September 28, 2017 120 The regular meeting of the Lacombe County Council was called to order by Reeve Law at 9:00 a.m. on September 28, 2017 in the Council Chamber of the Lacombe County Administration Office. Present Present: Reeve, P. Law; Deputy Reeve, B. Knight and Councillors, D. Kreil, R. McDermand, B. Shepherd, K. Stephenson and K. Wigmore; County Commissioner, T. Hager; Manager of Corporate Services, T. Timmons; Manager of Operations, P. Lodermeier, Manager of Environmental & Protective Services, K. Boras, Public Works Supervisor, B. Cade; Communications Coordinator, N. Plewis and Executive Assistant L. Turnbull. C/502/17 Agenda Mrs. Law inquired if there were any additions or deletions to the agenda. There were two additions to the agenda. 5.12 NRDRWSC 2018 Proposed Budget 5.13 Highway 2 Corridor Improvement Study presented. Moved by Ms. Shepherd that the agenda be adopted as C/503/17 Minutes Moved by Ms. Shepherd that the minutes of the August 24, 2017 meeting be approved as presented. C/504/17 Budget Meeting Minutes Moved by Mr. Stephenson that the minutes of the September 13, 2017 budget meeting be approved as presented. C/505/17 2018 Capital Equipment Mr. Cade advised that the 2018 Capital Equipment Replacement Plan includes two buggies, one dozer, two tractors, two skid steers, one rototiller, one rock rake, one brush rake, one quad, two mowers, one trailer and jeep, one press and three light trucks. Most of the equipment for replacement is or will be off warranty in 2018. Mr. Cade provided an overview of the components and costs of the recommended replacement units. Mr. Cade and Mr. Lodermeier addressed questions of Council. Moved by Mr. Wigmore that Council authorize the County Commissioner to tender and award the purchases of the 2018 equipment replacement list as presented for an estimated value of $3,832,650. C/506/17 Equipment Disposal Moved by Mrs. Kreil that Council authorize the County Commissioner to dispose of existing units at an estimated trade in value or by private sale value of $1,072,400. C/507/17 Capital Equipment Funding Moved by Ms. Shepherd that Council authorize the County Commissioner to fund the difference between the purchase of the new units and the sale of the old units, estimated at $2,760,250 from the Operations Capital Equipment Reserve. C/508/17 2018 Paving Contract Mr. Lodermeier provided an overview of the following 2018 proposed paving projects: Centrerview Road - 10 km. Sandy Point Road - 5.2 km. Sandy Point Trail - 3.6 km. DeGraff Road - 4.8 km. Hamlet of Rosedale - 1.73 km. Fairbrother Subdivision - 600 m.
September 28, 2017 121 The total estimated cost for the 2018 paving contract is $ 12,054,100 with funding to be provided through grants and reserves. Mr. Lodermeier addressed questions of Council. 9:35 a.m. Michael Kartusch entered the meeting. Moved by Mrs. Knight that the County Commissioner be authorized to tender and award the 2018 paving contract with the exception of: Sandy Point Road - 5.2 km. Sandy Point Trail - 3.6 km. DeGraff Road - 4.8 km. and further, that the County Commissioner be directed to meet with the developers of Sandy Point and Degraff/Lincoln Ranch Resort with regard to the road access to those developments; and that a report on those meetings be presented at the October 12, 2017 Council meeting. Mr. Kartusch provided an in-service on the new key fob system for accessing the County office facilities. 10:25 a.m. Mr. Kartusch withdrew from the meeting. C/509/17 Bathroom Purchase Eagle Builders Mr. Lodermeier advised that Eagle Builders has a cement bathroom available for an estimated cost of $ 45,825. This is a savings of $ 3,000 from the cost the Anderson Park bathroom in 2016. Mr. Lodermeier recommended that the bathroom be installed at Kuhnen Park natural area. There would be an approximate additional cost of $ 2,000 for a crane to place the bathroom. Moved by Mr. Wigmore that the County Commissioner be authorized to purchase and install the cement bathroom from Eagle Builders for an estimated price of $ 47,825.; and further, that the purchase be funded from the Community Aggregate Levy. 10:35 a.m. Mr. Lodermeier and Mr. Cade withdrew from the meeting. Senior Peace Officer Mark Sproule entered the meeting. C/510/17 Bylaw 1251/17 Permit Fees First Reading Mr. Sproule presented Bylaw no. 1251/17, a bylaw of Lacombe County to impose fees for issuing permits for overweight and over-dimensional commercial vehicles on highways under the direction, control and management of Lacombe County. This bylaw will allow the County to charge a fixed fee for issuing permits through the Travis MJ system, which the Province will collect, pay the County, who in turn will pay any third party, i.e. RoaData for services. RoaData and Travis MJ provide a streamlined permitting process allowing 24-hour access to County permits and Road Use Agreements. Moved by Mr. Stephenson that Bylaw No. 1251/17, a bylaw of Lacombe County to impose fees for issuing permits for overweight and over-dimensional commercial vehicles on highways under the direction, control and management of Lacombe County, be now read a first time. C/511/17 Bylaw No. 1251/17 Second Reading C/512/17 Bylaw No. 1251/17 Present for Third Reading Moved by Mrs. Kreil that Bylaw No. 1251/17 having been read a first time, now be read a second time. Moved by Mr. Wigmore that Bylaw No. 1251/17 having been read a first and second time now be presented for third reading.
September 28, 2017 122 C/513/17 Third Reading Moved by Mrs. Knight that Bylaw No. 1251/17 having been read a first and second time, be now read a third time and finally passed. 10:42 a.m. Mr. Boras and Mr. Sproule withdrew from the meeting. C/514/17 Airport Operating Agreement Mr. Timmons advised that a feasibility study for the Lacombe Airport was completed in early 2016 and was presented and received for information by Council in May 2016. Following the completion of the study, a committee was established with representation from the Lacombe Flying Club and City and County Council members, and is now moving forward with a number of recommendations set out in the study. One recommendation is that the Lacombe Airport be renamed the Airport as its use is regional in nature and is not exclusive to the City of Lacombe and its residents and businesses. Mr. Timmons presented the following documents prepared by the Committee with regard to the Airport: Operating Agreement Lacombe Airport Committee Terms of Reference 2018 Operating Budget Multi-year Capital Plan Mr. Timmons addressed questions of Council. Moved by Mr. Stephenson that the Airport Operating Agreement be approved. C/515/17 Airport Terms of Reference C/516/17 Airport 2018 Operating Budget C/517/17 Airport Multi-year Capital Plan Moved by Mrs. Kreil that the Airport Committee Terms of Reference be approved. Moved by Mr. Wigmore that the Airport 2018 Operating Budget be approved. Moved by Mrs. Knight that the Airport Multi-year Capital Plan be received for information. C/518/17 Lacombe Airport Renamed Moved by Mr. Wigmore that the Lacombe Airport be renamed to the Airport. Council reconvened at 1:00 p.m. with all Councillors (with the exception of Mrs. Law), Mr. Hager, Mr. Timmons, Mrs. Plewis and Mrs. Turnbull present. C/519/17 Tax Penalty Cancellation Mr. Timmons advised that in 2012 Lacombe County became the owner of land in the NW 32-40-27 W4M containing approximately 142.66 acres. At that time, the assessment codes were not updated to reflect exempt status, and therefore, tax levies and penalties were applied against the property. As of April 1, 2015 approximately 18 acres of that parcel have been leased out. The lessee is responsible for the annual property taxes levied on the land. Upon review, it has been determined that the lessee s name was not included on the tax roll and therefore this has caused non-payment of taxes on the property. Mr. Timmons commented as this was the County s error the lessee should pay only the 2017 taxation levy.
September 28, 2017 123 Moved by Ms. Shepherd that the lessee of tax roll number 4027323001 be responsible for payment of the 2017 tax levy in the amount of $ 122.12; and further, that the remaining outstanding tax levies and penalties in the amount of $ 581.26 be cancelled. C/520/17 MPC C/521/17 Reconvene Moved by Mr. McDermand that the meeting recess in order to conduct a Municipal Planning Commission meeting. Time: 11:30 a.m. Moved by Mr. Stephenson that the meeting reconvene. Time: 12:20 p.m. C/522/17 Parkland Regional Library Bdget 2018 Mr. Timmons advised Council that as per Lacombe County s membership agreement with Parkland Regional Library (PRL), Council is required to approve or not approve their budget for each upcoming year. Mr. Timmons provided a summary of the PRL proposed budget for the year 2018. The $ 8.04 per capita membership fees to Lacombe County in 2016 will increase to $ 8.12 for 2018. Based on the County s population of 10,312 the 2018 membership fee will be $ 83,733.44 which is $ 824.96 (1%) higher than 2017. Council discussion followed Mr. Timmons s presentation. Moved by Ms. Shepherd that Council approve the Parkland Regional Library Budget for 2018, providing for Lacombe County s membership fee in the amount of $ 83,733.44. C/523/17 Blackfalds Civic Facilities Development Strategy & Master Plan Mr. Hager advised that at the August 24, 2017 Council meeting the Town of Blackfalds provided a presentation on the Blackfalds Civic Facilities Development Strategy and Master Plan Participation. The Town has advised that RC Strategies along with ACI Architects have been awarded the contract for this initiative and will commence work immediately, with an expected completion date in June 2018. The Town has requested that Lacombe County appoint a member of senior administration to sit on the technical team for this initiative. Moved by Ms. Shepherd that Mr. Timmons, or his designate, be appointed as a member of the Blackfalds Civic Facilities Development Strategy and Master Plan Participation technical team. C/524/17 Councillor Orientation Moved by Mrs. Knight that an in-house Councillor Orientation session be held on October 23, 2017. C/525/17 U of C Elected Officials Program Moved by Ms. Shepherd that the information on the University of Calgary s Elected Officials Program commencing on November 14, 2017 be received for information. C/526/17 NRDRWSC 2018 Operating Budget Council was presented with the North Red Deer Regional Water Services Commission s 2018 operating budget. The proposed water rate will increase from $ 2.03 m 3 to $ 2.07 m 3 for 2018. Moved by Mr. Wigmore that the North Red Deer Regional Water Services Commission s 2018 operating budget be received for information; and further, advise the Commission Lacombe County has no concerns with the budget.
September 28, 2017 124 C/527/17 Highway 2 Corridor Improvement Study Letter to the Minister Mr. Hager advised that the City of Lacombe has sent a letter to the Honorable Brian Mason with regard to the Highway 2 Corridor Improvement Study. The City is requesting further consultation with stakeholder municipalities on the Study prior to the adoption of the draft recommendations of the Highway 2 Corridor Improvement Study. Moved by Mr. Wigmore that a letter be written to the Honorable Brian Mason with regard to further municipal consultation on the Highway 2 Corridor Improvement Study prior to adoption of the Study. C/528/17 Monthly Statement Moved by Ms. Shepherd that the Monthly Statement as at August 31, 2017 be received for information. C/529/17 Administrative Report Moved by Mr. Wigmore that the Administrative Report for August/September 2017 be received for information. C/530/17 Agenda Item Follow-up Council Reports Moved by Mr. Stephenson that the Agenda Item Follow-up for September 14, 2017 be received for information. Mrs. Knight reported on the following: LRWSC Highway 12/21 Regional Water Services Commission Mirror Library Strong Leaders, Strong Communities Workshop Clive Seed Cleaning Plant Association Mr. McDermand reported on the following: Strong Leaders, Strong Communities Workshop Ms. Shepherd reported on the following: Red Deer River Watershed Alliance Parkland Airshed Management Zone Group Crisis Intervention Workshop Strong Leaders, Strong Communities Blackfalds Community Centre & Parent Link Grand Opening Mr. Wigmore reported on the following: Central Alberta Economic Partnership (CAEP) Blackfalds & District Chamber of Commerce Lacombe & District Recreation, Parks & Culture Board NRDWSC Mrs. Kreil reported on the following: Town of Eckville/Lacombe County IDP Strong Leaders, Strong Communities Eckville Library Board Mr. Stephenson reported on the following: Town of Eckville/Lacombe County IDP Sylvan Lake Management Plan Committee
September 28, 2017 125 Mrs. Law reported on the following: Tourism Agriculture Service Board Chairmen s Meeting Henderson Land Sod Turning Blackfalds Community Centre & Parent Link Grand Opening Communities in Bloom Awards Lacombe Culture & Harvest Festival C/531/17 Consent Agenda as presented. Moved by Mrs. Kreil that the Consent Agenda be approved C/532/17 Meeting Cancelled Moved by Ms. Shepherd that the October 3, 2017 Committee of the Whole meeting be cancelled. C/533/17 MP/MLA s Invitation Rural Crime Issue C/534/17 Meeting Rescheduled Ms. Shepherd inquired if Council could get an appointment with the RCMP K-Division Commander and the Solicitor General to discuss rural crime. Mr. Hager advised that the RCMP usually contacts the County prior to the AAMDC Convention to inquire if Council wishes to meet. Mr. Hager commented that he will ensure that arrangements are made for the meeting.. Moved by Mrs. Knight that MP Blaine Calkins and MLA s Ron Orr and Jason Nixon be invited to attend a future Committee of the Whole/or Council meeting to discuss rural crime issues and the impact of these crimes on the local communities. Moved by Mr. McDermand that the December 3, 2017 Committee of the Whole be re-scheduled to December 8, 2017. Mrs. Kreil inquired if Lacombe County Peace Officers would attend safety meetings for companies i.e. trucking companies. Mr. Hager commented that the Enforcement Department could provide this service if that is the wish of Council. Council discussed the time constraints already experienced by the County s Peace Officers. Mr. Hager advised that this service is already being provided on an occasional basis if time permits. Moved by Mrs. Kreil that a letter be forwarded to the federal Minister of Finance, Alberta Liberal MP s and B. Calkins, Conservative MP for Red Deer-Lacombe with regard to the lack of understanding and the lack of consultation regarding the proposed upcoming income tax reform measures; and the long-term effect such measures will have on agricultural producers, small business owners and future entrepreneurs. C/535/17 In-Camera C/536/17 Reconvene C/537/17 Adjourn Moved by Mr. McDermand that the meeting recess in order to meet in-camera regarding personnel matters. Time: 2.51 p.m. Moved by Ms. Shepherd that the meeting reconvene. Time: 3:12 p.m. Moved by Mrs. Knight that the meeting adjourn. Time: 3:13 p.m. Reeve County Commissioner
September 28, 2017 126