Evanston Health Advisory Council (EHAC)

Evanston Health Advisory Council (EHAC) 1. Welcome and Introductions Thursday, January 15, 2015 7:30 a.m.-9:00 a.m. Evanston Hospital, 2650 Ridge Avenue, Room G966 AGENDA 2. Approval of the minutes of the meeting for September 18 and November 20, 2014 3. Approval of 2015 Meeting Schedule 4. Update on Health Department Activities Flu Reorganization of Health Department 5. Other Business Revision of EHAC By-Laws to accommodate agency/organization membership 6. Discussion Update on Tobacco Control Tobacco 21 initiative Evanston and Skokie Tobacco sales in pharmacies Northwestern University Tobacco Free Campus Sugar Sweetened Beverages pilot at Willard school 7. New Business & Community Announcements 8. Schedule Next Meeting Thursday, March 19, 2015 9. Adjournment

Draft MEETING MINUTES Evanston Health Advisory Council Thursday September 18, 2014 7:30 a.m. Lorraine H. Morton Civic Center 2100 Ridge Ave, Evanston Il 60202 Council Members Present: C. Louise Brown, Andrea Densham, Avery Hart, MD, Mary Larson, Diane Latta, Tim Sanborn, MD (by phone) Mark Schroeder, Don Zeigler, Darlene Eady, Sarah Lovinger, MD, Bruce Doblin MD Staff Present: Nicola Whyte, Evonda Thomas-Smith, Carl Caneva, Jessyca Dudley, Ann Olson Guest: Rainer Huemer, Presence Health; Cindy Castro, Presence Health; Hemish Bhaninn, North Shore The meeting was called to order at 7:45 a.m. a quorum was not present. Chair Don Zeigler welcomed everyone and introductions were done. Approval of Meeting Minutes of May 15, 2014 and July 17, 2014 A quorum was present at time of approval of meeting minutes. Minutes of May 15, 2014 was moved and seconded: Approved 11-0. Minutes of July 17, 2014 was amended. Motion to approve with amendments was moved and seconded: Approved 11-0. Update of Health Department The 2014 Health Summit was well attended with over 70 attendees. The breakout groups of the Health Summit were turned into ad-hoc sub-committees to EHAC. The ad-hoc committees will produce a report for EHAC at the January 2015 meeting. The community is unclear as to the services proved by Presence Health and therefore education is needed. Currently a viral infection which is highly contagious is spreading throughout the community; the symptoms are flu-like. It s advised to stay home if you are feeling ill to reduce the spread of illness. The City of Evanston Department of Health and Human Services and the Illinois Department of Health and Human Services are in preliminary stages with Northwestern University to become a smoke free campus. A State policy to make all Illinois public colleges and universities smoke free campuses will be effective July 1, 2015. Tobacco 21 Update The Tobacco 21 ordinance will be on the October 6, 2014 Human Services Committee Meeting Agenda. City of Evanston Evanston Health Advisory Council- September 18, 2014 Meeting Minutes 1

New Law on Prescription returns of unused medication The City of Evanston has two locations for recycling medication the Health and Police Departments. The Police Department accepts narcotics the Health Department does not. Click the link below for information on the new Drug Take-Back effort. http://www.justice.gov/opa/pr/attorney-general-holder-announces-new-drug-take-back-effort-help-tacklerising-threat NorthShore and Advocate Health Systems Merger Mark Schroeder reported the merger of NorthShore University HealthSystem and Advocate Health Systems will create Advocate NorthShore Health Partners. This merger will create the largest integrated healthcare system in Illinois. For now both organizations will maintain their respective boards and individual identities. Discussion CVS has removed tobacco products from their stores; however, Walgreens will continue to sell tobacco products due to financial reasons according to the newspapers. Dr. Hart gave an update on Erie Family Health Center a) Current patients who are diabetic will have access to dental as part of their access to care; other patients will be seen if it s an emergency b) New staff has been hired to address mental health c) Site Operation Director Tiosha Goss has resigned; they are in the process of hiring a new director d) The appointment phone line has been updated to be more efficient e) New patient growth rate is on track f) Funding is stable g) A full-time navigator is on board. Adjournment Meeting adjourned at 9:05 a.m. City of Evanston Evanston Health Advisory Council- September 18, 2014 Meeting Minutes 2

Draft MEETING MINUTES Evanston Health Advisory Council Thursday November 20 2014 7:30 a.m. Lorraine H. Morton Civic Center 2100 Ridge Ave, Evanston Il 60202 Members Present: C. Louise Brown, Avery Hart MD, Mary Larson, Tim Sanborn MD, Mark Schroeder, Don Zeigler, Sandi Johnson Staff Present: Nicola Whyte, Evonda Thomas-Smith, Carl Caneva, Charlotte Picard, Elizabeth Lassiter and Ann Olson; Brittany Zelch and Valerie Nubbe Guest: Kasey Holloway, YMCA, Susanne Fereh ECHAB Member, Ashley Jones, Evanston Hospital, Lisa Robinson Erie Family Health Center, Bob Seidenberg, Evanston Review The meeting was called to order at 7:40 a.m. a quorum was not present. Chair Don Zeigler welcomed everyone and introductions were done. Approval of Meeting Minutes of September 18, 2014 A quorum was not present, the minutes were not approved. Update of Health Department Ebola Ebola in Illinois is at a low risk status; however, the Evanston Department of Health and Human Services (HHS) is strategically planning internally with the Fire, Law, Police Departments and the Public Information officer and externally with hospitals. Evonda Thomas Smith stated as a community we are prepared. The Illinois Department of Public Health would notify HHS if there is a suspected or confirmed case within Evanston. The suspected case would be notified within 24 hours and monitored for 21 days by twice daily temperature reading reported via email, phone or an observed reading. A confirmed case would be sent directly to one of the four network hospitals in Chicago. HHS is the connection between the State and local community. Pertussis Pertussis, also known as whooping cough, is a highly contagious respiratory disease. There was a confirmed case recently at Evanston Township High School. HHS and the school worked closely together to send out letters notifying parents of signs and symptoms. Pertussis in Illinois has increased; Evanston has also seen an increase in cases. Hepatitis A A staff person at a local restaurant was diagnosed with Hepatitis A. The restaurant worked with the Health Department to ensure their staff was given the first vaccine dosage. Approximately City of Evanston Evanston Health Advisory Council- November 20, 2014 Meeting Minutes 1

38 employees were vaccinated; the Health Department will send out information of the vaccine schedule and location of agency where they can be vaccinated. The Health Department also gave the restaurant staff a demonstration on proper hand washing and wearing gloves were encouraged. Respiratory Viral Illness Washington School noticed students calling in sick had the same cause of illness, gastrointestinal issues, and requested guidance from the Health Department. After inspections of the lunch room and kitchen the school was given a copy of the Illinois Department of Public Health guidance on sanitizing and hand washings and advised limiting the students contact with food. The school cleaned and sanitized the lunch area and kitchen the following weekend. A letter was sent to parents of the illness and its symptoms. Some parents sent stool samples to IDPH lab and they were returned positive for norovirus. Northwestern University Tobacco Free Campus It was noted Northwestern University did propose a smoke free campus many years ago; however, it was voted down by then student government. The current students would like to revisit the smoke free campus proposal and is working with the Evanston Health and Human Services to do so. The committee discussed proposing a smoking ban on the city s parks and beaches, it was decided further research is required before an amendment is proposed. Food Inspection Electronic The health score of Evanston s restaurants is now accessible when viewing a restaurant on www.yelp.com. EHAC Webpage The Evanston Health Advisory Council has joined the City s boards and committees with a webpage. http://www.cityofevanston.org/government/boards-commissions/evanston-health-advisorycouncil-ehac/index.php Approval of 2015 Meeting Schedule Due to a lack of quorum the 2015 meeting schedule was not approved. Progress on collecting MI Data Kasey Holloway, MPH, Project Director, Pioneering Healthier Communities, MCGAW YMCA stated a meeting was scheduled last spring to collect BMI information from child care providers but due to a low turnout the information was not attained. A central health registry was discussed which would store all health statistics for Evanston. Community Preparedness Elizabeth Lassiter, Emergency Response Coordinator introduced herself to the committee and gave a summary of the responsibilities of her position. Mrs. Lassiter asked for guidance to gage community preparedness. It was suggested the best places to start would be hospitals, school districts, private schools and nursing homes. City of Evanston Evanston Health Advisory Council- November 20, 2014 Meeting Minutes 2

Sugar Sweetened Beverages MCGAW YMCA received a small grant from the Illinois State Alliance of YMCAs for their Rethink Your Drink initiative. Update on Tobacco 21 Initiative in Boston and California Excerpt from the tobacco21.org Illinois is another state in which the Tobacco 21 movement is spreading. On October 27th the council members of Evanston, Illinois unanimously passed the state s first Tobacco 21 ordinance. The efforts of the Department of Health and the council members in Evanston are truly commendable and represent a great step forward for Tobacco 21. Evanston Health and Human Services staff will seek counsel from the legal department on the selling of tobacco products in pharmacies. The next EHAC meeting is scheduled for January 15, 2015. Adjournment Meeting adjourned at 9:08 a.m. City of Evanston Evanston Health Advisory Council- November 20, 2014 Meeting Minutes 3

For Evanston Health Advisory Council Meeting November 20, 2014 Item For Action Memorandum To: From: Subject: Chairs, Dr. Don Zeigler and Dr. Bruce Doblin Evanston Health Advisory Council Evonda Thomas-Smith, Director Evanston Health and Human Services 2015 Meeting Schedule Date: November 17, 2014 The Evanston Health Advisory Council meetings schedule for 2015 will be held on the 3 rd Thursday of every other month at 7:30am, location varies. Meeting dates: January 15, 2015 March 19, 2015 May 21, 2015 July 16, 2015 September 17, 2014 November 19, 2015 Are there any current concerns about these days?

Evanston Health Advisory Council Bylaws BYLAWS EVANSTON HEALTH ADVISORY COUNCIL ARTICLE I NAME The name of this organization shall be the Evanston Health Advisory Council, referred to herein as EHAC. Section 1. ARTICLE II MISSION The organization s mission is to assess, encourage, evaluate and advocate for community health goals. Section 2. EHAC provides counsel to the Evanston Health Department regarding programs serving people with or at risk of having health problems. It recognizes and supports a broad definition of community health that includes a variety of human services. These programs and services shall be accessible and responsive to community needs and shall be available to all Evanston residents and those who are employed in Evanston. Section 3. EHAC shall promote community health and other human service system improvement, support and educate the community at large about health issues. 1 of 6 Revised and Approve May 15, 2014

Evanston Health Advisory Council Bylaws Section 1. ARTICLE III MEMBERSHIP EHAC shall consist of no less than fifteen and no more than twenty members. They shall be appointed by the Chairperson with the approval of staff and members and they shall include the Director of Public Health. Members shall be listed on the EHAC website. Section 2. Members of EHAC shall be interested in and committed to the development of community health goals and implementation strategies. Section 3. Membership of EHAC shall consist primarily of representatives of the general Evanston public as well as members of the medical community. It shall also include providers of agencies, institutions and others involved with medical care and disease prevention, or those working in the promotion and education of public health. As such, EHAC will always include representatives from Evanston/Skokie School District 65, Evanston Township High School District 202, NorthShore University HealthSystem, and Presence Health St. Francis Hospital. Section 4. EHAC shall establish goals and objectives to build a stronger constituency for public health and establish a partnership to address community health problems. Section 5. Vacancies and Removal If an EHAC member fails to attend three consecutive regular meetings without a reasonable cause, or otherwise neglects his or her duties as an EHAC member, the Chairperson, with the assent of EHAC members may declare the seat vacant. 2 of 6 Revised and Approve May 15, 2014

Evanston Health Advisory Council Bylaws ARTICLE IV OFFICERS Section 1. Officers The elected officers of EHAC shall consist of a chairperson and a vice chairperson. Section 2. Election of Officers A) In April of each year the Chairperson shall appoint, with the advice and consent of EHAC members, a nominating committee of at least two members to serve for one year. Current officers may not serve on this committee. B) The Nominating Committee shall prepare a slate of candidates for each office vacancies at a meeting to be held in May. C) Any EHAC member may make additional nominations at a meeting to be held in July with the consent of the nominee prior to any vote. D. EHAC members shall elect officers by voting on the slate and any additional nominees at a meeting to be held in July. Section 3. Terms of Office The Chairperson and Vice-Chairperson shall be elected for one-year terms from July 1 to June 30. They may serve no more than 3 consecutive one-year terms in each office. Section 4. Vacancies A vacancy in any office shall be filled by a vote of EHAC members at the next regular meeting following the occurrence of the vacancy. The officer is elected for the duration of the unexpired term. Section 5. Duties of officers A): The Chairperson shall assure that the policies, programs and orders of EHAC are followed. B).The Chairperson shall preside at all meetings of EHAC. The Vice-Chairperson shall preside in the Chairperson s absence. 3 of 6 Revised and Approve May 15, 2014

Evanston Health Advisory Council Bylaws C). The Chairperson shall be responsible for calling meetings of EHAC and preparing an agenda for it. D). The Chairperson may appoint committees to consist of one or more members for specific tasks ARTICLE V MEETINGS Section 1. Regular and Special Meetings A) Regular meetings shall be held at such time and place as decided by EHAC and shall be held at least quarterly. B) Special meetings shall be held upon the request of the members of EHAC. C) Notice D) Meetings shall be open to the public in accordance with the ordinance of the Open Meeting Act. E) Notice of all regular and special meetings of EHAC shall be communicated to the public in accordance with the ordinance of the Open Meeting Act. F) Closed executive sessions may be held to consider applicable exemptions listed in the Open Meeting Act. Section 2. Quorum A majority of the members of EHAC constitutes a quorum for the transaction of business. Section 3. Voting At any meeting at which a quorum is present, the affirmative vote of the majority of the members present shall carry any issue. The Chairperson is a voting member of EHAC and may vote on any issue. 4 of 6 Revised and Approve May 15, 2014

Evanston Health Advisory Council Bylaws Section 4. Parliamentary Procedure Unless inconsistent with these Bylaws or otherwise decided by EHAC all meetings shall be conducted in accordance with Robert s Rules of Order Newly Revised) Fourth Edition). Section 5. Citizen Comment The Board will schedule a Citizen s Comment at the beginning of each meeting with the following guidelines: 1. In order to facilitate the process, at the beginning of each meeting a sign-up sheet will be located at the entrance of the meeting room. Those wishing to comment are asked to write their names on the sign-up sheet and note the agenda topic they wish to speak on. 2. The topic of a Citizen Comment will not be open the agenda as required by the 48 hour Open Meeting Act the Council will not be able to deliberate or take votes on the topic and may only listen and ask questions during the Citizen Comment time. 3. The Chair may per their discretion, because of the lateness of the hour or time spent on a single item, close the Citizen s Comment in order to finish the Board s business meeting. Section 1. ARTICLE VI PUBLIC HEALTH DIRECTOR The Public Health Director will be responsible for the administrative direction and execution of EHAC s policies, goals, and objectives. Section 2. The Public Health Director shall serve as Executive Secretary of EHAC and be responsibility for taking and distributing the minutes of each meeting. Section 3. The Public Health Director is a voting member of EHAC and may vote on any issue before EHAC. 5 of 6 Revised and Approve May 15, 2014

Evanston Health Advisory Council Bylaws ARTICLE VII AMENDMENTS These Bylaws may be amended at any meeting of EHAC by the affirmative vote of a majority of members in office provided written notice of the proposed amendment shall be given 2 weeks prior to the meeting. The Bylaws shall be reviewed biannually. 6 of 6 Revised and Approve May 15, 2014

Department of Health and Human Services Director Asst. Health Director Executive Secretary Secretary II Medical Director Health Field Staff Supervisor Administrative Supervisor Emergency Response Coordinator Communicable Disease Surveillance Specialist Property Maintenance Inspectors (4) Customer Service Rep. Environmental Health Practitioners (3) Secretary II General Assistance Specialist (3) Customer Service Rep. Health License Coordinator Vital Rec Clerk III Health Educator December 2014