MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT #505 (Parkland College) Counties of Champaign, Coles, Dewitt, Douglas, Edgar, Ford, Iroquois, Livingston, McLean, Moultrie, Piatt, Vermilion, and State of Illinois ROLL CALL The Meeting was called to order by James L. Ayers, Chairman, at 7:00 p.m. in Room L159 on the Parkland campus at 2400 West Bradley Avenue in Champaign. At the direction of Chairman Ayers, Nancy R. Willamon, Assistant to the President/Board of Trustees, called the roll of members of the Board. The following Trustees were present: Thomas M. Bennett, Donna H. Giertz, Jordan Humphrey (Student Trustee), Bonnie B. Kelley, Paul E. Quinlan, Dana Trimble, Linden A. Warfel, and James L. Ayers. Also present were President Thomas Ramage and representatives of the administration, faculty, staff, and public. CONSENT AGENDA MOTION The Chairman asked if Trustees had any questions regarding items included on the Consent Agenda. It was moved by Mr. Warfel and seconded by Dr. Bennett to approve the consent agenda that includes all items on the agenda that are preceded by an asterisk(*). The consent agenda adopted includes approval of the following items: Approved minutes of the Board of Trustees Regular meeting held on February 23, 2011, a copy of which will be incorporated in the official board book. Approved the voucher checks listing through February 24, 2011, totaling $7,701,056.60, in accordance with the document that will be incorporated in the official minutes. PRESIDENT S REPORT Dr. Ramage reported on the following:
Board of Trustees Meeting -2- Congratulated the Parkland Men s and Women s Basketball teams for making it to Nationals. The men will be playing tomorrow in the consolation bracket after losing today, and the women won last night and will play again tonight at 8:00 p.m. Good luck to both teams. Thanked the Board members for attending the recent Applied Technology Groundbreaking. A special thanks to Patty Lehn for all her hard work on setting up the event. Reminder to the Board that the League of Women Voters will be hosting a Candidates Forum on Thursday, March 18 at 6:00 p.m. at the Tony Noel Ag Tech Building. Reminded the Board that Spring Break will be next week, March 21-25. The College will be closed on Friday, March 25. The Phi Theta Kappa Banquet will be on Wednesday, April 13 in Springfield, Illinois. The Entrepreneurial Dinner is scheduled for June 8, 2011 at the I-Hotel and will honor Rick Stephens from Horizon Hobby. INNOVATION FUND REPORT The College Planning Committee (CPC) of the Parkland College Association administers the Innovation Fund (IF). The IF exists to make funding available for projects and ideas that advance the mission, purpose, and strategic plan of the College and is designed to assist individuals or groups of Parkland employees to carry out projects that directly impact and enhance student development. Projects funded by this process are likely to be driven by emerging ideas and needs and thus were not accounted for in the traditional annual budgeting process. Dr. Kris Young, Vice President for Academic Services, discussed the process with the Board, and provided a handout. FINANCIAL STATEMENT Chris Randles, Vice President for Administrative Services/CFO, reported on the financial statements for February and stated they reflect the operations of the College for the first eight months of fiscal year 2011. The revised budget estimates indicated that revenues exceeded expenditures by $829,554.00 in the general operating funds. PHS DRAINAGE IMPROVEMENT PHASE XI At the October, 2010 Board of Trustees meeting, PHS funds in the amount of $1,266,000 were approved for the design and reconstruction of the Tony Noel
Board of Trustees Meeting -3- Agricultural Technology Center s parking lot. This work will be done in the spring and summer of 2011. Bids for this construction were received from five (5) contractors. The bids were as follows: Cross Construction, Urbana, IL $1,181,797.00 Feutz Contractors, Paris, IL 1,294,796.36 Stark Excavating, Bloomington, IL 1,299,751.82 A&R Mechanical Contractors, Urbana, IL 1,333,984.55 Duce Construction, Tolono, IL 1,397,490.89 It was moved by Ms. Kelley and seconded by Dr. Bennett that the bid for the reconstruction of the Tony Noel Agricultural Center parking lot be awarded to Cross Construction of Urbana, Illinois, in the amount of $1,181,797.00. The motion carried by the following vote: AYES Bennett, Giertz, Humphrey FREEDOM OF INFORMATION (FOIA) REQUESTS Chris Randles, Vice President for Administrative Services/CFO, updated the Board on a requests made under the FOIA. A copy of all requests will be included in the official Board records. APPLICATION OF FUNDS FROM EXTERNAL SOURCES Grant proposals as listed below were presented for consideration prior to submission to the specific agencies: Quality Counts Child Care Grant Program Dollar General Literacy Foundation Project READ Junior League of Champaign-Urbana College for Kids It was moved by Mrs. Giertz and seconded by Ms. Kelley to approve the filing of the grant applications in accordance with the accompanying summaries that will be incorporated in the official minutes.
Board of Trustees Meeting -4- NEW CAREER PROGRAMS Approval was recommended for the following new career programs: Theatre Arts: Entertainment Technology AAS Theatre Arts: Certificate in Entertainment Technology Graphic Design Print Production Certificate Reactivation Digital Illustration Certificate Audio/Video Production It was moved by Mrs. Giertz and seconded by Ms. Kelley to approve application to ICCB for temporary approval of the new career programs listed above. PUBLIC COMMENTS Chairman Ayers opened the floor for public comments. There were no public comments. CLOSED SESSION Chairman Ayers stated that the Board would be going into Closed Session for the purpose of discussing the following topics: Appointment, employment, compensation, resignation, discipline, performance, or dismissal of specific employees Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. It was moved by Ms. Kelley and seconded by Dr. Bennett to go into Closed Session. The motion carried by the following vote at 7:55 p.m.: AYES Bennett, Giertz, Humphrey (Advisory Vote), Kelley, Quinlan, Trimble, Warfel, Ayers; NAYS None; OPEN MEETING The Chairman asked for a motion to return to Open Meeting. It was moved by Mr. Warfel and seconded by Dr. Bennett that the Board return to Open Meeting.
Board of Trustees Meeting -5- The motion carried by the following vote at 8:12 p.m.: AYES Bennett, Giertz, Humphrey (Advisory Vote), Kelley, Quinlan, Trimble, Warfel, Ayers; NAYS None; EXECUTIVE SESSION MOTION It was moved by Mr. Trimble and seconded by Dr. Bennett that the audio recording made of the Executive Session of be approved and that the secretary of the Board make provisions for its safekeeping and that it be made available only upon the proper order of a court and a finding by a judge that such audio tape should be released. The audio recording shall be destroyed 18 months after the date of the meeting if the Board has adopted written minutes of the Executive Session in question. PERSONNEL REPORT It was moved by Dr. Bennett and seconded by Mr. Trimble to approve the Personnel Report for March, 2011, in accordance with the documents that will be incorporated in the official minutes. BOARD COMMENTS Trustee Warfel commented on the ICCTA conference last week. Excellent presentations by the head of SURS, William Mabe. Mr. Warfel believes there are huge problems within our pension funds in Illinois, and it will be important that we consider this in regards to Parkland s employees and retirees. He suggested that perhaps the Board could meet prior to one of the regular meetings to discuss this issue, and perhaps coordinate through Mike Sullivan. He also reported that there was talk about what s being done at colleges in regard to the green initiative. Mr. Warfel also distributed a handout with information on the budget path that Governor Quinn is taking. Trustee Ayers reported that the trustee roundtable had a good discussion regarding the discontinuance of tenure. He foresees a bill in that future that will eliminate tenure.
Board of Trustees Meeting -6- Trustee Bennett stated that the Board presentation to the Arcola High School school board was tremendous. Dr. Bennett also attended an Exchange Club in Paxton where students received awards, and there was a lot of talk about Parkland and our dual credit program. ADJOURNMENT There being no further business to come before the Board, it was moved by Dr. Bennett and seconded by Mr. Trimble that the Meeting be adjourned. All Trustees present voted AYE, the Chairman declared the motion carried, and the Meeting adjourned 8:35 p.m. James L. Ayers, Chairman Board of Trustees Dana Trimble, Secretary Board of Trustees