RCV POLLING PLACE CHECK LISTS
Setting Up the Polling Place Set up the Scanner using the instructions located within the lower scanner bin door. Set up the Touchscreen using the instructions located within the Touchscreen leg compartment. Set up the voting booths using the instructions located in the Disabled Adapter Bag in the Gray Ballot Box. Post outdoor, indoor, voting booth and Touchscreen signs using the list located in the Opening the Polls Supply Bag. Set up the Official Table using the diagram below. Language assistance Table sign
Setting up the Polling Place Set up the polling place as suggested in the diagram below. Remember to think about the flow of voter traffic. VOTER INFORMATION CENTER Street Index (outside Polling Place entrance)
CHECKLIST: OPENING THE POLLS Poll Workers sworn in and have signed payroll documents Poll Worker Break Schedule is posted. Poll worker has been assigned to ride to Return Center with Inspector. Scanner up and ready RED security seal (serial number has been verified and Seal Verification Form signed) Everything removed from scanner bins Scanner LCD display reads zero Vote Totals Report reads zero, precinct number, date and time are correct. Scanner tape has been signed by all Poll Workers Touchscreen up and ready RED pull-tite security seal (serial number has been verified and Seal Verification Form signed) POLLS OPEN/CLOSED cover is sealed with new Blue seal. Old Blue seal is taped to the reverse side of the Seal Verification Form Public Counter reads zero Audio Unit has been placed in Touchscreen well area as described in Setting Up the Audio Unit Card Activator ready Voter Cards are nearby on Official Table Voting booths have been set up Voting booths set up (including Accessible booth) Signs are posted in voting booths Signs Posted Voter Information Center is correctly assembled and visible to all voters inside polling place Tri- fold of outside signs is placed outside of polling place, visible to all voters Signage posted inside voting booths and Touchscreen Official Table set up, fully stocked, neat and organized Plastic Bags #6 and #7 are near the Official Table Each Poll Worker has a Procedure Card Each Poll Worker has badge, an Election Pin, and I Speak... Chinese, Spanish, Tagalog & Vietnamese badge (if applicable) Plastic Supply Bags are out of sight, but within easy reach for Closing Touchscreen cover, cases for V-VPAT printer, Audio Unit, and Card Activator are secure and safely stored Language Assistance Table Top sign is properly displayed on Official Table
SETTING UP THE VOTER INFORMATION CENTER (V.I.C) The Voter Information Center (V.I.C) will be delivered with the Voting Equipment and the Registrar of Voters cart. The Voter Information Center will look like this election morning: Bring left and right vertical wings (in back), forward: Lower and lock the two (2) horizontal wings, to fit into vertical wings:
SETTING UP THE VOTER INFORMATION CENTER (V.I.C) Now lift the top of the Voter Information Center up: Fold sides forward, to make Voter Information Center to stand straight. After correct assembly, Voter Information Center will look like this: AFTER ASSEMBLY OF THE VOTER INFORMATION CENTER, PLACE SAMPLE BALLOTS ACCORDING TO EACH LANGUAGE INTO SLEEVES. THEN PLACE RCV BROCHURES ACCORDING TO EACH LANGUAGE, IN FRONT OF THE SAMPLE BALLOTS. PLACE THE VOTER INFORMATION CENTER INSIDE THE POLLING VISIBLE TO ALL VOTERS.
1 st Voter Procedures: Inspector and 1 st voter have verified that: Scanner bins are empty. Inspector secures scanner door with blue seal after verification) Date, time and precinct number on Scanner tape are verified Scanner LCD display is Zero Ballot box is empty, Inspector secures Ballot box with white pull tite after verification Touchscreen Public Counter is Zero Touchscreen door marked Polls Open/Close is secured with blue security seal See The Guide for detailed instructions REMINDER: VERIFY RED SEALS FOR SIGNS OF TAMPERING Red security seals MUST be verified against Seal Verification Form three (3) additional times Election Day by two (2) poll workers. See suggested times on reverse side of the Seal Verification Form.
Closing Reminders Take Down Signs and Street Index Bring in A-Frame flag (and Accessible Entrance A-Frame if applicable) place sign(s) on cart Place Tri-fold of outside signs on or near Registrar of Voters cart Dismantle Voter Information Center (V.I.C) and place near Registrar of Voter cart Take down all signs, inside and outside the Polling Place Place signs back in Opening the Polls Supply Bag Pack items on Official Table in the appropriate supply bags Supply bags will be put in scanner bins Dismantle Blue Voting Booths Dismantle blue voting booths (Do not remove signs) Pack legs inside each booth and secure S-hook across privacy shield Unlock adapters from Accessible Voting Booth by lifting locking tab on back of adapter Remove adapters and place in Disabled Adapter Bag Set Disabled Adapter Bag aside for later placement in Scanner bin Stack Blue voting booths on the cart ready for pick-up by the Registrar of Voters DO NOT REMOVE SIGNS INSIDE OF VOTING BOOTHES Record Numbers on Official Ballot Tally Count Signatures in Roster-Index Count signatures on Pink and White Roster-Index pages Write the total number on Line 7 of the Ballot Tally (front cover of Roster-Index). Count Unused Ballots Count unused English, Chinese, Spanish, Tagalog & Vietnamese ballots and write the individual numbers on the Seal for Unused Ballots. All Poll Workers must sign the seal. Add the counts together and write grand total(s) on Line 3 of Ballot Tally. Place unused ballots in the Unused Ballot box, all poll workers sign the Seal for Unused Official Ballot Box seal before the seal is affixed to the Unused Ballot box. Unused Ballots go to the Return Center
SEE THE GUIDE FOR DETAILED INSTRUCTIONS SAMPLE ONLY
SAMPLE ONLY
Finishing Up 1. Complete Official Ballot Tally Place totals in all boxes on Official Ballot Statement. Cut white pull tite seal on Gray Ballot Box and retrieve contents. Trim and tape white pull tite to the reverse side of the Seal Verification Form. Line1 Total number of ballots received by type. Count all ballots received. Line 2- Total number of Spoiled ballots. Count Spoiled Ballots in the #7 plastic bag. Write the number of spoiled on bag label and on Line 2. Bag #7 goes in the Gray Ballot box Line 3 Unused Official Ballots. Line 4 - Count Unscanned Ballots (if any) and place in #5 plastic Bag. Write total number on bag label. Bag #5 goes into the RED bag Line 5 - All Provisional envelopes. Count all Provisional Ballot/Envelopes, place in #3 plastic Bag. Write number on bag label and on line 5. Also place completed Voter Registration forms in #3 bag. Bag #3 goes into the RED bag Line 6 Total Voted ballots. Write the total number showing on the Scanner LCD display. Line 7 Total Signatures on white and pink Roster pages. Line 8 Total Votes Cast on Touchscreen, write the number showing on Touchscreen Public Counter. Count Surrendered Vote by Mail Ballots in #6 plastic bag. Write the number on the bag label. Bag #6 goes into the Gray Ballot box. Count Vote by Mail Ballots. Write number on bag label, place in #4 plastic bag. Bag #4 goes in the RED bag. NEVER OPEN a Vote By Mail or Provisional Envelope!
Packing RED Bag! 1. Place plastic bags 1, 2, 3, 4, and 5 in Red Bag. Bag 1 should be visible as shown below, with anti static bags and Roster(s) visible. 2. Place scanner keys in the Red Bag. SECURE RED BAG WITH A WHITE PULL TITE
Packing Gray Ballot Box Once all items are in Ballot Box, close and seal Ballot Box using a white pull tite security seal. # 6 Bag Void/Surrendered Vote By Mail Ballots (if any) # 7 Bag Spoiled Ballots (if any) Sealed boxes of Voted Scanned Official Ballots Security Seals manila envelope with completed Seal Verification Form enclosed (front and back of form should be completed) Precinct Coordinator/Inspector Sign Off Sheet Language Assistance Tally Secure Gray Ballot Box with white pull-tite
WHAT TO LEAVE AT THE POLLING PLACE: Place inside Scanner Bins: Audio Unit inside case (in scanner bin) Card Activator inside case (in scanner bin) Plastic Bags with supplies (in scanner bins) Sample Ballots (in scanner bins) Unused Provisional Envelopes Empty Official Ballot Boxes (if any) Roll Scanner to safe location near Registrar of Voters delivery cart. Place A-frame sign(s),tri-fold & Voter Information Center near or on the Registrar of Voters cart. *PLACE SIGNS ON DELIVERY CART
RETURN CENTER ITEMS What goes to the Return Center? Inspector and one poll worker drive asset/supply items below to the assigned Return Center. Return Center address is on: Red Bag label and Return Center Card. RED Bag (with all contents and sealed with white pull tite) Gray Ballot Box (with all contents and sealed with white pull tite) V-VPAT printer for Touchscreen in canvas case Center Card. TAKE return the following items: ( DO NOT PUT IN RED BAG) Sealed Boxes with Unused Official Ballots Door wedges (if any) Rubber mat (if any)