January 13, 2009 The Board of Education of Community Unit School District Number Two met at 7:00 P.M., on Tuesday, January 13, 2009, in the Board of Education and Administrative Offices, 1701 Charleston Avenue, Mattoon, Illinois. The meeting was called to order by Board President Michelle Skinlo. ROLL CALL: Present: Gary Kepley, Terry Leffler, Robert Miller, Rodney Morris, Bill Standerfer and Michelle Skinlo Absent: Bob McClusky RECEPTION OF VISITORS: Board President Michelle Skinlo welcomed all visitors present and opened the floor to those wishing to address the board on agenda and non-agenda items. Agenda: Ready to Read Across Mattoon Anieta Trame and MMS Students Mattoon Middle School Principal Jeremie Smith gave a brief overview of the Student Reading Committee and introduced Anieta Trame, middle school librarian, who is responsible for the annual Ready to Read Across Mattoon program. Mrs. Trame explained the process in selecting a book each year. She then had students come forward to give a short presentation on the book selected: Brock Taylor presented information about the Student Reading Committee Samantha Thompson - gave a short synopsis of the book selected Lexi Kemer challenged the Board and community to read the book Rules by Cynthia Lord, which was selected by the Reading Committee At the conclusion of the presentation, the students handed out copies of this year s selection to the Board and audience. Copies will also be available at other local businesses and organizations. A marketing strategy was devised by the students in which readers of the book are invited to sign one of several rubber ducks located at the participating businesses and organizations. The students hope to show the ducks to the author if she is able to come to the middle school next fall so that she can see what the students have done in the community. Minutes January 13, 2009 Page 1 of 7
School Psychology Awareness Presentation Lindsey Leaf Superintendent Larry Lilly introduced school psychologist intern Lindsey Leaf. Ms. Leaf presented an overview of the changing role of the psychologists in the Mattoon school district Universal Benchmarking Academic and Behavioral Interventions Data Management. Traditionally, the school psychologist used testing and a placement model as well as provided counseling for social/emotional issues. Now, more preventative methods are being used by the school psychologist with a program called Response to Intervention (RTI). This program incorporates screening of all K-9 students for oral reading fluency to pinpoint areas of difficulty and consultation for behavioral needs as well as educational needs. A math component may added in the future. Recognition of MHS Fall Sports Awards Dave Vieth Board President Michelle Skinlo introduced MHS Athletic Director Dave Vieth for recognition of the MHS fall sports awards: Girls & Boys Cross Country 1. Liz Dole qualified for sectionals all four years 2. Boys team qualified for sectional this year Girls Tennis 1. Paige Royteck qualified for state this year in singles 2. Jordan Miller and Emily Kovacik qualified for state in doubles Girls Golf 1. Ashley Warrem finished 7 th at the conference golf tournament Boys Golf 1. Kris Heller finished 5 th at the conference golf tournament and finished 61 st at the state tournament 2. Nick Heller finished 4 th at the conference golf tournament and finished 11 th at the state tournament Boys Soccer 1. Two soccer players received All Big 12 honors: Cooper Grady and Nic Maninfior Minutes January 13, 2009 Page 2 of 7
Football 1. Big 12 special mention went to Jared Dosien and Big 12 honorable mention went to Chase Louthan Volleyball 1. All Big 12 first team went to Reynae Hutcinson and MacKenzie Floyd. Team finished with a record of 29-4 Recognition of MMS State Softball Team Jenny Nolte Coach Jenny Nolte was ill so recognition of the MMS state softball team was postponed for another time. Recognition of MMS IESA National Anthem Singers Angi Black MMS music teacher Angi Black presented the following MMS students selected through an audition process, which was judged by the Illinois Elementary School Association Committee to sing the National Anthem at the State Girls and Boys Basketball Tournaments and the State Volleyball Tournament: Melinda Holmes Kari Wattles Lacey Jo Solomon Cassy Shaffer Rachil Pierce Sarah Ellinger Audrey Yoder Kaitlyn Chambers Non-Agenda: None CONSENT AGENDA: The Consent Agenda, consisting of the following items, was presented to the Board for approval: - Approval of the minutes of the regular meeting of the Board held on December 9, 2008 as presented - Financial Payment of December 2008 bills as presented - Approval of Personnel Report M.A.A.E.C. - Approval of the December Enrollment Report as presented 3,358 - Freedom of Information Report - No requests received in the Superintendent s office since the last meeting. Minutes January 13, 2009 Page 3 of 7
BOARD ACTION TO SOLICIT BIDS FOR THREE-YEAR CONTRACT FOR AUDIT SERVICES: Exhibit 3.1a Miller moved, seconded by Kepley, to approve the Consent Agenda as presented. Roll call vote as follows: Leffler,aye; McClusky,absent; Miller,aye; Morris,aye; Standerfer,aye; Kepley,aye; Assistant Superintendent for Business Tom Sherman requested permission from the Board of Education to solicit bids for a three-year auditing contract. Leffler moved, seconded by Miller, to approve solicitation of bids for a three-year auditing contract as presented. A unanimous voice vote of ayes carried the motion. REPORT ON THE FY 2009 BUDGET TO DATE: (Information Item): Because of the uncertainty of state funding, administration feels it is important to keep the Board and public updated on the district s financial position. To accomplish this goal, Assistant Superintendent for Business Tom Sherman presented the Board of Education with a report entitled FY 2009 Budget-to-Date Report. This report will be presented on a monthly basis at the regular Board of Education meetings. To date, the State of Illinois is behind in making categorical payments to Mattoon C.U.S.D. #2 by $545,085. See Exhibit 4.2a PERSONNEL REPORT C.U.S.D.#2: Assistant Superintendent for Human Resources Dr. David Skocy presented the following C.U.S.D. #2 personnel report to the Board for approval: Certified Resignations C.U.S.D. #2 - Gina Meister, resigned as a second grade teacher at Williams Elementary School (effective for the 2009-2010 school year. Certified Appointments C.U.S.D. #2 - Deanna MacDonald, science teacher at Mattoon High School - Lindsey Leaf, psychologist (effective for the 2009-2010 school year Minutes January 13, 2009 Page 4 of 7
- Jessica Kinsella, substitute teacher - Scott Beyer, substitute teacher - Justin Hunt, substitute teacher Classified Appointments C.U.S.D. #2 - Christy Baker, substitute secretary and substitute supervisor - Caitlyn Babb, volunteer Standerfer moved, seconded by Miller, to approve the Personnel Report for C.U.S.D.#2 as presented. Roll call vote as follows: Miller,aye; Morris,aye; Standerfer,aye; Kepley,aye; Leffler,aye; McClusky,absent; ANNOUNCEMENT OF LUMPKIN FAMILY FOUNDATION DISTRICT GRANT: (Information Item): Superintendent Larry Lilly announced the district received a $25,000 grant award from the Lumpkin Family Foundation which will allow the district to continue work with the HOPE Foundation. PRESENTATION OF PROPOSED BOARD POLICY CHANGES: (Information Item): Superintendent Larry Lilly presented the proposed board policy additions, changes, and deletions to the Board of Education. No action will be taken on these policies until the regular February meeting of the Board of Education. PRESENTATION OF RESPONSE TO INTERVENTION (RtI) PLAN SUSAN HARDING: (Information Item): School Psychologist Susan Harding presented the Board of Education with an overview of the district s federally mandated Response to Intervention (RtI) plan. This plan is a process, which allows early intervention for students who have not been identified as needing special education, but do need additional support to succeed in the general education environment. Through RtI, a student s progress is monitored and data is used to make decisions regarding the student s instructional needs. The RtI plan will create a method of providing increased services targeting academic and behavioral needs. Minutes January 13, 2009 Page 5 of 7
EXECUTIVE SESSION: Standerfer moved, seconded by Kepley, at 7:53 p.m. to go into Executive Session to review Executive Session minutes for the period of July 1, 2008 through December 31, 2008; to review Executive Session audio tapes for the period of January 1, 2007 through June 30, 2007; to discuss matters pertaining to the employment of personnel; and to discuss matters pertaining to the sale or lease of property. A unanimous voice vote of ayes carried the motion. Others present for the Executive Session were: Superintendent Mr. Larry Lilly, Assistant Superintendent for Human Resources Dr. David Skocy, Assistant Superintendent for Business Mr. Tom Sherman, Mattoon High School Athletic Director Mr. Dave Vieth, and Transportation Director Mr. Mark Nelson. OPEN SESSION RECONVENED: Board President Michelle Skinlo declared Executive Session closed and Open Session reconvened at 9:51 p.m. Standerfer moved, seconded by Miller to open the recommended Executive Session minutes for the period of July 1, 2008 through December 31, 2008 as presented. Roll call vote as follows: Leffler,aye; McClusky,absent; Miller,aye; Morris,aye; Standerfer,aye; Kepley,aye; Skinlo,aye. Nays, none. Motion carried. Miller moved, seconded by Morris, to purge the Executive Session audio tapes for the period of January 1, 2007 through June 30, 2007. Roll call vote as follows: McClusky,absent; Miller,aye; Morris,aye; Standerfer,aye; Kepley,aye; Leffler,aye; ADJOURNMENT: Kepley moved, seconded by Standerfer, to adjourn the meeting at 9:53 p.m. Roll call vote as follows: Miller,aye; Morris,aye; Standerfer,aye; Kepley,aye; Leffler,aye; McClusky,absent; Minutes January 13, 2009 Page 6 of 7
President Date February 10, 2009 Secretary Minutes January 13, 2009 Page 7 of 7