MISHRA DHATU NIGAM LIMITED (Government of India Enterprise) PO Kanchanbagh HYDERABAD 500058, A.P., INDIA Telephone : 91 40 24340156, Fax : 040 24340764 Website: www.midhani.gov.in MISHRA DHATU NIGAM LIMITED e Procurement NOTICE INVITING TENDERS (NIT) DETAILS OF TENDER 1 ORGANISATION Mishra Dhatu Nigam Limited 2 DEPARTMENT Purchase 3 NIT NUMBER NIT/506 4 TENDER REFERENCE NUMBER MDNL/PUR/0647032/OF/ELT/506/14 15 5 NAME OF WORK 6 EARNEST MONEY DEPOSIT (EMD) Rs.22,500/- MACHINING OF MDN 172 GUN BARREL STEPPED SHAFT, FORGED AND ANNEALED. 7 PERIOD OF COMPLETION MARCH 2015. 8 BIDDING TYPE Limited 9 BID CALL NO. 1st CALL 10 TYPE OF QUOTATION JOB WORKS 11 BID VALIDITY 90 days 12 BID CLOSING DATE 23/09/2014 13 OFFICER INVITING BIDS DGM (PURCHASE) 14 BID OPENING AUTHORITY DGM (PURCHASE) 15 ADDRESS MISHRA DHATU NIGAM LIMITED PO Kanchanbagh HYDERABAD 500058 16 CONTACT DETAILS 040 24340156/24340143
e TENDER NOTICE 1. Tenders are invited on line on the website http://eprocuremidhani.gov.in from the eligible bidders havin Class III, Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authori (CCA), Govt. of India for supply of the following items: Sl. No MATERIAL Estimated Requirement Description & Specification Quantity Units Delivery Required 1 MACHINING OF MDN 172 GUN BARREL STEPPED SHAFT, FORGED AND ANNEALED, SPECIFICATION AND SCOPE OF WORK AS PER ANNEXURE-I. 25 Nos. MARCH 2015 2. Time Schedule of Tender Sl. Particulars Date Time (DD/MM/YYYY) a Tender e Publication date 18/09/2014 16:15 (Hrs. Mins) b Document download start date 18/09/2014 16:15 c d Start date for seeking Clarification on line Last date for seeking Clarification on line e Bid Submission start date 18/09/2014 16:15 f Bid submission end date 23/09/2014 10:30 g Bid Opening date 24/09/2014 10:30 DOCUMENTS TO BE UPLOADED BY THE BIDDER Technical Bid and Price Bid in Cover One Sl. No. File Type Document Description 1.pdf TECHNO-COMMERCIAL BID 2.pdf ATC (AGREED TERMS AND CONDITIONS)
3.xls PRICE BID (BOQ - BILL OF QUANTITY) 3. INSTRUCTIONS TO THE TENDERS a. The Tender has to be submitted in SINGLE BID SYSTEM failing which the tender will be liable for rejection. All technical matters, Testimonials, credentials, commercial conditions i.e. Technical Bid and Price has to be mentioned in Cover I i.e. Price Bid (BOQ). (Note: The other commercial terms & conditions of your quotation/offer should be mentioned separately in ATC (Agreed Terms and Condition) which will be upload in cover I in PDF format).all bids are to be submitted on line on the website http://eprocuremidhani.gov.inno bid shall be accepted off line. b. No consideration for wrong entries/errors will be allowed and firms are advised to carefully indicate the applicable taxes and duties amount. 4. Price bid: The Price bid containing the Bill of Quantity will be in Excel format and will be downloaded by the bidder and he will quote the rates, taxes & duties etc. for his offered items on this Excel file. Thereafter, the bidder will upload the same Excel file during bid submission in respective folder. The Price bid will be in Item wise Rate BOQ format and the bidder may quote for any or all the tendered items and the L 1 will be decided for each item separately. The Price bids of the tenderers will have no condition. The Price Bid which is incomplete and not submitted as per instruction will be rejected. 5. The General Terms & Conditions as mentioned in the NIT shall form an integral part of the NIT and will also form a part of the Supply Orders placed against this tender. 6. Clarification of Bid: The bidder may seek clarification on line within the specified period. His identity will not be disclosed by the system. However, the management will clarify as far as possible the relevant queries. The clarifications given by the department will be visible to all the bidders or only the bidder who raised the clarification query, intending to participate in the tender. 7. Submission of Bid: a. In order to submit the Bid, the bidders have to get themselves registered online on the e Procurement portal http://eprocuremidhani.gov.in with valid Digital Signature Certificate (DSC) of Class III issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India. The online Registration of the Bidders on the portal will be free of cost and one time activity only. If the bidder is an individual person then he should register himself under Individual category and if the bidder is a proprietorship firm/partnership firm/joint Venture/Company then registration should be under Corporate category. The registration must be in the name of bidder, whereas DSC hold may be either bidder himself or his duly authorized person. b. The bidders have to accept unconditionally the on line user portal agreement which contains the acceptance of all the Terms and Conditions of NIT including Commercial & General Terms & Conditions, along with on line undertaking in support of the authenticity of the declarations regarding the facts, figures, information and documents furnished by the Bidder on line in order to become an eligible bidder. No conditional bid shall be accepted. c. In case the Tender Committee finds that there is some error/omission in scanning & uploading the Technical Cover document by a bidder, the same will be specified on line under shortfall documents by Evaluator normally within short duration of Technical bid (Part I) opening, indicating the start date and end date giving specific time for on line submission by bidder. The bidder will get the intimation about this
through a standard system generated e mail and will re upload the same within specified period. No additional time will be allowed for on line submission of document. 8.Modification and Withdrawal of Bid: The bidder may modify and resubmit the bid on line as many times as he/she may wish, only before the deadline of submission of tender. 9. Firm Price: Price quoted shall be firm and fixed till complete execution of order. 10. PRICES: Prices quoted must be FIRM till delivery, otherwise the offer will be rejected. 11. After evaluation of Techno commercial bid, all the bidders will get the information regarding status of their eligibility along with the date of Price bid opening on their personalized dash board and also by system generated e mail. It will be the bidder s responsibility to check the status of their Bid on line at least once daily, after the opening of Techno commercial bid till opening of the Price bid. No separate communication will be made to the bidder in this regard. 12. The Bidder, who s Bid has been accepted, will be notified of the award on line and also by registered post by the employer prior to expiration of the bid validity period. The L 1 bidder will get the information regarding award of work on their personalized dashboard on line. On receipt of Letter for Acceptance (LOA)/Work Order of the tender issued by the MIDHANI, the successful tenderer shall execute contract agreement in the company's prescribed form for the due fulfillment of the contract. Failure to enter into the required contract within the specified period in the work order shall entail cancellation of LOA/work order and forfeiture of the Earnest Money. The written contract to be entered into between the contractor and the MIDHANI, shall be the foundation of the rights of both the parties and the contract shall not be deemed to be executed until the contract is signed by both the parties i.e. Contractor and the MIDHANI. 13. Cost of Bidding: The bidder shall bear all costs associated with the preparation and submission of his bid and the Employer will in no case be responsible and liable for those costs. 14. Currencies of Bid and Payment: The unit rates shall be quoted by the Bidder entirely in Indian Rupees only. 15. It is the bidder s responsibility to comply with the system requirement i.e. hardware, software and internet connectivity at bidder s premises to access the e tender website. Under any circumstances, MIDHANI shall not be liable to the bidders for any direct/indirect loss or damages incurred by them arising out of incorrect use of the e tender system or internet connectivity failures. 16. One Bid per Bidder: Each Bidder shall submit only one Bid, either individually, or as a partner in a partnership firm or a partner in a Joint Venture or a public limited firm. A Bidder who submits or participates in more than one Bid (other than as a subcontractor or in cases of alternatives that have been permitted or requested) will cause all the proposals with the Bidder s participation to be disqualified. 17. Laws Applicable: The Contract (order) placed for supply of equipment/ machinery covered by this tender shall be governed by the laws of Government of India for the time being in force. 18. Force Majeure: a) Unforeseeable causes beyond the control and without any fault or negligence of either party which effect delay or failure to fulfill this agreement partially or wholly shall be regarded as force majeure and shall include causes such as Act of God, War Fires, Floods, Epidemics, Quarantines, Govt. Restrictions Strikes, Earth Quake. etc. b)the occurrence of case of force Majeure shall be notified by the party affected by it to the other party immediately by cable/fax and confirmed by registered air mail letter, stating the nature of occurrence accompanied by a certificate issued by Chamber of Trade/Commerce or by the Ministry of Shipping,
Government of India, New Delhi as the case may be. The same procedure shall be observed when the case of force majeure ceases. 19. The MIDHANI reserves the right to postpone the date of receipt and opening of tenders or to cancel the tenders without assigning any reason whatsoever. 20. EARNEST MONEY DEPOSIT :All bidders shall submit an EMD amount of Rs.22,500/- (TWENTY TWO THOUSAND FIVE HUNDRED RUPEES ONLY) in the form of Demand Draft/ Banker s Cheque drawn in favour of M/s. Mishra Dhatu Nigam Limited, Hyderabad or through online payment with proof thereof or Bank Guarantee (in our prescribed format as Enclosed herewith) confirmed by bankers of bidders favouring MIDHANI through a nationalized Bank / Scheduled Commercial Bank encashable in INDIA shall be enclosed alongwith tender (Techno Commercial Bid).If EMD is not enclosed, such offers would be considered as technically rejected. Bank Guarantee shall be valid for a period of 90 days from the date of opening. The scanned copy of EMD either DD or Bank Guarantee towards EMD shall be uploaded in the website alongwith the Techno Commercial Bid and the same shall be kept in an envelope superscribing EMD for e Tender mentioning details of Tender No. & Date of opening and the same shall be submitted to AGM (Purchase), MIDHANI, P. O. Kanchanbagh, Hyderabad 500058 before the due date and time. 21. Security Deposit: The EMD of successful tenderer will be held as Security Deposit till successful completion of the order and acceptance of material at our stores. The EMD of unsuccessful tenderer will be returned after finalization of the tender. 22. Our Bank Details (for Online Submission of EMD): Name of the Firm : M/s. Mishra Dhatu Nigam Limited Bank Name : HDFC Bank Ltd. Branch Address : Lakdikapul Branch, Hyderabad. Account No. : 00210330000440. Bank IFSC Code : HDFC0000021 MICR Code : 500240002. TERMS AND CONDITIONS FOR JOBWORKS 1 EXCISE DUTY: a. The input materials will be issued under current Central Excise Rule. No Excise Duty is therefore applicable. The duplicate copy of Excise Challan is to be filled in properly and returned along with finished material. b. As per the latest guidelines of central Excise Rules, the material issued to the job Worker is to be returned to the Parent factory within 180 days from the date of issue. c. The above shall be governed by the Central Excise Tariff & Procedure as applicable. 2 SALES TAX: Sales tax is not applicable since it is Job Work. 3 PROCESS LOSS:The Scrap generated during process shall be kept separately and to be returned to MIDHANI along with finished material each challan wise for each of material accounting and payment. If the process loss exceeds the allowed percentage as mentioned in the scope of work, the cost of scrap will be recovered from the bill. 4 REJECTIONS:As per Scope of Work Annexure I. 5 INDEMNITY BOND: The successful tenderer shall submit Indemnity Bond covering the value of free issue material as directed by the Purchaser. The value of the material will be furnished at the time of placement of order. 6 INSURANCE:The successful tenderer shall take an Insurance policy covering all risks for the
value of material issued by MIDHANI and lying at his works. 7 PRICES: Tenderers shall submit their quotation in terms of Rs./ Unit The prices shall be firm during the tenure of the Contract. 8 TRANSPORT: As per Specification and Scope of Work Annexure I. 9 DELIVERY: The tenderer shall indicate the earliest possible delivery period, i.e., minimum time required to process each batch of the material and to dispatch the material from the date of receipt of material. 10 Tenderers shall submit their quotes in clear terms without any vague expressions. 11 MSME UNITS: Confirm whether you are MSME UNIT or MSME UNIT owned by SC/ST Entrepreneur. If yes, Please submit latest valid documentary proof for extending benefits as per Government guidelines. 12 Tenderers are requested to submit their offers according to Purchaser s Terms & Conditions. 13 The Purchaser is not bound to accept the lowest or any tender or to assign reasons for its nonacceptance. The Purchaser also reserves the right to accept the tender either in whole or in part. 14 REPEAT ORDER: Within a period of six months from the date of completion of the order, the Purchaser further reserves the right to place repeat order on the successful tenderer for an additional quantity up to 100% of the original ordered quantity. 15 COUNTER TERMS & CONDITIONS: Where counter terms & conditions have been offered by the tenderer, the Purchaser shall not be governed by these unless specific acceptance has been given in writing in the order by the Purchaser. 16 INSPECTION: The Purchaser reserves the right to get the finished/ semi finished goods inspected during the course of progress of work at the Contractor s works. 17 VALIDITY: The offer should be valid for a minimum period of 90 days from the date of opening of the tender. 18 ARBITRATION: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this Contract or the breach thereof shall be settled by Arbitration in accordance with the Rules of Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. 19 JURIDICTION: All questions, disputes or differences arising under, out of or in connection with the contract shall be subject to the exclusive jurisdiction of court within local limits of Hyderabad, Andhra Pradesh. 20 Tenders not conforming to Purchaser s terms & conditions shall be summarily rejected. 21 GENERAL DIRECTIONS OF THE WORK: The contractor shall obtain instructions for carrying out the work pertaining to his Contract from the Purchaser or its authorized representative. The Contractor shall take care of the progress of the work through a qualified representative. Any instructions given to such representative shall be considered as having been issued directly to the Contractor. 22 RESPONSIBILITY FOR PERFORMANCE OF CONTRACT: The Successful tenderer is responsible for the due performance of the contract in all respects as per the Scope of work. 23 SUB LETTING OR SUB CONTRACTING OF CONTRACT: The Successful tenderer shall not sublet, transfer or assign the contract or any part thereof without the written permission of the
Purchaser. 24 LIQUIDATED DAMAGES FOR DELAY IN EXECUTION OF CONTRACT: If the Contractor shall fail to complete the assigned work within the time prescribed in the Contract thereof, or extended time thereof, the Contractor shall be liable to pay the Purchaser as liquidated damages for such default, but not as a penalty, a sum calculated at the rate of 1% (One percent) of the Contract Price per week of delay, subject to a maximum of 10% (Ten percent) of the Contract Price. The Purchaser may, without prejudice to any other method of recovery, deduct the amount of such damages from any money in his due to the Contractor. The payment or deduction of such damages shall not relieve the Contractor from his obligations to complete the work or from any other of his obligations and liabilities under the Contract. 25 RISK PURCHASE: If the Contractor shall fail to complete the assigned work within the time prescribed in the tender/contract thereof, the Purchaser reserves the right to get the job done through other sources at the Contractor s cost & risk. 26 ADDENDA TO TENDER DOCUMENTS: The Purchaser reserves the right to issue addenda to the tender documents to clarify, modify, supplement or delete any of the condition, clause or items stated in the tender documents issued with this invitation to tender. Each addendum issued will be distributed to each tenderer or his authorized representative and the addendum so issued shall form a part of the original tender documents to be reviewed as required. 27 NO CLAIM OR COMPENSATION FOR SUBMISSION OF TENDER: The tenderers whose tenders are not accepted shall not be entitled to claim any costs, charges and expenses of the tender, incidental to or incurred by them, through or in connection with their submission of tenders even though the Purchaser may elect to withdraw the invitation to tender. 28 PAYMENT TERMS: Payment of all the bills will be made within a period of 30 days from the date of receipt and acceptance of the materials at site. 29 TENDER OPENING: The Tender will be opened in the presence of tenderers or their authorized representatives, who choose to be present. The representative should produce an authorization letter from the tenderer for attending the Tender opening. 30 DEFINITIONS: PURCHASER: The term Purchaser as used herein shall mean Mishra Dhatu Nigam Limited incorporated under the companies Act 1956, and having its registered office at P.O. Kanchanbagh, Hyderabad 500 058. Andhra Pradesh, India, and shall include its successors and assigns. TENDERER: The term Tenderer shall mean the person, firm or corporation submitting a tender against the invitation to tender and shall include his/ its heirs, executors, administrators, legal representatives, successors and assigns. CONTRACTOR: The term Contractor shall mean the Tenderer whose tender has been accepted and shall include his/its heirs, executors, administrators, legal representatives, successors and assigns approved by the Purchaser.
BANK GUARANTEE FOR EARNEST MONEY DEPOSIT 1 WHEREAS MISHRA DHATU NIGAM LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) PO KANCHANBAGH, HYDERABAD (hereinafter referred as The Owner / Company which expression shall unless repugnant to the subject or context includes its legal representatives, successors and assigns) has issued tender paper vide its Tender No: for supply of (herein after called the said tender ) to M/s. (herein after called the said Tenderer(s) which expression shall unless repugnant to the subject or context includes their legal representatives, successors and assigns) and as per terms and conditions of the said tender, the tenderer shall submit a Bank Guarantee for Rs. towards earnest money in lieu of cash. 2 WE (Bank Name and Address) (herein after called the bank) do hereby undertake to pay the amount due and payable under this Guarantee without any demur merely on a demand from the company stating that in the opinion of the company, which is final and binding, the amount claimed is due because of any withdrawal of the tender or any material alteration to the tender after the opening of the tender by way of any loss or damage caused or would be caused or suffered by the company by reason of any breach by the said tenderer(s) of any of the terms and conditions contained in the said tender or failure to accept the Letter of Intent / Agreement or that the amount covered under this Guarantee is forfeited. Any such demand made on the bank by the owner shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.. 3 We undertake to pay to the Company any money so demanded notwithstanding any dispute or disputes raised by the tenderer(s) in any suit or proceeding pending before any office, court or tribunal relating thereto, our liability under this present guarantee being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder. Our liability to pay is not dependant or conditional on the owner proceeding against the tenderer. 4 The guarantee herein contained shall not be determined or affected or suspended by the liquidation or winding up, dissolution or change of constitution or insolvency of the said tenderer (s) but shall in all respect and for all purposes be binding and operative until payment of all money due or liabilities under the said tender are fulfilled. 5 WE (Bank Name and Address) further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the finalization of the said tender and that it shall continue to be enforceable till the said tender is finally decided and order placed on the successful tenderer(s) and /or till all the dues of the company under/or by virtue of the said tender have been fully paid and its claims satisfied or discharged or till a duly authorized officer of the company certifies that the terms and conditions of the said tender have been fully and properly carried out by the said tender(s) or till date: whichever is earlier and accordingly discharges the guarantee. 6 That the Owner/Company will have full liberty without reference to us and without affecting this guarantee to postpone for any time or from time to time, the exercise of any of the power of the owner under the tender. 7 We (Bank Name and Address), lastly undertake not to revoke this guarantee during its currency except with the previous consent of the company in writing. We further undertake to keep this Guarantee renewed from time to time on the request of the Tenderer(s). 8 Notwithstanding anything contained herein before, our liability shall not exceed Rs. towards earnest money in lieu of cash and shall remain in force till (date). Unless a demand or claim under this Guarantee is made on us within three months from the date of expiry i.e., we shall be discharged from all the liabilities under this guarantee.
Date: (Bank Name and Address) Signature of duly Authorized person On behalf of the Bank With seal & signature code