AGENDA CAMARILLO CITY COUNCIL REGULAR MEETING WEDNESDAY, JUNE 14, 2017, 5:00 P.M. CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY S WEBSITE UNDER COUNCIL MEETING INFO AT WWW.CITYOFCAMARILLO.ORG AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS SPECTRUM CHANNEL 10 AND FRONTIER CHANNEL 29. FOR YOUR INFORMATION The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item that is not on the agenda. These items may be referred to staff or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker may only speak once on each item. You have the opportunity to address the City Council at the following times: A. AGENDA ITEM - at the time the City Council considers the agenda item, and B. NON-AGENDA ITEMS - during Public Comments at 7:30 p.m., comments will be received for a maximum 20-minute period; any additional requests will be heard following the completion of the Council agenda; and C. PUBLIC HEARINGS - Public Hearings are heard at 7:30 p.m. if scheduled. Please keep your comments brief and complete a speaker card for the City Clerk. CALL TO ORDER ROLL CALL I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s). II. III. PRESENTATIONS NO ITEMS CONSENT CALENDAR A. Minutes Approval receives and files the minutes of the Camarillo City Council meetings held May 24 and 26, 2017. B. Resolution - Disbursements Approval adopts a Resolution approving disbursements dated on or before June 7, 2017. C. Financial Reports - April 2017 Approval receives and files the financial reports. 1 CC June 14, 2017
D. Policy 3.02 Disbursement Processing Approval adopts the amendment to Policy 3.02, Disbursement Processing. E. Policy 3.03 Fiscal Management Approval adopts the amendment to Policy 3.03, Fiscal Management. F. Resolution Authorizing Application to the California Department of Resources Recycling and Recovery Used Oil Payment Program Approval adopts a Resolution authorizing the City Manager to submit an application, execute any forms necessary to secure Used Oil Payment Program funds, and carry out the specified activities required by CalRecycle. G. Uniform Guidance Procurement Extension Approval authorizes staff to continue to comply with existing procurement standards during FY 17/18 and direct staff to work with the Policy Committee to implement new standards effective July 1, 2018. H. Agreement - Online Credit Card Payment Processing Services Approval authorizes the City Manager to execute an Agreement with Paymentus for credit card processing. I. 2017-2022 Capital Improvement Program (CIP) General Plan Conformity Review Approval authorizes staff to forward letters to the agencies informing them their projects are consistent with the City s General Plan and a coordinated development plan will not be necessary. J. Alcoholic Beverage License - Relm Wine & Beer Bistro 2390 Las Posas Road, Suite H Approval adopts a Resolution determining public convenience and necessity in support of the application for an alcoholic beverage license for Relm Wine & Beer Bistro. K. Requests for Qualifications - Professional Design Services Various Capital Projects Approval authorizes staff to issue RFQs for professional design services for various capital projects. L. Requests for Qualifications - Professional Design Services and Environmental Services Metrolink Undercrossing ST-14-05 Approval authorizes staff to issue RFQs for professional design services and environmental services. M. Professional Services Agreement - Project Management Services for Capital Improvement Projects Approval authorizes the City Manager to sign a Professional Services Agreement with Filippin Engineering Inc. in the amount of $623,280. N. Consultant Agreements - Professional On-Call Services for Capital Projects Approval authorizes the City Manager to sign Consultant Agreements with the selected firms for professional on-call services in an amount not-to-exceed the adopted budget. O. Recycled Water Agreement - Camrosa Water District Approval authorizes the City Manager to sign the Recycled Water Agreement with Camrosa Water District. 2 CC June 14, 2017
P. Award of Contract ST-5012 Annual Slurry Seal Program Approval authorizes the City Manager to execute a contract with Pavement Coatings Co. for the Base Bid and Alternate Bids 1, 2 and 3 totaling $1,954,954.00, and execute contract change orders for project contingencies in an amount not-to-exceed $300,000 if and when the need arises for extra work and services. Q. Purchase Camarillo Area Transit Vehicles Approval authorizes the purchase of transit vehicles, two from A-Z Bus Sales and two from Creative Bus Sales. R. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for FY 2017-18 Approval adopts a Resolution of the West Camarillo Community District No. 1 authorizing the levy of a special tax for FY 2017/18. S. Resolution Approving Improvement Plans - RPD-178 Fore Property (Southwest Corner of Earl Joseph Drive and Townsite Promenade) Approval adopts a Resolution approving improvement plans and authorizing staff to process all documents and the City Engineer to sign improvement plans. T. Resolution Accepting and Exonerating Securities - Ponderosa Drive Offsite Improvements Tract 5561-1 and Tract 5671-1 elacora Springville LLC (located between Springville Drive and Spring Oak Road) Approval adopts a Resolution accepting and exonerating securities. CONSENT CALENDAR ACTION: A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT ITEMS A THROUGH T. IV. CITY COUNCIL A. Citizen Appointment Committee Recommendation The City posted notices to fill expired terms and unscheduled vacancies on City committees, boards, and commissions. The Citizen Appointment Committee reviewed applications and requests for reappointment and interviewed applicants. Suggested Action: a MOTION to confirm appointments as recommended. V. FINANCE - NO ITEMS VI. VII. PUBLIC WORKS NO ITEMS COMMUNITY DEVELOPMENT A. Introduction of Ordinance Amending Municipal Code Regarding Parks and Resolution Regulating Use of City Property Consider an Ordinance amending the Municipal Code and adoption of a Resolution regarding bicycling, skateboarding, roller skating and inline skating. Suggested Action: 1. REQUEST a reading of the title. 2. a MOTION to introduce an Ordinance amending Chapter 10.44 of the Camarillo 3 CC June 14, 2017
Municipal Code regarding Park and City Property Regulations. 3. a MOTION to adopt a Resolution establishing a prohibition on riding bicycles, inline skates, roller skates and skateboards on city property pursuant to Camarillo Municipal Code Section 11.76.010. B. Property Purchase - 248 to 276 Arneill Road Consider the purchase of vacant lots located at 248, 262, 268 and 276 Arneill Road for potential development as a mixed use commercial and affordable housing project. Suggested Action: a MOTION to waive contingencies and approve the purchase of property located at 248, 262, 268 and 276 Arneill Road for an amount not-to-exceed $620,000 plus the City s share of the escrow closing costs $3,549; authorize the City Manager to sign all documents necessary to complete the purchase, and appropriate $623,549 in Account No.429-8529-485.92-30. VIII. IX. CITY ATTORNEY NO ITEMS CITY MANAGER A. Cooperative Agreement for Senior and Community Recreation Facility Needs Study Consider a Cooperative Agreement with the Pleasant Valley Recreation and Park District for the sharing of costs related to the production of a Senior and Community Recreation Facility Needs Study. Suggested Action: a MOTION to authorize the Mayor to execute a Cooperative Agreement with the Pleasant Valley Recreation and Park District regarding a senior and community recreation facility needs study. B. Professional Services Agreement - Economic Development Strategic Plan Consider approval of a Professional Services Agreement with The Natelson Dale Group for an Economic Development Strategic Plan. Suggested Action: a MOTION to authorize the City Manager to execute an Agreement with The Natelson Dale Group. X. CITY CLERK NO ITEMS XI. XII. ADMINISTRATIVE SERVICES NO ITEMS CLOSED SESSION A. Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2); Number of Potential Cases: one B. Conference with Real Property Negotiator 1. Authority - Government Code Section 54956.8 2. Property - A portion of APN 156-0-180-385, 5 acres located at the west end 3. Agency Negotiators - City Attorney, City Manager, Assistant City Manager, Public Works Director, Community Development Director, and Finance Director 4. Negotiating Parties - Oxnard Union High School District 5. Under Negotiation - Price and terms of payment 4 CC June 14, 2017
XIII. NEW BUSINESS ORAL COMMUNICATIONS INFORMATIONAL ITEMS, which do not require action, will be reported by members of staff and the City Council as follows: A. City Manager B. City Attorney C. City Council RECESS / RECONVENE IN THE ADMINISTRATIVE CONFERENCE ROOM XIV. STUDY SESSION directions to staff may be given during study sessions; however, any actions to implement such directions will be made at future scheduled Council meetings. A. Review Community Event Applications B. Social Media Policy C. National Night Out CALL TO ORDER IN COUNCIL CHAMBERS AT 7:30 P.M. ROLL CALL FLAG SALUTE AMENDMENTS TO AGENDA XV. PRESENTATIONS A. Ventura County Civic Alliance 2017 State of the Region Report XVI. PUBLIC SAFETY/INFORMATION NO ITEMS XVII. PUBLIC COMMENTS XVIII. PUBLIC HEARINGS A. Resolution Ordering Levy and Collection of Assessments for Fiscal Year 2017/18 for Camarillo Landscape Maintenance District Zones 1 through 10 Consider annual assessments for the cost of operations within the Camarillo Landscape Maintenance District. No levy is required in Zone 1. Assessments for Zones 2 through 10 are proposed to be levied. Suggested Action: a MOTION to adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1 through 10, as shown in the Engineer s Report. XIX. DEPARTMENTAL A. Potential Sites for the North Pleasant Valley Groundwater Desalter Project (WT-11-01) This item is to provide information on potential sites for the North Pleasant Valley Groundwater Desalter Project and to authorize staff to submit a purchase offer to Oxnard Union High School District (OUHSD) for Site 4. Suggested Action: a MOTION to authorize staff to submit a purchase offer to OUHSD for Site 4. 5 CC June 14, 2017
B. Maintenance Agreement - Camarillo Springs Debris Barriers Consider an agreement between the City and the Camarillo Springs Common Area Association and The Springs Homeowners Association for the maintenance of the Camarillo Springs Debris Barriers. Suggested Action: a MOTION to authorize the City Manager to sign the Agreement regarding Camarillo Springs and establish a General Fund reserve in the amount of $200,000 for future maintenance of the debris barrier improvements. XX. ADJOURN 1 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY CLERK AT (805) 388-5353. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. 6 CC June 14, 2017