Ref. No.: ZO:CSD:PP:2013-14: Date: 13/08/2013 TENDER FOR INTERIOR WORKS AT BANK OF INDIA, JAUNPUR (ALTERNATE PREMISES), Distt.JAUNPUR Sealed item rate tenders are invited for Interior works on behalf of The Zonal Manager Bank of India, Zonal Office VARANASI Zone, VARANASI- 221010 Name of work: Location of work: JAUNPUR, Estimated cost : Time of completion: Earnest money : Retention money: Defects liability period: Civil and Interior and furniture work for Bank of India JAUNPUR Branch (ALTERNATE PREMISES) Bank of India, JAUNPUR Branch (ALTERNATE PREMISES), Dist.JAUNPUR. Rs.8,75,000/- (Rs Eight lac seventy five thousand only). Eight days (08 days) Rs. 8,750.00(Rupees Eight thousand seven hundred fifty only) (shall be in the form of crossed demand draft/bankers cheque in favour of Bank of India and payable at VARANASI) 10% of the gross value of work done in each bill (includes the earnest money). 6 months from date of virtual completion of work. Time and last date of submission of tenders : 14:00 pm on 19.08.2013 Time and date of opening of tenders : 16:00 pm on 19.08.2013 Tenders are to be submitted at : the address given below.
GENERAL RULES AND INSTRUCTIONS FOR THE COMPIANCE AND GUIDANCE OF THE TENDERERS 1. Tenders are hereby invited on behalf of Bank of India for civil,interiors and furnishing work of JAUNPUR branch- alternate premises) at an estimated cost of Rs. 8.75 lakhs. 2. Contract documents consisting of plans, specifications, schedule of quantities, and the set of conditions of contract to be complied with by the person whose tenders may be accepted and which will also be found in the form of tenders are enclosed herewith. The contractor should acquaint himself about the working conditions in a working branch. 3. Tenders are to be on the prescribed form enclosed herewith. The time allowed for carrying out the work will be 08 days from the 1st day after the date of written orders to commence work. 4. Procedure and dates of submission / opening of tenders and parts thereof along with the superscription on the sealed covers etc. should be as per specific instructions in the Tender notice. 5. The tenderers should quote in figures as well as in words the rates., and amount tendered by them. The language for filling the tenders shall be English. The amount for each item shall be worked out and the requisite total given. All corrections shall be authenticated with the initials of the tenderers and with the seal of the firm. In case any discrepancy/ difference be found on checking between rates quoted by the Contractor in words and figures or in the amount worked out by him, the following procedure shall be adopted. When there is a difference between the rates in figures and in words, the rates which corresponds to the amounts worked out by the Contractor, shall be taken as correct. When the amount of any item is not worked out by the Contractor, or it does not correspond with the rate written either in figures or in word, then the rate quoted by him in words shall be taken as correct. When the rate quoted by the Contractor in figures and in words tallies, but the amount is not worked out correctly the rate quoted by the Contractor shall be taken as correct and not the amount. It shall be ensured that the rates for items of similar nature or analogous in specifications are consistent throughout the tender. 6. In case of illiterate tenderers, the rates and amounts tendered should be attested by a Witness.
7. The EMD of the contractor whose tender is accepted shall be forfeited in full in case he does not complete the work within the stipulated date mentioned in the award letter. 8. Sales tax, Works contract tax, or any other tax on materials or on finished work in respect of this contract, whether in vogue or likely to be imposed in future shall be payable by the contractor and the employer shall not entertain any claim whatsoever in this respect at any time. Rates should include all these taxes. 9. The employer does not bind itself to accept the lowest tender and reserves the right to accept or reject any or all the tenders received without assigning any reason thereof. 10. All rates should be quoted on proper form of tender alone. 11. Special care should be taken to write the rates in figures as well as in words and the amounts in figures only, in such a way that interpolation is not possible. The total amount should be written in figures as well as in words. In case of figures, Rs. Should be written before the figures of amount and P after the decimal figures, eg. Rs. 2.15 p, and in the case of words the word Rupees should precede and the word Paisa should be written at the end. Unless the rates in in whole rupees in which case it will end with the word only, it should invariably be upto two decimal places. While quoting the rate in schedule of quantities, the work only should be written closely following the amount and it should not be written in the next line. 12. The acceptance of the tender will rest with the bank, which does not bind itself to accept the lowest tender and reserves to itself the authority to reject any or all the tenders without assigning any reason whatsoever. All tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected. The employer reserves the right to accept the tender in full or in part and the tenderer shall have no claim for revision of rates or other conditions if his tender is accepted in parts. 13. Canvassing in connection with the tender is strictly prohibited and the tender submitted by any Contractor who resorts to canvassing shall be liable to rejection. 14. On acceptance of the tender, the name of the accredited representative(s) of the Company who would be responsible for taking instructions from the Employer/ Consultant shall be communicated to the employer/ consultant by the tenderer in writing. 15. The tender for work shall remain open for acceptance for a period of 02 days from the date of opening of the tenders. If any tenderer withdraws his tender before the said period, the Employer shall be at liberty to forfeit the Earnest Money paid by the tenderer.
16. The tenderer shall give a list of relatives if working with the Bank along with their designation and addresses otherwise they will submit a NIL statement. 17. No employee of the Bank is allowed to work as a contractor for a period of two years from his retirement from Bank service, without the previous permission of the Bank. This contract is liable to be cancelled if either the Contractor or any of his employees is found any time to be such a person, who had not obtained the permission of the Bank as aforesaid before submission, of the tender or engagement in the contractor service. 18. The tender for the work shall not be witnessed by the contractor or contractors who himself/ themselves has/ have tendered for the same work. Failure to observe this condition would render tenderes of the contractors tendering as well as witnessing the tender liable to summary rejection. 19. It will be obligatory on the part of the tenderer to tender and sign all tender documents for all the component parts that, after the work order is awarded, he will have to enter into an agreement for each component with the competent authority in the Bank. 20. The retention money deducted @10% from RA/Final bills (includes earnest money), will be retained by the bank for a period of 6 months of defects liability period and will be refunded to the contractor 14 days after the end of defects liability period, provided he has satisfactorily carried out all the work and attended to all defects in accordance with the conditions of the contract. No interest is payable on this amount till it be with the Bank. 21. The quantities mentioned in the schedule of quantities are liable to change, some quantities may increase/ decrease or some items may be omitted. This in no way shall affect the rates quoted by the contractor, and so the contractor should make sure while submitting the tender that each rate is workable on its own. 22. Should the work be not completed to the satisfaction of the Employer/ Consultant within the stipulated period, the Contractor shall be bound to pay to the Employer a sum calculated @ 1% of the accepted contracted sum per week of delay subject to a maximum of 10% of the accepted contract value by way of liquidated damages and not as penalty during which the work remains uncommenced or unfinished after the expiry of the completion date. The contractor shall ensure that all flooring which is already there at the site in the form of vitrified tiles/ any other flooring tiles, or which may be put there during the time of execution of the contract is thoroughly protected by laying a layer of thick plastic sheet and a layer of thick plaster of paris over it. It has to be ensured that the flooring is absolutely protected during the course of execution of the work. Damages if any have to be repaired by the contractor at his own cost. Contractor shall obtain detail drawings before starting work.
FORM OF TENDER Date: To, The Zonal Manager Bank of India Zonal Office Shopping Plaza(Ground floor) B20/44-A-7, Bhelupur Bahadur Shah Zafar Marg, Varanasi. Dear Sir, Having examined the drawings, specifications, designs and bill of quantities and the rates relating to the works specified in the memorandum hereinafter set out and having visited and examined the site of works specified in the said memorandum and having acquired the required information relating to the tender, I/We hereby offer to execute the works specified in the said memorandum at the rates mentioned in the attached schedule of quantities and in accordance in all respects with the specifications, designs, drawings and instructions in writing referred to in conditions of the tender,the Articles of Agreement, Special Conditions, Bill of Quantities and Conditions of Contract and with such materials as are provided for, by and in all other respects in accordance with such conditions so far as they may be applicable. Description of work- Interiors and furnishing work Earnest money - 1% of the Estimated cost (Rs. 8,750.00) Retention money - 10% of the bill amount to be deducted from the interim payments (Earnest money will form part of the retention money) Time allowed for Completion - 08 days after the first day of issue of written order to commence work.
In witness thereof the employer and the contractor have set their respective hands to these percents and duplicates hereof the day and year herein first above written: Signature clause Signed and delivered by the ------------------------------------ (Signature employer) By the (employer) Hand of Sri ---------------------------------------------------------- ---------------------------------------------------------- (Name and designation) in the presence of Shri / Smt. --------------------------------------------------------- (Signature of witness) Address ------------------------------------------------------ ------------------------------------------------------ Signed and delivered by the ------------------------------------ (Signature contractor) By the (contractor) Hand of Sri ---------------------------------------------------------- ---------------------------------------------------------- (Name and designation) in the presence of Shri / Smt. --------------------------------------------------------- (Signature of witness) Address ------------------------------------------------------
FORMAT (to be submitted on Rs. 100/- stamp paper) ARTICLES OF AGREEMENT ARTICLES OF AGREEMENT made the ------------------- date -------------------- between Bank of India, Zonal Office, Varanasi (herein after called the Employer) of the one and (herein called the Contractor of the other part) whereas the Employer is desirous of getting the interiors and furnishing work executed at JAUNPUR branch (alternate premises) and has caused drawings and specifications describing the work to be prepared by M/S Bharat and Associates, and whereas the said drawings, specifications, and schedule of quantities with rates have been signed by or on behalf of the parties hereto. And whereas the contractor has agreed to execute upon the subject to the conditions set forth herein and to the conditions set further here in the special conditions and in the schedule of quantities and condition of contract(all of which are collectively hereinafter referred to as the said conditions) the work shown upon the said drawing and/ or described in the said specification and included in the schedule of quantities at the respective rates therein set for the amounting to the sum as therein arrived at or such other sum shall become payable there under (hereinafter referred to as the said contract amount) Now it is hereby agreed as follows: 1. In consideration of the said contract amount to be paid at the times and in the manner set forth in the conditions, the contractor shall upon and subject to the said conditions execute to complete the work shown upon the said drawing and described in the said specification and the priced schedule of quantities. 2. The employer shall pay to the contractor the said contract amount, or such other sum as shall become payable, at the times and in the manner in the said conditions. 3. The term Architects in the said conditions shall mean M/S Bharat and Associates or in the event of their ceasing to be Architects for the purpose of this contract for whatever reason, such other person or persons as shall be nominated for the purpose by the employer, provided always that no person or persons subsequently appointed to be the Architects under this contract shall be entitled to disregard or overrule any previous decisions or approval of direction given or expressed in writing by the outgoing Architect for the time being. 4. The said conditions and Appendix thereto shall be read and construed as forming part of this Agreement, and the parties hereto shall respectively abide by, submit themselves to the said conditions and perform the Agreements on their part respectively in the said conditions contained.
5. The term consultant refers to M/s M/S Bharat and Associates or, in the event of their ceasing to be the Consultants for project, such of the person or persons as may be appointed by the Architects, with the approval of the Employer. 6. The plan, agreement and the document mentioned herein shall form the basis of this contract. 7. This contract is neither a fix up lump-sum contract nor a piece work contract but a contract to carry out the work in respect of the allotted work to be paid for according to the actual measured quantities at the rates contained in the schedule of quantities and rates as provided in the conditions. 8. The contractor shall afford every reasonable facility for the carrying out of all works relating to civil works, installation of telephone, electrical installations, fittings, and other ancillary works in the manner laid down in the said conditions, and shall make good any damages done to walls, floors, etc. after the completion of the work. 9. The employer reserves to itself the right of altering the drawings and nature of the work by adding or omitting any items of work or having portions of the same work carried out without any prejudice to this contract. 10. Time shall be considered as the essence of this contract and the contractor hereby agrees to commence the work soon after the site is handed over to him or from the 1st day after the date of issue of formal work order as provided for in the said conditions whichever is later and to complete the entire work within 08 days, subject to nevertheless to the provisions for extensions of time. 11. All payments by the Employer under this contract shall be made only at Varanasi. 12. All disputes arising out of in any way connected with this Agreement shall be deemed to have arisen at Varanasi and only the courts in Varanasi shall have jurisdiction to determine the same. 13. That the several parts of this contract have been read by the Contractor and fully understood by the Contractor.