TWENTY-SEVENTH ANNUAL 2017 CORPORATE Sponsorship Program
Benefits of Sponsoring the AAGL AAGL was the very first organization in the world dedicated to gynecologic endoscopic surgery when it was founded in 1971. We remain the largest group dedicated to minimally invasive gynecologic surgery (MIGS), breaking ground by way of education, communication, and research. From the beginning, our mission has been to provide a platform upon which the best and the brightest in our industry could share their Access to more than 7,500 physicians with a specific interest in minimally invasive gynecology surgery (MIGS). Increased Awareness of your brand through our advertising opportunities. Exhibit your products and services at the AAGL Global Congress on MIGS the largest clinical meeting dedicated to minimally invasive gynecologic surgery in the world. Networking with your target customers. research, educate their peers, and advocate surgical options that make the lives of women better. By partnering with AAGL and supporting our efforts, sponsors are offered opportunities to advance their products and services at AAGL meetings, including our acclaimed Annual Global Congress, and through other media. There is no more powerful way to connect with this market than through the AAGL. AAGL Membership Demographics Global Membership AAGL Membership 7500+ U.S. Members 53% International Members 47% Membership by Type Practicing Physicians 80% 2016 AAGL Global Congress Attendance 1843 Residents in Training 1000+ Dubbed the can t-miss event of the year by our members 2
Committed to Advancing MIGS 2016 Corporate Sponsors PLATINUM GOLD SILVER BRONZE 3
MAIN ENTRANCE 2 0 Corporate Sponsorship Program Notes DEADLINE The deadline for participation in the is June 2, 2017. Substitutions and make-goods are not permitted for registrations after this date. PARTICIPATION benefits are available on a first-come, first-served basis based upon receipt of full payment. CANCELLATIONS Refunds will not be given for the whether in part or in whole for any reason after the deadline. ADVERTISING REGULATIONS See the 2017 AAGL Advertising Media Kit for all details at www.aagl.org/mediakit. Will you join us? The Exhibit Hall at the AAGL Global Congress is the ideal venue for demonstrating your products, technologies, and services, and also for networking with congress attendees. As access to hospitals and physicians Program benefits and specifications are subject to change. Equivalent substitutions may be offered if available. in the OR continues to be challenging for vendors and sales professionals, your exhibit booth is the gateway to starting and building those important relationships with your target customers. Secure your sponsorship level now at www.aagl.org/corporatesponsorship. 140 141 240 241 340 341 440 541 640 SEATING AREA 138 10' 10' 10' 10' 10' 10' 10' 10' 10' 10' 139 238 239 338 339 438 439 538 539 638 639 738 739 838 938 1039 136 137 135 Nino 132 Med 133 130 128 126 124 122 VIDEO POSTERS 120 118 116 112 113 110 111 108 109 236 234 232 223 237 235 233 25' 336 CONMED Corp 332 Intuitive Surgical The OR Company 212 Aesculap Alma Blue Endo 210 Lasers 211 AED Meditrina 208 209 308 333 10' 10' Femasys Applied Medical 432 421 433 Minerva 10' Surgical 10' 10' Hologic CooperSurgical 309 409 Olympus 3-Dmed TransEnterix Surgical Science 533 632 633 621 609 Medtronic 737 836 837 936 Buffalo 934 Filter Platinum 733 832 sponsors 833 932 earn priority booth space selection FzioMed Baxter 926 824 924 Lumenis 922 Elmed 820 920 810 Bayer HealthCare 927 925 923 921 909 1026 1024 1022 1020 Boston Scientific 1037 1035 1033 1031 1029 1027 1025 1023 1021 1019 1017 1015 1013 1011 1009 New this year! The Video and Virtual Poster Pavilion will be housed in the Exhibit Hall. Dedicated viewing time will be built into the program, drawing more congress attendees into the Exhibit Hall. 106 1007 LiNA Teleflex Richard Wolf 102 103 202 Ethicon Medical Allergan 1002 Medical Inst Karl Storz US, LLC 10' 15' 15' 15' 15' 15' 15' 10' 100 101 200 201 301 401 501 801 901 1000 1005 1003 1001 4
Corporate Sponsorship Benefits Best value Booth space at the AAGL Global Congress* (includes applicable corners) Priority Booth Selection and Final Program ad placement Priority selection of additional sponsorship opportunities (exclusive access for 7 days) Complimentary room for industry sponsored breakfast (max 3 separate companies per day) at the AAGL Global Congress Directional signage leading to your booth at the AAGL Global Congress Exhibit Hall (Aisle signs will contain your logo, name, and arrows) Enhanced exhibitor listing in AAGL Global Congress App with logo, link to website, and top placement Company logo displayed on towers near the main registration desk at the AAGL Global Congress Recognition for sponsoring all post-show online presentations of the videos captured at the AAGL Global Congress (General Sessions, PG Courses, Plenaries, Panels, Surgical Tutorials) Top banner and skyscraper ads on AAGL Global Congress web site (ad will be included in general rotation, see 2017 AAGL Advertising Media Kit for details) PLATINUM GOLD SILVER BRONZE 20x40 Island (Value $31,600) 20x30 Island (Value $24,200) Physician s tote bag insert at the AAGL Global Congress (1 page) Global Congress Spotlight video commercial (15 seconds) Company logo and link on monthly AAGL E-Bulletin (delivered to mailing list of 20K+ contacts) Recognition for sponsoring the Open Communications and Video Sessions at the AAGL Global Congress and in the Final Program Ad in the hard copy AAGL Global Congress Final Program 20x20 Island (Value $16,800) Recognition as sponsor in hard copy first announcement of the AAGL Global Congress (mailed to 20K+) Discounts on all physical branding opportunities at the AAGL Global Congress (expires 9/8/17) 10% 7% 5% Recognition for sponsoring the Virtual and Video Poster Pavilion at the AAGL Global Congress and in the Final Program Company logo displayed on the exhibit hall entrance unit at the AAGL Global Congress 20x10 Inline (Value $8,400) Pre-show registrant list (Name, City, State, Zip, Country) + $3000 + $3000 Post-show registrant list (Name, City, State, Zip, Country) Lead retrieval scanners at the AAGL Global Congress 5 machines 4 machines 3 machines 1 machine Exhibitor listing in the AAGL Global Congress App (text only, by Sponsorship Level) Certificate of recognition as an AAGL Global Congress Sponsor Complimentary subscription to JMIG, the journal of the AAGL NewsScope Ads and Product Listings (see 2017 AAGL Advertising Media Kit for details) 1 ea./yr. + free IFC or IBC placement 1 ea./yr. 1 product listing N/A *Exhibit Booth Space All booth space fees are $37 per square foot, plus an additional $500 for each corner. An additional 10 x 10 of booth space will cost $3,700.00. One box lunch will be provided per 100 square feet of exhibit space. Booth fees include: 8 draped back wall and 3 draped side walls (inline only) Company identification sign (inline only) 5 exhibitor badges per 100 sq. ft. of booth space Access to Plenary Sessions, Poster and Podium Sessions, PG Courses (ticket prices apply) Complete listing in the Final Program (subject to publication deadlines) Listing and link to company website on the AAGL website Company and booth number listing in the Final Program and the AAGL Global Congress App (subject to publication deadlines) 24-hour perimeter security service (private in-booth security excluded) Your Exhibit Booth can be an ideal space for private meetings with attendees. 5
Display your brand and message throughout the congress venue. Attendance at the Global Congress continues to grow. Additional Sponsorship Opportunities at the AAGL Global Congress* Details on each opportunity and ordering will be done online through GES Activate starting May 18, 2017 (more information coming soon). Deadline to order is September 8, 2017 (additional charges may apply after this date). Water Cooler Stations $450 Quench our congress attendees thirst by sponsoring fresh water stations throughout the meeting spaces (multiple opportunities available). Guestroom Voice Message Delivery $500 Sponsor leave a voice message, maximum 60 seconds, for all AAGL attendee rooms. Can be a great way to communicate your exhibit booth activities and/or industrysponsored breakfast or evening symposium (limited to 3 companies/day). Room Drops $750 Hotel will deliver company materials to hotel guests (subject to approval; excludes hotel delivery charges). Ad on the back of daily AAGL Day-at-a-Glance (distributed $2,500/day Congress attendees refer to the Day-at-a-Glance throughout each day. High exposure is expected (limited to 1 company/day). at AAGL NewsStand) Hotel Closed Circuit TV Channel $1,500 Sponsor can place a promotional slide that will show on the TVs in all AAGL attendee rooms (limited to 1 company/day; excludes hotel delivery charges). Physician Tote Bag Inserts (price is per page) $1,500 The tote bag serves as an attractive and convenient place for congress attendees to keep important information to refer to regularly. Double-sided lightboxes $2,000 Placed strategically in high-traffic areas, these free-standing light boxes are excellent branding opportunities. Escalator Clings (1 set) $2,500 This popular trend in brand marketing ensures that your message is seen by all attendees multiple times a day (multiple opportunities available). Exhibit Hall Signs (exterior) $4,500 These double-sided signs are posted along the pre-function space outside Prince George s Exhibition Hall. Room Keys $5,000 Sponsor s company name and logo are printed on the hotel room keys (limited to 1 sponsor). Photo Booth $5,000 Our attendees enjoy commemorative photos at our meetings. Acknowledgment of sponsorship will be included on all photos booth photos. Charging Station $5,000 Help attendees stay connected and powered-up. Sponsorship fee is per charging stations (excludes installation and electrical fees). Banners $7,500-$10,000 The Gaylord allows for many prime hanging banner opportunities (see GES Activate online ordering system for details) Global Congress App Sponsorship $9,500 This exclusive high-exposure opportunity is expected to be seen by every congress attendee daily, including before and after the Congress ends (limited to 1 sponsor). Wi-Fi Sponsorship $9,500 Attendees rely on wi-fi throughout the Congress. Sponsorship will be acknowledged at every sign-on event (limited to 1 sponsor). Staircase Clings $10,000 A unique and highly visible display of your company logo (limited opportunities available). Key Opportunities Presidential Gala $20,000 Celebrate congress attendees, faculty, and sponsors by sponsoring the biggest and best party of the Congress week (limited to 5 sponsors). See page 7 for details. Industry Symposium $25,000 See section on page 7 for details. Industry Breakfast $5,500 See section on page 7 for details. Keynote Speaker Sponsorships Varies The AAGL Global Congress will feature 2 impactful Keynote Speakers, including the prestigious Jordan M. Phillips Keynote Address presented during the Opening Ceremony on Monday, November 13th. Your sponsorship will be recognized, during the Keynote Speaker s address, in promotional materials (including marketing campaigns), as well as in the Final Program. Please contact sponsorships@aagl.org to inquire about this important opportunity. Discussions With the Experts Luncheon Roundtables $10,000 During the PG Course days of the congress, November 12-13, 2017, congress attendees can attend a plated luncheon featuring experts presenting on a variety of relevant topics in the field of MIGS. This intimate setting (tables are limited to 10 total) offers congress attendees access to these experts that many of them would not have otherwise (multiple opportunities available). *Sponsorship fees are not inclusive of charges for creation, installation, electrical, or other hotel or vendor service charges (including delivery). 6
Presidential Gala - $20,000 The AAGL celebrates all its attendees, faculty, and sponsors by hosting an all-inclusive Gala on Wednesday, November 15th. Since opening this event up to everyone in 2015, we have enjoyed the company of over 800 attendees at each event, and we expect at least that many this year. Your sponsorship of this event will be heavily recognized in multiple formats, including but not limited to: recognition in promotional materials (including marketing campaigns); recognition in the AAGL Global Congress Final Program; your company logo on the ticket (required for entry); prominent display of your company logo throughout the venue; inclusion of your company logo on the keepsake commemorative photos taken at the photo booth; public acknowledgment of your support by the AAGL President; and 10 complimentary tickets to the event. We truly hope you will embrace the inclusive environment that has been created at the Gala and join us in putting on a wonderful celebration that our attendees will be talking about all year. For more information, please contact sponsorships@aagl.org. Pose Rooftop Lounge at the Gaylord National Harbor Featuring breathtaking views of the harbor through the 18 foot windows, wraparound terrace, multiple elegant seating areas, a large dance floor, and bars on both the upper and lower levels. Industry Sponsored Breakfast Symposium at the AAGL Global Congress - $5,500 Help Congress attendees start their day off on the right note by hosting a breakfast symposium. You ll have the opportunity to present your products and services in a private format of your choosing (panel discussion, keynote speakers, product demonstrations, etc.) at an unopposed time of 6:00am 7:45am (Congress activities do not begin until after 7:45am). Industry sponsored breakfasts are held on the mornings of Tuesday, November 14th and Wednesday, November 15th (PG course days are excluded) and are limited to a maximum of three (3) each day. Sponsors are provided the registration lists for their event for targeted marketing purposes. The cost of food, beverage, electrical, and audiovisual is the responsibility of the sponsor. For more information, please contact sponsorships@aagl.org Industry Sponsored Evening Symposium at the AAGL Global Congress - $25,000 Congress attendees enjoy ending their day with the opportunity to learn more about your products and services. These events begin after Congress activities conclude on the first and second evenings of the Congress, giving you up to two hours of time to deliver a custom-designed presentation. To promote exclusivity and help drive attendance, evening symposia are limited to a maximum of three (3) on Tuesday, November 14, 2017 and one (1) on Wednesday, November 15, 2017. Sponsors are provided the registration list for their event for targeted marketing purposes. The cost of food, beverage, electrical, and audiovisual is the responsibility of the sponsor. For more information, please contact sponsorships@aagl.org. 7
The Foundation of the AAGL Your support enables our success Established in 1993, the Foundation of the AAGL raises financial support for the development and application of emerging technologies that benefit women s healthcare. Funds raised by the Foundation are used to provide: Educational courses and workshops Scholarships Teaching grants Financial support to worthy research Awards for scientific accomplishments Additionally, designated funds supporting the next generation of minimally invasive gynecologic surgeons are available, including the Fund for the Future which directly supports the Fellowship in Minimally Invasive Gynecologic Surgery (FMIGS) program, and the Resident s Circle Fund which helps cover the expenses for residents interested in a FMIGS fellowship to attend the annual FMIGS Fellows and Residents Surgical Boot Camp. New for 2017 The Foundation is pleased to announce that we will be holding several fundraising events prior to and during the Annual Global Congress, including: Pub Crawl of popular DC haunts Silent Auction (online and onsite) Sunrise Barre Class at the Gaylord Look for announcements of these and other fundraising opportunities as plans continue to develop, or contact foundation@aagl.org for more information. Should your organization wish to support the many worthwhile endeavors that are funded by the Foundation (details available in the Foundation Brochure at aagl.org/service/foundation), please review the contribution levels below then visit www.aagl.org and click Donate, or contact foundation@aagl.org. 8 The Foundation of the AAGL is a 501(c)(3) nonprofit organization. All donations are tax deductible to the full extent of the law. Jordan M. Phillips Endowment Scholar ($50,000+) Advisor ($25,000+) Researcher (15,000+) Mentor ($10,000+) Teacher ($5,000+) Colleague ($2,500+) Associate ($1,000+) Friend ($500+) Contributor ($250+) Other Endowments and Funds The Jay M. Cooper Endowment The Jerome J. Hoffman Endowment The Jaroslav F. Hulka Endowment The Robert B. Hunt Endowment The Harrith M. Hasson Endowment The John F. Steege, M.D. Mentorship Award Fund for the Future The Resident s Circle Fund The Foundation of the AAGL