PINELLAS SUNCOAST TRANSIT AUTHORITY (PSTA) & HILLSBOROUGH AREA REGIONAL TRANSIT (HART) JOINT EXECUTIVE COMMITTEE MEETING MONDAY, DECEMBER 4, 2017 10:30 AM HART Administrative Office Boardroom 1201 East 7 th Avenue, Tampa, FL 33605 AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 MINUTES PER SPEAKER) 3. APPROVAL OF MEETING MINUTES Minutes Joint Executive Committee Meeting PSTA-HART October 31, 2016 4. INFORMATION ITEMS A. Update on PSTA-HART Memorandum of Understanding David Smith, HART General Counsel; Alan Zimmet, PSTA General Counsel B. Update on shared assets Deborah C. Leous, CFO, PSTA C. Legislative Issues/Funding Opportunities Katharine Eagan, CEO, HART; Brad Miller, CEO, PSTA D. Update on TBARTA Board membership David Smith, HART General Counsel; Alan Zimmet, PSTA General Counsel 5. FUTURE MEETING SUBJECTS 6. OTHER BUSINESS 7. ADJOURNMENT
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 PSTA Executive Committee Members Present Mayor Julie Ward Bujalski Councilmember Bill Jonson Commissioner Janet Long Councilmember Darden Rice Commissioner Kenneth Welch HART Executive Committee Members Present Karen Jaroch Commissioner Sandra Murman Councilmember Mike Suarez John Melendez HART Board Members Present Mickey Jacob Kathleen Shanahan PSTA Staff Members Present Cassandra Borchers Brad Miller Rachael Gorofalo Ashley Handy HART Staff Members Present Sylvian Berrien Ruthie Reyes Burckard Katharine Eagan Lena Petit Christina Buchanan Danielle Arthur Jeffrey Seward Alvin Burns Cesar Hernandez Kenyatta Lee Steve Rosenstock Others Present David L. Smith, HART General Counsel Commissioner Mark Deighton, PSTA Board Ramond Chiaramonte, TBARTA Ricardo Feliciano, FDOT Tony Marrero, Tampa Bay Times Gary Cloyd Whit Blanton Sign-in sheets are attached. CALL TO ORDER The meeting was opened by HART Board Chair Mike Suarez at 9:09 a.m. PUBLIC COMMENT No one signed up to speak on the agenda items. Introductions followed. APPROVAL OF MINUTES Director Murman, HART Board member, moved and Director Jonson, PSTA Board member, seconded the approval of the minutes from the August 31, 2015 Joint HART/PSTA Executive 3-1
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 Committee Meeting. All Committee members present voted aye. The motion passed unanimously. DISCUSSION ITEMS A. PSTA & HART 2017 Federal & State Legislative Agendas Brad Miller, PSTA Chief Executive Officer, introduced Ron Pierce, RSA. Mr. Miller explained that PSTA staff has been preparing for the upcoming state and federal year through a deliberative process which included meeting with members of Pinellas County delegation. He reported that the draft list of legislative priorities includes: an express route from Clearwater Beach to Tampa International Airport (TIA); applying the recommendations of a study examining the formula allocation for providing reduced fares for disadvantaged patrons; and building an exclusive bus lane across the causeway to Clearwater Beach. Mr. Pierce noted that the list is not the final agenda, and he feels that this is an important meeting to add to it. He stated that HART and PSTA need to take advantage of the next six to eight years in Tallahassee as most of the legislature leadership comes from the Tampa Bay area. Mr. Pierce feels that this is a tremendous opportunity to work together on joint initiatives. Director Shanahan, HART Board member, asked whether there is a ferry service and if it is working. Mr. Miller explained that there is a ferry service. He reported that during spring break reduced fares were offered, contributing to the success of the ferry service; however, this caused long lines. Director Jonson explained that there are times when the wait for the ferry is as long as the drive without it. He noted that the ferry has been used for construction workers and the intent was for the hotel and retail workers to also park on the mainland and take the ferry to the beach. Director Jonson added that, at some point, the mainland parking will become restricted. Director Shanahan inquired whether the bus lane was in the five year plan with FDOT. Mr. Miller responded negatively. Director Shanahan advised that the five year plan is what DOT uses to drive their support and determine priorities. She stated that she agreed with Mr. Pierce as it is important to know how to leverage the area as a combined, consolidated area as there is an opportunity to take an active and aggressive role. Director Murman added that on November 1, a ferry service starts between Tampa and St. Petersburg, which is the area s first venture into premium transit. She stated that anything that is put on either agency s legislative agenda should be a joint request. Director Murman cautioned against any focus on Bus Rapid Transit (BRT) as it requires designated lanes, otherwise, the community does not view it as express, rapid, or efficient. She advised that, without dedicated lanes people will be hesitant to leave their cars for another mode of transportation. Director Murman stated that she would like to advocate for those lanes, and that DOT will be helping with getting there by creating the opportunities when planning TBX. 3-2
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 Director Melendez observed that technology is moving rapidly, and he would like to see Tampa Bay as a leader in innovation and mobility. He added that All Aboard Florida is also looking at the region. Director Jaroch stated that she thinks that the region has come a long way and hopes that the new partnership will be fruitful. She reported that HART recently passed a resolution for TBX and that the community was caught off guard with the guideway. Director Jaroch asked Mr. Pierce whether there has been any further discussion within DOT. Mr. Pierce reported that FDOT is continuing to move forward. He advised that the resolutions, in addition to the advocacy from the business groups, helped TBX go forward, although there may still be some questions about addition of an extra lane. Director Jaroch observed that there was a plan in the third draft that included a viaduct option and she would be interested in revisiting that project. She noted that from a transit perspective, it would be a project that would connect the region as a fixed guideway. Committee member Jaroch added that the MetroRapid is a good project. She stated that there are projects on which HART and PSTA can work together. Mr. Pierce observed that HART and PSTA are leading the charge on innovation and technology. He remarked that if both organizations continue to work together, the region will be a national leader. Ms. Eagan noted that dedicated lanes will have a high value when discussing the future of autonomous vehicles. She explained that BRT corridors can also be used for autonomous vehicles. Ms. Eagan added that in other countries there are lanes designated for each mode of transportation including cars, buses, pedestrians, and bicycles. Director Shanahan advised that staff should reexamine what technological innovations have arisen over the last four years since the farebox project was first discussed as there may be other opportunities that may be the most technologically forward processes. Committee member Suarez, HART Board Chair, reported that Tampa had applied for the Smart City grant. He stated that, although the city did not receive the grant, he felt that applying for the grant was helpful. Committee member Suarez observed that there are not many transit agencies across the country that are implementing innovative programs similar to those of HART and PSTA. Cesar Hernandez, HART Government Relations Specialist, reported that HART Legislative and Strategic Planning Committee met to discuss potential legislative priorities. He reported that one focus will be the AirPorter, a premium transit service connecting downtown Tampa and St. Petersburg with Tampa International Airport. Mr. Hernandez stated that it is important to ensure that the policy objectives are diverse and bring more resources to the region as a whole. Ms. Eagan referred the Committee to a handout with information about the AirPorter service. She reported that it will be premium nonstop service, using vehicles with innovative technology including the ability to check flight information and signal for a ride. Ms. Eagan added that the service will travel a route connecting downtown Tampa, TIA, downtown St. Petersburg, and the Carillon area. She stated that this is a step towards supporting the transit study and the cross-county 3-3
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 route will qualify for Urban Corridor funding. Ms. Eagan advised that all the entities would work together and TIA has a successful record of leveraging funding from FDOT. She added that this is an opportunity for the community to think differently about transit. Committee member Murman stated that she rode in the prototype vehicle and was impressed. She stated that the ride from downtown Tampa to TIA was 17 minutes. Committee member Murman noted that this is a great start for the region. Committee member Suarez observed that if FDOT allows a dedicated lane, the travel time will likely be less than 17 minutes. Director Shanahan asked Mr. Hernandez whether there are any other legislative priorities. Mr. Hernandez stated that HART has identified two priorities as the AirPorter and regional farecard. He advised that Ms. Eagan has been reaching out to other organizations to see what they are doing and all the contacts reported that they are waiting until after the election. Committee member Jonson stated that he is very interested in the AirPorter as it sounds similar to the express route to Clearwater Beach. He indicated that the two agencies should try to fit both services together as it might be more successful. Ms. Eagan reported that the proposed vehicle is smal to make the trip more comfortable, convenient, and cost efficient. She explained that there is room to accommodate luggage as well as reclining seats and is significantly less expensive to operate than a bus. Committee member Jonson asked what stops are planned and whether there will be one stop for the hotels to bring their shuttles. Ms. Eagan advised that the stops are being planned to begin near MTC and then a loop that will be convenient to most downtown hotels before continuing on to TIA. She stated that more planning needs to occur for the Carillon and downtown St. Petersburg stops. Mr. Jonson reported that the discussion for Clearwater Beach is to drop patrons off at a single point and the hotel shuttles can come at certain times on the beach, it would take as long to make a full circle as to go to the airport. He added that he is very interested in the service and thinks it is potentially a project that can be shared. Committee member Jaroch asked whether the project would qualify for federal funding. Ms. Eagan advised that federal grants are affiliated with capital funding and the service would not qualify beyond buying vehicles; however, this project can qualify for state urban corridor funding. She recommended starting with a contractor as it offers the ability to move more quickly and with more flexibility. Committee member Jaroch inquired if HART has explored any partnerships. Ms. Eagan indicated that partnerships are being explored. 3-4
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 Committee member Jaroch asked if the app would include pushing data from the airport. Ms. Eagan explained that this is not a skill of HART IT staff, but other parties could support it. Ms. Eagan also noted that the Legislative and Strategic Planning Committee had asked that the St. Petersburg Airport be included in the route, if possible. Committee member Bevis stated that he is interested in the service and asked how many vehicles the service would use. Ms. Eagan reported that there will be multiple vehicles throughout the day, depending on traffic. Committee member Bevis inquired whether those vehicles would run the full route or only back and forth between the downtown areas. Ms. Eagan responded that the vehicles are anticipated to go the full route. Committee member Murman commented that she has mentioned the service to the hotels and Visit Tampa Bay as there are many ways to get the service funded. She advised that it is an on-going process to develop partnerships. Committee member Murman added that she requested that HART withhold finalizing the legislative agenda until after this meeting. Ms. Eagan added that she spoke to Santiago Corrada with Visit Tampa Bay and that the organizations will be working closely together. Committee member Long stated that she is intrigued by the idea and is more than happy to continue discussing how HART and PSTA can partner. She added that she is poised to become chair for the County Commission which means she will also be chair of the Tourist Development Council (TDC) and that this is a great opportunity to define financial partners. Committee member Long asked whether HART has considered the sustainability of the funding. Ms. Eagan explained that urban corridor grants do not have a set expiration date. She reported that it would be included in the 2018 budget to start running in the end of 2017 with a 2023 expiration. Ms. Eagan added that FDOT has asked HART for the amount of money needed to go from downtown to TIA. She noted that this is the region s best opportunity to get something new and premium. Committee member Long stated that PSTA s legislative team reports that congress anticipates a large infrastructure package next year, regardless of the presidential elections. She observed that the new funding will provide many new opportunities. Committee member Melendez suggested incorporating retailers in the app to allow business travelers to plan everything, including meals. 3-5
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 B. Commissioner Janet Long s Regional Council of Governments/MPOs Proposal Commissioner Janet Long provided a presentation on a Regional Council of Governments and MPOs. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Director Shanahan stated that she appreciates the effort that Committee member Long is making at regionalizing. She observed that an interlocal agreement is a small, but necessary step. Director Shanahan noted that both presidential nominees have visited the region over nine times this cycle and that politicians do not go places unnecessarily. She advised that it is more difficult to obtain funding for regional efforts if there is not already a practice of regionalism, and there will be a great loss of opportunity if the area does not try to pursue a regionalized structure. Director Shanahan added that this is an opportunity to cover the region and get rid of redundancies. Committee member Jaroch noted that the airports and aviation are included in the presentation and asked whether the intention is for them to be overseen or merged. Committee member Long responded that she has not had the opportunity to fully discuss that aspect; however, she researched how their transportation authority operated. She advised that it is included as part of the big picture of regionalization and the various aspects that could be combined. Committee member Jaroch clarified that the intention is to speak with one regional voice. Committee member Long explained that it is to get rid of redundancies by collapsing and collaborating the entities that are working on the same goals and objectives. Committee member Jaroch noted examples of the eight county region working together. She explained that her concern is the possibility of adding another layer of government to oversee three diverse counties. Committee member Jaroch expressed an interest in having more frequent regional meetings to facilitate the discussion of connectivity. She added that if the oversight is over too large of an area, the ability to represent the individual communities needs dwindles. Committee member Jaroch stated that the way that HART and PSTA were able to become transit leaders is because the individual agencies were able to meet the needs of the people in their communities. She expressed concern about other areas that have tried a Council of Governments who have gone bankrupt and cautioned against using an unsustainable model. Committee member Jaroch referenced a previous study that showed there would be little to no cost savings for HART and PSTA to merge and suggested that there needs to be more discussions. Committee member Long thanked Committee member Jaroch for the issues she raised and asked if Committee member Jaroch would be willing to arrange a meeting to discuss the proposal one on one. She advised that she is not advocating for another big government agency as the Council of Governments is a different model. Committee member Long noted that there are many people who commute from Pinellas County into Hillsborough County and vice versa and she feels that the respective leadership has an obligation to consider how to make the infrastructure work. She added that she understands Committee member Jaroch s concerns about representing the local voice and that there are ways to approach regionalization that address everyone s concerns. 3-6
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 Committee member Jonson observed that the area has already been cooperating on some projects and asked if there is an interim step to implement an interlocal agreement. Ms. Eagan suggested that the respective general counsels look at an agreement. She added that HART and PSTA procurement staff already work together on existing contracts and purchasing agreements, but there may be opportunities to improve efforts in those areas. Ms. Eagan reported that HART s Chief Administrative Officer and Chief Financial Officer will discuss partnerships with their counterparts as there is some level of backlog on shareable projects. Mr. Miller added that, when Committee member Long suggested that she would make a calling for an interlocal agreement, he thought it made sense. He observed that there have been many meetings in regards to merging and the issue is still pending, although HART and PSTA already work together on numerous projects. Mr. Miller noted that an interlocal agreement will tangibly demonstrate the agencies partnership to the legislature and the community. He stated that Committee member Long s higher-level view of regionalism opens up the venue for discussions on working together. Committee member Murman noted that the MPOs for Pinellas, Hillsborough, and Pasco counties have been meeting through the TMA committee to work on the consolidation issue. She reported that the prevailing discussion is how to change these separate groups operate as the communities want to see progress and results. Committee member Murman observed that Miami and Orlando s roadway networks are more mature than Tampa Bay s. She confirmed with David Smith, HART General Counsel, that the Executive Committee cannot take votes. Mr. Smith answered that motions would not be binding acts for the respective Boards. Committee member Murman asked whether there should be a recommendation to continue the discussion at either the Board meeting or Legislative Committee meeting to work towards a formalized agreement with PSTA. She commented that the agencies need to take action or the decisions will be made in Tallahassee. Committee member Suarez suggested that the recommendation be made at the next Board meeting on November 7. Committee member Murman asked PSTA to consider taking the same action and having staff research the areas outlined on Committee member Long s presentation as well. Committee member Melendez agreed with the idea of consolidating to make better requests for the region. Committee member Long added that this is not about her or her plan; it is a compilation of the input she has received from community leaders and appreciates Committee member Murman s comments. She suggested that the agencies consider having both Boards meet together. Director Shanahan observed that both transit agencies are at their maximum millage rates and that an interlocal agreement does not relinquish authority. She stated she would be in favor of doing a motion to record the sentiment of the group. 3-7
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 Committee member Suarez stated that it would be more appropriate to address the discussion at the Board meeting. He asked Committee member Long whether this has already been presented to PSTA and, if so, what the sentiment is. Committee member Long reported that she presented the idea to the Pinellas County Commission and the Florida League of Cities where it was well received, and Mr. Miller asked her to present at the Committee meeting. She added that it is a great model with both agencies at the table. Committee member Suarez asked when the next PSTA Board meeting is. Mr. Miller stated it is in December. Committee member Suarez noted that the HART Committee members will likely make the recommendation at the Board meeting the following week. He added that he thinks there are already three or four of the items listed in the presentation that HART and PSTA already do. Committee member Long stated that the list is not comprehensive and there may be other partnerships that HART and PSTA engage in that are not listed, or there may be other areas that were not noted that HART and PSTA can explore. Committee member Suarez agreed and recognized that the increased partnerships are a testament to Ms. Eagan and Mr. Miller s leadership. He feels that this discussion is an opportunity to move forward. Committee member Murman indicated that the discussion should be referred back to the Legislative and Strategic Planning Committee so that they can work with PSTA s respective committee. Committee member Suarez suggested that the legislative portion should go to LSP; however, all other things can be directed to Ms. Eagan and staff. Committee member Murman agreed. She added that it is important to differentiate between merging and an interlocal agreement. C. Bus Rapid Transit Initiatives Mr. Miller invited Heather Sobush, PSTA Planning Manager, to discuss the Central Avenue BRT project. Ms. Sobush explained the project is currently in the federal project development phase. She indicated the route would connect downtown St. Petersburg with the Pinellas beaches. Ms. Sobush reported that they have received letters of commitment for exclusive lanes and there is one more year of the study. She stated the intent is to submit next fall to get the project in the budget for FY2019. Committee member Suarez noted that there is an issue with South Pasadena. 3-8
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 Ms. Sobush explained that St. Petersburg Beach is the preferred corridor and they currently contract with PSTA to get the trolley service. Committee member Suarez asked if it is a $50,000 difference. Mr. Miller responded that it is a $500,000 difference. Committee member Shanahan inquired whether tourism organizations participate in funding these services. Mr. Miller explained that transportation projects that serve a tourist oriented service would be eligible for TDC dollars. Mr. Miller stated that the model used is of the HART MetroRapid; however, the proposed BRT would have a dedicated lane during peak periods. Committee member Suarez asked whether the proposed vehicles are on the handout. Mr. Miller responded affirmatively. Committee member Suarez asked if the BRT will include a requirement for fare purchase prior to loading. Mr. Miller responded that fares would need to be purchased before boarding. D. Innovative Partnerships TNCs & Taxis Brad Miller gave presentation on Innovative Partnerships. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Ms. Eagan noted that, if necessity is the mother of invention, PSTA is doing an outstanding job. She added that HART is launching HyperLINK in two weeks and the Innovation Alliance is funding Teslas for HyperLINK. Ms. Eagan reported that next year, HART is anticipated to launch a prototype, autonomous vehicle bus service downtown. She stated that the program for Yellow Cab vouchers has been successful. Ms. Eagan stated that HART and PSTA are well-suited to partnering when it comes to using taxpayer money in innovative and efficient ways. Committee member Jonson asked which service is partnered with TransDev. Ms. Eagan explained that an international transit company, TransDev, operates Yellow Cab in Pinellas and several SuperShuttle locations nationwide. She added that they have an establish call center and customer service representatives and conduct level two background checks for all staff. Committee member Jonson inquired when the group would meet again. Committee member Suarez suggested that staff can coordinate scheduling a meeting for the beginning of the year. 3-9
Joint HART/PSTA Executive Committees Meeting Minutes October 31, 2016 OTHER BUSINESS There was no other business. ADJOURNMENT The meeting adjourned at 11:17 a.m. 3-10
SIGN-IN LOG: JOINT HARTIPSTA EXECUTIVE COMMITTEE MEETING OCTOBER 31, 2016 Please Name- Initial Address Phone Number City of Tampa 1. Councilmember Mike~U M~er 315 E. Kennedy Boulevard 813-274-7072 --- ;' / ~ Tampa, FL 33602 I -----.: ~ Tampa Engineering Associates, Inc. 2. Karen Jaroch - Member \~- 16501 E. Course Dr 813-265-9005»: J Tampa, FL 33624,7;'/_/7 (I I' 3. Carlos "John" Melendez - Memb w'l/1 r" j/v 5012 W. Lemon Street Tampa, FL 33609 813-944-3464 L}//J v Hillsborough County BOCC 4. Commissioner Sandra Murrnanr(Je,'(/i 601 E Kennedy Blvd 813-272-5720 Tampa, FL 33602 '" Bowers Realtor 5. Wallace Bowers 1302 N Nebraska Ave 813-229-2376 Tampa, FL 33602 6. Bryan L Crino 100 N Tampa Street, Ste 3550 Tampa, FL 33602 813-318-9600 Hillsborough County BOCC 7. Commissioner Lesley "Les" Miller 601 E Kennedy Blvd 813-417-0978 Tampa, FL 33602 ~ BDG Architects 8. Mickey Jacob Ashley Drive, Suite 100 813-695-9523 ~G~ ) Tampa,FL 33602 URETEK Holdings, Inc 9. Kathleen Sh~ \j) 601 Bayshore Blvd, Suite 850 813-397-1287 Tampa, FL 33606 v Hillsborough County BOCC 10. Commissioner Kevin Beckner 601 E Kennedy Blvd 813-272-5730 Tampa, FL 33602
11. Councilmember Eddie Vance SIGN-IN LOG: JOINT HARTIPSTA EXECUTIVE COMMITTEE MEETING OCTOBER 31, 2016 11250 N. 56th Street, Temple Terrace, FL 33617 813-506-6440 Hillsborough County BOCC 12. Commissioner Stacy White 601 E Kennedy Blvd 813-272-5740 Tampa, FL 33602 13. Richard A. McClain 3609 W. Platt Street Tampa, FL 33609 14. David Smith ~ i;fl ' 401 E. Jackson Street, Suite 2700 r/t... -r -" Tampa, FL 33602 PST A Executive Committee Members 1. Councilmember Darden Rice City of St. Petersburg 813-451-5133 813-273-5000 2. Councilmember Patricia F. Johnson City of Pinellas Park (;;;u/ ~ 3. Commissioner Janet Long Ct»«Pinellas County 1;' 1, t/y~..02107 4. Vice-Mayor Bill Jonson ~:.ep9a~.a,./ City of Clearwater r ", 7,;<,. 7-p<~i..--r60 C> I' 5. Commissioner Joseph Barkley Pinellas County ~, AI/J.~ 21A-11vt,~ 41-V ilvt, ~il'~/;. - ti ~(JJL MA-){tK (J Vle.- 1-4 I'-\f A Cfi; 0 ~ /,v rfc- a» v.j -IA.MAIJ f I I f) LrP!? M'ft-t.-?s1'Pr-!)1--- ;27 J- (~77 rtjr~ QJD ~6~
r' SIGN-IN LOG - STAFF, VISITORS AND MEDIA JOINT HARTIPSTA EXECUTIVE COMMITTEE MEETING OCTOBER 31, 2016 NAME ADDRESS PHONE NUMBER *If Hart Employee - please write "Employee" ~ 0 7
PUBLIC COMMENT ON AGENDA ITEMS SIGN-IN LOG - PUBLIC COMMENT ON AGENDA ITEMS JOINT HART/PSTA EXECUTIVE COMMITTEE MEETING: October 31, 2016 WHEN ADDRESSING THE BOARD, please state your name and address and speak clearly into the microphone. NAME (Print) ADDRESS PHONE NUMBER AGENDA ITEM
Pinellas Suncoast Transit Authority and Hillsborough Area Regional Transit Joint Executive Committee Meeting Board of Directors Meeting December 4, 2017 MEMORANDUM OF UNDERSTANDING BETWEEN HART AND PSTA FOR COLLABORATION OPPORTUNITIES 2018 Update On October 31, 2016, HART and the PSTA Executive Committees met and agreed to enter into a Memorandum of Understanding (MOU), an inter-agency agreement to memorialize HART and PSTA commitment to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas. The current MOU went into effect on February 6, 2017, through December 31, 2017. For this MOU to be extended, it must be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance if this MOU on or before December 1 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties. HART and PSTA staff recommend renewal of the MOU for the term of one year, through December 31, 2018, with the following changes: Current MOU- through Dec 31, 2017 Revised MOU through Dec 31, 2018 Fourth WHEREAS clause: Fourth WHEREAS clause: WHEREAS, HART and PSTA are currently WHEREAS, HART and PSTA are currently collaborating on the following joint contracts collaborating on the following joint contracts and projects: and projects: 4. Neihoff Bus Alternators and Other Joint 4. Various Joint Procurements Bus Maintenance Purchases Fifth WHEREAS clause: WHEREAS, HART s and the PSTA s respective Executive Committees jointly met on October 31, 2017 Section 3a. HART and PSTA will endeavor to develop a strategic coordination plan to consider merging operational functions in IT related to customer-focused service data integration, specifically a regional smartphone app that delivers one platform for mobile fare payment, ticketing, trip planning, and real time passenger information in Addition of Bullet point #6: 6. Employee Sharing for Risk Management Services and Procurement and Contracts Administration Services Fifth WHEREAS clause: Meeting date update WHEREAS, HART s and the PSTA s respective Executive Committees jointly met on December 4, 2017 Section 3a. HART and PSTA will continue to endeavor to development a strategic coordination plan to merge operational functions in IT related to customer-focused service data integration, specifically a regional smartphone app that delivers one platform for mobile fare payment, ticketing, trip planning, and real time 4-1
Pinellas Suncoast Transit Authority and Hillsborough Area Regional Transit Joint Executive Committee Meeting Board of Directors Meeting December 4, 2017 Hillsborough and Pinellas counties. The Authorities will endeavor to have the combined plan presented to their respective board of directors by June 30, 2017. Section 3b. HART and PSTA will endeavor to identify at least two functional areas, for possible functional combination in calendar year 2017. Section 3d. HART and PSTA will endeavor to jointly participate in technical steering and advisory committees for the Regional Premium Transit Study now underway ( Regional Study ). Section 4. This MOU shall be effective on the first day and year written above and shall continue in full force and effect through December 31, 2017. passenger information in Hillsborough and Pinellas counties. The Authorities will endeavor to have the combined plan presented to their respective board of directors by June 30, 2017. Section 3b. HART and PSTA will continue to endeavor to identify at least two functional areas, for possible functional combination in calendar year 2017 during the term of this MOU. Section 3d. HART and PSTA will continue to endeavor to jointly participate in technical steering and advisory committees for the Regional Premium Transit Study now underway ( Regional Study ). Section 4. This MOU shall be effective on the first day and year written above and shall continue in full force and effect through December 31, 2018. NEXT STEPS Present recommendation by the Joint HART/PSTA Executive Committee to the full HART and PSTA Board of Directors at their next scheduled regular Board meetings for approval. Prepared by: Lena Petit, Director of Executive Office and Board Support Reviewed by: David L. Smith, HART General Counsel Approved by: Katharine Eagan, AICP, Chief Executive Officer 4-2
MEMORANDUM OF UNDERSTANDING BETWEEN HILLSBOROUGH TRANSIT AUTHORITY (HART) AND PINELLAS SUNCOAST TRANSIT AUTHORITY (PSTA) FOR COLLABORATION OPPORTUNITIES This Memorandum of Understanding (MOU) made and entered into this day of, 2018, by and between the Hillsborough Transit Authority, (HART), a regional transit authority under the laws of the State of Florida, and the Pinellas Suncoast Transit Authority (PSTA), an independent special district of the State of Florida, created by Chapter 2002-341, Laws of Florida, as amended. W I T N E S S E T H: WHEREAS, HART and PSTA are actively engaged in improving the mass transit systems servicing their transit areas; and WHEREAS, HART and PSTA are transit leaders within their transit areas and are committed to facilitating regional connectivity; and WHEREAS, collaboration between HART and PSTA increases efficiency across the region and fosters regional connectivity benefiting transit riders throughout Hillsborough and Pinellas counties; and WHEREAS, HART and PSTA are currently collaborating on the following joint contracts and projects: 1. Regional Transit Planning Mobile Application; 2. Regional Fare Collection (also includes Sarasota, Pasco, Hernando Counties, FDOT and TBARTA); 3. Diesel Fuel Procurements; 4. Various Joint Procurements: 5. Regional Inter-Connectivity Services and Private Operator Procurements; Page 1 of 4
6. Employee Sharing for Risk Management Services and Procurement and Contracts Administration Services; and 7. Joint Goal Setting & Legislative Priorities. WHEREAS, HART s and the PSTA s respective Executive Committees jointly met on December 4, 2017 and both boards have subsequently agreed to memorialize the efforts of HART and PSTA to identify and commit to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas. NOW, THEREFORE, in consideration of such further collaboration set forth herein, the parties hereby memorialize the following understandings: Section 1. The above recitals are true and correct and are incorporated herein by reference. Section 2. HART and PSTA will continue to work together collaboratively on the existing joint contracts and projects recited above pursuant and subject to the terms contained therein. HART and PSTA will endeavor to continue to increase the connectivity and cooperation between the two agencies in furtherance of the goals of the communities and larger region served. Section 3. HART and PSTA will research areas for further collaboration including: Bus Maintenance, Purchasing, Paratransit Contracting, Innovative Mobility Solutions, Human Resources, Information Technology (IT), Government Relations, Fare Payment Systems, and Service Usage and Information from a Customer Perspective. Section 3a. HART and PSTA will continue to endeavor to implement a strategic coordination plan to merge operational functions in IT related to customer-focused service data integration, specifically a regional smartphone app that delivers one platform for mobile fare payment, ticketing, trip planning, and real time passenger information in Hillsborough and Pinellas counties. Page 2 of 4
Section 3b. HART and PSTA will continue to endeavor to identify functional areas, for possible functional combination during the term of this MOU. Section 3c. HART and PSTA intend to focus their efforts at improved regional cooperation and efficiency in order to provide cost-effective, high-quality regional transit services. Section 3d. HART and PSTA will continue to endeavor to jointly participate in technical steering and advisory committees for the Regional Premium Transit Study now underway ( Regional Study ). Section 3e. HART and PSTA will endeavor to develop a strategic plan for regional transit operations that supports the goals and outcomes of the Regional Study. Section 4. This MOU shall be effective on the first day and year written above and shall continue in full force and effect through December 31, 2018. For this MOU to be so extended, it must be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance if this MOU on or before December 1 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties. Either party may terminate this MOU without cause upon thirty (30) days written notice to the other party. Upon termination or expiration, this MOU shall be of no further force or effect. Section 5. Nothing in this document constitutes HART s approval authorizing a merger or consolidation with PSTA or a regional tax measure. Page 3 of 4
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed below by their duly authorized representatives as of the date first above written. ATTEST: PINELLAS SUNCOAST TRANSIT AUTHORITY RACHAEL CAPPOLLA CHIEF EXECUTIVE OFFICER APPROVED AS TO FORM: GENERAL COUNSEL (OFFICIAL SEAL) ATTEST: HILLSBOROUGH TRANSIT AUTHORITY d/b/a HILLSBOROUGH AREA REGIONAL TRANSIT CLERK OF THE HART BOARD CHIEF EXECUTIVE OFFICER APPROVED AS TO FORM: GENERAL COUNSEL (OFFICIAL SEAL) # 10042435 v2 Page 4 of 4
Talent Sharing Between Transit Agencies PSTA/HART Executive Committee December 4, 2017 Deborah C. Leous CFO, PSTA Pinellas Suncoast Transit Authority (PSTA) St. Petersburg, Florida
1 Overview History Opportunity The Approach Benefits Challenges Q&A
2 A Bit of History There is a physical proximity of both PSTA and HART Separated by the Bay State Legislature encouraged uniting the pair Regionalism Efficiencies Cost Savings Consolidation studies McCollum Report 2013 TBARTA KMPG Report 2014
3 The Results- McCollum Report Overarching results: Stay as is Through a joint agreement continue to collaborate Merge Cost vs savings Not very conclusive
4 TBARTA KMPG Report Looked at 11 possible collaboration areas: Accounts Payable Payroll HR Administration Software Joint Procurements Joint use of facilities Professional Development Programs Common capital plan and federal grant strategy Common vehicle specifications Joint selling of Advertising Joint Customer Service
5 Report Conclusions Potential for savings but costs could outweigh them PSTA and HART already collaborate on multiple initiatives Regional bus service between counties Bus Consortium Joint procurements fuel and bulk fluids Regional Fare Collection System
PSTA and HART continued working together both at the staff and governance levels 6 Where do we go from here? February 2017 PSTA and HART sign MOU Commitment to facilitating regional connectivity Collaboration to increase efficiency Researching areas for further collaboration Regional smartphone app Identify at least 2 functional areas for combination
7 Life has a way. PSTA s Procurement Director position became vacant Opportunity knocked We listened The CFOs smiled
8 Sharing Procurement Talent Procurement is process driven HART has a seasoned procurement staff and Director PSTA has a young inexperienced staff Mentoring Best practices Much of what PSTA and HART purchase is the same Efficiencies and volume savings Unique Job Opportunity to grow in place Savings on salary and benefits for PSTA Cost Reimbursement for HART
9 Sharing Risk Management Talent PSTA has a seasoned Risk staff and Manager HART had been without Risk leadership since end of 2016 Specialized field and qualified talent is hard to find Mentoring Best practices Unique Job Opportunity to grow in place Savings on salary and benefits for HART Cost Reimbursement for PSTA
10 Interlocal Agreements Separate agreements for Procurement and Risk Management Provision of services for 90-day period Options to extend for a 90-day period Days and times split between agencies Monthly invoicing for services Cap of $100,000 (CEO limit before Board Approval)
11 The Approach for the Shared Talent Meeting with leadership and assigned staff Evaluate team knowledge and skill levels Review policies Learn the software systems Review workflow and procedures Evaluate Make recommendations Take action
12 Summary of Benefits Cost savings Best practices Mentoring Unique Job Opportunity Collaboration Bridges the gap between The Transit agencies across the Bay
13 Challenge -Where Have They Gone To? We miss that instant gratification of walking down the hall to get an answer We miss our leaders coworkers friends Even a seasoned staff needs mentoring and knowing their boss is not far away
14 Working Two Jobs Provides an opportunity for staff to step up Opportunity for growth for the shared talent The talent is working two jobs and work piles up Procurement is process driven Efficiencies are easier Risk is not process driven different approaches makes for a challenge May lead to not giving the best to either agency
15 Practical Issues The commute Utilize the time to communicate Longer hours Provides opportunity for staff development Inability to be in two places at one time Conflicting must go to meetings Being flexible has made this work
16 Conclusion Would we do it again? YES Would we make some adjustments in implementation? YES Why? The benefits outweigh the challenges
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