ELECTION DAY ELECTION WORKER TRAINING 2017 CONSTITUTIONAL AMENDMENTS AND UNIFORM ELECTION. Updated 10/13/2017

ELECTION DAY ELECTION WORKER TRAINING 2017 CONSTITUTIONAL AMENDMENTS AND UNIFORM ELECTION Updated 10/13/2017

WRIT OF ELECTION Political parties nominate Election Workers during the following elections: Primary and Primary Runoff November General For any other election, Presiding Judges and Alternate Judges are not appointed by the parties. As an Election Worker, you must remember that all election questions, issues and/or concerns will be addressed by the El Paso County Elections Department at all times. Your Writ of Election is in contract and in writing with the entities and you must confirm your acceptance as a worker with Vanessa Ruiz by the deadline provided on your writ.

NEPOTISM Election Judges, for any election, cannot appoint family members within the First Degree of Consanguinity and Affinity Kinship under the Government Code, Chapter 573. Please see table below: Consanguinity Kinship-First Degree Relationship by Blood FATHER MOTHER SON DAUGHTER Affinity Kinship-First Degree Relationship by Marriage SPOUSE FATHER-IN-LAW MOTHER-IN-LAW SON-IN-LAW DAUGHTER-IN-LAW

CONSTITUTIONAL OATH The Statement of Officer must be completed before the Constitutional Oath of Office is administered. Each oath that is administered is valid for the duration of the election officer s term of office and shall be filed with the elections records, Elections Department. Priscilla Morales Alternate Judge Priscilla Morales Priscilla Morales 10/23/17 Priscilla Morales El Paso County Elections Dept John Smith

CONSTITUTIONAL OATH New Law, HB 1735, 85 th Legislature, 2017 Under Section 1.016 of the Texas Election Code, Individuals that are authorized to administer the Oaths or statements required under the Texas Election Code or the Texas Constitution to election officers entering service include the following: The Secretary of State, member of the Secretary of State s staff, or a State Inspector appointed by the Secretary A County of Municipal Clerk or the Clerk s Deputies A County Tax Assessor-Collector of the County Tax Assessor-Collector s Deputies A city secretary A member of the County Election Commission or County Election Board A County Elections Administrator or employee of a County EA The secretary of the governing body of a political subdivision other than a county or city or the authority performing the duties of secretary under this code A Presiding Election Judge or Alternate who has already entered service An Early Voting Clerk or a Deputy Early Voting Clerk who has already entered service A member of an Early Voting ballot board or signature verification committee who has already entered into service A Presiding Judge, Manager, or Tabulation Supervisor of a central counting station who has already entered service.

PAYROLL All new employees must have a copy of their social security card attached to their payroll form. Presiding Judge and Clerk must sign at the bottom of the payroll form. Presiding Judge must sign all payroll forms. Don t forget to write your Voter Unique Identifier, also known as VUID number. Time must be written in quarter hour and indicate a.m. or p.m. Example: Arrived at 6:00 a.m. and worked until 6:15 p.m.

LEAVING THE POLLING PLACE When you leave the polling place for a long period of time, you need to note the clock-in and clock-out time on your payroll form. Not noting these times on your payroll form is considered theft by deception. The Elections Department will remove you and send a complete investigation to the Sheriff s Department.

PICK-UP ELECTION DAY BAG Election Judge: Pick-up your bag before Election Day. The location and times are in your Writ of Election. If you cannot pick-up the bag, have your Alternate Judge pick-up the bag. When picking up your bag, please verify all supplies are inside the bag before leaving the location. A checklist will be provided by our office. You are responsible for returning all of the items listed on the checklist so be sure to review it carefully.

BEFORE ELECTION DAY Review your training materials: Election Day binder Handbook of Election Judges and Clerks, (Updated September 2016, Version 2) Poll Watcher s Guide, (Updated September 2016, Version 2) Texas Poll Worker Training Guide to Working with Voters with Disabilities

POLLING PLACE Make sure you receive your Polling Place Contact Information flyer when you pick-up your supplies. Call your point of contact before Election Day to ensure he/she will be there to open your polling place by 6:00 a.m. Should polling place personnel request to move you to a different location/room/area aside from what s on the flyer, call the Poll Worker Support Line immediately at 915-546-2154. Do not make any decisions or changes regarding polling place location/room/area before contacting the Elections Department first. This information is written in contract and must be handled by the El Paso County Elections Department.

REMEMBER Arrive at your assigned polling place no later than 6:00 a.m. to set-up equipment, organize forms, etc. Election Judge, please call the Poll Worker Support Line at 915-546-2154 to check-in as soon as you enter your polling place no later than 6:15 a.m. and provide the room and number of Election Workers. About 15 minutes before your polling place opens, administer the Oath of Election Judges and Clerks for your Election Workers and yourself. Return completed oath inside Envelope No.2. The Texas Election Code states that your polling place must be open to the public by 7:00 a.m. for voting (Sec. 41.031).

The following is an illustrated example of how a polling place should be set-up for the public before 7:00 a.m. All materials provided inside your Election Day bag must be displayed at all times.

DRESS CODE AND CONDUCT Be professional to your fellow Election Workers and voters. Calm, polite, respectful and helpful. What you wear at work should promote a professional environment and indicate a respect for yourself and others. Electronic devices (cell phones, laptops, tablets, etc.), may only be used to conduct official duties.

CUSTOMER SERVICE Remember to work as a TEAM! Create a pleasant atmosphere that reflects the El Paso County Elections Department mission of excellent customer service. Election Workers, please make every effort to maintain a pleasant and professional atmosphere and to resolve fairly any differences that may arise. Have fun! Greet voters with a smile.

WE ARE GUESTS FOR A DAY We are grateful guests in all of our polling places! Please treat your location with graciousness and respect. Be professional when communicating with any staff and should any issues arise (polling place, voters, Electioneers, etc.) contact our office immediately at 915-546-2294.

NO POLITICKING As an Election Worker, your task is to manage an election, not to engage in or discuss politics. You must maintain a non-partisan behavior when working at your polling place. Do not attempt to influence the voter in any way. Do not discuss issues or candidates at the polling place, even if voters are not present. Do not speculate on the outcome of the election.

PEOPLE ALLOWED IN THE POLLING PLACE 1. Election Judges and Clerks. (Secs. 32.071, 32.072) 2. Poll Watchers and Inspectors. (Secs. 33.052, 34.002) 3. Peace Officers summoned or appointed by the Election Judge to preserve order. (Sec. 32.075) 4. Persons admitted to vote. (Sec. 63.001) 5. Children under 18 years old who are accompanying a parent who is admitted to vote. (Sec. 64.002(b)) 6. Persons admitted to provide assistance to or to interpret for a voter who is entitled to assistance/an Interpreter. (Secs. 61.032, 64.032(c); 42 U.S.C.A., 1973aa-6; U.S.D.C.W.D. Tex. Civil Action No.1:15-cv-00679-RP 7. Secretary of State and Staff. (Sec. 34.004) 8. Federal Observers. (Voting Rights Act, 42 U.S.C.A., Sec.1973(f))

PEOPLE ALLOWED IN THE POLLING PLACE 9. Persons accompanying a disabled voter (curbside voting). (Sec. 64.009) 10. Election staff people delivering necessary supplies. (Sec. 51.004) 11. Sheriff delivering election supplies at the request of the county election officer. (Sec. 51.009) 12. Persons approved to assist with electronic voting equipment. (Secs.125.004, 125.006) 13. Emergency personnel, if needed. 14. Student participating in student election. (Sec. 276.007) 15. Officers specially appointed to assist in running student elections. (Sec. 276.007) 16. Voting system technicians. (Sec.125.010)

EXIT POLLING An election exit poll is a poll of voters taken immediately after the voter exits the polling place. An exit poll asks for whom the voter actually voted for. The policy of the Texas Secretary of State is to permit non-disruptive exit polling within the 100 foot boundaries surrounding a polling place. The Election Judge has discretion to tell persons conducting the exit poll to go beyond the distance markers if their activities are disruptive to voters.

ELECTION POSTINGS AND SAMPLE BALLOT English/ Spanish (11X17) English/ Spanish English/ Spanish English/ Spanish Sample Ballot Yellow Form(s) All postings and sample ballot(s) must be visible to the voter immediately entering your polling place (Secs. 62.011, 62.0111, 62.0112, 62.0115, 62.012, 85.036(1) and Penal Code, 46.03(a)(2).

NOTICE OF VOTING ORDER PRIORITY The Presiding Judge may allow a voter with mobility problems, and any assistant if requested, to be moved forward in line and be processed before other individuals who arrived at the polling place before the voter. An Election Worker cannot require a voter requesting voting order priority to submit proof of the mobility problem.

NOTICE OF APPROVED FORMS OF ID Photo ID postings, available in English and Spanish, must be placed at the entrance door to your polling place so it is visible to voters as they enter (Sec. 62.016).

ELECTIONEERING Post distance markers 100 feet in each direction from all entrances through which voters may enter the building in which the polling place is located (Secs. 61.003(a), 62.010(a)). It is unlawful for any person to electioneer or loiter within the boundary established by the distance markers. An offense is a Class C misdemeanor (Sec. 61.003). Election Workers may not enforce the electioneering or loitering statutes outside the 100 ft. distance marker (Sec. 32.075).

ELECTRONIC DEVICES Persons are not allowed to use wireless communication devices within 100 feet of any polling place. Additionally, persons are not allowed to use mechanical or electronic devices to record sound or images within 100 feet of any polling place (Secs. 61.014(a), 81.002). Examples of what devices should not be used in the polling place? Cell phones Cameras Tablet computers Laptop computers Sound recorders Any other device that may communicate wirelessly, or be used to record sound or images

WRITTEN COMMUNICATION Written communications may be used by voters inside the polling place. Election Workers must periodically check voting machines and common areas of the voting area for sample ballots, pamphlets, brochures or other written materials pertaining to the election that may have been discarded by previous voters (Sec. 61.011).

AUDIO VOTING An ADA accessible voting machine should be set-up first thing in the morning prior to 7:00 a.m. Still give the voter the ability to choose what voting machine they would like. For instructions on how to set-up the audio voting equipment, please look inside your Election Day binder.

VOTERS WITH DISABILITIES Voters with disabilities have the right to: Vote by themselves and make their own choices Get help from a person of their choice or an Election Worker A physically accessible polling place and the use of an accessible voting machine Vote if they have a guardian, unless a court determines they cannot Be treated in the same way as all other voters. If the voter is properly registered, it is not up to the Election Worker to question or challenge the voter s registration or competence to vote

VOTERS WITH DISABILITIES General guidelines: Be respectful. Use common sense. Voters with disabilities want to be treated the same way as everyone else. Show them the same respect you would give every other voter. Just ask. Don t be afraid to offer assistance, but don t automatically give assistance unless the person has requested it or consented. Communicate with the voter. Some voters with disabilities may have an assistant, interpreter, or friend with them. Always look and speak directly to the voter, not to their companion.

WHAT ABOUT VOTERS WITH DISABILITIES AND TECHNOLOGY? In recent years, advances in technology have allowed cell phones, tablets and other wireless communication devices to assist voters with disabilities. While the situation is not expressly addressed in the Election Code, an Election Judge may use their authority to allow a voter utilization of these programs/applications at their discretion.

POLL WATCHERS A Poll Watcher: Is appointed by a candidate on the ballot, a campaign treasurer of a specific-purpose political action committee in an election on a measure, or a political party (with candidates in a Primary or in the November General Election) may appoint up to two watchers per polling place. Must provide the Election Judge with a Certificate of Appointment, which they countersign. Judge, you must keep the Certificate of Appointment in Envelope No.2 for return to the custodian of election records after the election (Sec. 66.023(7)). Must wear a form of identification prescribed by the Secretary of State and provided by the Election Judge (Sec. 33.051(f)). May not leave the polling place while the polls are open and be readmitted unless the watcher has served for five (5) consecutive hours (Sec. 33.052). May not use wireless communication devices (e.g. cell phones) in a polling place (Sec. 61.014).

WHAT IS A POLL WATCHER PERMITTED TO DO WHILE ON DUTY? A Poll Watcher must be permitted, but is not required to: Witness the installation of voting system equipment at the polling place (Sec. 33.059). Observe the securing of voting system equipment before the election (Sec. 33.059). Leave the polling place temporarily in order to use a cell phone or other wireless communication devices (Sec. 62.011). Sit or stand conveniently near the Election Workers to observe the activities of the election (Sec. 33.056(a)). Make written notes while on duty. However, if the watcher is permitted to leave the polling place while the polls are open, the watcher may be required to leave his or her written notes with another person selected by the watcher who is on duty at the polling place (Sec. 33.056(d)). Observe assistance given to voters by Election Workers (Sec. 33.057). Witness securing of the voting system equipment at the time the polling place closes (Sec.125.063). Receive an English translation of any language spoken other than English between an Election Worker and a voter (Sec. 61.036).

POLL WATCHER & PAYROLL OVERVIEW A Poll Watcher can view any election document at any polling place. The Elections Department recommends that you complete the social security section of your payroll form during closing time procedures for security purposes. All Election Workers get a copy of their payroll form (pink form).

QUALIFYING THE VOTER The voter should be asked whether the voter has obtained one of the acceptable forms of photo ID on List A that is either current or not expired more than four years. If the voter says YES, the voter is required to present that form of photo ID. If the voter informs you that he/she has an acceptable form but did not bring it to your polling place, the voter may vote a provisional ballot and bring the acceptable form of photo ID to the El Paso County Elections Department within 6 days to cure their ballot.

QUALIFYING THE VOTER If the voter says NO, ask the voter if he/she has a reasonable impediment or difficulty to obtaining one of the acceptable forms of photo ID on List A. If the voter indicates YES, you just inform the voter that he/she can present a supporting form of ID on List B and complete a Reasonable Impediment Declaration. If the voter presents a supporting form of ID and completed the declaration, the voter will then complete their check-in, and proceed to the voting machine of their choice to cast a regular ballot.

LIST A There are seven (7) acceptable forms of photo ID: 1. Texas Driver License issued by the Texas Department of Public Safety (DPS) 2. Texas Personal Identification Card issued by DPS 3. Texas Election Identification Certificate issued by DPS 4. Texas License to Carry a Handgun issued by DPS 5. United States Military Identification Card containing the person s photograph 6. United States Citizenship Certificate/Certificate of Naturalization containing the person s photograph 7. United States Passport Note: A passport card which is also issued by the U.S. Department of State, is acceptable

DPS RECEIPT WITH PHOTO Receipts are issued at DPS locations when you apply for a driver s license, identification card or EIC. They are printed on letter sized paper. They are used until card is received by applicant in the mail. The receipt should not be expired more than four (4) years before being presented for voting.

VOTERS WITH PERMANENT EXEMPTION Secs.15.001(c) and 13.002(i) Available for voters with documented disabilities. Voter must apply with the Elections Department for a permanent exemption prior to election. Voter who obtains a disability exemption will be allowed to vote by presenting a voter registration certificate reflecting the exemption. Designation of (E) next to VUID number.

LIST A EXPIRATION DATES An acceptable photo ID from List A must not have expired more than four (4) years before being presented at your polling place. This is different than some previous elections where the expiration date was required to be not more than 60 days. Some acceptable ID cards do not expire: Texas Identification Cards for persons aged 60 or older may be permanent and marked INDEF. Texas Election Identification Certificates (EIC) for persons aged 70 or older are permanent cards. Some military ID cards are permanent, including Uniformed Services ID cards and Veterans Affairs ID cards. These are usually marked INDEF. Certificates of Naturalization and Citizenship do not expire.

LIST B If the voter has been unable to obtain a photo ID from List A, and the voter has a reasonable impediment or difficulty to obtaining a photo ID from List A, they may present one of the following supporting forms of ID and execute a Reasonable Impediment Declaration: Valid Voter Registration Certificate Certified Birth Certificate Copy of or original: Current utility bill Bank statement Government check Paycheck Other government documents with voter s name and an address (original required if it contains a photograph)

VALID VOTER REGISTRATION CERTIFICATE

CERTIFIED BIRTH CERTIFICATE (must be an original) It may be from another state or country, does not have to be from Texas. It must not be a copy of a certified copy. If the voter s name appears on the poll book, but does not match exactly to the ID provided, a Substantially Similar Name Affidavit must be completed by the voter.

COPY OF OR ORIGINAL CURRENT UTILITY BILL It may be a copy or printout. To be current, the utility bill must be the most recent version or at least dated within two (2) months of the date it is presented to an Election Worker. The address on the utility bill does not have to match the address on the poll book. If the voter s name appears on the poll book, but does not match exactly to the ID provided, a Substantially Similar Name Affidavit must be completed by the voter.

COPY OF OR ORIGINAL BANK STATEMENT It may be a copy or printout. The address on the bank statement does not have to match the address on the poll book. If the voter s name appears on the poll book, but does not match exactly to the ID provided, a Substantially Similar Name Affidavit must be completed by the voter.

COPY OF OR ORIGINAL GOVERNMENT CHECK It may be a copy or printout. The address on the government check does not have to match the address on the poll book. If the voter s name appears on the poll book, but does not match exactly to the ID provided, a Substantially Similar Name Affidavit must be completed by the voter.

COPY OF OR ORIGINAL PAYCHECK It may be a copy or printout. The address on the paycheck does not have to match the address on the poll book. If the voter s name appears on the poll book, but does not match exactly to the ID provided, a Substantially Similar Name Affidavit must be completed by the voter.

COPY OF OR ORIGINAL OF OTHER GOVERNMENT DOCUMENT Must include voter s name and an address. Remember, the address on the supporting form of ID does not have to match the voter s registration address. Must be an original document if it contains a photograph. Must be issued by the Federal Government, a federally recognized Tribal Government, or a state or local government in the United States. If the voter s name appears on the poll book, but does not match exactly to the ID provided, a Substantially Similar Name Affidavit must be completed by the voter.

EXAMPLES OF OTHER GOVERNMENT DOCUMENTS 1. Driver s licenses from other states 2. ID cards issued by federally recognized Native American tribes 3. DPS Receipts (without a photo) 4. Expired Voter Registration Certificates 5. Expired Texas DPS-issued Driver Licenses or personal ID cards (over four (4) years)

REASONABLE IMPEDIMENT DECLARATION The voter must indicate one of the following impediments: 1. Lack of transportation 2. Disability or illness 3. Lack of birth certificate or other documents needed to obtain photo ID 4. Work schedule 5. Family responsibilities 6. Lost or stolen photo ID 7. Photo ID applied for but not received 8. Other reasonable impediment (the voter must provide a description)

DECLARATION OF REASONABLE IMPEDIMENT You may not question or challenge the voter regarding their lack of List A ID. If the voter states that they have not been able to obtain an acceptable ID from List A, and the voter, in response to your question as to whether they have a reasonable impediment or difficulty to obtaining an acceptable ID from List A, states that they have such a reasonable impediment or difficulty, you must explain their right to complete the Reasonable Impediment Declaration and show a supporting form from List B. You may not question the reasonableness of the voter s reasonable impediment or difficulty or the truth of the declaration. For example, if the voter checks lack of transportation, you may not challenge the voter s access to a bus route or other means of transportation. A signed reasonable impediment declaration shall be rejected only upon conclusive evidence that the person completing the declaration is not the person in whose name the ballot is cast.

ADDRESSES You should not compare the address on any ID (List A or List B) to the address on the poll book. They are not required to match. You are only required to confirm with the voter that the address on the poll book is correct (Sec. 63.0011). For example: Ask the voter if he/she still lives on 123 Main Street. This allows the voter to update his/her voter registration record. If the voter says yes this confirms that their registration records are up to date. If the voter says no this means that the voter needs to update their address by completing a Statement of Residence.

SIMILAR NAME AFFIDAVIT If the voter s name on the poll book is not identical to the voter s name as it appears on the voter s photo ID or supporting form of ID, the Election Worker will determine, under standards adopted by the Secretary of State, if the names are substantially similar. If the names are substantially similar, the voter shall be accepted for voting after he/she completes a similar name affidavit.

SIMILAR NAME WHEN PROCESSING A VOTER Initial, Middle Name, Former Name (maiden names or hyphenated names). POLL BOOK Sandra Robles Jacob Valenzuela Aimee L. Driedger PHOTO ID Sandra Robles-Avila Jacob Andrew Valenzuela Aimee Driedger Slightly Different (minor misspellings of names). POLL BOOK Vanessa Miller Mark Lopez Nancy Jones PHOTO ID Vanesa Miller Marc Lopez Nanci Jones Customary Variation (English v. Spanish or common abbreviations). POLL BOOK Jose Sanchez Kim Rogers Esperanza Lopez PHOTO ID Joseph Sanchez Kimberly Rogers Hope Lopez

VOTER S SIMILAR NAME CORRECTION REQUEST FORM Voter completes this section. Once completed, return inside Envelope No.4. Alma J. Clark VUID#123456789 Alma Jean Clark MM/DD/YYYY Sec. 63.001(c) Election Worker must write voter s name and VUID as it shows on poll book.

LIST OF VOTERS INDICATED AS ID VOTERS Uniform 114 If a voter has a notation ID REQUIRED next to his/her name on the poll book, even if the voter provided an acceptable form of photo ID or completed a Reasonable Impediment Declaration, you must add his/her name and VUID number on this list. Jennifer Lujan 10944 05855 6/10/2017 Lisa Wise Return inside Envelope No.4

QUALIFYING PROCESS Chapter 63 of the Texas Election Code Step 1: Identify voter by asking for any of the 7 acceptable forms of photo ID. If the voter indicates they do not have an acceptable form of photo ID, you must inform the voter that he/she can present a supporting form of ID and complete a Reasonable Impediment Declaration. Step 2: Poll Book. Look-up voter with photo ID or supporting form: Voter s name, precinct number; Address/Residence (does not have to match from poll book to ID/supporting form); Any notations. Note: If acceptable form of photo ID or supporting form does not provide an address, you do not need to ask for a second identification for verification.

QUALIFYING PROCESS Step 3: Have you Moved? Election Worker must ask every voter if they still live at the address shown on the poll book. If address is different offer voter to complete a Statement of Residence. Step 4: Write Voter s Information. Write the voter s name, precinct number, and Voter Unique Identifier (VUID) number on combination form. Step 5: Voter Signature. Have voter sign combination form. Step 6: Cast Ballot. Direct voter to touchscreen of their choice to cast their ballot.

MAIL BALLOT REQUESTED For messages Mail Ballot Requested and Mail Ballot Returned with Status (OK), the voter requested a ballot by mail. DO NOT process voter until you call the Elections Department at 915-546-2154 for further instructions.

NOTICE OF IMPROPER DELIVERY SECS. 84.033(C) If this notice is presented at your polling place, voter must surrender notice. Before processing the voter, call the Elections Department at 915-546-2154 for further instructions. You must place the notice inside Envelope No.2.

COMBINATION FORM EXAMPLE

COMBINATION FORM EXAMPLE 1. Complete with the correct precinct, date of election and type of election. 2. Print neatly the voter s name and VUID number. 3. Check correct box, if applicable. 4. Have voter initial, if applicable. 5. Voter will sign combination form before proceeding to vote. 6. Election Judge must sign and date. 7. If voter receives assistance, print assistant s name and complete address. Note: Use separate combination form for provisional voters and stamp or write Provisional on combination form.

PROVISIONAL VOTER Sec.63.011 A provisional ballot must be offered to: A voter who does not provide an acceptable form of identification A voter whose name is not an exact match or substantially similar A voter whose identity cannot be verified by the identification presented A voter who has received a disability exemption under, but does not have Voter Registration Certificate indicating such exemption

PROVISIONAL VOTER A voter who has applied for a ballot by mail, but has not yet properly cancelled the mail ballot application A voter who votes during the polling hours that are extended by a state or federal court A voter who is registered to vote but attempting to vote in a precinct other than the one in which the voter is registered A voter who appears on the poll book, but whose registered residence address is outside the political subdivision in which the voter is presenting himself or herself to vote

NEW PROVISIONAL PROCEDURE If the voter believes they are registered, the Election Judge must ask if the voter registered or updated their registration at DPS or during a voter registration drive. If voter did go to DPS or registered through a voter registration drive, the Election Judge must write the approximate date the voter completed the application on the Affidavit of Provisional Voter, also known as the green envelope.

NEW PROVISIONAL PROCEDURE In addition to asking about DPS or a voter registration drive, it is okay for the Election Judge to ask additional information about when/how the voter believes they have registered in order to complete the provisional process: When did you mail in your card? What was the name/and or location for which you registered through a Volunteer Deputy Registrar or voter registration drive? All these questions help the voter! Remember to check or mark reason seven (7) on Affidavit of Provisional Voter.

JUDGES RESPONSIBILITIES 1. Have provisional ballots set aside and provisional material ready prior to 7:00 a.m. 2. Make sure all Election Workers understand that they must offer a provisional to those who are eligible. 1. Election Judge, display at least three (3) paper ballots on the qualifying table at all times and have provisional voter select a paper ballot. 3. Be prepared to move provisional voters out of the main line and to the side for processing, direct provisional voters to designated provisional voting area. 4. Encourage voters who have time to cure their issue to do so. 5. Keep accurate list of provisional voters. 6. Follow the instructions and fill out all forms completely. Be aware that if there is time, they can leave and return with proper photo ID or supporting form of ID. 7. Follow ballot envelope sealing and deposit procedures properly.

PROVISIONAL PROCESS Combination Form PROVISIONAL Paper Ballot List of Provisional Voters Secrecy Envelope Notice to ProvisionalVoter Provisional Bag Affidavit of Provisional Voter

AFFIDAVIT FOR PROVISIONAL VOTER If voter decides to vote provisional have him/her complete the front of the affidavit

AFFIDAVIT OF PROVISIONAL VOTER

FOR PHOTO ID PROVISIONALS ONLY Stamp or write Provisional Photo ID on back of the affidavit only if option one (1) is checked or marked.

POLLING PLACE PROCEDURES T.A.C. 81.173 If the voter has no acceptable photo ID, he/she may be permitted to vote a photo ID provisional ballot. Ballot will not be counted, if the voter fails to present himself/herself to the Elections Department to provide an acceptable form of photo ID within the six (6) day cure period.

NOTICE TO PHOTO ID PROVISIONAL VOTER Sec.63.001(g) Only for photo ID voters who voted provisional. Once Notice of Provisional Voter is completed by either Election Judge, inform voter to present himself/herself to the Elections Department within six (6) days from Election Day with acceptable form of photo ID in order to have provisional ballot counted. Provide voter with map which will offer directions to the El Paso County Elections Department. SEE NEXT SLIDE FOR EXAMPLE

ONLY FOR PROVISIONAL PHOTO ID VOTERS MM/DD/YYYY Judge, you must complete this section 110

CURBSIDE VOTING What is curbside voting? If a voter is physically unable to enter your polling place without assistance or likelihood of injury to his or her health, one Election Worker may deliver a ballot to the voter at the entrance or curb of the polling place (Sec. 64.009(a)). The voter must be qualified by the Election Worker before the voter can receive the ballot (Sec. 64.009(b) and (c)). If the voter is not only physically unable to enter the polling place, but is also eligible for voter assistance in making his/her ballot: Two Election Workers may assist the voter (Sec. 64.032(a)) or; The voter may be given assistance by a person of the voter s choice, other than the voter s employer or agent of that employer (Sec. 64.032(c); 42 U.S.C.A. 1973aa-6).

CURBSIDE VOTER If paper ballot is completed by voter: Write the precinct number on the ballot (front left corner of ballot). Place ballot inside curbside envelope. Place curbside envelope inside curbside ballot bag, also known as purple bag. Process voter by using the same combination form as any regular voter.

RENDERING ASSISTANCE TO A VOTER Voters who are eligible for assistance Any voter who is physically unable to mark his or her ballot (Sec. 64.031; 42 U.S.C.A., 1973aa-6); Any voter who cannot read the languages on the ballot (Sec. 64.031; 42 U.S.C.A., 1973aa-6). Definitions of assistance (64. 0321): Reading the ballot to the voter Directing the voter to read the ballot Marking the voter s ballot as directed by the voter Directing the voter to mark the ballot The person who is to provide assistance must first take the Oath of Assistance administered by one Election Worker (Sec. 64.034).

INTERPRETERS, ASSISTANTS AND USING ENGLISH All Election Workers, while on duty at the polling place, must use English, except when helping a voter who does not understand English (Secs. 61.031, 61.036). The voter may also select an Interpreter, to communicate with the Election Workers attending to the voter in a language that is not English, regardless of whether the Election Worker who attempts to communicate with the voter understands or does not understand the language used by the voter (Sec. 61.032; Docket No. 61, 66). An Interpreter may interpret for any number of voters. For each voter, the Interpreter must take the Oath of Interpreter (Sec. 61.035). If Assistant or Interpreter is chosen by voter: Effective after August 12, 2016 under the Federal Voting Rights Act to, contrary to Sec.61.033 of the Texas Election Code, require that Interpreters in Texas have the same eligibility requirements as Assistants. A voter s chosen Assistant or Interpreter may help regardless of their residence, citizenship status, voter registration status, age, or if he/she helped another voter.

REGISTRATION OMISSIONS LIST Sec.63.006(b) Uniform 06/10/2017 When a voter is accepted for voting and his/her name is not on the poll book, the Election Worker must add the voter s name to the Registration Omissions List. Please call the Elections Department to verify voter registration status first before processing the voter.

PAPER BALLOT All polling places are supplied with paper ballots to be used for provisional or curbside voting. The Register of Official Ballots form will help you keep track of those ballots. Return Register of Official Ballots inside ballot bag with unused and spoiled ballots and seal with red seal. Do not detach carbon copy. Form needs to be verified by the receiving station before you can keep the carbon copy for your records.

REGISTER OF OFFICIAL BALLOTS Secs.85.032, 127.064 through 127.068 Curbside & Provisional Ballots Pct. 10

SPOILED BALLOT A voter who makes a mistake while marking his or her ballot may take the spoiled ballot to an Election Worker and exchange it for a new ballot (Sec. 64.007(a)). A voter may spoil up to two ballots and voter a third ballot (Sec. 64.007(b)). The Election Worker shall put the name of the voter and the ballot number on the Register of Spoiled Ballots, indicate on the ballot it is spoiled, and place the spoiled ballot along with the register inside Curbside and Provisional Ballot Bag (see next slide for example).

BALLOT CANCELLING When a voter no longer desires to cast their ballot or wants to cast their ballot on a different touchscreen, the Election Worker must hold the page number at the bottom middle of the touchscreen for 30 seconds. A warning screen will appear giving the voter the option to resume voting or cancel the ballot. Once a ballot is cancelled, the voter access card used for that ballot will no longer be valid and must be re-encoded before use.

BALLOT CANCELLING Press the Page button at the bottom for 15 seconds. Press the Cancel button on the cancel ballot screen. Remove voter access card. This card is no longer active and must be re-processed in order to be used.

ELECTION DAY SEAL LOG You must have the correct machine count. Serial numbers must match; place all used seals on the back of the sheet. Open all machines assigned to your polling place.

NOTICE OF VOTER COUNT Sec. 61.007(c) The notice shall remain posted at the entrance to your polling place until poll is closed for voters. Totals for every interval must match the total number of touchscreen counts from Touchscreen Recap Sheet.

VOTING MACHINES AND SIGNS Only Election Workers can open and close voting machines. Any machine problem(s) please close machine(s) and call tech support immediately at 915-546-2154. Take enough VOTE HERE signs for your polling place. At the end of the day leave VOTE HERE signs and voting machines in same area where you first located the voting machines at the beginning of the day.

DON T FORGET YOUR RECEIPT To be completed with: Total voted ballots in units+ Total voted ballots curbside + Total voted ballots provisional =Total voted ballots Presiding Judge must sign receipt before turning it in.

END OF DAY 2 s, 3 s & 4 s At the end of the day, the various forms that came out of the Election Day bag at the beginning of the day must be distributed to appropriate authorities in particular envelopes. Unused forms go back into the Election Day forms envelope. Envelope 2 Envelope 3 Envelope 4 Yellow combination forms Reasonable Impediment Declaration, if any Poll Watcher Certificate of Appointment (if presented) Notice of Total Number of Voters Who Have Voted (Must be posted at entrance to polling location during the day) Oath of Election Judges and Clerks/Oath of Assistance and Interpreters Election Day Seal Log (pink form; will be available inside Election Day binder Touchscreen Recap Sheet Notice of Defective Delivery, if any Pink and blue combination forms White combination forms Statement of Residence, if any Texas Voter Registration Application (English and Spanish), if any Voter s Similar Name Correction Request Form, if any Registration Omissions List

VOTING MACHINE CLOSING PRODECURES After closing your polling place, Presiding Judge and Alternate Judge must eject data disk from each card slot on every assigned voting machine whether machine was used or not. Place all disks inside blue bank bag. Election Judge must lock the bank bag and remove the key. Place key inside the clear envelope (envelope will be inside blue bank bag), and seal with a red seal. Note: Both Election Judges must initial seal at the time of sealing.

VOTING MACHINE CLOSING PROCEDURE Remember to place both sealed plastic key envelope and sealed blue bank bag at the very top of your Election Day bag.

CLOSING THE POLLS Officially close and lock the door to the polling place at 7:00 p.m. (Sec. 41.031(a)). Every voter in line before 7:00 p.m. must be allowed to vote (Sec. 41.032). Have all voters enter the polling place, if possible, and lock the door If it is not possible to get all of the people waiting in line into the polling place, position and Election Worker after the last person in line at 7:00 p.m., or Distribute numbered identification cards, tokens, etc. to people waiting in line at the time for official closing of the polls (Sec. 41.032(b)). Do not begin closing voting machines until last voter has finished voting. Pack all supplies provided by the Elections Department inside Election Day bag. Return to the El Paso County Courthouse, 3 rd floor, to deliver the Election Day bag. Remember to park inside the County Garage to receive parking pass validation.

ITEMS TO BE ON TOP OF ELECTION DAY BAG When preparing to leave your polling place, items listed on this form must be at the very top of the bag upon return to the El Paso County Courthouse. This form will be available in the back of your Election Day binder.

DELIVERY OF ELECTION DAY BAG Both Presiding Judge and Alternate Judge must deliver the Election Day bag to the El Paso County Courthouse. Please make arrangements to deliver the bag together. It s recommended that both Election Judges ride together, but it s not required. Alternate Judge can follow Presiding Judge in a separate vehicle, if necessary.

END OF TRAINING for more information or questions regarding this training please contact Melissa rosales at MEROSALES@EPCOUNTY.COM WEBSITE: WWW.EPCOUNTYVOTES.COM