CONSTITUTION OF AIESEC-LC-CUHK (Last revised at the Extraordinary General Meeting for the Session 2016-2017 Held on July 3, 2017) SECTION I GENERAL 1. Name The name of the association shall be AIESEC - Local Committee - The Chinese University of Hong Kong The Student Union of The Chinese University of Hong Kong", abbreviated as AIESEC-LC-CUHK, CUSU (hereafter AIESEC-LC-CUHK). (April 23, 2016) 2. Constitutional Position (Jan. 26, 2007) 2.1. AIESEC-LC-CUHK is a registered affiliated society with the Student Union of The Chinese University of Hong Kong. 2.2. AIESEC-LC-CUHK is a member of AIESEC in HONG KONG and hence is a branch, or local committee (hereafter LC), of AIESEC International. The Local Committee President of AIESEC-LC-CUHK shall be an official member of AIESEC Hong Kong. 2.3. AIESEC-LC-CUHK is a registered society with the Societies Office, Hong Kong Police, under the Societies Ordinance (Chapter 151, Laws of Hong Kong) 2.4. The planning of programmes and finances of AIESEC-LC-CUHK as well as its routine operations and administrative decisions shall be independent from AIESEC Hong Kong Limited. 3. Objectives AIESEC-LC-CUHK represents AIESEC International and AIESEC in HONG KONG at the Chinese University of Hong Kong (hereafter CUHK) in accordance with its objectives: 3.1 To foster international understandings and strengthen cooperation among nations. 3.2 To provide students with opportunities to come into contact with ideas, people and environments foreign to them, to motivate them towards more learning and further their career objectives and to broaden their understanding of cultural differences. 3.3 To bridge the gap between the local business community and students. 3.4 To develop future international leaders.
4. The AIESEC Way 4.1 Why: Peace and Fulfilment of Humankind s Potential. 4.2 How: We place our confidence in youth, who hold the keys to unlock a better future. We believe that the fundamental solution to the world s problem is to develop their leadership potential. We define leadership as a summary of following characteristics: world citizenship, self-awareness, solution-oriented and ability to empower others. 4.3 What: We enable young people to develop their leadership potential through learning from practical experiences in challenging environments. We do this through participation in and creation of cross cultural exchanges. Imagine what will happen to the world once we engage and develop every young person? This possibility drives us as we strive to achieve what we envision: Peace and Fulfillment of Humankind s potential. 4.4 Who we are: AIESEC is a global, independent, non-political, not-for-profit youth-run organization. AIESEC does not discriminate on the basis of gender, sexual orientation, disabilities, creed, or religion, nor on the basis of national, ethnic, or social origin. 5. Official Languages The official languages of AIESEC-LC-CUHK shall be English and Chinese. Either one of them or both can be used where it is deemed appropriate at the discretion of the Executive Board (hereafter EB), as provided in SECTION IV hereof, of AIESEC-LC-CUHK. 6. Site The site of AIESEC-LC-CUHK shall be in the campus of CUHK. SECTION II MEMBERSHIP 7. Honorary Membership 7.1. The LC, upon a proposal by its member and approval by a simple majority in EB, may invite a person or persons of distinction who, in their opinion, have rendered or may render valuable service to AIESEC-LC-CUHK as Honorary Members. 7.2. Honorary Members shall constitute a Board of Advisors which are to advise and support AIESEC-LC-CUHK on all possible events. 8. Full Membership (Jan. 26, 2007) All Full Members of the Student Union of The Chinese University of Hong Kong shall be entitled to full membership of AIESEC-LC-CUHK upon registration and the payment of membership fee.
9. Postgraduate Membership (Jan. 26, 2007) All full-time postgraduate students of CUHK shall be eligible to be a Postgraduate Member of AIESEC-LC-CUHK, subject to member screening (if any) and the payment of membership fee. 10. Discontinuance of Membership Any member, that in opinion of the EB be deemed to be acting against the interests of or infringing the constitution of AIESEC-LC-CUHK, may have his/her membership discontinued upon the decision of an Extraordinary General Meeting (hereafter XGM) specifically called for the purpose. 11. Membership Fee The membership fee shall be HKD$500 as maximum. The membership fee shall be borne equally by the new members being recruited for that session. An invoice will be issued in the name of AIESEC-LC-CUHK. The membership shall be effective after a statement of understanding on the terms of the membership is signed by Local Committee President, Local Committee Vice President (Finance) and the new member recruited. 12. Responsibility All members shall have responsibilities to obey the constitution of AIESEC-LC-CUHK. SECTION III PRIVILEGE 13. Privilege All members of AIESEC-LC-CUHK shall be entitled: 13.1. to use all facilities provided for the general use of its members. 13.2. to attend functions and general meetings arranged by AIESEC-LC-CUHK. 14. Speaking and Voting Right Full Members shall have the right to speak in General Meetings. They shall also have the rights to move and to second motions and to vote in General Meetings, unless one is the honorary secretary of the General Meeting. 15. Nomination Right Full Members shall have the rights to nominate and be nominated for election, and be eligible for office in the EB of AIESEC-LC-CUHK as provided under Section VI.
SECTION IV ORGANIZATION 16. Structure 16.1. The Executive Board shall be composed of at least 5 full members, including the following necessary positions: 16.1.1 Local Committee President (hereafter LCP) 16.1.2 Exchange Responsible 16.1.3 Finance Responsible 16.1.4 Talent Management Responsible 16.2. Only the LCP in the EB is a sole position, the number of EB member(s) of other positions may be greater than one. 17. Duties of EB Any Executive Board member who is not physically present in HKSAR during his/her term of office for 60 consecutive days, is required to resign from his/her position. 18. Session The session of each Executive Committee member shall commence once elected at the Annual General Meeting (hereafter AGM) of the previous session and terminate when the corresponding Executive Committee member is elected at the AGM of the current session; otherwise it shall terminate at the conclusion of the AGM of the current session. The date of the AGM shall be held within the period of 15th July to 15th August each year. 19. Executive Board Meetings 19.1. The EB meetings shall be held at least once a month. 19.2. EB meetings shall be convened by the Local Committee President or in his/her absence other EB members as may be appointed by EB of AIESEC-LC-CUHK. 19.3. Each EB member shall be entitled the rights to speak and vote in the EB meetings. 19.4. At least two-thirds of the EB members shall form a quorum. 19.5. Each EB member of AIESEC-LC-CUHK shall be informed of the agenda for each meeting not less than three clear days before the commencement of the meeting. 19.6. AIESEC-LC-CUHK shall have the power and right to invite any people to attend any meetings or functions of AIESEC-LC-CUHK but such person/people shall have no right to vote at each meeting.
20. LC Formal Meeting 20.1. In addition to EB meeting, LC Formal Meeting is the monthly executive meeting of EB members, the business of which being to read and adopt the monthly working reports of all EB members. 20.2. All full members shall have the right to attend the LC Formal Meeting. 20.3. All full members shall have the right to speak in the meeting, but only EB members shall have the voting right. 20.4. At least two-thirds of the EB members shall form a quorum. 20.5. Each full member of AIESEC-LC-CUHK shall be informed of the agenda for each meeting not less than three clear days before the commencement of the meeting. 21. Power/ Authority The EB may delegate such authority as may be vested in them by AIESEC-LC-CUHK to any Vice President thereof or to a sub-committee meeting consisting of any members thereof and prescribe the functions and purposes consistent with the constitution and revoke any such delegations. 22. Other Office-bearing Positions (Jan. 26, 2007) 22.1. LC Manager(s) may be appointed, out of full members, to assist the LCVPs in the respective functional area, on the planning and execution of activities and programmes in respective functional area. LC Manager(s) are normally appointed for a term of a full official year. 22.2. Upon decision by the EB, Organizing Committee(s) may be formed to carry out short-term functions or projects of the LC in that official year. 22.3. Such other office-bearing positions may be appointed on short-term basis at the discretion of the EB. 23. Function Resolution of a General Meeting shall possess the highest authority in all matters affecting AIESEC-LC-CUHK 24. Chairperson At any General Meeting, the Chairperson shall be the LCP or in his/her absence or on temporary rotation, any LCVP or in all of their absence, such other LC office-bearers as may be so appointed in the General Meeting.
25. Notice and Agenda A notice of a General Meeting and its agenda shall be given 7 clear days beforehand. Such notice shall include the date, time and venue of the General Meeting. 26. Quorum 26.1. At all General Meetings, 20 Full Members of AIESEC-LC-CUHK shall form a quorum. 26.2. At all General Meetings, motions shall be put to vote and decided by a show of hands,, except that the election of EB in an EGM shall be decided on a vote by secret ballot. 26.3. At all General Meetings, every full member shall have one vote and in case of equality of votes, the person presiding shall have a second or casting vote. 26.4. At all General Meetings, any decision made for the motions is considered valid only with a simple majority voting for that decision. 27. Annual General Meeting 27.1. The date of the AGM shall be within the period of 15th July to 15th August each year. 27.2. The businesses of the AGM shall be: 27.2.1. To receive and adopt the agenda. 27.2.2. To receive and adopt the minutes of the previous Annual General Meeting together with the minutes of all Extraordinary General Meetings which may have occurred since the last Annual General Meeting. 27.2.3. To receive and adopt the Annual Report of AIESEC-LC-CUHK of the current session. 27.2.4. To receive and adopt the Local Committee Vice President of Finance s report and financial statements for the current session. 27.2.5. To amend constitution, if any. 27.2.6. To receive and adopt the Year Plan and Financial Budget. 27.2.7. To authorize the newly elected Local Committee President and Local Committee Vice President of Finance to be in charge of the official bank account of the club jointly. 27.2.8. Any other business. 28. Election General Meeting 28.1. The Election General Meeting (hereafter EGM) of AIESEC-LC-CUHK shall be held before AGM of the same session. 28.2. The business of EGM is to elect the Executive Board members of next session.
29. Extraordinary General Meeting 29.1. An Extraordinary General Meeting hereinafter shall be convened at any time by the LCP or, in his absence, by the LCVP as may be appointed to do so by the EB; or upon requisition in writing addressed to the LCP by at least 20 full members. 29.2. Upon a written requisition to the EB and signed by at least 20 Full Members, whichever the more, the EB shall convene an XGM within two weeks. Any such requisition shall specify the objectives of the proposed meeting, and notice of any amendment to the agenda shall be given at least three clear days prior to the commencement of the meeting. 30. Flopping of General Meetings 30.1. In case if the meeting fails to quorate after one hour of the scheduled time, the meeting shall be considered as flopped. 30.2. In the event of the flopping of any General Meetings the Chairman shall, within seven days, convene the meeting again within two weeks after the originally scheduled date. All full members shall be informed of the time and place at which the same General Meeting will be held. 30.3. In case the meeting provided in 31.2. fails to quorate again, the members present shall form the quorum. SECTION VI ELECTION AND BY-ELECTION 31. General EB members shall be elected in a General Meeting. Election shall under the supervision of the LCP. 32. Nomination 32.1. Nomination for any post of EB of AIESEC-LC-CUHK as stated in Section IV Article 1 shall be opened two weeks before the Election Day and the nomination shall be closed 72 hours before the Election Day. 32.2. Nomination for any post of EB shall be made in writing signed by two Full Members of AIESEC-LC-CUHK. 32.3. No one can nominate himself/herself. 32.4. In case of no nomination or not sufficient nomination to fill two-thirds of the positions constituting the EB of AIESEC-LC-CUHK 72 hours before the Election
Day, the Chairperson shall have the power to postpone the Election Day for no more than three weeks. 32.5. Each full member can nominate only one person to each post. 32.6. Chairperson of Election General Meeting shall not nominate any person. 33. Voting Voting for the election of any office-bearer in an EGM shall be by secret ballot. For electing LCP, the run-off technique shall be used. The candidate acquiring the least percentage of vote shall be eliminated. A two-third majority of the valid votes is required for the candidates to be elected. In the event of more than one candidate, vote shall be cast either confident to only one of the candidates or non-confident to all candidates. In the event of one candidate, vote shall be cast either confidence or non-confidence to the candidate. If there are more than 20% of invalid ballots (including blank ballots), the voting will be considered void, then another round of voting shall be conducted. 34. Results of Election and By-election Results of election and by-election shall be announced to all Full Members seven days after the closing of the General Meeting. 35. Others If anything unexpected happened in the election, which cannot be dealt in accordance with the constitution, the final decision will resort to a General Meeting. SECTION VII RESIGNATION, VOTE OF CONFIDENCE AND NON-CONFIDENCE, AND VACANCY 36. Resignation In case of any Executive Board member wishes to resign, he/she must obtain the simple majority approval of the Executive Board in the Executive Board Meeting. 37. Vote of Confidence and Non-confidence 37.1. In the case of any allegation of any infringement of the constitution of AIESEC-LC-CUHK, negligence of duty or unbecoming conduct made against any member of LC, a motion of non-confidence may be put to an EGM specifically called for the purpose. A vote of non-confidence duly passed shall call for the resignation of the member against whom the vote is passed. 37.2. Executive Board may demand an Executive Board member to resign at an Extraordinary General Meeting if he/she has committed any serious infringement of the constitution or used the name of AIESEC-LC-CUHK in illegal or corruptive acts.
38. Vacancy Should there arisen any vacancy in the Executive Board other than that of the President, that vacancy can be filled and elected by other basic or full members in an Extraordinary General Meetings. Should the LCP resign his/her post or receive a vote of non-confidence, an Extraordinary General Meeting shall be convened to elect a new LCP. SECTION VIII FINANCE 39. Sources 39.1. Membership Fees 39.2. Income from Exchange 39.3. Reserve 39.4. Local Sponsor Group 39.5. General Marketing 39.6. Funding 39.7. Application Fee of function(s) 39.8. Others 41. Bank Accounts (July 10, 2000; Jan. 26, 2007) The money of AIESEC-LC-CUHK shall be kept in bank account(s) with the signatures of three persons: LCP, LCVP-F (or, in case of vacancy, an LCVP so appointed by the EB), and another LCVP so appointed by the EB. Any two of the above signatures shall be sufficient for the issuance of checks. 42. Fiscal Year (July 10, 2000; Jan. 26, 2007) The fiscal year of AIESEC-LC-CUHK shall commence from 1st August to 31st July of next year. SECTION IX CONSTITUTION 43. Interpretation The person presiding the occasion shall be the sole interpreter of this constitution. 44. Alteration and Amendments The Constitution shall only be amended in a General Meeting by a motion carried with a two-thirds majority. Detailed proposal of amendment shall be publicized in the notice of General Meeting 7 clear days before the General Meeting.
APPENDIX A SUBSIDIARY LEGISLATION SECTION I SELECTION OF PROPOSED LOCAL COMMITTEE PRESIDENT 1. Selection The Local Committee President shall be the Chair of the Presidential Consultation Meeting. 2. Voting 1. Election of Local Committee President is done by secret ballot and there shall only be 2 options, FOR and AGAINST, on each ballot. The result shall be announced after each voting. 2. A two-third majority of the valid votes for the candidates is required. In the event of one candidate, vote shall be cast either confidence or non-confidence to the candidate. 3. If more than 20% of the total numbers of votes are invalid, this voting shall be considered void. 4. When there is only one candidate for the position, the candidate shall be declared selected if he has secured a number of For votes greater than two-thirds of the valid vote. 5. When there are two or more candidates bidding for the position, the candidate who acquires the number of For votes greater than two-thirds of the valid vote shall be selected. If no candidate acquires such number of votes, the candidate acquiring the least percentage of votes shall be run off after each successive round of voting. 6. All Full Members of AIESEC-LC-CUHK including the candidate(s) shall have equal voting right in the selection. 7. In case of equality of votes the person presiding shall have a second or casting vote. 8. The Election General Meeting will flop if there are 2 rounds of void voting. A by-election shall be carried within 21 days after the Election General Meeting, and same rules will apply for the by-election. SECTION II SELECTION OF PROPOSED LOCAL COMMITTEE VICE-PRESIDENT 1. Consultation 1. The Local Committee President shall be the Chair of the Local Committee Vice President Consultation Meeting. 2. The candidate(s) who have acquired at least two-thirds confidence votes from the quorum shall be qualified for attending the Proposed Local Committee Vice President selection panel. 3. All Full Members of AIESEC-LC-CUHK including the candidate(s) shall have equal voting right in the consultation meeting. 2. Selection Panel 1. The Selection Panel shall have the authority to decide the selection result of the candidates. 2. The selection board shall be composed of at least 5 members including the following necessary position: The Local Committee President elect, the current Local Committee President, one current Local Committee Vice President, one
external (other than AIESEC-LC-CUHK Full Member), with the current executive board being responsible in nominating the remaining selection board. 3. Voting for Local Committee Vice President 1. Election of Vice President is done by secret ballot and there shall only be 2 options, CONFIDENCE and NON-CONFIDENCE, on each ballot. The result shall be announced after each voting. 2. If more than 20% of the total numbers of votes are invalid, this voting shall be considered void. 3. A two-third majority of the valid votes for the candidates is required for a nomination of Local Committee Vice Presidents to enter the selection pool. 4. If there are more than 20% of invalid ballots, the voting shall be considered void, then a second round voting shall be conducted. 5. The Election General Meeting will flop if there are two rounds of void voting. A by-election shall be carried within 21 days after the Election General Meeting, and same rules will apply for the by-election. 6. A selection board shall be developed to select the Vice Presidents from the selection pool. Unsuccessful Local Committee President candidates are eligible for Local Committee Vice President positions. A Local Committee President candidate who intends to stand for a Local Committee Vice President position must have also submitted an application for the appropriate Local Committee Vice President position by the application deadline. This information and the respective application will be treated as confidential by Local Committee and only released once the decision of the Selection Board is known.