Minutes COUNCIL MEETING City Hall Bel Aire, Kansas February 3, 2015 7:00 P.M. I. CALL TO ORDER - Mayor David Austin called the City of Bel Aire Council meeting to order, February 3, 2015 at 7:00pm. II. III. IV. ROLL CALL Council Members present Ken Lee, Guy MacDonald, Betty Martine and Peggy O Donnell. Dr. Ramona Becker arrived at 7:06pm. Also present City Attorney Alison McKenney-Brown, City Manager Ty Lasher, and City Clerk/Utility Clerk Jamie Hayes. MOMENT OF SILENT PRAYER - A moment of silent prayer was led by Mayor David Austin PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG - Led by Mayor David Austin. V. DETERMINE AGENDA ADDITIONS: None VI. CONSENT AGENDA A. Minutes of the January 20, 2014 City Council Meeting. MOTION: Mrs. O Donnell made a motion to approve the consent agenda as listed and authorize the Mayor to sign. Seconded by Mr. Lee. Motion carried 4-0. VII. DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE A. Appropriations Ordinance 15-03 in the amount of $309,402.22. MOTION: Mr. MacDonald made a motion to approve appropriations Ordinance 15-03. Seconded by Mrs. O Donnell. Motion carried 4-0. VIII. CITY REQUESTED APPEARANCES: Brian Hayes - Presentation of the 2014 Distinguished New Professional Award to Drew Conwell by the Kansas Recreation and Parks Association. 1
Mr. Hayes wanted to correct that the award is for 2015 and not 2014. This is the first year ever that an employee at the City of Bel Aire has won the award. Mr. Conwell was very thankful to Mayor, Council, City Manager, City staff, REC staff, Brian and all of those that attended the meeting tonight and help volunteer at the REC Center. Drew looks forward to everything his job entails and loves every minute of it. Mayor Austin stated that we are very lucky to have Drew and all of the REC staff, and it speaks volumes that even people who don t live in Bel Aire compliment on and know about our REC Center. Thank you to Drew, Brian, and all of the staff and volunteers as well. Mr. Lee has had kids in the program now for about 10 years and its been very impressive watching Drew mature and grow up and we appreciate him being here. Drew does a tremendous job. IX. CITIZEN CONCERNS: Oral communication from the audience (Please move to the podium and state your name & address so that you can be clearly heard by the viewing public as well as the Governing Body. Comments are limited to three (3) minutes unless additional time is granted by the Mayor). X. REPORTS: A. Mayor s Report Mayor Austin had no formal report, he was excited earlier this week to meet with Chief Atteberry and got to see the new Charger that the Police Department purchased. We are the first in the state to get the car from the Chrysler plant. Mayor Austin is also excited about the new City monument that will be started soon, it will be in front of the Chisholm Trail State Bank at 37 th and Woodlawn. B. Council Member Reports Dr. Becker had no report and the extra time off we had between council meetings was a nice break. Dr. Becker stated that she is sure the deadline has already passed but doesn t want to discourage anyone for running for office. It does take time to sit on council but it s worth it. Mr. Lee will not be able to attend the SCAC meeting on the 14 th in Cowtown, hopefully someone will be able to attend it. It is exciting to see that a lot of people have signed up for council, its good to see there are that many citizens that want to be involved. Mrs. O Donnell will be at the SCAC meeting on the 14 th. Mrs. O Donnell also wanted to thank Mr. Lasher for willing to once again host her government class s 2
mock city council next Tuesday. She really appreciates him taking the time to do that for them. Mr. MacDonald is pleased and proud that he and the Mayor are both members of the Bel Aire Lions Club. The club has a pavilion currently under construction at the Bel Aire REC Center, its about a $25,000-30,000 structure that is going in. The roof of the pavilion was put on this morning and they will have electricity and water coming soon. There are also two businesses in the City that Mr. MacDonald wants to thank for their donated time and labor to the project, Rates Contracting and Seamless Pros, these two businesses have basically done the whole pavilion. Mr. MacDonald wanted to thank all of the members of the Lions Club for everything they have done. Mr. MacDonald also noted that the Tree Board is shy a couple of members and he would like to recommend the Mayor appoint Hildy Yop as a member. Ms. Martine plans to attend the SCAC meeting unless there is bad weather. C. City Attorney Report City Attorney Alison McKenney-Brown had no formal report. D. City Manager Report Mr. Lasher reminded everyone that the home show starts Thursday and that Rick has sent out the information to all volunteers with directions and where to pick up tickets. Mr. Lasher invited all to stop by the booth and check it out, there has been a lot of donated items for the booth this year like last year. For the April elections we will have two people running for Mayor and six people running for the two open council seats. We do not have enough people running to have a primary so the election will be on April 7 th from 6am to 7pm, as well as advance voting starting April 2 nd -4 th. E. Committees/Boards/Commissions Reports No reports. XI. ORDINANCES, RESOLUTIONS AND FINAL ACTIONS: A. Consideration of AN ORDINANCE APPROVING A SPECIAL USE ON CERTAIN PROPERTY ZONED R-6 LOCATED WITHIN THE CORPORATE CITY LIMITS OF THE CITY OF BEL AIRE, KANSAS. MOTION: Dr. Becker made a motion to approve AN ORDINANCE APPROVING A SPECIAL USE ON CERTAIN PROPERTY ZONED R-6 LOCATED WITHIN THE CORPORATE CITY LIMITS OF THE CITY OF BEL AIRE, KANSAS and authorize the Mayor to sign. Seconded by Ms. Martine. Motion carried 5-0. 3
Roll Call: Dr. Ramona Becker: yes Ken Lee: yes Guy MacDonald: yes Betty Martine: yes Peggy O'Donnell: yes B. Consideration of accepting a bid for sanitary sewer rehabilitation including 1,400 feet of sewer line along tributary 7, wet well improvements at the 37 th & Harding lift station, and rehab 12 manholes. The following bids were received: Nowak Construction Company $509,524.00 Dondlinger & Sons $568,867.20 Wildcat Construction $611,663.80 Engineers Estimate $361,066.50 MOTION: Mr. Lee made a motion to accept the bid from Nowak Construction Company at a cost not to exceed $509,524.00, subject to Change Order #1 of the Sanitary Sewer Rehab project being executed by Nowak, and authorize the Mayor to sign. Seonded by Mrs. O Donnell. Motion carried 5-0. C. Consideration of a change order with Nowak Construction Company for sanitary sewer rehabilitation resulting in a decrease of $69,208.00. MOTION: Mr. Lee made a motion to approve the change order with Nowak Construction Company for a reduction of $69,208.00 and authorize the Mayor to sign. Seconded by Ms. Martine. Motion carried 5-0. D. Consideration of accepting the proposal from Countryside Lawn & Tree for mowing of Bel Aire Park, Brookhouser Park and Denise Park as well as lawn treatments for Rock Road Central Park Entrance, 2 roundabouts next to City Hall, City Hall, Central Park Swimming Pool and The Landing entrance. MOTION: Mr. MacDonald made a motion to accept the lawn maintenance and mowing proposal from Countryside Lawn & Tree for 2015 and authorize the Mayor to sign the service provider agreement. Seconded by Mr. Lee. Motion carried 5-0. E. Consideration of accepting the proposal from Tree Top Nursery & Landscaping for mowing of City Hall, Central Park Rock Road Entrance, 2 roundabouts next to City Hall, Central Park Pool and The Landing entrance. MOTION: Mr. MacDonald made a motion to accept the lawn mowing proposal from Tree Top Nursery & Landscaping for 2015 and authorize the Mayor to sign the service provider agreement. Seconded by Dr. Becker. Motion carried 5-0. 4
F. Consideration of AN ORDINANCE AUTHORIZING THE SALE AND DISPOSITION OF CERTAIN PROPERTY UNDER A LEASE BETWEEN THE CITY OF BEL AIRE, KANSAS AND THE CITY OF BEL AIRE, KANSAS PUBLIC BUILDING COMMISSION. MOTION: Mrs. O Donnell made a motion to approve AN ORDINANCE AUTHORIZING THE SALE AND DISPOSITION OF CERTAIN PROPERTY UNDER A LEASE BETWEEN THE CITY OF BEL AIRE, KANSAS AND THE CITY OF BEL AIRE, KANSAS PUBLIC BUILDING COMMISSION. Seconded by Ms. Martine. Motion carried 5-0. Roll Call: Dr. Ramona Becker: yes Ken Lee: yes Guy MacDonald: yes Betty Martine: yes Peggy O'Donnell: yes G. Consideration of AN ORDINANCE CONCERNING THE AMENDMENT OF CHAPTER 5, ARTICLE 2, SECTION 5.2.2 OF THE CITY CODE OF BEL AIRE, KANSAS, IN CONNECTION WITH ASSESSMENT OF COURT COSTS, ALL WITHIN THE CITY OF BEL AIRE, SEDGWICK COUNTY, KANSAS. MOTION: Mr. MacDonald made a motion to approve AN ORDINANCE CONCERNING THE AMENDMENT OF CHAPTER 5, ARTICLE 2, SECTION 5.2.2 OF THE CITY CODE OF BEL AIRE, KANSAS, IN CONNECTION WITH ASSESSMENT OF COURT COSTS, ALL WITHIN THE CITY OF BEL AIRE, SEDGWICK COUNTY, KANSAS. Seconded by Ms. Martine. Motion carried 5-0. Roll Call: Dr. Ramona Becker: yes Ken Lee: yes Guy MacDonald: yes Betty Martine: yes Peggy O'Donnell: yes XII. DISCUSSION AND FUTURE ISSUES: Workshop February 10 th at 6:30pm XIII. EXECUTIVE SESSION: MOTION: Ms. Martine made a motion to go into Executive Session for Attorney Client and Non-Elected Personnel for a period of 20 minutes and to invite in the City Manager and City Attorney for the first part. Seconded by Mr. Lee. Motion carried 5-0. 5
Executive session began: 7:43pm Executive session ended: 8:03pm and no binding action was taken. MOTION: Mr. MacDonald made a motion to approve the commercial contract with Zimmerman, LLC. Seconded by Mr. Lee. Motion carried 5-0. XIV. ADJOURNMENT MOTION: Ms. Martine made a motion to adjourn. Seconded by Mrs. O Donnell. Motion carried 5-0. Time 8:04pm Submitted by Jamie Hayes City Clerk/Utility Clerk Next scheduled meeting February 17, 2015 at 7:00pm Notice It is possible that sometime between 6:30 and 7:00 pm immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the council chambers or lobby of City Hall.No one is excluded from these areas during those times. Channel 7 rebroadcasts of this meeting are scheduled daily. 6