CTY OF SANTA CLARTA CTY COUNCL MNUTES OF JONT CTY COUNCL/REDEVELPPMENT AGENCY/ BOARD OF LBRARY OF TRUSTEES REGULAR MEETNG 6:00 P.M. JULY 12, 2011 NVOCATON Councilmember Weste gave the invocation. CALL TO ORDER Mayor/Chair/President McLean called to order the regular joint meeting of the City. Council/Redevelopment Agency/Board of Library Trustees at 6: 11 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Youth in Government participant Sooyoung Hu led the flag salute. EXECUTVE MEETNG This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by Kellar, to approve the agenda pulling from the Consent Calendar tem 3 for comment and separate vote, tem 5 to be continued to the meeting of August 23, 2011, and tem 7 for comment. Hearing no objections, it was so ordered. AW ARDS AND RECOGNTONS Mayor McLean and Council recognized the City Lifeguards, Camp Clarita staff, and Los Angeles County Fire for responding to a water rescue emergency, saving a young girl's life at the one of the local pools. Mayor McLean and Council recognized Community Center youth that give back by volunteering at the center.
Mayor McLean and Council recognized Deputy Artie Thompson for his 28 years of service in Santa Clarita. PRESENTATONS TO THE CTY None scheduled. COMMTTEE REPORTS/COUNCLMEMBER COMMENTS Councilmember Weste inquired and confirmed that the City Manager has what he needs to defend Proposition 22 with the League of California Cities. Councilmember Ferry made no comments. Councilmember Kellar made no comments. Mayor Pro Tern Ender expressed gratitude to Councilmember Weste for her Fourth of July Parade presentation given during the invocation; mentioned that her son's team placed fifth among high schools in the nation in a recent Volleyball Tournament in Minneapolis; invited all to view the art along the walls of the first floor corridor here at City Hall and attend the art reception on July 20. Mayor McLean commented on the Haskell Canyon Open Space dedication; commented on Senator Alan Lowenthal's bill regarding High Speed Rail, requested Council consensus to direct staff to continue to monitor the bill and support applying for grant funding from Orangeline Development Authority to study the possible location of a High Speed Transit Station along the Santa Clarita corridor; stated that the release of draft maps has been delayed by the Redistricting Commission to the end of July or perhaps longer; requested Council consensus to hold an nformational Mayor's Breakfast with the media to discuss regional matters in greater detail; commented on the Fourth of July fireworks; and stated that the opening of the Santa Clarita Libraries was well received. TEMl APPROVAL OF MEETNG MNUTES The minutes of the previous City Council and Redevelopment Agency meetings are submitted for approval. City Council: Approve the minutes of the June 28, 2011, special and regular joint meetings. Redevelopment Agency: Approve the minutes of the June 28, 2011, special and regular joint meetings. Board of Library Trustees: Approve the minutes of the June 28, 2011, special and regular joint meetings. Meeting Minutes 2 July 12, 2011
TEM2 READNG OF ORDNANCE TTLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. TEM3 CTY COUNCL NORMS AND PROCEDURES FOR COUNCL MEETNGS AND RELATED FUNCTONS AND ACTVTES Adopt a new resolution incorporating amendments to existing City Council Norms and Procedures, as currently contained within Resolution 03-22. City Council adopt Resolution 11-68, adding a procedure on motions with a tie vote and new norms to uphold order in Council meetings. Addressing the Council on this item was Deanna Hanashiro, Alan Ferdman, Berta Gonzalez-Harper, and TimBen Boydston. Motion by Kellar, second by Ender, to adopt Roberts Rules of Order as the standard parliamentary procedure, delete the proposed misdemeanor language from inclusion in the Council Norms and Procedures and maintain such language by reference in Santa Clarita Municipal Code as it currently is. Following discussion, amended motion by Kellar, second by Ender, to adopt Roberts Rules of Order as the standard on the issue of tie votes only, delete the proposed misdemeanor language from inclusion in the Council Norms and Procedures and maintain such language by reference in the Santa Clarita Municipal Code as it currently is. Ayes: Kellar, Ender Noes: Weste, Ferry, McLean Motion failed. Motion by Ferry, second by Weste, to adopt the proposed language in the event of a tie vote, and delete the proposed additional language to the City Council Norms and Procedures and maintain such language by reference as currently exists in the Municipal Code. Meeting Minutes 3 July 12, 2011
Ayes: Kellar, Ender, Ferry, Weste, McLean TEM4 CREEKSDE ROAD MPORVEMENTS, PROJECT Bl010- PROJECT ACCEPTANCE This project included the construction of three pedestrian crossings with bulb-outs along Creekside Road, a stamped and colored median treatment, gateway and directional signs, signage and striping, and improvements at the intersection of Creekside Road and Auto Center Drive. City Council accept completion of the Creekside Road and Pedestrian mprovements, Project B 101 O; direct the City Clerk to file the Notice of Completion; authorize an increase in contract authority in the amount of $35,541 to the existing contract with R.C. Becker & Son, nc; and direct staff to release the 10 percent retention balance 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. TEMS 2010-11 BRDGE MANTENANCE PROGRAM, PROJECT M0082- AW ARD CONSTRUCTON CONTRACT This project will provide preventative maintenance and repair to various bridges in the City. City Council approve the plans and specifications for the Fiscal Year 2010-11 Bridge Maintenance Program, Project M0082; award the construction contract to Peterson/Chase General Engineering Construction, nc., in the amount of $237,403, and authorize a contingency in the amount of $47,481, for a total contract amount not to exceed $284,884; authorize an increased expenditure in the amount of $10,000 to the existing professional services contract with Tetra Tech, nc., for construction support services; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. This item was continued to the meeting of August 23, 2011. TEM6 RESOLUTON AUTHORZNG THE NSTALLATON OF MULTWA Y STOP CONTROLS FOR THE NTERSECTON OF MAMMOTH LANE AND GRANDFLORAS ROAD Staff received requests from area residents to install multi way stop controls at the intersection of Mammoth Lane and Grandifloras Road. Residents indicated that it is difficult to see oncoming vehicles on Mammoth Lane while making a left turn onto Grandifloras Road. Staff conducted an analysis at the intersection and determined that the installation of multi way stop controls will improve safety and operation at this Meeting Minutes 4 July 12, 2011
intersection. City Council adopt Resolution 11-69 authorizing the installation of multi way stop controls for the intersection of Mammoth Lane and Grandifloras Road. TEM7 PONEER OL REFNERY MASTER PLAN- PROJECT P2007 The Master Plan will illustrate the restoration and renovation of the existing Pioneer Oil Refinery site. City Council approve the Master Plan for Pioneer Oil Refinery, Project P2007. Addressing the Council on this item was Duane Harte, representing the Santa Clarita Historical Society and the Parks and Recreation Commission. TEMS RESOLUTON APPROVNG APPLCATON SUBMTTAL TO THE STATE DEPARTMENT OF HOUSNG AND COMMUNTY DEVELOPMENT FOR FUNDNG UNDER THE HOME NVESTMENT PARTNERSHPS PROGRAM; AND F SELECTED, THE EXECUTON OF A STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND OF ANY RELATED DOCUMENTS NECESSARY TO PARTCPATE N THE HOME NVESTMENT PARTNERSHPS PROGRAM Consideration of a request to adopt a resolution supporting the City's application to the State of California Department of Housing and Community Development. City Council adopt Resolution 11-70, supporting the City of Santa Clarita's (City) application to the State of California Department of Housing and Community Development (HCD) for HOME funds in the amount of $700,000, authorize the acceptance of those funds, and authorize the City Manager, Assistant City Manager, or Deputy City Manager to execute any contracts, change orders, or amendments arising out of this contract, subject to the approval of the City Attorney. TEM9 A WARD CONTRACT FOR PROCUREMENT AND NSTALLATON OF THE PUBLC NFORMATON RELAY SYSTEM Award Contract for the design, manufacture, and installation of customer information wayside signs. This would significantly expand the availability of bus arrival information available through the Transit nfonnation Network (TN). City Council award a contract to Connexionz for the purchase, installation, and support of the Public nformation Relay System (Relay System) in the amount of $252,271, plus a contingency of 10% in the amount of $25,271, for a total contract not to exceed $277,542; appropriate $184,843 to account 12400-5201.003 and $92,699 to account 14204-5201.003; increase revenues in account 700-4424.009 by $184,843. The remaining balance is funded by Proposition C Local Return Funds (Fund 260); authorize the City Manager or designee to execute all documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. Meeting Minutes 5 July 12, 2011
TEM 10 AGREEMENT WTH THE COUNTY OF LOS ANGELES TO PROVDE PUBLC TRANSPORTATON SERVCES FOR FSCAL YEAR 2011-12 Agreement with the County of Los Angeles for the operation of transit services within the unincorporated areas of the Santa Clarita Valley. City Council approve an agreement with the County of Los Angeles to provide public transportation service in unincorporated areas in an amount not to exceed $2,200,000 and authorize the City Manager or designee to execute the Agreement, or modify the award in the event that issues of performance arise, subject to City Attorney approval; decrease County Contributions revenue account 700-4425.001 by $100,000 to reflect the $2,200,000 revenue to be received from the County of Los Angeles in fiscal year 2011-12 for public transportation services provided by the City in the unincorporated areas of the Santa Clarita Valley. TEM 11 CHECK REGSTER NOS. 12 AND 13 Approval of the Check Register. City Council approve and ratify for payment the demands presented in Check Register Nos. 12 and 13. Motion by Kellar, second by Ferry, to approve the Consent Calendar with the exception of item 3. Ayes: Kellar, Ender, Ferry, Weste, McLean Mayor McLean recessed the meeting at 7:40 p.m. and reconvened at 7:51. TEM 12 PUBLC HEARNG MASTER CASE 10-35: AMENDMENTS TO SECTONS 17.03.145 AND 17.07.010 AND ADDTON OF SECTONS 17.01.180, 17.03.146 OF THE SANTA CLARTA UNFED DEVELOPMENT CODE TO CREATE A NEW HSTORC PRESERVATON ORDNANCE FOR THE CTY OF SANTA CLARTA Mayor McLean opened the public hearing. Susan Caputo, Deputy City Clerk, stated that all notices required by law have been provided. Councilmember Weste stated churches are exempt from enforcement of Historic Preservation ordinances. City Attorney Joe Montes gave further clarification stating that State law indicates that the rules do not apply to property owned by a religiously Meeting Minutes 6 July 12, 2011
affiliated association if the association objects to the application of that rule to them and indicates there is an economic hardship. Therefore, to the extent that the City has testimony indicating such, the historic preservation rules would not apply to the Queen of Angels Church. David Peterson, Assistant Planner, advised that the approval of the proposed ordinance would designate certain properties within the City as historic and as such would subject the properties to certain penalties for illegal demolition and incentives for property owners of designated landmarks. Addressing the Council on tl;:iis item was Duane Harte, representing SCV Historical Society and Newhall Redevelopment Committee, Leon Worden, TimBen Boydston; Roger Doumanian and Mauricio Ruiz, representing New Life in His Presence Church; Michael Guglielmino, Pamela Maran, Molly Hodson, Tim Crissman, and Manny Santana, representing themselves. Representing the Queen of Angels Church and protesting the inclusion of the church on the proposed list of historic properties was Teri Rankin, John P. Siffrin, Margaretta Siffrin, Sandra Estrada, Vanessa Benevento Langlo, Joseph Rankin, Father Dominic Radecki, Amparo M. Estrada, Stacy Alexander, Robert Comer, Rita Romero, Marietta Waters, Sister Madeleine Marie, Mother Mary Dominica, Martha Lavelle, Claire Mason, Sister Maria Regina, Sister Regina, Sister Michael Marie, Gayle Warwreck, and Ted Phelps. Five written comment cards were received. Mayor McLean closed the public hearing. Following Council discussion regarding opt-in opt-out options; protection of private property; unintended consequences of designating a property as historic; and removing some of the properties from the proposed list based on eligibility findings Mayor McLean reopened the public hearing. Motion by Weste, second by Ender, to direct staff to reduce the proposed list and continue the public hearing to August 23, 2011. Ayes: Ender, Ferry, Weste, Kellar, McLean Mayor McLean recessed the meeting at 9:50 p.m. and reconvened at 10:02 p.m. TEM 13 PUBLC HEARNG 2011 CONGESTON MANAGEMENT PROGRAM LOCAL DEVELOPMENT REPORT Meeting Minutes 7 July 12, 2011
Mayor McLean opened the public hearing. Susan Caputo, Deputy City Clerk, stated that all notices required by law have been provided. Motion by Weste, second by Kellar, to waive staff report. Hearing no objections, it was so ordered. n.report, Andrew Yi, City Traffic Engineer, explained that the Congestion Management Program is a state-mandated program administered in Los Angeles County by the Los Angeles County Metropolitan Transportation Authority (Metro). The City is required to hold a public hearing and report new net development activities to Metro to receive state gas tax funds. No requests to speak were received on this item. Mayor McLean closed the public hearing. Motion by Kellar, second by Weste, to conduct a public hearing and adopt Resolution 11-71, finding the City to be in conformance with the Congestion Management Program; and direct staff to deliver the adopted resolution and the 2011 Congestion Management Program Local Development Report to the Los Angeles County Metropolitan Transportation Authority on or before September 1, 2011. Ayes: Ferry, Weste, Kellar, Ender, McLean TEM 14 PUBLC HEARNG PRE-ANNEXATON AGREEMENTS BETWEEN THE CTY OF SANTA CLARTA AND RANCHO DELUXE, LLC.; AND SABLE RANCH AND RANCHO MARA FOR THE POTENTAL ANNEXATON TO THE CTY OF SANT A CLARTA Mayor McLean opened the public hearing Susan Caputo, Deputy City Clerk, stated that all notices required by law have been provided. Motion by Kellar, second by Weste, to waive staff report. Hearing no objections, it was so ordered. Meeting Minutes 8 July 12, 2011
n report, Patrick Leclair, Associate Planner, explained that in order to facilitate annexation to the City of Santa Clarita, the property owners of Sable Ranch/Rancho Maria and Rancho Deluxe have requested a Pre-Annexation Agreement to clarify the process for annexation to the City. No requests to speak were received on this item. Mayor McLean closed the public hearing. Motion by Kellar, second by Weste, to conduct the public hearing and grant the City Manager the authority to execute the Pre-Annexation Agreements between the City of Santa Clarita and Sable Ranch and Rancho Maria; and the City of Santa Clarita and Rancho Deluxe, LLC, subject to City Attorney approval. Ayes: Weste, Kellar, Ender, Ferry, McLean TEM 15 UNFNSHED BUSNESS VETERANS HSTORCAL PLAZA COMMENMORA TVE BRCK FNDER Rick Gould, Director of Parks, Recreation, & Community Services, advised that a variety of elements can be developed to help visitors to Veterans Historical Plaza locate commemorative bricks and learn about the wars in which those veterans served. Addressing the Council on this item was Duane Huarte, representing the Veteran's Memorial Committee and the Parks, Recreation, and Community Services Commission. Council consensus to direct staff to proceed with Option 2 including the production and availability of paper maps as requested, and confer and request feedback from the Veterans Memorial Committee. TEM 16 NEW BUSNESS SANTA CLARTA PUBLC LBRARY STRATEGC SERVCE PLAN Motion by W este, second by Kellar, to waive staff report. Hearing no objections, it was so ordered. n report, Darren Hernandez, Deputy City Manager, stated that on October 12, 2010, the City Council approved the creation of a Citizens Public Library Advisory Committee (Committee) and on November 23, 2010 appointed thirty-seven (37) people, representing Meeting Minutes 9 July 12, 2011
a cross section of the community to the Committee. The Committee was tasked with conducting a community needs assessment and developing a long range strategic plan facilitated by an expert in the area of public library needs assessments and strategic planning. The Committee met over the duration of seven months to develop the City of Santa Clarita's first ever library strategic plan for the newly formed Santa Clarita Public Library. Addressing the Council on this item was Berta Gonzales-Harper. One written comment was received. Motion by Kellar, second by Ender, to approve the first ever library strategic service plan as recommended by the Citizens Public Library Advisory Committee. Ayes: Ender, Ferry, Weste, Kellar, McLean TEM 17 NEW BUSNESS OLD TOWN NEWHALL ROUNDABOUT PUBLC ART n report, Marsha McLean, Mayor, stated that one of the priorities for the revitalization of Old Town Newhall identified in the Specific Plan was to change the character of the area by reconfiguring the traffic flow with the construction of a roundabout at the intersection of 5th Street, Newhall Avenue, and Main Street. The roundabout will not only serve as a traffic calming effort for this pedestrian-friendly walkable community, but also serves as a southern gateway into Old Town Newhall. Within this roundabout will be an iconic piece of public art that will symbolize Old Town Newhall's heritage. Addressing the Council on this item was Duane Huarte and Paul Strickland. Council consensus to refer this matter to the Arts Commission to oversee the process of identifying an artist to create an iconic public art piece for the Old Town Newhall Roundabout and return to City Council for further direction. PUBLC PARTCPATON Addressing the Council was Adam Parsley, regarding medical marijuana; Andrew Freed, representing the Canyon Theatre Guild, regarding the parking on Main Street; and TimBen Boydston representing the Canyon Theatre Guild, regarding the parking in Old Town Newhall. Meeting Minutes 10 Ju.lY 12, 2011
STAFF COMMENTS None. ADJOURNMENT Mayor McLean adjourned the meeting at 11 :00 p.m. FUTURE MEETNGS Following the City Council Summer break, the next regular meeting of the City Council will be held Tuesday, August 23, 2011, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: MAYOR CTY CLERK Meeting Minutes 11 July 12, 2011