Cattaraugus-Allegany Workforce Investment Board, Inc. Board of Directors Meeting Friday, 12:00 PM JCC, Library & Liberal Arts Building, Room 308, Olean, NY Board Members Present Chair - Steve Crowley, Holiday Valley Resort Co-Chair - Mike Hendrix, Both, Branch & Hendrix Treasurer - Charlie Kalthoff, ACCORD Brad Monroe, Dresser-Rand John Stevens, Organizational Solutions Karen Comstock, Dresser-Rand Jack Searles, Cattaraugus County Cesar Cabrera, NYSDOL Kathleen Premo, St. Bonaventure Gretchen Hanchett, Allegany Co. Chamber Theresa Schueckler, Catt-Allegany BOCES Keith Kranick, JCC Carrie Childs, Childs Blueberries Linda Spaulding, Chaut. Co. Office of the Aging Ed Giardini Jr., Laborer s Local 621 Theresa Schueckler, Catt-Allegany BOCES Christina John, Seneca Nation John Margeson, Allegany County WIB Staff Present Michele Lichy, Executive Director Jason Miller, Fiscal & Program Monitor Tammy Komidar, Administrative Assistant Board Members Absent Matt Keller, Subway/JPCM Foodservices, Inc. Chris Napoleon, Napoleon Engineering Guests Present Reita Lynch, Allegany E&T Brian Thierman, Allegany E & T Ginger Malak, Southern Tier West Jack Hoffman, NYSDOL Jill Whitfield, NYSDOL Alan Ackley, ACCES-VR Christine Luly, ACCES-VR Meme Yanetsko, GOACC Patricia Magara, Cattaraugus Community Action Corey Wiktor, Cattaraugus County IDA Chair Steve Crowley called the meeting to order at 12:10 p.m. Also he announced that this meeting will be conducted as the full Board and not Executive as the current membership is 51% business. Presentation One Stop Operations Reita Lynch Steve explained that Bret went home sick therefore there will not be a report for Cattaraugus County. Reita announced that they are fully staffed and have been swamped. 19 of the one stop customers were able to be placed in entry level positions with an average wage of $10.15 an hour. The 11 people that attended the Advanced Manufacturing class at Alfred State have graduated and are all now employed. She also shared a success story about an Allegany County native who is an ex-offender that graduated from BOCES and is now working on a farm for $13.50 an hour in his home town. Approval of the September 7th, 2012 Minutes *Motion by Mike Hendrix; Second by Gretchen Hanchett to approve the minutes of the September 7th, 2012 meeting as presented. Executive Committee Steve Crowley Steve touched on a few highlights from the last Executive Committee Meeting and presented the following resolutions:
Approval of Staffing Contract with Cornell Cooperative Extension for Employment of WIB Staff Motion by: John Stevens, Second by: Brad Monroe to adopt the following resolution: WIB Meeting Minutes Page 2 of 7 WHEREAS, the Board recommends that all the WIB staff positions continue to be fulfilled by contracting with Cornell Cooperative Extension during Calendar Year 2013; and WHEREAS, by contracting with Cornell Cooperative Extension, the WIB is only responsible for staff salaries and Unemployment Insurance and Worker s Compensation benefits with Cornell providing all other fringe benefits; and WHEREAS, contracting with Cornell Cooperative Extension saves the WIB approximately $32,000 per year in fringe benefits costs; NOW, THEREFORE, BE IT RESOLVED, that the Board hereby authorizes the Chair to enter into a 1-year contract with Cornell Cooperative Extension for the employment of WIB staff. ******************************************************* Approval of Committee Listing for Calendar Year 2013 Motion by: John Margeson, Second by: Gretchen Hanchett to adopt the following resolution: WHEREAS, the WIB Chair is responsible to recommend a Committee Listing to the Board for the Calendar Year 2013, and; WHEREAS, Board members have had an opportunity to review the Committee Listing and request changes to their committee appointment if they wish; NOW, THEREFORE, BE IT RESOLVED that the Board hereby approves the Committee Listing for 2013, and; BE IT FURTHER RESOLVED that all committee members shall serve one-year terms to expire December 31, 2013 with the exception of the officer members of the Executive Committee, whose members shall serve until the end of their office terms or as otherwise determined by the Board Chair. There was a discussion regarding the reappointment of Board members who have never attending a meeting. Michele stated that they did agree to be reappointed. It was decided that the Board Chair should confer with these members regarding their intent to participate and/or perhaps appointing a different representative from their organization.
Page 3 of 7 Approval of WIB Member Endorsements Motion by: Mike Hendrix, Second by: Kathy Premo to adopt the following resolution: WHEREAS, the terms of the following WIB members shall expire as of December 31, 2012 - Karen Comstock Carrie Childs Keith Kranick Gretchen Hanchett Charlie Kalthoff Rocky Mehta Arnold McHone, Sr. Roger Mitchell Brad Monroe Dave Wilkinson, and; WHEREAS, these members have expressed their intent to serve another 3-year term on the Board; NOW, THEREFORE, BE IT RESOLVED, the Board hereby endorses the above-named persons for appointment to the Board for an additional 3-year term beginning January 1, 2013 and expiring December 31, 2015; and BE IT FURTHER RESOLVED that these endorsements are pending official appointment by the Chief Local Elected Officials. ******************************************************* Approval of New WIB Member Endorsement Motion by: Carrie Childs, Second by: Linda Spaulding to adopt the following resolution: WHEREAS, the Greater Olean Area Chamber of Commerce has recommended Ms. Meme Yanetsko, Chief Operating Officer, for WIB membership, and; WHEREAS, Cattaraugus County Action has recommended Ms. Patricia Magara, Employment Specialist, for WIB membership, and; WHEREAS, NYS Education Department Adult Career and Continuing Education Services-Vocational Rehabilitation (ACCES-VR) has recommended Ms. Christine Luly, District Manager, for WIB membership; NOW, THEREFORE, BE IT RESOLVED, the Board hereby endorses Ms. Yanetsko, Ms. Magara, and Ms. Luly for an appointment to fulfill terms vacated by previous Board members, and; BE IT FURTHER RESOLVED that this endorsement is pending official appointment by the Chief Local Elected Officials.
Page 4 of 7 Michele explained the need for the transfer of funds from PY12 Dislocated Worker to PY12 Adult funds to better cover costs at the One Stop Centers. She also announced that with the recent Trade Act certification of the Dal-Tile closing those individuals would have access to TAA funds for training, which will provide them access to much more assistance than local DW funding. Approval of Transfer of PY12 Dislocated Worker to Adult Funds Motion by: Charlie Kalthoff, Second by: Keith Kranick to adopt the following resolution: WHEREAS, the One Stop Operators have reviewed expenditures and obligations for Adult and Dislocated Worker training; and WHEREAS, the area may experience a deficit of Adult funds by the end of PY12 due to decreased funding at the federal level; and WHEREAS, PY12 funds for Adult and Dislocated Worker are almost level but the ratio of Adult participants to Dislocated Worker participants is 3 to 1; and WHEREAS, the Board is permitted to transfer up to 30% ($85,430) of PY12 Dislocated Worker to Adult funds; and WHEREAS, the WIB Office recommends that $30,000 be transferred from PY12 Dislocated Worker to Adult funds; NOW, THEREFORE, BE IT RESOLVED, that the Board hereby approves the transfer request and directs the Executive Director to submit the appropriate documentation to NYSDOL; and BE IT FURTHER RESOLVED that the Board hereby attests that this transfer will not cause any Dislocated Worker participant to be denied any services, including training, due to the lack of funds. 15 Ayes, 0 Nays, 1 Abstention (John Margeson); Motion Carries. Board Self-Assessment / Review of Survey Results Michele Lichy Michele went over the CAWIB Self-Assessment for 2012 handout and announced that the results were exactly what she had expected. She pointed out the questions that had been added to the survey and explained why. There was a discussion about whether or not we should be doing more marketing for the WIB. There was a general consensus that with the budget cuts that are anticipated that it may not be possible. Michele reviewed a few comments on the last page. It was brought up that we should do more
Page 5 of 7 round table discussions dealing with the hiring, laying off and closings of local businesses. Steve said the Executive Committee will discuss the Board agenda at the next meeting. Operations Oversight Committee Brad Monroe Brad reviewed the minutes from the last Operations Oversight Meeting and mentioned the length of time that has passed between meetings. Michele presented the PY12 Quarter 1 Performance Report Card and pointed out that we are failing both Adult and Dislocated Worker Average Earnings as the statewide goals are way too high for our area. She will request negotiation of these goals to be set the same as last year - $12,100 for Adult and $14,000 for Dislocated Worker. She noted that last year was the highest we have ever achieved for DW Average Earnings at $13,478 which was 96.3% of the goal. There are not any problems with any other measures and she was confident that we will not have any trouble reaching those goals. She also reported that Jason is now able to pull real-time performance reports from OSOS to help better keep track of our youth goals. Michele also explained the committee s recent review of the Demand Occupation List Guidelines related to the ranking of the list. She stated that the local list was required to be included in the PY12 Local Plan ranked by importance. The committee recently decided that they will be ranking occupations as they are added to the list. She also explained that she will be distributing a survey to One Stop Staff regarding the demand for occupations and the related supply level and that the committee requested that the Board members also participate in the survey as well. She stated that the survey will be distributed early next year. Approval of Amendment to Demand Occupation List Guidelines Motion by: Charlie Kalthoff, Second by: Gretchen Hanchett to adopt the following resolution: WHEREAS, the Operations Oversight Committee has recently reviewed the Demand Occupation List guidelines as it pertains to the addition or removal of occupations; and, WHEREAS, the committee recommends that the guidelines be amended to prioritize occupations in regards to WIA funding for training; NOW, THEREFORE BE IT RESOLVED that the Board hereby approves the amendment to the guidelines as presented, which are effective immediately. Michele reported that we have accessed approximately $40,000 in National Emergency Grant funds for OJTs; there is $6.4 million available across the state. The money is dispersed by a first come first serve basis and most of the businesses in our area qualify for the 90% reimbursement rate. Jason reviewed the One Stop Centers Activity Report for November 2012. Both counties front door traffic has dropped. The unemployment rate overall for NY State is at 8.3%, Cattaraugus County is the same and Allegany County is at a low of 7.7%. Youth Council/ Services Jason Miller
Page 6 of 7 Jason reviewed the last Youth Council meeting and reported that they had reviewed the Local Barrier list and the Council s request to add transportation to the list. Transportation is often times the biggest barrier for many of our youth. He presented the following resolutions. Approval of Amendment to Local Youth Barriers Motion by: Mike Hendrix, Second by: Ed Giardini to adopt the following resolution: WHEREAS, the Youth Council has reviewed the local barriers established by the WIB in 2001; and WHEREAS, the Youth Council recommends that transportation be added as a barrier; and WHEREAS, transportation is often the sole barrier to a WIA participant adult or youth being able to obtain and retain employment; NOW, THEREFORE, BE IT RESOLVED, that the Board hereby approves the addition of transportation to the Local Youth Barriers, which shall be effective immediately. ******************************************************* Approval of Endorsement of Youth Council Members Motion by: John Stevens, Second by: Brad Monroe to adopt the following resolution: WHEREAS, the terms of the following Youth Council members will expire as of December 31, 2012 Becky Scott, Literacy West NY Gordon Diffenderfer, Cattaraugus County Probation Mike Pietrkiewicz, Cassadaga Job Corps, and; WHEREAS, these members have all expressed their interest to be reappointed to Youth Council for another 2-year term; NOW, THEREFORE, BE IT RESOLVED, that the Board hereby endorses the above-named individuals for reappointment to the Youth Council for a 2-year term beginning January 1, 2013 and expiring December 31, 2014; and BE IT FURTHER RESOLVED that this endorsement is pending official appointment by the Chief Local Elected Officials. Director s Report Michele Lichy
Page 7 of 7 Michele reviewed the Director s Report handout. She touched on subjects such as the WNY Regional Business Services Team and her role as co-chair with Carolyn Bright to the group, the Honda Foundation Grant Application she had written, as well as her presentation to the Olean Rotary about the WIB and our One Stop System. She discussed the Congressional Open House which was held at the Olean One Stop Center on October 17 th to host Congressman Tom Reed s legislative aide Ms. Lauren Ringdahl to express the importance of the workforce system. She talked about her attendance to the first ever Northeast Regional Summit of WIB Chairs and Directors which was held in Albany. She also reported that she received notification from our partner Literacy West, NY, Inc. that the WIB was selected to receive a Hall of Fame Award due to our dedication and commitment to Literacy West. Michele will be attending the FAME (Finger Lakes Advanced Manufacturing Enterprise) College and Career Ready presentation being hosted by Dr. Willard Daggett on Thursday, January 17 th at the Monroe Community College. Good of the Order Michele discussed that Dean Foods sold Friendship Dairies to a Canadian company. She had not heard if there will be a closing but commented that she read an article that the Canadian company was looking to strengthen their American market. Jason announced that Cooper will be merging with Eaton to expand. Michele reported that the audit and 990 should be done by December 21 st. There will be an Executive Committee meeting at 8:30am on the 21 st at the WIB office to review and approved the audit and 990 and that all Board members are welcome to attend. Adjournment *Motion by John Stevens, Second by Kathy Premo to adjourn at 1:44 p.m. Next Meeting Friday, February 1, 2013 Location TBD