PRESCOTT UNIFIED SCHOOL DISTRICT District Office - Board Room, 146 South Granite Street, Prescott, Arizona GOVERNING BOARD SPECIAL MEETING 5:00 PM MAY 18, 2016 Members of the Governing Board will attend either in person or by telephone conference call. The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Superintendent s Office at (928) 445-5400. Requests should be made as early as possible to arrange the accommodation. MISSION STATEMENT Our mission in collaboration with families and communities, is to educate students by providing a safe and engaging learning environment. VISION STATEMENT Confident students prepared for tomorrow s challenges and opportunities. AGENDA 1. CALL TO ORDER - President Scott Hicks 2. APPROVAL OF AGENDA - President Scott Hicks A. Consider approving the agenda as presented. 3. OPENING CEREMONY A. Welcome - President Scott Hicks B. Pledge of Allegiance - Mr. Nathan Tenney 4. APPROVAL OF MINUTES A. Consider approving the minutes from the Governing Board Study/Voting Session of May
3, 2016. Board policy requires approval of minutes. 5. PRESENTATIONS A. Instructional Minute Presentation 6. INFORMATION ONLY ITEMS A. Summary of Current Events 1. Superintendent 2. Governing Board Members and Student Representative 7. ACTION ITEMS A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion. However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests. The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. Consider approving the Consent Agenda as presented. 1. Consider approving the certified and classified personnel actions as presented. A copy of the personnel report has been attached for review. Presenter: Mrs. Christa Simmons, Director of Human Resources B. STUDY AND VOTING SESSION 1. Consider approving an out-of-state travel request from Lauri Dreher, Prescott High School Future Business Leaders of America (FBLA) Advisor, for Mrs. Lori Stuckman and her husband, Kurt Stuckman, to take nine Prescott High School FBLA students to Atlanta, Georgia, to attend and compete in the FBLA National Competition to be held June 27 - July 3, 2016, as presented. Nine students from PHS have qualified to attend the FBLA National competition to be held June 27 - July 3, 2016, in Atlanta, Georgia. The cost per student for travel, housing/tour packages, and conference registration will be approximately $1,414 per student. $632 would be for travel and $782 for housing/tours, and registration, for a total cost of $12,726. Mrs. Lori Stuckman, newly hired CTE (Career & Technical Education) Director for Prescott Unified School District, and her husband, Kurt, will be traveling as female and male chaperons. The cost for the chaperons for travel, housing/tour package, and conference registration will be approximately $3,396. The total cost of the trip will be approximately $16,122. The cost of the trip will be paid
for out of a combination of funds from approved JTED monies, fundraising, donations, student payments, and FBLA activities fund. Lori and Kurt Stuckman will serve as chaperons and will meet the students at the Phoenix Airport for departure. The Arizona FBLA delegation will travel as a state chapter for the entire trip once all arrive in Atlanta, Georgia. Parents/Guardians will then meet their child at the Phoenix Airport upon their return from the conference. Ms. Lauri Dreher and/or Lori Stuckman will be present at the Governing Board meeting to answer any questions from board members. 2. Consider approving raises for all staff base salaries based on voter 4.66% approved Maintenance Operation Override at a rate of 5.25% if Proposition 123 passes, and 5.10% if Proposition 123 fails, as presented. In 2015 voters approved a 4.66% override for staff raises. In order to arrive at the actual percentage of raise, current year funding and Proposition 123 had to be determined before the base support level could be set. Now that we have that data, we have been able to determine the maximum percentage possible. If Prop 123 passes: 5.25% @ cost $952,399.11 Revenue $942,298.67 ($ 109.44) If Prop 123 fails: 5.10% @ cost $923,844.74 Revenue $923,047.35 ($ 906.83) 3. Consider approving the issuance of contracts and agreements to eligible Prescott Unified School District staff members for the 2016-2017 school year as presented. Prescott Unified School District has traditionally issued contracts and agreements to school district staff members no later than the final day of school. Contract and agreement language was reviewed by the district legal team in 2014 and changes were approved by the Governing Board at that time. There have been no changes to the contract/agreement language for the 2016-2017 school year. The attached list of eligible staff does not include names of staff that have been displaced. Those individuals will be notified by a reduction in force letter upon board approval of contracts/agreements. Attached is a Certified and Classified List of Staff Eligible for Contracts/Agreements, as well as a sample contracts. 4. Consider approving Request for Proposal #16-24-21 for SSC Services for Education as the district's custodial management company for the 2016-2017 school year as presented.
In accordance with School District Procurement Rules in the Arizona Administrative Code and pursuant to A.R.S. 15-213, it was determined that it was practical and advantageous to the district to issue a Request for Proposal for a custodial management company. It is recommended that SSC Services for Education be awarded this RFP for the 2016-2017 school year. This RFP can be renewed on an annual basis for up to four additional years. Please see the attachment for additional information. Presenter: Mr. Kevin Dickerson, Chief Financial Officer 5. Consider approving a budget reduction plan for the 2016-2017 school year. District administration has been working with the Governing Board and staff throughout the year to identify $1.2 million in budget reduction if Proposition 123 passes, and $1.8 million dollars in the case of a proposition failure. Since the state budget came out holding declining districts harmless with current year funding, this budget plan uses approximately $600,000 of one-time inflation lawsuit settlement monies in the event of the proposition failure. This would hold the budget reduction to $1.2 million for fiscal year 2016-17, and then reduce the 2017-18 budget by $600,000. A spreadsheet outlining these options is included in the packet for your review. 6. Consider approving a new "stepless" teacher salary placement calculator as presented for new teachers employed for the 2016-2017 school year and beyond as presented. The salary placement calculator was developed by a district committee comprised of several certified staff members from all school sites and would replace the existing stepped teacher salary schedule. The new calculator values years of experience as well as advanced education when placing new teachers. The committee tested this placement procedure against the current salaries of all teachers in the district, and a few teachers would potentially be "leapfrogged." The committee is proposing to fix these few instances each year with override money until this no longer occurs. Presenter: Ms. Mardi Read, Assistant Superintendent 7. Consider reviewing Policy Services Advisory, Volume 28, Number 2 from April 2016, regarding Policy Advisory Numbers 548-551. Governing Board Policy BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policies and the Board is now being asked to adopt these policies. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval. Policy Advisory No. 548 - BDF Advisory Committees Policy Advisory No. 549 - JK Student Discipline JK-RB Student Discipline
Policy Advisory No. 550 - JLDB Restraint and Seclusion JLDB-EA, EB, EC, ED Restraint and Seclusion Policy Advisory No. 551 - KF Community Use of School Facilities 8. Consider approving revisions to CBI - E - Evaluation of Superintendent as a pilot instrument to be used for the 2016-2017 school year, with final approval to follow after a one year period of time. The Governing Board proposed making changes to the Superintendent's Evaluation Form in order for it to more accurately reflect his responsibilities and to change to a format that will make the process a little less confusing than the current form being used. 9. Consider approving Midstate Energy as the contractor for Performance Contracting Services and equipment subject to receipt of financing, third party validation, and contracts by Prescott Unified School District and their legal counsel. In accordance with Arizona Revised Statutes 15-213 and 15-213.01, it has been determined that the amount it would spend on energy cost savings measures will not exceed the amount to be saved in energy. Energy savings performance contracts allow school districts to accomplish energy savings projects without up-front capital costs and without allocating bond dollars or other capital funds for them. Under this performance contract, Midstate Energy will guarantee a fixed amount of savings to be gained by installing specific energy conservation measures, and the lease payments for the installed measures will be made each year from those guaranteed savings. If the project fails to reduce costs as guaranteed, Midstate will pay the diffference. This resolution selecting Midstate Energy and approving any projects is pending a financial and contractual review by the district and it's legal counsel. This means that final contracts will be presented to the Governing Board at a future board meeting. Presenter: Mr. Kevin Dickerson, Chief Financial Officer 10. EXECUTIVE SESSION a. The Prescott Unified School District Governing Board may vote to enter into Executive Session according to A.R.S. 38-431.03 (A) (3) for discussion or consultation for legal advice with the attorney or attorneys of the public body and 38-431.03 (A) (7) to discuss and consult with its representatives concerning negotiations for the purchase, sale, or lease of real property. All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not now present, other than a current member of the Board, or pursuant to a specific statutory exception, anything that has transpired or has been discussed during the executive session. Failure to comply is a violation
of A.R.S. 38-431.03. b. Consider moving into executive session pursuant to A.R.S. 38-431.03 (A) (3) and (7) for discussion or consultation for legal advice with the attorney or attorneys of the public body and to discuss and consult with its representatives concerning negotiations for the purchase, sale, or lease of real property. c. Consider adjourning the Executive Session and reconvening to the Special Study and Voting Session. C. INFORMATION AND DISCUSSION ITEMS 1. Meeting Dates a. Next Meeting Dates 1. Tuesday, June 7, 2016 - Governing Board Study and Voting Session @ 5:00 p.m. b. Other Dates: 2. Future Agenda Items The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered, however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item. 8. ADJOURNMENT