Stark County Commissioners Board of Commissioners Minutes September 13, 2017 Present Janet Weir Creighton, President Richard Regula, Vice President Bill Smith, Member Brant Luther, County Administrator Jean Young, County Clerk Approved By The Stark County Commissioners Creighton: Regula: Smith: Clerk: Date Approved: Distribution: Journal/File I. Call to Order Commissioner Creighton opened the meeting at 1:30 PM Commissioner Creighton requested a moment of reflection to remember the victims of 911, our colleagues and the citizens of Texas and Florida. II. Pledge III. Amendments Rick Flory: Add a Journal Entry on Filing of Type II Annexation. The Hall of Fame Village. Votes For (3):, Commissioner Creighton, IV. Public Speaks Tim Aral of Louisville spoke about the great job county employees do and the need for encouragement and support of those employees.
V. Approve Minutes September 13, 2017 Votes For (3):, Commissioner Creighton, VI. Resolution-Discussion and Action Finance (Jean Young) Appropriations: Adult Probation: To appropriate remaining funds for the Re-Entry Program Grant Fund for period of October 1-December 31, 2012 Subgrant 2011-JG-C01-6343-$10,509.62 Adult Probation: To appropriate funds for the Re-Entry Program 2nd Chance Reentry Grant Fund for final grant funds received for expenditures incurred during 2014. To reimburse Fund 487-$49,892.37 Auditor: To appropriate remaining fund balance from the Day Reporting Operating Fund to the General Fund in accordance with ORC 5705.14(D)-$119.63 Auditor: To appropriate remaining fund balance from the Courthouse Restoration Fund to the General Fund in accordance with ORC 5705.14(D)-$279.46 Clerk of Courts: Agreement between the Board of County Commissioners and Clerk of Courts for various Capital Improvement Projects- $1,000,000.00 Commissioners: Appropriation of unappropriated Funds to County Obligations for Election expenses related to the Renewal Issue of the Stark County Justice Sales Tax on the May 2017 Primary Ballot- $190,000.00
Job & Family Services: To appropriate funds for Child Support Enforcement Agency to reimburse PA for reconciliation of expenditures- $200,000.00 Regional Planning: To allocate HOME funding from the Certificate of Resources CY 2017-HOME Program-$174,322.40 Sheriff: To appropriate additional money to Fund 652 to purchase taser training cartridges-$10,000.00 Votes For (3):, Commissioner Creighton, Budget Transfers: Adult Probation: Repayment of unspent funds-fy2017-psi Grant Salary to Other-$2.28 and Benefits to Other-$.37 Fund: Presentence Investigation Grant 2017 Adult Probation: Repayment of unspent funds-fy2017-chance Grant Benefits to Other-$.98, Supply to Other-$14.42 and Service to Other-$.54 Fund: Chance Officer Program 2017 Grant Adult Probation: Repayment of unspent funds-fy2017-isp/day Reporting Grant from Salsry to other-$.83, Benefits to Other-$4.79, Supply to Other-$.06 and Service to Other-$1,118.00 Fund: ISP Day Reporting 2017 Grant Auditor: Move appropriation to proper account from Salary to Salary Org. $8,260.00 and Salary to Benefits Org.-$11,740.00 Fund: General Job & family Services: Salary to Service-$150,000.00 Fund: Child Support
Votes For (3):, Commissioner Creighton, County Obligations Journal Entries: County Obligations to Job & Family Services: September 2017 mandated County share for FY18-$105,176.66 Votes For (3):, Commissioner Creighton, Intergovernmental Journal Entries: Auditor to Data Processing: IT charges for July 2017. Invoice 2017-124- ITC-$27.96 Engineer to Data Processing: IT charges for July 2017. Invoice 2017-126- ITC-$166.25 Community Development to Regional Planning: Reimbursement from HCRP Fund for Administrative expenditures from July 2017. Invoice 436. Project 215-$242.44 Job & Family Services to Data Processing: IT services for July 2017. Invoice 2017-135-ITC-$183.88 Sanitary Engineer to Data Processing: IT charges for June 2017. Invoice 2017-111-ITC-$182.43 Sanitary Engineer to Data Processing: IT charges for July 2017. Invoice 2017-131-ITC-$182.43 Votes For (3):, Commissioner Creighton,
Discuss and Consider Approval Job and Family Services: Adopt a Resolution to enter into and agreement with the Early Childhood Resource Center for an amount not to exceed $49,360 Votes For (3):, Commissioner Creighton, Job and Family Service: Adopt a Resolution to enter into an agreement with the Waiting Child Fund, an Ohio not for Profit Corporation, to provide dispute resolution and mediation training for case managers involved in the New Directions grant. Votes For (3):, Commissioner Creighton, Requisitions (Jean Young) Engineer: Annual membership dues and service fees-vendor: Sam's Club Direct-$90.00 Fund: Motor Vehicle & Gas Tax Job & Family Services: Subsidized Employment Program-Various Vendors- $100,000.00 Fund: Public Assistance Job & Family Services: TANF funded materials for TANF eligible Spark participants-vendor: Early Childhood Resource Center-$50,000.00 Fund: Public Assistance Votes For (3):, Commissioner Creighton,
Non-Encumbered Expenses (Jean Young) Probate Court: Office supplies-vendor: Staples Business Advantage-$9.38 Fund: General Probate Court: Invoice for Heartland Behavioral Hearings-Vendor: David E. Deibel Law, LLC-$238.00 Probate Court: Invoice for Heartland Behavioral Hearings-Vendor: Timothy Jeffries Attorney at Law, LLC-$476.00 Probate Court: Invoice for Heartland Behavioral Hearings-Vendor: Pitini, Davies & Cazantzes Attorneys at Law, LLC-$476.00 Probate Court: Invoice for Heartland Behavioral Hearings-Vendor: Jennie L. Marino Attorney at Law, LLC-$119.00 Votes For (3):, Commissioner Creighton, Travel (Jean Young) Three Clerk of Court employees seeking $156.43 to attend OCCA Monthly Meeting on September 19, 2017 in Columbus, OH. Two Clerk of Court employees seeking $123.05 to attend OCCA Monthly Meeting on September 20, 2017 in Columbus, OH. Two Clerk of Court employees seeking $123.05 to attend OCCA Monthly Meeting on September 21, 2017 in Columbus, OH. One Dog Warden employee seeking to use a county vehicle to Showcase dogs on Channel 19 on October 8, 2017 in Cleveland, OH.
One EMA employee requesting $21.40 to travel to Northeast Ohio Medical University for the NECO Exercise Design Team Meeting on September 19th, 2017 in Rootstown, OH. One Job & Family Services employee seeking $150.58 to attend the Stark County Community Action Agency Governing Board's Annual Retreat and Board meeting on September 21-22, 2017 in Kent, OH. One Job & Family Services employee seeking $139.14 to attend a Continuous Quality Improvement (CQI) Advisory Team meeting on Noember 8, 2017 in Columbus, OH. Two Job & Family Services employees seeking $639.05 to attend the 2017 SFIS Users Conference on October 23-24, 2017 in Columbus, OH. One Job & Family Services employee seeking $35.00 to attend an Implicit Bias training on September 27, 2017 in Columbus, OH. Four Job & Family Services employees seeking $60.00 to atend an Implicit Bias Training on September 27, 2017 in Columbus, OH. One Job & Family Services employee seeking $159.10 to attend a Director/Administrator/Supervisor Retreat on September 27, 2017 in Perrysville, OH. One Job & Family Services employee seeking $217.33 to attend a special Public Children Services Association of Ohio's Executive Membership meeting on September 29, 2017 in Columbus, OH. One Job & Family Services employee seeking $174.10 to attend an Ohio CSEA Director's Association Metro Committee meeting on September 22, 2017 in Columbus, OH. One Job & Family Services employee seeking $67.80 to attend a Victims of Crime Act (VOCA) Regional Training on September 15, 2017 in Richfield, OH. One Job & Family Services employee seeking $68.85 to be a presenter at the Human Trafficking in Our Communities event on October 17, 2017 in Youngstown, OH.
One Records Center employee seeking $159.45 to attend CARMA Fall Meeting on October 13, 2017 in Marysville, OH. One Records Center employee seeking $133.75 to attend 2017 Ohio ERC Fall Digitization Workshop on October 6, 2017 in Deleware, OH. One Sanitary Engineer Employee is seeking to use a county vehicle to attend OWEA Laboratory Anaylist Training Session on September 14, 2017 in Ravenna, OH. Votes For (3):, Commissioner Creighton, Commissioners (Brant Luther) A Resolution Recommending the Date and Time for the 2017 County-Wide Halloween Observance to be Sunday, October 29, 2017 from 3:00 p.m. to 5:00 p.m. Votes For (3):, Commissioner Creighton, Amendment Commissioners (Rick Flory) Journal Entry on Filing of Expedited Type II Annexation Petition ("The HOF Village #4 Annexation" consisting of 8.363 acres from Plain Township to the City of Canton).
Engineer (Rick Flory) A Resolution approving a Professional Services Agreement with Palmer Engineering for the Stark County Engineer's 2017 Bridge Inspection Program. Votes For (3):, Commissioner Creighton, A Resolution Authorizing the Contract for Sale and Purchase of Real Property of Parcel No. 15 for the Whipple Ave / Everhard Rd Improvement Project. Land purchased from 5537 Condominium Group for Whipple Ave / Everhard Rd Improvement project. The land covered in this contract is both a fee title warranty parcel (15-WD) and a Temporary easement parcel (15-T) in the amount of $25,000.00. The Warranty Deed parcel contains 0.014 acres, of which 0.000 acres is in the present road and a Temporary Easement containing 0.065 acres. Votes For (3):, Commissioner Creighton, A Resolution Authorizing the Contract for Sale and Purchase of Real Property of Parcel No. 22 for the Whipple Ave / Everhard Rd Improvement Project. Whipple Ave / Everhard Rd Improvement project. The land covered in this contract is both a fee title warranty parcel (22-WD) and a Temporary easement parcel (22-T) in the amount of $25,525.00. The Warranty Deed parcel contains 0.019 acres, of which 0.000 acres is in the present road and a Temporary Easement containing 0.072 acres. Votes For (3):, Commissioner Creighton,
A Resolution approving the partial release of retainage/escrow on the Beeson / Freshley Roundabout PID # 90469 Project. Votes For (3):, Commissioner Creighton, Sanitary Engineer (Rick Flory) Approval of a drainlayer's license for Morris Building Inc. commencing September 13, 2017 and ending on the last day of February 2018. Votes For (3):, Commissioner Creighton, Contract Award for Project 569, Waltham Woods Interceptor, Plain Township, in the Stark County Metropolitan Sewer District, to H.M. Miller Construction Co., at a cost of $2,036,257.20. Votes For (3):, Commissioner Creighton, A Resolution approving the release of retainage/escrow in the amount of $12,771.00 on the P-592 CIPP Sanitary Sewer Repairs Project be released from escrow and paid to Lanzo Lining Services, Inc. Votes For (3):, Commissioner Creighton,
Regional Planning (Rick Flory) Acceptance of a General and a Sidewalk Performance Bond and approval of escrow agreements for the Bishop Meadows No. 4 Allotment in Perry Township. Votes For (3):, Commissioner Creighton, A Resolution approving the final plat for the Bishop Meadows No. 4 Allotment in Perry Township. Votes For (3):, Commissioner Creighton, Acceptance of a General and a Sidewalk Performance Bond and approval of escrow agreements for the Lexington Farms North No. 2 Allotment in Plain Township. Votes For (3):, Commissioner Creighton, A Resolution approving the final plat for the Lexington Farms North No. 2 Allotment in Plain Township. Votes For (3):, Commissioner Creighton,
Acceptance of a General and a Sidewalk Performance Bond for the Rolling Green West No. 1 Allotment in Jackson Township. Votes For (3):, Commissioner Creighton, A Resolution approving the final plat for the Ardmore Allotment No. 3 in Perry Township. Votes For (3):, Commissioner Creighton, A Resolution approving one construction variance request and denying one construction variance request for the Melvin Troyer Estates Allotment in Marlboro Township. Votes For (3):, Commissioner Creighton, A Resolution approving the final plat for the Rolling Green West No. 1 Allotment in Jackson Township. There is a general performance bond in the amount of $170,400.00 and a Sidewalk Bond in the amount of $27,880.00. Votes For (3):, Commissioner Creighton,
Commissioners (Rick Flory) Journal Entry on Filing of Expedited Type II Annexation Petition ("The 4111 Louisville St. NE / Mahoning Industrial Park Annexation" consisting of 0.637 acres from Plain Township to the City of Canton). A Resolution approving the release of retainage/escrow on the Children's Services Division Relocation Project to Jeffrey Carr Construction, Inc. in the amount of $90,932.00. Votes For (3):, Commissioner Creighton, A Resolution approving Addendum No. 1 for the Emergency Generator / IT Center Project. Votes For (3):, Commissioner Creighton, Human Resources (Michael Kimble) A Resolution approving a Memorandum of Understanding between the Board of Stark County Commissioners and AFSCME Local 959, Ohio Council 8 (Sanitary Engineer) Votes For (3):, Commissioner Creighton, A Resolution Approving a Revised Table of Organization for the Department of Human Resources.
Votes For (3):, Commissioner Creighton, VII. Commissioners Comments and Questions Monday September 18, 2017 Open Tuesday September 19, 2017 Monthly Finance Update, Finance System Software Discussion Wednesday September 20, 2017 @ 1:30 PM Board of Commissioners Meeting VIII. Adjournment Meeting adjourned at 2:04 PM Votes For (3):, Commissioner Creighton, NOTICE: Minutes of meetings of the Board of Commissioners are filed as a permanent record in the official journal of the Board of Commissioners. The official record includes originals or copies of all resolutions that are adopted by the Board. This includes resolutions approving the signing of Contractual documents, financial transaction forms and other actions adopted by the Board. Contracts, agreements, leases, purchase orders, personnel actions and other such material referred to in the resolutions are filed by subject in the Administrative Offices and originating departments. The official journals that include, the minutes and related resolutions are available for public inspection in the Administrative Offices of the Commissioners. Respectfully Submitted, Sara Donald Orig.: Jean Young Cc: Commissioners