Monster Makeover VII is presented by The Tuscaloosa News and the Tuscaloosa Public Library What is the Monster Makeover Art Auction and Festival? The idea for The Monster Makeover was born out of a wouldn t-this-be-cool conversation between a few Tuscaloosa News employees. Originally proposed as a one-time illustration in the newspaper in 2010, the concept of professional artists recreating fantastic monsters imagined and drawn by school children turned into a modest, charity art auction that raised about $2,000 for art education. The next year, the buzz and excitement grew, the show doubled in size, and the art was published in a fun, keepsake book, raising about $4,000 for schools damaged in the April 27, 2011, tornado. In 2014, a fall festival was added to the concluding night of the exhibit when the art auction occurs. The Tuscaloosa News along with the Mildred Westervelt Warner Transportation Museum and the Tuscaloosa Public Library hosted a trunk-or-treat event where local organizations brought spooky treats for the kids of Tuscaloosa. This proved to be just what the event needed, a way to expand the fall spirit and highlight the auction to the Tuscaloosa community. This merger of festival and auction gave way to The Monster Makeover Art Auction and Festival. Proceeds from the Monster Makeover Art Auction and Festival go into an arts in education fund established by The Community Foundation of West Alabama. Educators in Tuscaloosa County who are planning arts programs/ projects can apply for money from this fund through a grant program administered by The Arts & Humanities Council of Tuscaloosa. To date, over $15,000 has been raised to support art based programs in Tuscaloosa schools. As we approach The Monster Makeover s seventh year, we hope to expand the trunk-or-treat, the art auction, and our presence as a supporter of arts in the schools as well as in the Tuscaloosa community. The following school have participated in The Monster Makeover 2010- Capital School 2011- Holy Spirit Elementary School 2012- Tuscaloosa Magnet School 2013- Westwood Elementary School 2014- Tuscaloosa Academy 2015- Alberta School for the Performing Arts 1
Monster Makeover Art Auction and Festival Contact Information For sponsorship/festival information or to submit payment and registration forms Pamela Williamson (Tuscaloosa Public Library) pwilliamson@tuscaloosa-library.org 205-345-5820 Tuscaloosa Public Library Attn: Pamela Williamson 1801 Jack Warner Parkway Tuscaloosa, AL 35401 For general questions or to get your school involved Ed Enoch (Tuscaloosa News) ed.enoch@tuscaloosanews.com 205-722-0209 To get involved as an artist Angel Coker (Tuscaloosa News) angel.coker@tuscaloosanews.com 662-315-6941 For information about volunteering Mark Hughes Cobb (Tuscaloosa News) mark.cobb@tuscaloosanews.com 205-722-0201 For more information on The Arts & Humanities Council of Tuscaloosa arts in education grant program, call 205-758-5195 For more information about The Community Foundation of West Alabama, visit www.thecfwa.org or call 205-366-0698 2
Mission/ Purpose The Monster Makeover Art Auction and Festival s mission is to provide a fun, safe way for the Tuscaloosa community to celebrate local art and artists while also raising money to support arts in local schools. Event information The Monster Makeover Art Auction and Festival will take place Thursday, October 27 th at the historic Drish House. Art will be on display October 11-25th at the Tuscaloosa Public Library This year s student artists are second grade students from Holt Elementary School. Sponsorship Registration pages 4-6 of this packet The Monster Makeover Art Auction and Festival is run entirely on a volunteer basis and all proceeds are donated to The Community Foundation of West Alabama each year. Sponsors are needed to cover costs associated with the event and its promotion. Sponsors can choose from pre-designed sponsorship packages or they may tailor their own packages with an a la carte option. Fall Festival Registration pages 7-8 of this packet Organizations can sign-up to host an activity the night of the event. This can include handing out candy, providing a craft, a game, or even a bounce house. Participation in the fall festival is free for the organization. 3
Levels of Sponsorship Package Level >> Presenting sponsor credit main event Ghouls Pumpkin Scarecrow Mummy Gremlins Goblins $500 $1,000 $1,500 $2,000 $2,500 $3,000 Presenting sponsor credit (1) pre-event AND (1) post-event Presenting sponsor credit (1) pre-event OR (1) post-event Logo on event venue signage (night of the event) Logo on event T-shirt Keepsake book advertisement 1/4 page 1/2 page 1/2 page Full-page Full-page Full-page Logo on event poster & social media Pre-events could include any of the following: Artist selection reception (this is where artist select a piece of children s art to recreate), school field trips to see the exhibit, etc. Post-events could include any of the following: Post-auction reception (immediately following the event), thank you reception for the kid artists and teachers, and/ or planning events for the following year. Venue signage could include: Yard signs, banners, art labels, decorations, directional signs, etc Keepsake book advertisements: Accepted formats include high (300 dpi) resolution TIFF and JPEG files. Please email ad files to pwilliamson@tuscaloosa-library.org. Book ads will be printed in full-color; t-shirt logos will be printed in black & white. Please submit accordingly. Logos are due by October 3rd. 4
Select a la carte options below. Please indicate that you have chosen options from this page on your registration form. Tailor your own sponsorship package 1. $750 Logo on Monster Makeover t-shirt 2. $750 Full-page ad in the keepsake Monster Makeover VII event book 3. $500 1/2 page ad in the keepsake Monster Makeover VII event book 4. $250 1/4 page ad in the keepsake Monster Makeover VII event book 5. $200 Logo on event poster and social media 6. $100 (1) Monster Makeover t-shirts and (1) Monster Makeover VII event book In-kind or Trade Proposal Please include a description and estimated value of your trade/ donation below. In-kind sponsorships and trades are subject to committee approval. 5
Sponsorship Registration Form Company Name (Advertiser): Address: City: Zip Code: Representative s Name: Phone Number: Email: Package Level Goblins $3,000 Gremlins $2,500 Mummy $2,000 Scarecrow $1,500 Pumpkin $1,000 Ghouls $500 Have you included any a la carte sponsorship items? Yes No Have you requested an in-kind/ trade proposal? Yes No Total amount due: Sponsorship forms, payments, and logo are due October 3rd. Please contact Pamela Williamson if you wish to sponsor after this date. Make checks made payable to the Tuscaloosa Public Library Mailing address provided on page 2 6
Fall Festival Registration Information Why should your organization participate in the Fall Festival? The Fall Festival / Trunk-or-Treat provides a safe, fun event for Tuscaloosa families and individuals to celebrate the fall and get to know local organizations. What is my organization responsible for? Each organization is responsible for having an activity at its station. In the past, organizations have handed out candy to children. This year, we are giving organizations the option to host games, crafts, or rentals at their stations in addition to or in lieu of candy. Organizations and individuals can also chose to volunteer to help with the fall festival and/or the auction. Organizations and individuals can indicate their choices on the provided registration form. What does my organization need to provide? If your organization plans to hand out candy, expect to purchase between $250-$300 in candy (bags of mini-sized candy costs about $10 per bag at Sam s Club.) If you choose to provide a rental, please have a representative at the Drish House to receive the item and to make sure it is installed correctly. Rentals could include a snow cone machine, bounce house, dunking booth, etc There are some great rental companies in town. If you host a game or craft, you are responsible for providing prizes and craft supplies. (Oriental Trading is a great option for prizes.) No matter what option you choose, please make sure you have enough volunteers to successfully manage your activity. Additional volunteers are not provided at this time. We are hoping to provide each organization with a tent, a table, and two chairs. More details to come. 7
Fall Festival Registration Registration for the Fall Festival/ Trunk-or-Treat is completely free. Registration forms are due October 3rd Company Name: Address: City: Zip Code: Phone No. Representative s Name: Email: Organization Participation My organization will provide candy My organization will provide a craft (please provide a brief description below) My organization will provide a game (please provide a brief description below) My organization will provide a rental (please provide a brief description below) My organization will provide a other (please provide a brief description below) My organization would like to provide number of volunteer (s) Activity Description: Please submit to Pamela Williamson mailing and email address provided on page 2 8