USD #393 Board of Education Special Meeting Solomon HS Library 7:00 PM Solomon, Ks. 67480 July 14, 2014 Members Present: Brad Homman, President, Jessica Shirack, Vice President, Tallie Baetz, Todd Brungardt, Carrie Herbel, Denise Miller, Justin Zerbe Administration & Staff Present: Jeremy Boldra, Superintendent, Dustin Dooley, 6-12 Principal, Dean Ann Zsamba, Clerk of the Board, Scott Summers, IT Director President Brad Homman called the regular meeting of USD #393 Board of Education to order at 7:00 PM in the high school library. Mr. Homman led the board in reciting the pledge of allegiance. President Homman opened the floor for nominations for Board President for the 14-15 school year. Denise Miller nominated Justin Zerbe. Todd Brungardt nominated Brad Homman. Justin Zerbe moved that nominations cease. Carrie Herbel seconded the motion. Motion carried. 7 0. Votes were cast for board president. Justin Zerbe was elected President. Justin Zerbe assumed the role of president and asked for nominations for Vice President. Denise Miller nominated Tallie Baetz. Denise Miller moved to cease nominations. Carrie Herbel seconded the motion. A unanimous ballot was cast for Tallie Baetz as Vice President. Denise Miller moved to appoint Brad Homman as the KASB Governmental Representative. Todd Brungardt seconded the motion. Motion carried. 7 0. Denise Miller moved to approve the consent agenda items which are: Agenda: a. Adopt Agenda b. Approve Minutes of June 16 Regular Meeting c. Approve Minutes of June 18 Special Board Meeting d. Approve Minutes of July 8 Special Board Meeting e. Approve Bills and Financials f. Approve 2013-14 Board Meeting Dates and Times as submitted in packet.* g. Appoint Dean Ann Zsamba & Beth Duryea as KPERS Designated Agents h. Appoint Assistant Principal as Title I Director i. Appoint Building Principals as Hearing Officers to approve Free & Reduced Meal Applications j. Appoint Building Principals as Truancy Officers k. Appoint Superintendent as Federal Program Director l. Appoint Solomon State Bank as Depository of District Funds m. Appoint Superintendent to establish utility bills, our due, and payable. n. Appoint Building Principals as Suspension/Expulsion Officers o. Appoint Building Principals as Administrators of Activity Accounts p. Appoint Dean Ann Zsamba as Board Clerk q. Appoint Beth Duryea at Acting Clerk r. Appoint Board Clerk as the Records Custodian. s. Appoint Vic Jacobson as the School Attorney t. Appoint Building Principals to Process Gate Receipts u. Appoint Elaine Clark as Treasurer v. Appoint the Superintendent as Food Service Representative w. Appoint Superintendent as Freedom of Information Officer x. Appoint K-12 Counselor as the Coordinator of Homeless Children y. Authorize early payment of bills to avoid late penalty z. Approve Abilene Reflector Chronicle as Official Newspaper
aa. Establish petty cash fund of $1500.00 and authorized users as Superintendent and Board Clerk bb. Waive Generally Accepted Principles of Accounting cc. Approve rental of school facilities per current adopted BOE policy dd. Approve that the School term will be on the hourly method ee. Approve the mileage reimbursement rate be established at the Federal rate. ff. Approve Substitute Teacher pay at the rate of $90.00 per day or $45.00 per halfday. gg. Adpot the District Calendar as amended. hh. Adopt the Home Rule resolution. ii. Approve the property insurance deductible change from $2500 to $5000: This lowers our premium about $900 annually. jj. Approve photo copies for patrons at $0.25 per copy. kk. Establish Driver s Education Fee at $110.00 for in-district students and $210.00 for out-of-district students. ll. Establish Breakfast Prices K-5 $1.50, 6-12 $1.60, Adult $2.05; Lunch Prices K-5 2.15, 6-12 $2.35, Adult $3.70; Additional Milk Prices - $0.40 each. mm. Approve the following Resolution: Be it resolved that all policy statements found in the minutes of this Board of Education prior to June 30, 2014, be rescinded, and that the Board of Education adopt the policy manual (or written policies) as presented and recommended by the Superintendent of Schools, to govern this school district during the 2014-15 school year, subject to periodic review, amendment, and revision by the Board of Education. nn. Approve the proposed contract with Clubine and Rettele for district audit services of $6000.00. oo. Accept Parents as Teachers Grant of $15,717.00. (USD #393 is required to match 65% of this grant which would be $10,216.00 for a total of $25,933.00) pp. Hire Cathlene LePage as the Middle School Cheer Coach qq. Hire Jessica Grant as Assistant Middle School Volleyball Coach Tallie Baetz seconded the motion. Motion carried. 7 0. President Zerbe presented Dustin Dooley a certificate signifying his completion of the KELI Mentorship Program. A thank you note was received from the Francis Roesner family for a donation to the scholarship fund in his name. Superintendent Boldra advised that Saline County s district valuation increased by 6%, Dickinson County 1% and Ottawa County.3%. He recommended moving the mills from Bond & Interest to the Supplmental General Fund to offset the declining budget authority in general fund due to declining enrollment. More information will be available later in the meeting. Superintendent Boldra stated that the district is advertising in the Salina Journal Back to School Edition as well as the Kansas Pregame Football Magazine, The Abilene Reflector and radio spots thru the end of July. He is meeting with representatives from Eagle Communications to discuss how to expand our marketing into video. Mr. Boldra advised that the facilities are looking very nice. John Valcoure and his crew are doing a great job. Discussion followed. He stated he is meeting with the principals on Tuesday to review the calendar and to do lists as well as doing some common goal setting.
Principal Dooley stated that all of the enrollment documents are now on the district webpage. He reviewed the dates for the I-Pad rollout. There will be a parent meeting on July 29. He stated that there are two coaching vacancies left to fill HS Asst. Volleyball and MS Girls Basketball. The MS gym is finished and ready for use. The crew will be in Tuesday to put the final coat of finish on the varsity gym floor. Mr. Dooley reviewed the SMHS Core Beliefs: Students will graduate college and career ready; Students and staff will be respectful towards each other and exhibit positive behavior; Technology and innovation will enhance classroom instruction.; Student learning is powerful and meaningful.; All students will excel through effort, involvement, and collaboration. Board members were provided with copies of the rubric developed to accomplish these goals. Discussion followed. Brad Homman, Recreation Commission Representative advised the Solomon Pony Baseball team won the tournament in Junction City on Sunday. This is the boys third year to win this honor. He stated that Salvation Army Football signup is continuing. Bids are going to be taken for a permanent outfield fence and sprinkler system. The board received a written report from Justin Coup, Assistant Principal. Written reports from Carrie Hilbert, Parents As Teachers Coordinator were received and reviewed. Superintendent Boldra reviewed the proposed general fund budget for the 14-15 school year. He advised that enrollment is projected to be 324.2. He reviewed the Form 150 with the board. Discussion followed. General fund authority is $99,073 less than the 13-14 budget year. He recommended raising the Supplemental Budget to the legal limit of $909168. Discussion followed. Superintendent Boldra stated that un-needed 4.578 mills from Bond and Interest because this indebtedness will be paid off August, 14 can be moved to Supplemental General budget levy as well as Capital Outlay. The district has not levied against Capital Outlay for several years. Discussion followed. He will have final recommendations at the August budget hearing. Superintendent Boldra presented a proposed Capital Outlay Resolution to increase the board s authority to levy up to 8 mills and make it a continuous resolution. Discussion followed. This would also expand the flexibility in spending funds in the Capital Outlay Fund to include maintenance, repairs, uniforms and other items not currently allowed under the present resolution. Discussion followed. Todd Brungardt moved to approve the resolution to levy tax for Capital Outlay Fund as presented. Denise Miller seconded the motion. Motion carried. 7 0. The resolution will be published as required in the official paper before becoming law. Scott Summers, IT Director advised that all I-Pads have been received. He is waiting on two more desktop units. The IT office has been cleaned and the racks rearranged and new battery back ups installed. The Casper management system will be installed on July 29. The new district website rolled out the first of July. The BCS HVAC Software has been updated. Discussion followed. Superintendent Boldra recommended a $5.00 increase to the current textbook fee for grades K-12. Discussion followed. Tallie Baetz moved to increase the textbook fee to $60.00 for grades K-12 to cover all textbooks, technology and software. Todd Brungardt seconded the motion. Motion carried. 7 0. Mr. Boldra advised that he had located a 7 passenger Dodge van on the Kansas State Bidders List. Discussion followed. Todd Brungardt moved to purchase the Dodge van as discussed from the Kansas State Bidders List, Landmark Dodge for a base price of $20,758 and to add additional
delivery fees and cost of second set of keys if needed. Carrie Herbel seconded the motion. Motion carried. 7 0. Superintendent Boldra reviewed board policy sections A Organization and B School Board Operations with board members. Discussion followed. Noted changes will be adopted at the August meeting. Mr. Boldra advised he has been contacted by a engineering firm who offers an efficiency audit. Discussion followed. There is no cost for the audit but if upgrades are pursued, this firm becomes the general contractor on the project. Discussion followed. President Zerbe asked board members if they had any future agenda topics to either email himself or Superintendent Boldra. Todd Brungardt moved to take a 10 minute break at 8:30 PM. Denise Miller seconded the motion. Motion carried. 7 0. The board returned to general session at 8:40 PM. Denise Miller moved to go into executive session for the purpose of discussion of non-elected personnel to protect the interests of the parties to be discussed and to include all members of the board, superintendent and building principal for a period of 15 minutes. Carrie Herbel seconded the motion. Motion carried. 7 0. The board returned to general session at 9:00 PM.. Denise Miller moved to go into executive session for the purpose of discussion of non-elected personnel to protect the interests of the parties to be discussed and to include all members of the board, superintendent and building principal for a period of 12 minutes. Carrie Herbel seconded the motion. Motion carried. 7 0. The board returned to general session at 9:12 PM. Todd Brungardt moved to increase the hourly wages of classified employees Rick Fischer by $1.00 per hour; Lynnette Sare - $1.00 and moved John Valcoure to an exempt salaried position with an annual contract of $40,000. Tallie Baetz seconded the motion. Motion carried. 7 0. With no further business to conduct, Jessica Shirack moved to adjourn the meeting at 9:15 PM. Denise Miller seconded the motion. Motion carried. 7 0. Justin Zerbe, President Dean Ann Zsamba, Clerk of the Board The next regular meeting of USD #393 Board of Education will be on Monday, August 11, 2014 at 7:00 PM in the high school library.