us kuy QfVZykbt+lZ fyfevsm (Hkkjr ljdkj dk midze) National Fertilizers Limited (A Government of India Undertaking) xksgkuk jksm] ikuhir] gfj;k.kk 132 106 Gohana Road, Panipat, Haryana 132 106 (ISO-9001, ISO-14001,oa OHSAS-18001 bdkbz) 1 (An ISO-9001, ISO-14001 & OHSAS-18001 Unit) : 0180-2652481 ls 485, 0180-2681301 ls 304 : 0180-2652481 to 485, 0180-2681301 to 304 QSDl : 0180-2652515 xzke : FERTNAT Fax : 0180-2652515 Gram : FERTNAT bz-esy : nflpanipat@nfl.co.in E-mail: nflpanipat@nfl.co.in lh +,l +Vh +ua : ih +,u +ih / lh+ +,l +Vh /2094 fnukad 04.06.76 /01.04.90 CST No.: PNP/CST/2094 Dated 04.06.76 / 01.04.90 Speed Post NOTICE INVITING TENDER Ref. No. NFL/PT/Elect/Contracts/144/2014-15 Dated: 22.11.2013 To Sub : Dear Sir(s), Up keeping work in MRSS/CPP/AMM./UREA/and other Sub stations for safety consideration of different plants for the year 2014-2015 1. Name of Work As mentioned above. 2. Earnest Money Rs.5000.00 3. Tender Fee Rs. 200.00 (Inclusive of VAT) 4. Estimated Value of the Work Rs. 4,41,504.00 (Plus Service Tax) 5. (a) Validity of Contract 12 MONTHS (b) Time of Completion 12 MONTHS 6. Last date of issue of Tenders 14.12.2013 7. Last date and time of Receipt of Tenders 16.12.2013 1500 Hrs. 8. Date and time of Opening of Tenders 16.12.2013 1530 Hrs. 9. Place of receipt and Opening of Tenders Office of : DGM (E) Note: In case tender is asked by the party by Post, the tender sets shall be dispatched upon the receipt of the tender fee and Rs. 50.00 as dispatch fee will be charged. Tenders can also be downloaded from NFL s web site www.nationalfertilizers.com, which shall be submitted along with the requisite tender fees and EMD.
10. All requests for interpretation, clarification & queries in connection with Tender shall be addressed in writing to DGM(E) at least 7 (Seven) days prior to the closing date of the tender. 11. The Tender shall be submitted duly super scribe Up keeping work in MRSS/CPP/AMM./UREA/and other sub stations for safety consideration of different plants for the year 2014-2015. 12. The rate should be quoted in the Units given in the Schedule of Rates. The rates should be quoted in words and figures. The rates quoted shall remain valid for 120 days from date of opening of tenders for the acceptance. 13. National Fertilizers Limited reserves the right to reject any or all tenders without assigning any reason whatsoever and also do not bind to accept the lowest tender. The tender can be split between two or more contractors without assigning any reason thereof as per the requirement on case to case basis. 14. Tender shall be submitted in THREE SEPARATE SEALED ENVELOPS as under: Envelop No. 1: Will be super scribed EM (Earnest Money) and shall contain earnest money deposit of Rs.5000/- (Rupees five thousands only) and Rs. 200/- (Rupees two hundreds only) as Tender Fees in the form of a crossed demand draft (separate for both amount) issued by any scheduled bank except rural and cooperative bank in favour of National Fertilizers Limited, Panipat payable at Panipat. Envelop No. 2: Will be super scribed TC (Terms and Conditions) and shall contain terms and conditions set for the tender by tenderer for his offer (in duplicate) and which are at variance from the terms and conditions of the tender documents issued by NFL and the documents as per Para 16 & 18. Envelop No. 3: Will be super scribed PB (Price Bid) and shall contain the rates and amount quoted in the prescribed schedule of rates. All the three sealed envelopes shall be submitted in a separate sealed envelope super scribed Bid for the job Up keeping work in MRSS/CPP/AMM./UREA/and other sub stations for safety consideration of different plants for the year 2014-2015. 15. OPENING OF TENDERS: Envelop No. 1: Marked EM containing earnest money will be opened first, on the scheduled date of opening of tender in presence of those tenders who wish to be present at the time of Tender Opening. 2
Envelop No. 2: Marked TC will then be opened and discussion will be carried on with the respective tenderer for clarification, if any. Envelop No. 3: Marked PB will be opened subsequently on the same day or at a later date, which will be intimated to tenderer. 16.(I) Tender shall submit along with the tenders full particulars of their capacity, experience giving the list of similar jobs carried out by them during the last seven years, the complete address or organization for which such works have been executed and also substantiate their furnishing the copy of their credentials as per NIT. In the absence of these documents tender will not be considered. 3 (II) The following documents are to be submitted with the quotation in the envelope No. 2, failing which the tender will be liable for rejection: a) Certified copy of Permanent Account Number (PAN) from Income Tax Authorities. b) Certified copy of Proof of PF Registration No. c) Certified copy of Service Tax Registration No. along with documentary proof thereof. d) Certified copy of ESI Registration No. along with documentary Proof. e) Declaration Forms I & II. f) An Affidavit on Non-judicial Stamp Paper of Rs.10/- duly attested by Notary stating : With reference to NIT No. dt. of National Fertilizers Ltd., Panipat for the work. I, S/o Sh. R/o Proprietor / Partner / Authorized Representative of the firm M/s do solemnly affirm and declare as under :- i) That my/our firm/sister concern etc. has not been black listed or put on holiday by any Institutional Agency / Government Department / Public Sector Undertaking for participating in the Tender, in last 2 years. ii) No other Firm / Sister Concerns / Associates belonging to the same group are participating / submitting the Tender for the job. g) Eligibility Criteria in prescribed Proforma enclosing all the supporting documents. h) Information regarding Tenderer in the Performa (1) to (4) attached. i) Power of Attorney in the name of person, who has signed the Tender Documents (in case of Partnership Firm or otherwise as the case may be). j) Declaration for downloading the tender document in the prescribed Performa in case the tender has been downloaded from NFL website. 17. The contractor shall quote single rate against each item and not the multiple rate in the Schedule of Rates. Any tender with the multiple rates quoted will be summarily rejected. Price should be quoted strictly as per the Performa enclosed for Schedule of Price.
18. This letter shall form part of the contract document and shall be signed and returned along with the tender documents. 19. All pages shall be initialed at the lower right hand corner and signed wherever required in the tender papers by the tenderers or by a person holding power of attorney authorizing him to sign on behalf of the tenderer before submission of tender. All corrections and alterations in the entries of tender paper will be signed in full by the tenderer with date. No eraser or overwriting is permissible. 20. No condition or deviation should be mentioned by tenderer in Price Bid. Offers where the party has mentioned any condition or deviation in Price Bid shall be out rightly rejected. 21. While submitting the offer, Bidders may ensure that tender documents / offer have been signed by authorized signatory or the Company. Subsequent withdrawal of offer / nonacceptance of orders placed based on offers submitted by them, will not be entertained on the ground that the offer was not signed by the authorized person. 22. In case the tender is received in open condition, then the entire risk for loss of confidentiality shall be with the party. NFL shall not own any responsibility on this account whatsoever. 23. One person will be allowed to represent only one Company during discussion, negotiation with NFL. If same person is representing different companies with authorization letter from more than one Company, such person will be allowed to represent only the first Company called for negotiation. 24. NFL reserves the right to postpone the tender opening date and / or time and will intimate all the tenderers well in time, of such postponement along with notice of revised opening date and time. 25. In case, due to some unforeseen circumstances, the date of receiving / opening of the tender happens to be a holiday / closed day, the tender will be received and opened on the next working day. 26. The Tender shall be addressed to DGM (E) National Fertilizers Limited, Panipat. Thanking You, 4 Yours faithfully For National Fertilizers Limited B.GAKHER DGM (E)
5 ELIGIBILITY CRITERIA OF PARTIES w.r.t. EXPERIENCE Ref No. NFL/PT/Elect/Contract/144/2014-15 Dt. 22.11.2013 Name of Contract Up keeping of Various sub stations/pmccs Estimated Cost Rs 4,41,504.00 + Service Tax A. Commercial Criteria S. No Description Financial Year 1 Average annual financial turnover 2010-11 during last three years ending 31 st 2011-12 March of the previous financial year, at least 30% of estimated costi.e.1.32 2012-13 Lacs Details & documents to be submitted by the contractor 2 Experience of having successfully completed similar works during last seven years ending the day of month previous to the one in which applications are invited should be either of the following :- a. Three similar completed works each costing not less than 40% amount of the estimated cost. (with performance/completion certificate) i.e. Rs 1.77 Lacs or more OR b) Two similar completed work each costing not be than 50% amount of the estimated cost. (with performance/completion certificate).i.e. Rs 2.21 Lacs or more OR c) One similar completed work costing not less than 80% of the estimated cost. (with performance/completion certificate i.e. Rs 3.53 Lacs or more 1 Work Order Ref. No. Name of Company Contract Value Contract Period 2 Work Order Ref. No. Name of Company Contract Value Contract Period 3 Work Order Ref. No. Name of Company Contract Value Contract Period 1 Work Order Ref. No. Name of Company Contract Value Contract Period 2 Work Order Ref. No. Name of Company Contract Value Contract Period 1 Work Order Ref. No. Name of Company Contract Value Contract Period
6 B. Technical Criteria Work Order with detailed technical scope of work indicating experience related to scope of work should be submitted along with Performance & Completion Certificate. NOTE: 1. Similar Work means work employing same technology and skill but quantities can vary but should be ARC. 2. Self-attested documentary evidences for Annual Turnover to be enclosed. 3. Self-attested documentary evidences for Work Orders given above to be enclosed. 4. Self-attested documentary evidences for Performance/Completion Certificate of above given Work Orders to be enclosed. Signature of the party/ contractor with seal
INFORMATION REGARDING TENDERER PROFORMA NO. 1 7 A) In case of individual i) Name of Business ii) Whether his Business is registered iii) Date of commencement of business iv) Whether he pays Income-Tax over Rs. 10,000/- per year B) In case of Partnership i) Name of Partnership ii) Whether the Partnership is registered iii) Date of establishment of firm iv) If each of the partners of the firm pays Income-Tax over Rs. 10,000/- a year and if not which of them pays the same C) In case of Limited Liability Company or Company Limited by Guarantee i) Amount of paid up capital ii) Name of Directors iii) Date of Registration of Company iv) Copies of the last two years Balance Sheets of the Company (SIGNATURE OF TENDERER) Name Dated
DETAIL OF EXPERIENCE PROFORMA NO. - 2 Tenderer shall give information of similar works done during the past Seven years strictly as per Performa given below 8 Sr. No. Full particulars of similar work carried out by Tenderer Value Contract of Contracted Completion time Actual completi on time Year of completion Name & Postal Address of Client (SIGNATURE OF TENDERER) Name Certified that the above information is correct. Date
9 PRESENT COMMITMENTS PROFORMA NO. 3 Tenderer shall furnish the details of their present commitments strictly as per this Performa. Sr. No. Name of work Name & address of Contract Client with the Value name of person under whom the work is being executed Brief description of work Contracted date completion with the date of start of work % age Expected date of comple of completion ted as of balance on date work with approx. value of such balance work Certified that the above information is correct. (SIGNATURE OF TENDERER) Name: Date :
10 INFORMATION REGARDING EQUIPMENT WHICH THE TENDERER PROPOSES TO USE FOR THIS WORK PROFORMA NO. -4 Sr. No Description Qty Make Cap. Owner Approx. date when it will be deployed at site Period of attention at site (SIGNATURE OF TENDERER) Name Date Certified that the above information is correct.
11 SPECIAL TERMS & CONDITIONS OF THE CONTRACT 1. EMD & Tender Fees : Tenderers shall make a deposit of Rs. 5000/- as EMD and Rs. 200/- as Tender Fees in the manner as specified in clause No.1.8.1 of GTC. 2. Validity of Contract : The contract shall remain valid for a period of 12 months and clause No. 1.23.0 of GTC shall be applicable. 3. Defect Liability Period :Being upkeep job there shall be no guarantee for the work done, however security deposit shall be released three months after the completion of contract subject to P& A clearance. 4. Applicability of VAT : VAT will not be deducted being labour oriented job. 5. Reimbursement of Escalation for increase in minimum wages: The rates quoted by the contractor will be firm during the contract period including extension if any, and will not be subjected to escalation irrespective of any increase whatsoever except an increase in minimum wages as notified by the GOVT. OF HARYANA or CENTRAL GOVT. (After notification of the Govt.). The escalation in wages, if any, will be reimbursed only as per following formula: Billed amount X 0.70 ( Increased minimum wages minimum wages at the time of opening of technical bid) / minimum wages at the time of opening of technical bid. Enhanced payment shall be released only after the receipt of proof of payment of enhanced arrears to the workers. The contractor shall deduct PF & ESI from enhanced wages.
12 SCOPE OF WORK: I II III IV Upkeep of Electrical Sub-stations of different plants including removal of foreign materials, insects, arranging scattered materials, waste materials and removal of oil spillage etc. To the place specified and as per instructions of Engineer- In- charge. All the cost of materials required for execution of work like cloth, soap, vim, hand cart etc shall be in scope of tenderer. The tenderer shall maintain a log book/ register to be arranged by him wherein the job executed shall be verified by the concerned plant representative/ supervisor on the date of execution. All the safety precautions shall be taken by the contractor for their Labourers and himself on the job at his own cost.