comments from the citizens present, since this action was different than what was proposed on the agenda. There were no citizens comments. Vote: 4-Yes. Motion carried. j) Consideration to Approve Pay Estimate #2 in the Amount of $306,697.17 from Tresco Paving Corp. for 2013 Hot Mix Paving Program Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve Pay Estimate #2 in the amount of $306,697.17 from Tresco Paving Corp. for 2013 Hot Mix Paving Program. Vote: 4-Yes. Motion carried. k) Consideration to Approve Awarding Bid for Grapeville/Lincoln Heights CDBG Paving Project Phase 2 Contingent Upon Receipt of CDBG Funding; (The following bids were opened on July 13, 2013 Derry Construction Co. - $723,966.50 and Tresco Paving co. -- $751,383.75) Mr. Logan made a motion, seconded by Mrs. Hamilton, to approve awarding bid for Grapeville/Lincoln Heights CDBG Paving Project Phase 2 to Derry Construction at a cost of $723,966.50. Vote: 4-Yes. Motion carried. l) Consideration to Approve the Following Emergency Service Applications Pending Successful Completion of a Physical Examination David Noonan and Matthew Molans, Grapeville VFD, Sr. Firefighter (Transfer); Nathaniel Larou, Bovard VFD, St. Firefighter); and Tim Smith, Hempfield #2 VFD, Sr. Firefighter Mrs. Hamilton made a motion, seconded by Mr. Logan, to approve the above-listed emergency service applications pending successful completion of a physical examination. Vote: 4-Yes. Motion carried. 15) OLD BUSINESS: a) Status of In-House Paving Project Mr. Weimer inquired about the status of the in-house paving project. Mr. Volpe responded that next week the Public Works Department will be working on St. Johns Road; the following week, East Hillis Street and the alley between Old Cedar Hotel. He added that signs have been posted and a notice published on the Township s website. Tresco Paving will be bringing the milling machine into the Township on Tuesday, July 23rd. b) Zoning Change Request from R.J.Williams and Speedway Withdrawn Mr. Mlakar advised the Board of Supervisors that the Township received notification from R.J. Williams and Speedway that they were withdrawing their zoning change request for property at the corner of Mt. Pleasant Road which was tentatively scheduled for august 29 th, 2013. Furthermore, he said it appears that the Township established a procedure that the applicant would receive a refund of their application fee should the request be withdrawn, which will happen this time. Mr. Mlakar recommended that in the future the full application fee should not be refunded because the Township did have to go through the necessary preparations for the hearing in front of the Planning Commission. He recommended that the Township Manager create a policy should applications be withdrawn. Page 4 of 5
16) NEW BUSINESS: a) Letter of Request from Hannastown VFD for Assistance from the Public Works Department Mr. Weimer advised receiving a letter from the Hannastown VFD for assistance from the Public Works Department in repairing the pot holes in front of their fire department and their parking lot. It was noted that there is a set policy on the extent of the assistance that the Township could provide. b) Bus Garage Road Speeding Mr. Silvis commented about receiving a complaint about excessive speeding on Bus Garage Road to Middletown Road and Middletown Road to Baltzer Meyer Pike. Mr. Beitel said that he would look into the matter and possibly posting the sign boards in these areas. 17) PROCLAMATIONS: a) Eagle Scout Certificates of Accomplishment for Alex Krnosky and Colin Phillips Mr. Weimer noted that the certificates of accomplishments expressed congratulations and appreciation to Alex Krnosky and Colin Phillips for their energy and efforts in their Eagle Scout projects whereby improving areas of Hempfield Township. 18) SUPERVISORS COMMENTS: a) Supervisor Tom Logan No comment. b) Supervisor Sherry Magretti Hamilton Mrs. Hamilton reiterated her congratulations to Alex Krnosky and Colin Phillips. In addition, she reminded everyone about the up-coming Hempfield Township Community Days on September 7 th and 8 th, 2013. She also said that she just recently completed an interview with Comcast that will be airing on Comcast TV and also available on the Township s website. c) Supervisor John Silvis No comment. d) Supervisor Doug Weimer Mr. Weimer also congratulated, once again, Alex Krnosky and Colinl Phillips on their certificates of accomplishments. 19) ADJOURNMENT Mr. Weimer adjourned the meeting at 7:35 p.m. Chairperson Secretary Page 5 of 5